ATTACHMENTS 27 MARCH 2013 · 2013. 10. 23. · Ordinary Council Meeting 27 MARCH 2013 CHIEF EXECUTIVE OFFICER ATTACHMENTS ITEM NO SUBJECT PAGE 12.1.1.1 2012-2013 Council Meeting Deci

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2012-2013 Council M

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12.1.2.1 C

ouncil Tri-annual Progress R

eport (1/7/2012 – 31/10/2012)

10-30

2012-2013 Council Meeting Decision Action List

Type Date Dir Item Report Title Decision No. Report Author Outcome Progress Status

SM 18.12.12 IS 6.1 Tender 04/13 – Margaret River Surfers Point Construction of Boardwalk and Stairs SM1212/1 Wayne Prangnell Adopted

Letter advising Council decision & award of tender sent 11.01.13

6.2 Tender 05/13 – Margaret River Surfers Point Amenities Buildings SM1212/2 Wayne Prangnell

Moved to Confidential Business

See IS Item 7.1

7.1 Tender 05/13 – Margaret River Surfers Point Amenities Buildings SM1212/3 Wayne Prangnell Adopted

Letter advising Council decision & award of tender sent 11.01.13

OM 12.12.12 IS 9.1 Petition - Bovell Crescent, Augusta Request For Road Upgrade OM1212/3 Jason Heine Adopted

JH to inspect and obtain quotes. Council report drafted to be taken to OM 27/3/13. In Progress

CEO 12.1.1 Operational Plan Progress Report OM1212/4 Nigel Anderson Adopted No further action required

12.1.2 Execution of Documents OM1212/5 Emma Rogers Moshe Phillips Adopted No further action required

12.1.3 Donation to the St John of God Bunbury Hospital OM1212/6 Gary Evershed Adopted Awaiting budget review to

approve moiety. Completed

SD 12.2.1 Request for In-Principle Support to Rezoning – Lots 13 and 520 Bussell Highway, Margaret River

OM1212/7 Nick Logan Adopted No further action required

12.2.2 Portions of Location 4023 and 4024 Bussell Highway and Bushby Road, Karridale – Scheme Amendment No. 8 to LPS1 and Structure Plan

OM1212/8 Jenny Tattum Adopted Being referred to the EPA. Completed

12.2.3 1 (Lot 2) Mansfield Avenue, Margaret River - Proposed Cafe OM1212/9 Jenny Tattum Adopted Planning Approval issued

12.2.4 35 (Lot 99) Bussell Highway, Margaret River - Proposed Tavern (Restaurant and Microbrewery)

OM1212/10

Matt Raymond, TPG Town Planning Urban Design & Heritage

Amended Motion Adopted

Planning Approval issued

12.2.5 Summary of Sustainability Advisory Committee Minutes from 20 September 2012 OM1212/11 Jared Drummond Adopted No further action required

12.2.6 In-Principle Scheme Amendment and Structure Plan – Lot 118 Orchid Ramble, Margaret River N/A Nick Logan Withdrawn N/A

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ITEM 12.1.1 ATTACHMENT 1

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12.2.7 Lots 481, 482 and 483 Stewart Street, Margaret River - Proposed Structure Plan for Residential/Tourist Development

OM1212/12 Johan Pienaar Adopted Final report to Council being drafted

12.2.8 Reserves 18867 and 18866 Bussell Highway, Kudardup - Kudardup Hall Association OM1212/13 Moshe Phillips Adopted No further action required

12.2.9 Lots 72, 73 and 74 Kevill Road West, Margaret River - Scheme Amendments OM1212/14 Nick Logan Adopted Completed

IS 12.3.1 Tender 03/13 – Margaret River Surfers Point Civil Works OM1212/15 Wayne Prangnell


See IS Item 16.1

CCS 12.4.1 Minutes of Local Emergency Management Committee Meeting held 13 November 2012 OM1212/16 Brendan Jordan Adopted No further action required

12.4.2 Minutes of Bush Fire Advisory Committee Meeting held 21 November 2012 OM1212/17 Brendan Jordan


FMP provided

12.4.3 Amendment to Fees and Charges 2012/2013 – Children’s Skating Program OM1212/18 Annie Riordan Adopted

Advertised for public comment. No further action required

12.4.4 SES Building and Capes Enhanced Service Delivery MOU OM1212/19 Annie Riordan Adopted No further action required

IS 16.1 Tender 03/13 – Margaret River Surfers Point Civil Works OM1212/22 Wayne Prangnell Adopted Letter advising Council

decision sent 11.01.13

OM 28.11.12 CEO 12.1.1 Citizenship Ceremonies 2013 OM1211/17 Donna Wolter Adopted

Invitations to honourable guests will be sent prior to each ceremony. No further action required

12.1.2 Feedback on the Council Delegation to Haining City, Zhejiang Province, China OM1211/18 Gary Evershed Adopted

Budget consideration for high school delegation. Completed

12.1.3 Adoption of the Annual Report 2011-2012 OM1211/19 Donna Wolter Adopted General Meeting of Electors held

12.1.4 Capes Region Organisation of Councils Minutes – 25 October 2012 OM1211/20 Donna Wolter Adopted

Further meeting held. CapeROC now administered by the City of Busselton

12.1.5 2013 Schedule of Dates and Venues for Ordinary Council Meetings and Committee OM1211/21 Lisa Garstone Adopted Advertised AMR Mail

19.12.12

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Meetings

12.1.6 Margaret River Fires Recovery Committee Report OM1211/22 Gary Evershed Adopted

Follow up action being taken by Community Development. Completed

SD 12.2.1 Proposed Fast Food Outlet – 49 (Lot 66) Town View Terrace, Margaret River OM1211/23 Jenny Tattum



12.2.2 Lot 2 Mansfield Avenue, Margaret River - Proposed Grouped Dwellings/Serviced Apartments

OM1211/24 Jenny Tattum Nick Logan

Alternative Motion Adopted


12.2.3 Lot 1 – 5 and 7 – 8 Trinder Drive, Margaret River - Detailed Area Plan for Trinder Drive Precinct, Margaret River

OM1211/25 Angela Satre Adopted No further action required

12.2.4

Awarding of Permits for Eco-Tours, Water Craft Hire, Surf, Stand-Up Surf, Kite and Wind Surf Schools and Mobile Food Businesses within Reserves 41545, 11533, 37957, 27618

OM1211/26 OM1211/27 Emma Rogers

Adopted Alternative Motion Adopted

No further action required – permits issued

CCS 12.4.1 List of Payments for October 2012 OM1211/28 Stella Tippet Adopted No further action required

