Asset Transactions Aquistions

8/20/2019 Asset Transactions Aquistions

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User Manual - FI08.02

Asset Transactions_Aquistions Asset Management

OVERVIEW

Business Process Description Overvie

An external acquisition is a business transaction resulting from the acquisition of an asset from abusiness partner (in contrast to an acquisition from internal pro!uction". #ou can post the acquisition ofa purchase! asset in se$eral !ifferent %a&s' using !ifferent components of the )* +&stem,

• In Asset Management (AM" in integration %ith Accounts -a&able

• In Asset Management %ithout !irect posting to Accounts -a&able (posting to a reconciliation

Account".

• In Materials Management (MM" at goo!s receipt or in$oice receipt.

If Accounts -a&able is also installe!' it is recommen!e! that &ou use the integration a!$antage an! post

fixe! asset to $en!or !irectl&. This means that &ou can post the asset acquisition an! the correspon!ing$en!or liabilit& in one transaction. sing this transaction re!uces the time an! energ& require! for !ataentr& an! the possibilit& for !iscrepancies. #ou can ta/e planne! cash !iscount !e!uctions into accountat the time of the acquisition of the fixe! asset.

T!e "olloin# transactions ill $e covered:

FI08.02.0 1xternal Acquisition %ith $en!or F30FI08.02.02 1xternal AcquisitionAcquis. %)Autom. 4ffsetting 1ntr& A5647FI08.02.0* 1xternal Acquisitionlearing 4ffsetting 1ntr& F3FI08.02.09 re!it memo in In$oice #ear A5:;

FI08.02.0< re!it memo in 7ext #ear A5:FFI08.02.0= -ost apitali>ation A57A7FI08.02.0? 1!ithange !ocument A502FI08.02.08 1!it@ispla& !ocument A50*FI08.02.03 e$ersal4ther Asset @ocument A508

;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 of 9*


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%I&'(&)(&* +sset +c,uisition it! Vendor

ia Menus Accountingà Financial Accountingà Fixe! Assetsà -ostings

à AcquisitionC1xternal AcquisitionC %ith en!or

ia Transaction o!e F30

4n screen +c,uisition "rom purc!ase it! Vendor .creen/' enter information in thefiel!s as specifie! in the table belo%

Input - Re,uired %ields %ield Value 0 1omments

@ocument @ate The $en!or !ocument !ate

@ocument T&pe The appropriate !ocument t&pe' %ill !efault b& the s&stem.

ompan& o!e +elect from the !rop !o%n.

-osting @ate @efaults to +&stem @ate

urrenc& DI7E or appropriate currenc& base! on the procurement

-osting Be& suall& ?0G @ebit Asset

Account Asset Account I@

Transaction T&pe suall& 00G 1xternal Asset Acquisition

Amount The amount for %hich the capitali>ation to be !one.

Asset alue @ate @efaults to +&stem @ate

5usiness Area The appropriate 5usiness area of the ompan& co!e

-osting Be& (;ine Item 2" suall& *G en!or re!it

Account en!or Account 7umber Amount The amount pa&able to en!or.

• 1nsure the Asset Master has been create! before acquisition can be poste!.

• 7ote !o%n the Asset master number that has been create!.

• If along %ith Asset capitali>ation other re$enue $alues to be cre!ite! to the $en!or the same can

be !one b& posting multiple line items !ebiting the appropriate expense accounts.

Procedural Steps

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Press “Enter or click on the icon

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4nce entr& is complete' it is highl& recommen!e! that the user re$ie% the financial !ocument prior toposting. This is !one b& clic/ing on the OVERVIEW icon or Document Simulate

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4nce satisfie! %ith the !ispla&e! information' the !ocument ma& be poste! b& clic/ing on the+A1 icon or Documentà Post (

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DDocument 2222222222 as posted in compan3 code 22224END O% TR+N.+TION



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%I&'(&)(&) 1xternal +c,uisition-+c,uis( 0+utom( O""settin# Entr3

Note:se this proce!ure %hen &ou ha$e recei$e! the Asset but not the recei$e! the in$oice information fromthe en!or


à AcquisitionC1xternal AcquisitionCAcquisition Hith Automatic

4ffsetting 1ntr&

ia Transaction o!e A5647

4n screen +c,uisition it! automatic o""settin# Entr3/5 enter information in the fiel!s

as specifie! in the table belo%,


Asset 7umber 1nter Asset 7umber

Amount -oste! 1nter the amount of Asset

@ocument @ate 1nter the @ate of +ource !ocument

alue @ate This !ate is the Asset capitali>ation !ate or the !ate from %hich s&stemstarts !epreciating the Asset



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If you have not created asset master yet, you can create from here.



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Press Enter or click on the icon

;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 of 9*


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+imulate the entr& b& clic/ing on icon



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To sa$e the entr& clic/ on the icon



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W!en +sset transaction is posted t!is is t!e messa#e 3ou ill see displa3ed at t!e$ottom o" t!e screen it! document no &*222 222222226END O% TR+N.+1TION7



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%I&'(&)(&8 E2ternal +c,uisition-1learin# O""settin# Entr3

ia Menus Accountingà Financial Accountingà Fixe! Assets à -ostingsà AcquisitionC1xternal AcquisitionC clearing offsetting entr&

ia Transaction o!e F3

4n screen enter information in the fiel!s as specifie! in the table belo%,


@ocument !ate 1nter a !ocument !ate.

