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Asset Management Long Term Sustainability Plan / Road and Bridge
Inventory Appraisal and Condition Rating
Arunas Kalinauskas – R.J. Burnside & Associates Limited, Manager Asset Management / GIS
Dan Wilson – Watson & Associates Economists Ltd.Director
Agenda• Introductions• R.J. Burnside & Associates Limited• Watson & Associates Economists Ltd.• Asset Management Outline• Project Progress and Completed Tasks• Remaining Tasks• Questions
R.J. Burnside & Associates Limited
• Employee owned company• Multi-disciplinary science and
engineering consulting firm with over 45 years of Municipal engineering service
• Over 345 employees• 11 Canadian Offices• 2 International Offices
Watson & Associates Economists Ltd.
• 22 staff members (Accountants, Planners and Economists)
• Specialize in financial consulting for municipalities– Asset Management– Water/Wastewater Plans– Development Charges– Building & Planning Fee Calculations
Asset Management
• A tool to assist in asset related decision making processes:– Operating & Maintaining, Replacement, Rehabilitation, Disposal
and Growth/Expansion– Tie to budget & capital forecast, rate study, growth study, other
strategic planning documents• Taking into account:
– Asset Attributes, Level of Service, Risk, Priorities, Funding, etc. • Goal: Move towards “sustainability” in an efficient and
effective manner• Only useful if its kept up to date.
Provincial Requirements
• Province: Grant Applications– Municipalities seeking provincial capital funding
must submit a detailed asset management plan• Must demonstrate how the proposed project is a
“priority” within the detailed asset management plan– MIII: Municipal Infrastructure Investment Initiative
• Funding available over the next few years (applications)
• Ontario Community Infrastructure Fund• Federal Gas Tax Agreement• Bill 6 and Draft Regulation
Building Together Guide• Guide documents the components, information
and analysis that are required to be included in a municipality’s asset management plan1. Executive Summary2. Introduction3. State of Local Infrastructure4. Expected Levels of Service5. Asset Management Strategy6. Financing Strategy
Asset Management Process
State of Local Infrastructure
Expected Levels of Service
Asset Management
Strategy
Financing Strategy
State of Local Infrastructure• Asset listing (types, sub-types, quantities, materials, etc); • Financial accounting valuation;• Replacement cost valuation;• Asset age distribution and asset age analysis; • Asset condition, using standard engineering practices;• Records of all assumptions incorporated into the asset
inventory; • A data verification policy/condition assessment policy
Condition vs. Life Cycle
Levels of Service
• Performance measures, targets and timeframes illustrating defined levels of service;
• External trends or issues that may affect desired levels of service or the municipality’s ability to meet them; and
• Show current performance relative to the targets established
• Compare: Current LOS to Expected LOS
Expected Levels of Service
• Your current budget reflects the cost of providing current LOS
• What is expected with respect to service? – Legislation, management, staff, Council, residents?– Public input on expected level of service?– Willingness to pay for expected LOS?– Strategic Planning Recommendations?
• What changes if you move to expected LOS?– Asset useful life? – Operating (maintenance) budget?– Asset rehab & replacement plan?
Bridge Example
LOS Not Being Met
West Side 2014
West Side 2012
East Side 2014
West Side 2012
Asset Management Strategy• Asset management strategy will provide the
recommended course of actions (i.e. long term forecast) required to maintain a sustainable asset position while delivering at the expected levels of service in a cost effective manner– Non-infrastructure solutions – Maintenance activities– Renewal/rehabilitation activities– Replacement activities– Disposal activities– Expansion activities
• Options Analysis
Risk Assessment
Risk Assessment
• Risk Mitigation (focus on M, H and E risk levels):• What is being done (or what can be done) to reduce risk
levels?– Inspections, enhanced maintenance programs, accelerated
replacement program, etc.