12.4.2 Financial Activity Statement Report – October 2012 OM1211/29 Paul Kilgren Adopted No further action required

12.4.3 2012-13 Rate Incentive Prize Draw OM1211/30 Vicki Scott Adopted No further action required

SD 16.1 Gnarabup Kiosk – New Sub-Lease and Redevelopment Reserve 41545 OM1211/32 Moshe Phillips Adopted No further action required

OM 14.11.12 SD 12.2.1 Appointment of Properties to the Environmental Stewardship Program and Environmental Grants Program 2012/2013

OM1211/2 Jared Drummond Adopted No further action required

12.2.2 Lots 104 & 105 Bussell Hwy, Margaret River – Proposed Structure Plan OM1211/3 Jenny Tattam Adopted Completed

12.2.3

Reserves 39689 and 50522 Clarke Road, Margaret River for Margaret River Regional Environment Centre (Inc.), FESA & SES – Proposed Boundary Realignment and Leasing

OM1211/4 Moshe Phillips Adopted No further action required

IS 12.3.1 Margaret River Surfers Point Project Status Report OM1211/5 Wayne Prangnell Adopted No further action required

12.3.2 Fee Waiver – Lions Club of Margaret River OM1211/6 Lauren Aspland Adopted Banner Licence for 2013

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issued 17.12.12

12.3.3 Cowaramup Streetscape Concept Plan – Results of Community Consultation OM1211/7 David Nicholson Adopted No further action required.

12.3.4 Workshop Upgrade Tender 09/12 OM1211/8 Wayne Gailey Adopted

Report sent to council again 13/2/13, no further action required (27/2/13)

12.3.5 Tender 02/13 – Margaret River Surfers Point Materials Supply Boardwalk & Stairs OM1211/9 Wayne Prangnell Adopted Advice sent to tenderers, no

further action required CCS 12.4.1 List of Payments for September 2012 OM1211/10 Stella Tippet Adopted No further action required

12.4.2 Financial Activity Statement Report – September 2012 OM1211/11 Paul Kilgren Adopted No further action required

12.4.3 Minutes of Sports & Recreation Advisory Committee Meeting 3 October 2012 OM1211/12 Dylan Brown Adopted No further action required

12.4.4 Amendment to Fees and Charges 2012/13 – Living Longer Living Stronger Program OM1211/13 Annie Riordan Adopted

Advertised for public comment, No further action required

12.4.5 Fee Waiver – Margaret River & Districts Agricultural Society OM1211/14 Sarah Kissell Adopted No further action required

OM 10.10.12 CEO 12.1.1 Local Government Elections 2013 OM1210/3 Donna Wolter Adopted Letter confirming Council decision drafted and sent Monday 15 October 2012

12.1.2 Notes of Councillor Information Briefings 11 July – 26 September 2012 OM1210/4 Donna Wolter


No further action required

12.1.3 Augusta Urban Art Streetscapes Project OM1210/5 Gary Evershed Adopted Letter confirming Council’s decision drafted and sent Monday 15 October

SD 12.2.1 Proposed Scheme Amendment - Inclusion of Caretakers Dwelling Use Class into Industry Zone in Local Planning Scheme No. 1

OM1210/6 Iliya Hastings Adopted No further action required

12.2.2 Lot 1 Kudardup Road, Kudardup - Proposed Scheme Amendment and Structure Plan OM1210/7 Nick Logan Adopted Completed

12.2.3 Adoption of Draft Witchcliffe Village Strategy 2012 and Associated Modifications to the Local OM1210/8 Nick Logan

Iliya Hastings Adopted Completed

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Planning Strategy

IS 12.3.1 Blackwood Rivermouth Cut – Spring 2012 Progress Report and Proposed Budget Amendment

OM1210/9 Wayne Gailey Adopted No further action required

CCS 12.4.1 Emergency Management – MOU OM1210/10 Brendan Jordan Adopted Letter confirming council decision drafted and sent Monday 15 October 12

12.4.2 Tender 08/12 – Supply & Install One (1) Synthetic Bowling Green at the Augusta Social & Bowling Club

OM1210/12 Annie Riordan Adopted No further action required

OM 26.09.12 CEO 12.1.1 Audit and Risk Management Committee Meeting Minutes 12 September 2012 OM1209/13 Donna Wolter Adopted

The MR Rowing Club has advised that they are pursuing full replacement costs for the facility as part of the ongoing liability actions arising from the fires

SD 12.2.1

Demolition of Existing Dwelling and Construction of New Dwelling including the Renovation of Existing Outbuilding - Lot 370 Stormbay Road, Flinders Bay, Augusta

OM1209/16 Lucy Gouws Johan Pienaar

Alternative Motion Adopted

No further action required

12.2.2 Location 1035 Rowe Road and Part of Lot 12 Bussell Highway, Witchcliffe – Scheme Amendment No.10 and Structure Plan

OM1209/17 Lucy Gouws Nick Logan Adopted Completed

12.2.3 Sustainable Design Policy – Local Planning Policy 24 OM1209/18 Jared Drummond Adopted No further action required

12.2.4 Renewable Energy Policy – Local Planning Policy 23 OM1209/19 Jared Drummond Adopted No further action required

CCS 12.4.1 List of Payments for August 2012 OM1209/20 Stella Tippet Adopted No further action required

12.4.2 Financial Activity Statement Report – August 2012 OM1209/21 Paul Kilgren Adopted No further action required

12.4.3 Investment Portfolio Update August 2012 OM1209/22 Paul Kilgren Adopted No further action required

12.4.4 Minutes of Local Emergency Management Committee Meeting held 14 August 2012 OM1209/23 Brendan Jordan Adopted No further action required

12.4.5 Purchasing Policy Review OM1209/24 Paul Kilgren Adopted Uploaded to internet. No further action required

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ACM 12.09.12 CEO 7.1 2012 Internal Audit Report AC1209/02 Gary Evershed Adopted No further action required 7.7 Margaret River Rowing Club Boat Storage AC1209/03 Gary Evershed Adopted No further action required CCS 7.4 Overview Of Shire Insurance Policies 2012-13 AC1209/04 Paul Kilgren Adopted No further action required

7.5 Progress Of Remedial Action In Response To Auditor’s Management Report For The Year Ended 30 June 2011

AC1209/05 Paul Kilgren Adopted No further action required

7.6 Operations Of Kudardup Volunteer Bush Fire Brigade AC1209/06 Brendan Jordan Adopted See OM1209/03 for action

items

OM 12.09.12 CEO 12.1.1 Operations Of Kudardup Volunteer Bush Fire Brigade OM1209/03 Brendan Jordan Adopted