-osting !ate @ate for posting a !ocument to financial accounting.

eference 4ne of the /e& fiel!s that can be use! to search for !ocuments at a later retrie$al

!ate. An& user!efine! text.@ocument hea!er text 1nter the !ocument hea!er text ' an& text as per user.

learing text 1nter the text for clearing !ocument ' an& text

a!io button for clearing +elect the appropriate ra!io button ' mostl& Transfer posting %ith clearing

-osting Be& 1nter the posting /e& *

en!or number 1nter the en!or number' from %hom the asset is purchase!.

Amount 1nter the amount of acquisition.

;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 < of 9*


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;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 = of 9*


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;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 ? of 9*


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7o% clic/ on the icon -rocess 4pen Items

In the screen enter the asset clearing :; account.



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Again' clic/ on icon, -rocess 4pen itemsG

+elect the entr& for &our amount onl& an! rest of the entries shoul! be !eacti$ate!.

Amount entere! an! assigne! shoul! be same.

7o% clic/ on the icon



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7o% clic/ on +imulate in @ocument



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4nce the entr& is chec/e! ' the !ocument shoul! be poste! b& clic/ing on the icon

;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 2* of 9*


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Once t!e document is posted 5 t!e messa#e in t!e screen $elo appears as:

Document 2222222222 as posted in compan3 code 22224

END O% TR+N.+1TION



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%I&'(&)(&9 1REDIT MEMO IN INVOI1E E+R


à AcquisitionC1xternal AcquisitionCre!it MemoC in In$oice

&ear

ia Transaction o!e A5:;



ompan& o!e 1nter &our respecti$e compan& co!e from the selection.

Asset number 1nter the asset number for %hich the cre!it memo is sent

+ub asset number If the sub asset number exists' enter else lea$e blan/.

@ocument !ate 1nter the !ate of the !ocument.


Amount 1nter the amount to be poste! for cre!it

Asset $alue !ate A !efault !ate comes' can be change! b& the user.

Text 1nter the text for the entr&' an& user !efine! text can be maintaine!.

-ress 1nter or clic/ on the icon

;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 2< of 9*


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lic/ on the icon to simulate the !ocument

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The entr& %ill be generate!' lic/ on +A1 icon to post the !ocument.

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W!en credit memo "or asset transaction is posted t!is is t!e messa#e 3ou ill see displa3ed att!e $ottom o" t!e screen it! document no *222 22222222

END O% TR+N.+1TION



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%I&'(&)(&; 1REDIT MEMO IN NE


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;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 *0 of 9*


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lic/ on the icon to simulate the !ocument



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The entr& %ill be generate!' lic/ on +A1 icon to post the !ocument.



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W!en credit memo "or asset transaction is posted t!is is t!e messa#e 3ou ill see displa3ed att!e $ottom o" t!e screen it! document no *222 22222222

END O% TR+N.+1TION

;ast change! on, -repare! b&, ersion, .0 -age,Manin!er Baur elease, 1- =.0 ** of 9*


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%I&'(&)(&= PO.T 1+PIT+>I?+TION


à -ost apitali>ation

ia Transaction o!e A57A7




1xisting Asset number 1nter the asset number for %hich the cre!it memo is sent

@ocument !ate 1nter the !ate of the !ocument.


4riginal $alue !ate 1nter the !ate on %hich the asset shoul! be capitali>e!.

Amount 1nter the amount to be poste! for cre!it

Text 1nter the text for the entr&' an& user !efine! text can be maintaine!.

4ffsetting account number 1nter the prior perio! expense account from the selection



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1lic@ on t!e +dditional details ta$ It ill $e in dar@ $lue/

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1lic@ on t!e .imulate icon

-ress 1nter or clic/ the icon

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%I&'(&)(&A EDIT 1+NCE DO1UMENT


à 1!it @ocumentChange

ia Transaction o!e A502




Asset number 1nter the asset number for %hose !ocument has to be change!.

+ub asset number If the asset sub number !ocument is to be change! else lea$e blan/.

Fiscal &ear 1nter the fiscal &ear in %hich the !ocument is poste!.

-ress 1nter' the next screen as in the belo% figure %ill open

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+elect the ro% %hich !ocument has to be change!.

lic/ on the !etails icon

The next screen as in the belo% figure %ill open



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4nl& Text fiel! is e!itable or can be change!' all other fiel!s are gra&e! out.

1nter the text



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lic/ on the +A1 icon

T!e messa#e in t!e screen $elo ill appear +sset Document c!an#ed/

END O% TR+N.+1TION(



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%I&'(&)(&' DI.P>+ DO1UMENT


à 1!it @ocumentC@ispla&

ia Transaction o!e A50*




Asset number 1nter the asset number for %hose !ocument has to be change!.

+ub asset number If the asset sub number !ocument is to be change! else lea$e blan/.

Fiscal &ear 1nter the fiscal &ear in %hich the !ocument is poste!.

-ress 1nter' the next screen as in the belo% figure %ill open



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+elect the ro% for %hich !ocuments to be !ispla&e! .

Then clic/ on the !etails icon



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7o% clic/ on the icon Acct @oc for accounting !ocument.

T!e accountin# entr3 passed can $e vieed(

END O% TR+N.+1TION(

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Asset Transactions Aquistions