Insignificant Minor Moderate Major CatastrophicRare L L M M H
Unlikely L M M M HPossible L M M H E
Likely M M H H EAlmost Certain M H H E E
Consequence of FailureProbability of Failure
Financing Strategy
• Annual expenditure forecasts broken down by:– Non-infrastructure solutions;– Maintenance activities;– Renewal/rehabilitation activities;– Replacement activities;– Disposal activities; and– Expansion activities
• Actual expenditures in the above named categories for the past 2 to 3 years
• A breakdown of annual revenues by source• Identification of funding shortfall
Financial Strategy
Impact in Taxation
Reserve & Reserve Fund Impacts
Debt Capacity Calculation
Financing Strategy
Infrastructure Funding Gap
Use of Grants & Contributions
Funding Sensitivity Analysis
Financial Policies
AMP Gravenhurst SummaryAsset Type Asset Sub Type Condition
AssessmentLevel of Service
Risk Assessment
Asset Strategy
Financing Strategy
Roads Base Analysis from Surface Data Information Gathered Information Gathered Analysis Waiting for Strategy
Asphalt Completed Information Gathered Information Gathered Analysis Waiting for Strategy
Surface Treated Completed Information Gathered Information Gathered Analysis Waiting for Strategy
Gravel Completed Information Gathered Information Gathered Completed Waiting for Strategy
Bridges Bridges Completed Information Gathered Information Gathered Completed Waiting for Strategy
Culverts Completed Information Gathered Information Gathered Completed Waiting for Strategy
Street Lights Completed Information Gathered Information Gathered Analysis Waiting for Strategy
Street Signs Completed Information Gathered Information Gathered Analysis Waiting for Strategy
Sidewalks Completed Information Gathered Information Gathered Analysis Waiting for Strategy
Road Equipment Information Gathered Information Gathered Analysis Waiting for Strategy
Facilities Sub-Structure Desktop Completed Information Gathered Information Gathered Completed Waiting for Strategy
Structure Desktop Completed Information Gathered Information Gathered Completed Waiting for Strategy
Exterior Enclosure Desktop Completed Information Gathered Information Gathered Completed Waiting for Strategy
Partitions & Doors Desktop Completed Information Gathered Information Gathered Completed Waiting for Strategy
Finishes Desktop Completed Information Gathered Information Gathered Completed Waiting for Strategy
Fittings & Equipment Desktop Completed Information Gathered Information Gathered Completed Waiting for Strategy
Mechanical Desktop Completed Information Gathered Information Gathered Completed Waiting for Strategy
Electrical Desktop Completed Information Gathered Information Gathered Completed Waiting for Strategy
Storm Water Storm Water Mains CCTV Completed Information Gathered Information Gathered Analysis Waiting for Strategy
Catch Basins CCTV Completed Information Gathered Information Gathered Analysis Waiting for Strategy
Machinery & Equipment Information Gathered Information Gathered Analysis Waiting for StrategyComputer Hardware & Software Information Gathered Information Gathered Analysis Waiting for Strategy
Vehicles Information Gathered Information Gathered Analysis Waiting for Strategy
Project Challenges/Opportunities• Improving Town Asset data for Asset Management
– Need for asset IDs for all assets to ensure proper reporting and management
– Required Town staff to extract more information on Town assets• Obtaining more detail in facilities to enable better financial
planning• Proper Road segmentation – and identifying current Road
Maintenance Class• Extracting Storm Water information• Adding more Asset Types to Town asset inventory• Implementing a Financing Strategy that can link to the annual
budget process
Remaining Project Tasks
• Finish Levels of Service analysis• Include Risk information into strategy• Final road analysis for prioritization of
improvements• GIS mapping of the Storm Sewers• Final asset strategy• Complete the financial strategy• Writing of the Asset Management Plan Report
Questions?Dan Wilson
Watson & Associates Economists Ltd.Phone: 905-272-3600 [email protected]
www.watson-econ.ca
Arunas KalinauskasR.J.Burnside & Associates Limited
Phone: [email protected]
www.rjburnside.com