Letter drafted and sent to current secretary notifying of Council Decision

DPS 12.2.1 Margaret River Supertowns – Growth Plan Endorsement OM1209/04 Nick Logan Adopted No further action required

12.2.2 Lot 91 Willmott Avenue, Margaret River - Adoption Of Scheme Amendment No. 13 To Lps No. 1

OM1209/05 Iliya Hastings Adopted No further action required

12.2.3 Reserve 39081 Bussell Highway, Margaret River - Old Settlement Lease

OM1209/01 OM 12/09 02 Moshe Phillips


Completed

CCS 12.4.1 List Of Payments For July 2012 OM1209/06 Stella Tippett Adopted No further action required 12.4.2 Financial Activity Statement Report – July 2012 OM1209/07 Paul Kilgren Adopted No further action required

12.4.3 Investment Portfolio Update July 2012 OM1209/08 Paul Kilgren Adopted No further action required

12.4.4 Minutes Of Bush Fire Advisory Committee Meeting Held 15 August 2012

OM1209/09 Brendan Jordan Adopted No further action required

12.4.5 CSRFF Application Cowaramup District Social Club

OM1209/11 Annie Riordan Amended Motion Adopted

Application lodged but was unsuccessful

OM 22.08.12 IS 9.1 Petition - Bottrill Street Lighting - Bottrill Street, Cowaramup OM1208/17 Chris Yates Adopted Completed

CEO 12.1.1 Capes Regional Arts and Cultural Facilities Study OM1208/18 Gary Evershed Adopted

First meeting of the working group of key stakeholders held Friday 28 September

12.1.2 2012 Margaret River Surf Pro Fee Waiver OM1208/19 Amanda Russell Adopted Letter advising fee waiver

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Application sent to Surfing WA

PDS 12.2.1 Draft Local Planning Policy No. 25 – Short Stay Use – Grouped Dwellings OM1208/20 Amelia Englert Adopted Completed

12.2.2 Lot 19 Valley Road, Margaret River – In-Principle Scheme Amendment OM1208/21 Nick Logan Adopted No further action required

IS 12.3.1 Margaret River Perimeter Road - Establishment of Community Reference Group OM1208/22 David Nicholson Adopted MRWA advised of Councillor

representative on CRG

CCS 12.4.1 Minutes of Sports & Recreation Advisory Committee Meeting held 1 August 2012 OM1208/23 Norma Guthrie Adopted No further action required

12.4.2 Cowaramup Skate Park – Design Approval and CSRFF Application OM1208/24 Paul Gravett Adopted Tender recommendation

endorsed 27 Feb 2013 12.4.3 Investment Policy OM1208/25 Paul Kilgren Adopted No further action required

MOC 13.1 Investigation into a Proposed Scheme Amendment to LPS1

OM1208/26 OM1208/27 Cr McGregor


Reported to Council on 10/10/12

13.2 Contribution to the South West Food Bowl Festival OM1208/28 Cr McGregor Adopted Donation provided to

organisers

OM 08.08.12 CEO 12.1.1 Capes Region Organisation of Councils Minutes – 20 July 2012 OM1208/2 Donna Wolter Adopted No further action required

12.1.2 Council Meeting Status Report July 2011 – June 2012 OM1208/3 Donna Wolter Adopted No further action required

PDS 12.2.1 Summary of Sustainability Advisory Committee Minutes – 21 June 2012 OM1208/4 Jared Drummond Adopted No further action required

12.2.2 Final Adoption of Scheme Amendment No. 1 (Omnibus Amendment) - Local Planning Scheme No. 1

OM1208/5 Nick Logan Adopted No further action required

12.2.3 Adoption of the Heritage Inventory and Heritage List OM1208/6 Lucy Gouws Adopted No further action required

12.2.4 Draft Local Tourism Planning Strategy – Adoption for Advertising Purposes OM1208/7 Jared Drummond

Nick Logan Adopted Completed

12.2.5 Reserve 39081 Bussell Highway, Margaret River - Old Settlement Lease OM1208/8 Moshe Phillips

Deferred to OM 12 September 2012 (AUGUSTA)

See DPS Item 12.2.3 from OM 12.09.12

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IS 12.3.1 Proposed Dedication as Road – Reserve 35960, Augusta OM1208/9 Doug Sims Adopted

Letter sent to State Lands 17/9/12 to action land tenure. Completed

12.3.2 Tree Services Tender 03/12 for 2012-2014 OM1208/10 Wayne Gailey Adopted Completed, no further action

12.3.3 Heavy Plant Quotations 2011-2012 - Telehandler OM1208/11 Russell Pratt Adopted Completed, no further action

CCS 12.4.1 List of Payments for June 2012 OM1208/12 Stella Tippet Adopted No further action required 12.4.2 Investment Portfolio Update June 2012 OM1208/13 Paul Kilgren Adopted No further action required 12.4.3 Financial Activity Statement Report – June 2012 OM1208/14 Paul Kilgren Adopted No further action required

OM 25.07.12 CEO 12.1.1 CEO Performance Targets May 2012 to April 2013 OM1207/18 Gary Evershed Adopted CEO working towards

targets. In progress

PDS 12.2.1 Lower Blackwood Landcare Districts Committee Lease OM1207/19 Moshe Phillips Adopted Completed

12.2.2 Lot 1017 Redgate Rd, Witchcliffe - Scheme Amendment & Structure Plan OM1207/20 Johan Pienaar Adopted No further action required

CCS 12.4.1 Adoption of Differential Rates and Minimum Payments 2012/2013 OM1207/21 Vicki Scott Adopted No further action required

12.4.2 Adoption of Early Payment Incentives, Payment Options, Late Payment Interest and Instalment Charges 2012/2013

OM1207/22 Vicki Scott Adopted No further action required

12.4.3 Adoption of Draft Annual Budget 2012/2013 OM1207/23 Paul Kilgren Adopted No further action required

OM 11.07.12 CEO 12.1.1 Notes of Councillor Information Briefings 10 August 2011 – 27 June 2012 OM1207/7 Donna Wolter Adopted No further action required

IS 12.3.1 Public Toilet Cleaning and Lock Up Services Tender 04/12 OM1207/8 Kim Luciano

Jo Smith


See IS Item 16.2

12.3.2 Plant Hire Tender 1/12 for 2012-14 OM1207/9 Wayne Gailey Adopted No further action 12.3.3 Supply of Materials Tender for 2012-14 OM1207/10 Wayne Gailey Adopted No further action

CCS 12.4.1 Assessment of Sentinel Alert – Intelligent Public Warning System OM1207/11 Brendan Jordan

Paul Gravett


System is still being refined by developers, so no action taken to date

CEO 16.1 Salaries and Allowances Determination for 2012 OM1207/13 Gary Evershed Alternative Motion Adopted

New pay rates implemented

IS 16.2 Public Toilet Cleaning and Lock Up Services OM1207/14 Kim Luciano Adopted Contract signed

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Tender 04/12 Jo Smith

Action Items Still In Progress from 2011-2012 Council Meeting Decisions Action List


SM 20.06.12 PDS 6.1 Proposed Relocation of the Cowaramup Transfer Station SM1206/1

Gary Evershed Iliya Hastings Alison Edmunds Nick Logan

Adopted

Closure will be triggered by the issue of a building licence for the new Cowaramup Resort. In Progress

OM 09.05.12 IS 12.3.3 Investigator Avenue Drainage Issues OM1205/6 David Nicholson Adopted

Solicitor has been appointed but agreement has not been reached with developer 14/03/13. In Progress

OM 14.12.11 PDS 12.2.4 East Margaret River - Perimeter Road Funding And Implementation Policy OM1112/8 Nick Logan Adopted

Final policy being developed following consultation. In Progress

OM 14.09.11 IS 12.3.1 West Bay Valley Estate Outstanding Developer Contributions – Settlement Officer OM1109/5 David Nicholson Adopted

Solicitor as been appointed but agreement has not been finalised 14/03/13. In Progress

Terms used: CCS Corporate & Community Services CEO Chief Executive Officer IS Infrastructure Services MOC Items introduced by Members of Council SD Sustainable Development Officer Recommendation: Refers to recommendations made in the initial report to Council as contained in the Agenda, or, if any addendums are provided to

Council prior to the meeting, then it refers to recommendations contained in the addendum. Adopted: Officer Recommendation adopted without change. Amended motion adopted: Minor amendment made to Officer Recommendation adopted. See link to decision. Lapsed: Officer Recommendation not adopted. See link to decision. Alternative motion adopted: Alternative motion to Officer Recommendation, or significantly amended Officer Recommendation, adopted by Council. See link to

decision.

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Executive Report

Jul 12 - Feb 13

Shire of Augusta-Margaret River

Organisation:

Executive Report: Tri-annual Council (November-February)

Report Filters:

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ITEM 12.1.2 ATTACHMENT 1

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Executive Report (Jul 12 - Feb 13)Shire of Augusta-Margaret River

ORGANISATION

March 20, 2013Page 2 of 21

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Key Action Progress

Between 40 and 90% of action target achieved

Less than 40% of action target achieved

At least 90% of action target achieved

No Target Set

Action Name Executive Comments % CompleteTarget

1.1.1.2 Incorporate Tourism Strategy into the Local Planning

Strategy by Council adoption

60% 60

The Tourism Strategy has been prepared, adopted by Council for

advertising, advertised and will be reported back to Council in early

2013.

1.1.2.1 Complete masterplan and feasibility study fo the

proposed Retirement Village - Lot 3000 Allnutt Terrace Augusta

and present to Council for adoption

80% 60Draft Feasibility prepared. Currently being reviewed and final to be

presented to Council in April/May 2013

1.2.1.2 Prepare Concept Plan for Ellis Street Jetty Precinct 40% 60Preliminary investigations commenced.

Draft Concept prepared.

Consultation processto commence in March 2013

1.2.1.3 Preparation and adoption of POS Strategies for Augusta

and Margaret River Townsites

50% 60POS strategies have been commenced and will be completed in line

with the Integrated Planning process. A draft of the Strategy is nearing

completion.

1.2.1.4 Finalise a Council decision on the future location of the

Margaret River Court House and Police Station

60% 60Draft Site adopted by Council.

Presently being advertised for public comment

1.2.2.4 Complete Streetscape works Augusta CBD 100% 100Street trees planted and surrounding civil works completed. Street tree

lighting installed.

1.2.2.5 Complete Streetscape works Wallcliffe Rd West of

Station Rd

100% 100

1.2.2.6 Complete parking expansion Fearn Ave Library Car Park 100% 100Completed

1.2.2.7 Complete Cowaramup town centre streetscape upgrade

- Stage 2 and associated drainage works (Stage 1)

10% 50Public comment invited on streetscape concept plan. Plan adopted by

Council and sent to Main Roads WA for endorsement. Consultant has

designed drainage works, which incorporates street tree planting.

Awaiting approval of Royalties for Regions funding agreement before

commencing works.


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1.3.1.2 Develop and implement a public art policy based on the

Artsource Model

50% 20Impacts from MR Fires Recovery has delayed this project - as officer

working in Recovery role.

CapeROC Arts and Cultural Facility Study consults have been

undertaken (by Peter Alexander - Consultant), and will help to inform

final strategy / policy position.

First Draft of the Public Art Policy is complete. Nick Logan has reviewed

for linkages to draft Developer Contributions Policy.

An Art Panel meeting with community and industry is planned for March

18 to get input on the Public Art Policy and Cultural Plan.

1.3.1.3 Finalise review Witchcliffe Village Strategy following

consultation and Council adoption

100% 60The Withcliffe Village Strategy has been revised and forwarded to the

WAPC. The WAPC have provided preliminary feedback and it is

expected that the WVS will be finalised in the next two months.

1.3.1.4 Finalise a whole of Shire Community Facilities Plan 40% 60The Community Facilities Plan has been finalised to a point sufficient to

inform the Shire's Integrated Planning process and will be finalised in

line with completing Integrated Planning in 2013.

1.3.2.2 Complete Path Expansion - Clarke Road adjacent to

Montessori School

100% 100Completed.

1.3.2.3 Complete preparation of a master plan for the

Augusta-Busselton rail trail and seek funding for implementation

75% 70Trails Planning study 95% complete. Interpretation Plan complete.

Aboriginal Heritage study complete. Environmental study nearing

completion. Clearing permits in preparation. Referral for assessment

under EPBC Act required. Fire management plan in preparation.

Bridging options and costs under investigation. Trailnaming competion

closed - submissions being assessed.

1.4.1.10 Road widening - Treeton Road 60% 1Partly completed. A portion of the road encroaches on Unallocated

Crown Land and approval to undertake the works on this section is

therefore required from the Native Title claimants. This is a prolongerd

process so this portion of the works has been carried over to 2013/14.

1.4.1.11 Road Preservation - Treeton Road 100% 100Completed.

1.4.1.12 Road Preservation - Rural Reseals 100% 100Completed.

1.4.1.13 Road Preservation - Asphalt Overlays 80% 90Completed except for Blackwood Avenue, Augusta (between Ellis Street

and Manning Street).

1.4.1.14 Road Preservation - Gravel Reshouldering 75% 75Carters Road and Hillview Road completed. Osmington Road (east of

Jindong Treeton Road) to be undertaken.

1.4.1.15 Road Preservation - Gravel Resheeting 100% 90Bramley River Road, Wirring Road, Terry Road, Nth Treeton Road,

Arthur Road, Webster and Carbunup South Road sections completed.


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1.4.1.16 Road Preservation - Kerb Replacement 5% 80Site selection underway. Works not commenced.

1.4.1.17 Review the Shire's Subdivision and Development

Standards and Specifications

60% 40Completed a review of the following Standards and Specifications:

- Standard requirements for works within Shire road reserves.

- Crossover Specifications

- Path Details and Specifications

- General requirements for stormwater drainage disposal - this will

receive ongoing improvement through consultation with Department of

Water and other South-West Local Government Authorities.

- Created new standard/specification for Battleaxe driveways.

Review of the Shire's Standards and Specifications for Subdivisions and

Developments. This will be ongoing, as there are some inconsistencies

between current and past practices and standards.

1.4.1.18 Accident Black Spot Projects - Leeuwin Road and

Cowaramup Bay Road

100% 0

1.4.1.19 Road Preservation - Ellensbrook Road 80% 100Works nearing completion

1.4.1.9 Road Expansion Caves Rd and Cowaramup Bay Rd

Intersection

95% 100Works completed except for linemarking.

1.4.2.3 Complete Bridge Preservation Rail Trail bridge over

Margaret River

5% 50Delayed due to availability of bridge contractor and booked for June

2013.

1.5.1.2 Develop a 10 year building maintenance plan for all

council facilities

25% 60Prelimanry assessment of buildings conducted for input to asset

management plan.

1.5.2.12 Finalise construction of the Margaret River Library

Extension and Outdoor Library

95% 100The Outdoor Garden Library is being enjoyed by the public. Planting is

complete and library users are enjoying the outdoor space, particularly

as they access the wi-fi, and eat produce from the edible garden. The

community art project is underway with Ian Dowling now working on

tiles to be incorporated into the water feature.

Construction of weather covers at the emergency exits has begun.

Work on the ‘Handover and Practical Completion list ' is also ongoing.

1.5.2.13 Complete Margaret River Depot Office Upgrade 75% 100Nearing completion. Quotes being obtained for shade sail and for water

supply improvements.

1.5.2.14 Complete Margaret River Depot Lube bay / Wash

down

15% 95Tenders advertised but prices received were too high. Scope of tender

reduced and retendered. Revised tenders evaluated and contract

awarded. Works to commence April 2013.


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1.5.2.15 Finalise and Open the Old Settlement to public Use 40% 70

Lease Agreements are being finalised with successful EOI bidders

Gene Hardy working with Historical Society and Arts Margaret River

regarding dates for opening based on the lease finalisation and

interpretive signage.

1.5.2.16 Ensure lessee completes capital upgrading works on

the Gnarabup cafe site

80% 80Currently in negotiation with lease holder regarding revised lease.

Other leasing conditions and terms being complied with

1.5.2.8 Complete Animal Management Facility Upgrades 40% 50Funding submission completed 2 Nov 2012.

Funding submission unsuccessful - Feb 2013.

MYBR adjusted to allow additional funds for AMF.

Tectonics drafting updated drawing and Tender specifications .

1.5.3.3 Develop prioritised 10 year program to remediate

facilities which do not meet universal access standards

0% 20Not started.

2.1.1.2 Finalise a business plan to progress the Shire towards

self sufficient in energy using renewable sources.

60% 60Researching a variety of renewable energy technologies applicable to

Shire, community and residential buildings, such as bio-gas/fuels, wind

and solar and low energy producing appliances. Outcomes will form the

basis of an updated business plan. Implementation of the business

case includes applying for a non-competitive commonwealth grant to

install solar/heat pumps on Shire vested buildings.

A review of the Shire's Local Energy Action Plan has been undertaken

and will be reported to Council in the near future. Updated data from

Unifleet (external consultant) is required to measure the Shire's vehicle

fleet data accurately before the report is complete.

2.1.1.3 Conduct comparisons between energy consumption on

the new five star NABERS civic and administration centre and

the current facilities.

50% 60Energy audits have been carried out on major Shire facilities and works

are intended to reduce energy consuption at the rec centre. Energy

consumption in the new administration building is being monitored and

will be further considered once the operation of the building has been

fully implemented.

2.1.2.4 Provide community education on energy saving tips in

the Community Update and participate in Earth Hour

70% 60This project is undertaken on periodic basis. Training has recently been

facilitated through the Living Smart program which was promoted

through the Sustainability Transition newsletter and a media release

about the program will soon to be released.

2.1.2.5 Provide support for progression of the Housing Retrofit

Project

100% 60The project did not receive funding through commonwealth grant funding.

A subsequent funding application has not been submitted as it

considered more valuable to implement other actions under the Local

Energy Action Plan. Additionally, the use of vacant units at the

Baptistcare complex to undertake the project was not resolved by the

Margaret River Climate Action Group


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2.2.1.2 Provide financial support to the Cape to Cape

Catchment Group and Lower Blackwood Basin Groups

100% 100

2.2.1.3 Prepare a drainage plan based on water sensitive urban

design principles for Allnutt Terrace, Augusta

0% 30Not commenced. Investigation ideally to be carried out during wet

season

2.2.1.4 Implement drainage improvements in Blackwood

Avenue/Brady Street area

5% 0Works to be funded by Royalties to Regions CLGF direct allocation .

Draft funding agreement submitted to RDL in December. Awaiting

approval before works can commence.

2.2.1.5 Implement drainage improvements in Investigator Avenue

(Augusta) - subject to resolution of developer funding

20% 20In negotiation with developer's solicitor for recovery of funding required

for drainage improvements.

2.2.2.3 Finalise commissioning of the UV treatment system for

Riverslea and Rapids Landing.

50% 30Scope of required additional works identified. Funding sources being

researched.

2.3.2.1 Replace stairs at Surfers Point, replace retaining walls

and construct pathways using 2011-12 R4R funding

50% 50Tender for replacement of stairs awarded, works in progress.

Retaining walls and path construction included in landscaping package,

to be advertised April and works completed by December 2013.

2.3.2.2 Seek grant funding for coastal protection works at

Flinders Bay

75% 100Grant application lodged but was unsuccessful. Funds used to

undertake coastal protection works. Discussions underway with

Department of Transport to determine if there is merit in the Shire

reapplying for funding in 2013/14.

2.3.3.2 Complete post fire environmental rehabilitation funded

from Caring for Country grant

80% 80Spring 2012 weed control has been completed with over 200 ha of Shire

reserve sprayed for Arum Lily and collaboration with DEC and CCG to

undertake control on private and DEC lands.

Weekly co-supervision of volunteers from Capes Volunteer Team with

over 600 hours spent since June 2012. Tasks include revegetation, seed

collection, weed control, erosion control and monitoring. Two

community planting days attracting over 100 volunteers and planting

over 4,000 plants. Integration of coastal demonstration garden and

wetland rehabilitation master planning at Riflebutts into Surfers Point

redevelopment project. Replacement of 2 fire damaged timber

structures and installation of 2 new structures underway in conjunction

with Surfers Point redevelopment project.

2.3.3.3 Staged rehabilitation of the Tanah Marah Gravel Pit 100% 100

2.3.3.4 Complete preparation of a weed strategy for the Shire 75% 95Draft prepared and currently being reviewed both internally and

externally.

2.4.1.4 Undertake holistic review of waste services operations

including waste transfer stations

100% 60Final Report received January 2013


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2.4.1.5 Develop and implement Environmental Improvement

Plan for the Davis Road Landfill Facility

60% 60This quarter the following works were undertaken:

- contour survey of entire facility undertaken

- Environmental Assessment project commenced and draft report

recieved February 2013

- Draft Landfill Closure Management Plan received from consultant

February 2013

2.4.1.6 Review sanitation services (kerbside collections, street

and reserves collection, litter collection) provided by the Shire to

identify efficiencies and increase effectiveness of delivered

services

100% 60Recommendations from holistic review and internal suggestions for

improving services have been included in drafting of new collection

contracts. The new collection contracts have been structured to

increase efficiences, reduce overlap and duplication of litter vs collection

services and streamline administration related processes. The tender

has been advertised, with clsing date of 10 march 2013.

2.4.1.7 Prepare tender for kerbside collections which expires on

30 June 2013

100% 40Kerbside collection Tender drafted and advertised for submissions

February 2013 with closing date for submissions 10 March 2013.

2.4.2.2 Development community education strategy for

Executive Leadership team (ELT) endorsement

30% 50

Project deferred due to lack of appointment of waste manager. Initial

recommendations in holisitc review will enable future consideration of

this project.

2.5.1.10 Implement Gloucester Park improvement and

redevelopment plan (see R4R funding program)

5% 0Design work in progess (internal). Works to be funded by Royalties to

Regions CLGF direct allocation. Draft funding agreement submitted to

RDL in December. Awaiting approval before works can commence.

2.5.1.12 Upgrade West Cowaramup Public Open Space from

Affordable Housing Fund (Stage 2)

100% 20Picnic shelter, pathway, tables and seats, BBQ, bin and additional

drainage installed.

2.5.1.13 Upgrade playground at Farmhouse Park 90% 100Playground upgrade completed. Some concrete garden bed edging to

be removed. Masterplan for park in preparation.

2.5.1.14 Install picnic tables at Alexandra Bridge Hall 100% 100

2.5.1.15 Undertake Stage 1 upgrading of Library Garden and

surrounds

95% 100Works completed except for repairs/modifications to reticulation

system.

2.5.1.16 Install Shade Sail at Brookfield play space 100% 100

2.5.1.17 Undertake staged paving upgrade at Rotary Park 0% 90Not commenced. Discussion held with Rotary and agreement reached

on the scope of works.

2.5.1.18 Develop concept plans for the upgrading of MC Davies

Park

5% 100Quotes to be obtained from suitable landscape architects.

2.5.1.19 Undertake staged bin replacement and upgrade at

Gloucester park and surrounds

100% 70Completed.


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2.5.2.2 Support community efforts to install the Cowaramup

Skate Park

60% 60Council has allocated $50k towards completion of the project in 2012-13

budget.

Council has endorsed Lions Club Skate Park design and proposed DSR

CSRFF application (Sept 2012).

Planning approval has been provided (Oct 2012).

Tender has been awarded to Basildene Building Company, awaiting

contract finalisation.

3.1.1.3 Implement enhanced collection and introduce youth

programs at the extended Margaret River Library Extension and

Outdoor Library

70% 60When compared with January of 2012, January 2013 at Margaret River

Library has seen an increase of:

• 18.5% more people through the door

• 24% more circulation (numbers of issues, returns and renewals)

• 20.5% more internet use (inclusive of Wifi) and,

• 45% more new members – in fact January 2013 showed the highest

number of new members in a month ever recorded for the Margaret River

Library.

Local illustrator Rebecca Cool visited the library to host a book launch

of her new title "Bog Frog Hop". More than 250 pre primary through to

year two students from local schools came to the Margaret River Library

to hear a reading of the book and enjoyed acting out the story for class

mates.

In partnership with Margaret River Press the Margaret River Library

hosted the launch of "Fire: a collection of stories, poems and visual

images". The book was launched by Barry House, local poets read

their work and around 30 members of the public attended.

3.1.1.4 Plan and undertake a vibrant well publicised community

based opening of the library extensions

15% 80Planning is ongoing for opening celebrations and once state election

results are finalised the appropriate government official will be contacted

to perform the opening duties.


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3.1.2.1 Partner with Arts Margaret River to provide a variety of

cultural events and maximise the usage of the Margaret River

Cultural Centre

70% 70* Monthly meetings shifted to bi-monthly due to relationships forged over

recent months and new Technical Officer / Manager on board for Cultural

Centre / supporting Arts MR

* A range of recovery based events and activities have been held at the

CC

* In-kind support provided for printing of promotional fliers etc

* Partnered with Arts MR to develop and submit funding applications

(Recovery)

* Liaised with Arts MR regarding Recovery photo exhibition and other

recovery based initiatives.

*Senior staff are meeting with Arts Margaret River to determine their

future role and management of the CC moving forward. Awaiting Peter

Alexander report.

3.1.3.4 Partner with Margaret River Historical Society to

maximise the heritage experience of the Old Settlement site

and to conduct a well publicised community opening celebration

60% 60Lottery West Grant Application for interpretation works complete , but

unfortunately unsuccessful (Jan 2013)

Centenial events dates drafted and progressing well - April and May

2013

Ongoing support to the Historical Society, including supporting further

funding requests

Support provided to HS to enable relocation into Old Bramley School

House

3.1.3.5 Seek funding for the conduct of a heritage interpretation

plan for Augusta

90% 60Project proposal prepared by undertaking Rail Trail Interpretation Study ).

Lotterywest grant application was successful. Awaiting budget review

approval - a portion of Shire's mathcing funds being transferred from

another account. Consultants (Mulloway Studio) awaiting approval to

commence. Steering Committee to be appointed.

3.2.1.10 Open renovated Augusta Gym 100% 100New gym opened July 2012 over $50000 worth of equipment placed into

gymnasium.

Sub Floor structure renovated to engineer's requirement .

Membership database grown from over 25 members to 60 members.

Fingerprint lock on door to control clients.

Upgrade of Gym in January to increase space by a further 60 sqm , new

equipment and emergency lighting

memberships as of Feb 2013 at 97.

3.2.1.11 Coordinate training opportunites for clubs in

conjunction with DSR

70% 60

Partnership with DSR to increase courses for community. Club

Mentioning , Coaching principles and Strapping courses . Courses and

user groups seminars continue to provide local support to sporting

clubs. Good sports targeting clubs and alcohol to ensure clubs are

meeting compliance


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3.2.1.8 Complete Augusta Bowling Club upgrade in accordance

with CSRFF funding agreement

95% 100Evergreen (WA) Pty Ltd was appointed the successful tenderer at the

Ordinary Council Meeting 12 October 2012 (OM 1210/12).

Works have been completed with the opening held in Feb 2013

3.2.1.9 Instigate new fitness program to increase participation

rates

100% 60Timetable ever evolving and changing with the current fitness market -

new Living Longer program aimed at older clients averaging over 15 per

class .

Count Me In group has currently over 40 disabled user's currently

utilising the centre. Personal evaluation of all clients joining the facility

as of 2013.

3.2.2.6 Provide community educational information about

healthy lifestyles through Council Publications

60% 60Recreation centre currenlty produces a bi monthly newsletter for

members and community and also advertise in the paper.with council

for community and pelican post

currently mthly e newsletters.

SMS notification is currently operating.

Recreation centre facebook page weekly updates and engaging new

users to the centre .

3.2.2.7 Administer Kidsport Program to ensure maximum

participation by children

70% 60Kidsport Program currently has over 100 local children utilising the

program , in partnership with DSR this has allowed further increase in

participation for local children.

Initial first round of $17000 grant money all exhausted , the shire

applied for additional $40000 which currently has over 150 local families

utilising the funds .

3.3.1.11 Review Fire Planning Policy and Process 70% 60The Shire has finalised Amendment 1 to LPS1 gazetting the Shire as a

Bush Fire prone Area, enabling application of AS3959 through the

building concent process. Associated policy has been drafted and will

be reported to Council in April 2013 following further discussions with

DFES.

3.3.1.12 Project manage the relocation and build of the new

SES facility

95% 100Practical completion was acheived on 21 September with the SES

relocating on 23 September 2012.

Official opening held 24 November 2012.

Minor improvements have been added to enhance the functionality of the

Incident Control Centre

3.3.1.13 Implement year 3 of the Shire Strategic Fire Break

Program

100% 100Works completed on the Feshwater Drive - Widgi Lane SFB

Orchid Ramble SFB upgraded


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3.3.1.15 In partnership with DFES, develop and implement an

emergency risk mitigation strategy for Augusta townsite

50% 50It is hoped that the scheduled burns will take place this Autumn -

Prescriptions have been completed.

Also formulating plans for conducting a hazard reduction burn around

the perimiter of the Flinders Bay Caravan Park

Work within the DFES and Office for Bushfire Risk Mitigation (OBRM)

template linked to Augusta is still to occur, awaiting endorsement from

the Shire regarding the initial Gnarabup / Prevelly Risk Mitigation Plan

to ensure the Shire is supportive of this approach and resultant impacts

ie ongoing Shire maintenance of relevant reserves / areas.

A meeting with DFES to occur in March to progress this discussion /

debate.

3.3.1.17 Maintain effective local emergency management and

recovery arrangements and conduct annual tabletop exercises

to test Emergency Management Arrangements state of

readiness in responding to any emergency

70% 70New SES HQ completed which incorporates a Level 3 Incident Control

Centre (ICC)

All hazards exercise to be planned for April /May

3.3.2.20 Complete scheduled Food Business Surveillance

program

85% 60RFT drafted and in progress of final review . Expect RFT to be advertised

March 2013.


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3.3.2.21 Complete stakeholder consultations and develop

strategy for illegal camping in the Shire

70% 70Camping forum has met four times to date in this financial year.

Members include MRWIA, AMRTA, Chambers of Commerce (MR and

Aug), Rotary, Police, DEC Rangers, Shire - Rangers, Health, Planning,

Works; accommodation providers (Backpackers, CParks, Holiday

Parks).

Proposed voucher system postponed due to WIA reluctance to pursue .

Harvest Trail document has been updated to improve info being received

by travellers / workers.

Increase info has been provided to key stakeholders (including labour

hire companies) for further on-distribution.

Shire has undertaken a Sheme Amendment to allow temporary workers

to live on-site at vineyards.

Brochure, including a basic map of budget accommodation providers

and key features, continues to distributed widely within the Shire,

including within weather proof holders at known hot spots. Rangers are

continually educating Visitors and Tourists about the need to stay in

paid accommodation.

Local English group has translated key phrases into common

languages to distribute with Brochures.

Work occuring in an effort to link labour hire companies ,

accommodation providers and wine producers in an attempt to

maximise synergies.

Signage has been updated in key locations.

Media info continues to be disseminated, accompanied by radio

interviews.

3.3.2.22 Update Fuel Hazard Reduction and Firebreak Notice

2012-13

100% 100Notice updated with support from SAC, internal stakeholders and BFAC.

Mailed out mid Oct 2012 to al ratepayers, separate from Rates Notice.

3.3.2.4 Implement Amendment Dog Local Law reforms including

installation of new signage

80% 100Local Laws Adopted by Council on 30 November 2011

Local Laws Gazetted on 28 March 2012

Approval given at the meeting of the joint standing comittee 15 May

2012

Basic Dog Exercise and Clean It Up signage installed across the Shire

Parks and Gardens utilised Bunbury Regional Facility workers to

complete installation.

Waiting on major signs to be completed / installed

Gnarabup 100% complete .Augusta complete 95% Gracetown 50%

complete

Due to volume of work being undertaken by relevant design officer , this

has delayed design of the signs.


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3.4.1.12 Complete a concept plan and detailed designs for the

redevelopment of the Margaret River Skate Park in conjunction

with the Margaret River Rotary Club for sourcing external

funding from CSRFF, Lotterywest and/or SuperTowns.

50% 50A draft concept plan was developed in 2011-12 which will be updated as

part of this project.

Quotations to have been sought to undertake an audit of the existing

skate park facility to determine level of wear and tear, priority areas and

development potential.

MYBR has been amended to reflect engagement of a contractor to

deliver a concept plan for the area in the second half of 2012-13.

3.4.1.13 Foster development of young people by providing

positive recreational and social events supported by

constructive community educational programs

70% 70Miss Arty Party Complete 31/7/2012

Open Mic Night held

Skate, Scooter and BMX events held

End of year MR SAM went extremely well

Successful YAC leadership Camp held in Jan 2013

Support being provided by YAC to Shire Centennary event

Margaret River celebation event has been planned for part of NYW

YAC have been shortlisted in WA Youth Awards for their outstanding

efforts

3.4.2.3 Foster and support volunteerism across the Shire and

conduct annual volunteer appreciation functions

65% 65Community CONNECT Database portal on website being refined to

enhance capability / functionality

Successful Thank A Volunteer Day held in Shire Admin Building Dec

2012

Funding provided to Leeuwin Lions to assist Christmas function, in lieu

of Augusta Volunteer appreciation event.

Ongoing advice and support provided to community / volunteer groups.

Financial support offered to volunteer and sporting groups to attend

relevant governance and operational training (Feb 2013)

Many volunteers engaged as part of Bushfire recovery initiatives.

This action has been impacted from duties required to be undertaken by

officers in support of Bushfire recovery.

3.4.2.4 Administer the Community Development Fund 2012 -13

for maximum community benefit

30% 30Due to focus on Fire Recovery events / initiatives and volunteer function,

the CD Fund 2012-13 was launched in Feb 2013.

CD Fund closes Friday 15 March 2013


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3.4.2.5 Develop and implement initiatives that support

community recovery after the 2011 Margaret River Bushfires

70% 70Significant work has been completed with regards to revegetation /

community planting days, stress / communication / insurance

workshops, art and cultural programs / events / installations,

infrastructure development, emotional wellbeing of children and

impacted residents, leading into preparedness of community as part of

the overall recovery process.

Anniversary events at Riflebutts (23 Nov), Act Belong Commit Heal Your

Heart with Art Workshops (10-17 Nov), Facing Fire - A Year to

Remember and Heal Your Heart Art Exhibitions (22 Nov) all held

successfully.

Farwelled Marian Hutton from DCP - Dec 2012

Recovery Hub closed end of Dec 2012.

Recovery and Welfare Sub Committee groups joined to assist with

synergies between ther two groups in Feb 2013

Focus for 2013 includes completion of Totem Poles, musical playground

equipment, exercise equipment, bi-monthly meal gatherings and guest

speakers, enviro restorations, insurance session.

Working towards July 2013 exit strategy when WANDRRA funding

ceases.

4.1.1.3 Work with WAPC & City of Busselton on review of

planning statutes to limit capacity for mining in region

90% 60Draft options determined in consultation with WAPC and COB. Paper to

be finalised by WAPC.

Project seems to have lapsed at the WAPC stage.

4.1.1.4 Maintain a positive collaborative relationship with the

Margaret River Wine Industry Association and promote the

Margaret River Wine Region as Australia's premier wine region

70% 70

MRWIA attending Industry Leaders Forums. CEO assisted Association

to identify wine trails between wineries for possible future event.

Gourmet Escape Event a great success with the second planned for

November 2013.

4.1.1.5 Maintain a positive collaborative relationship with

DAFWA, the dairy industry and other agricultural sectors to

support sustainable agriculture

75% 50

CEO held discussions with DAFWA and SWDC on the establishment of

a milk processing plant by the Chinese in the Capes Region and put

forward Beenup as an option. Held further discussions witht he farmers

markets on their future requirements.

4.2.1.6 Implement minor capital works programs for the Shire 's

caravan parks - 2012-13

80% 80Approximately 75% of all capital projects completed prior to peak

season, with remainder projects to be completed prior to end of

financial.


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4.2.1.7 Implement Yr 2 / 3 of the business plan for the

Alexandra Bridge Camping Grounds

30% 30Impacts from Margaret River Fire Recovery programs have delayed this

project

Have since met with other internal stakeholders to seek feedback about

site specifics, planning needs, project progression - Feb 2013.

Awaiting determination from Enviro Health area regarding Nature Based

Park assessment as this wil impact on the type of ablution development

/ refurbishment of this area.

4.2.1.8 Review the business plan for the Turner Caravan Park

and developa cost effective implementation plan.

50% 75

Consultant's Brief finalised. Contract awarded to RPS who have

commenced work for a schedule May completion and report to Council.

4.2.2.1 Complete Leeuwin Tourism Precinct Stage 2 Concept

Plan for Ringbolt Bay to Flinders Bay

10% 40Discussions held with DoT regarding alignment of coastal pathway

through boat harbour site.

4.2.2.10 Collaborate with SWDC and AMRTA on the planning for

a new visitor and interpretive centre in Augusta

75% 50

CEO has provided feedback to AMRTA CEO on a feasibility study for

site options prepared by Jack in the Box Busselton. CEO met with

AMRTA and separately with Augusta Historical Society about possible

collocation. Facilities are not big enough to share so matter still

progressing.

4.2.2.11 Facilitate in conjunction with the SWDC EOI's for

Augusta Small Boat Harbour Cruise Anchorage

75% 50

CEO participated in Steering Group with Shire President, AMRTA CEO

and SWDC Tourism Coordinator. Developed Terms of Reference and

timeline. Project is ongoing and the SWDC is the lead agency.

4.2.2.12 Provide financial assistance and logistical support to

the new Margaret River Gourmet Escape project and other

iconic tourist events e.g. Anaconda, MR Drug Aware Pro Surfing

Contest, MR Wine Festival, Cape to Cape Mountain Bike Ride

80% 80

Coordinating, chairing and minuting of Margaret River Pro stakeholder

meetings. Negotiation of Pro sponsorship agreement and delivery of

advertising and promotion. Council reports for Drift funding and ICON

event funding for Tennis Pro and ARTN funding. Presentation to

CAPEROC on outcomes of Gourmet Escape.

4.2.2.8 Complete R4R funded upgrade to the Gracetown Car

Park (2011-12 funding)

95% 100Completed except for landscaping.

4.2.2.9 Seek Coastwest funding for implementation of Stage 1

works in Leeuwin Tourism Precinct

25% 60Concept plans prepared for three sites (funded by Augusta Chamber of

Commerce). On site meetings held with Leeuwin Tourism Precinct

Group and DEC. DEC requsted amendment of plan for Ringbolt Bay,

which is underway. Flora survey completed. Plans prepared for Ringbolt

Bay precinct are being revised after consultation with DEC. Cost

estimate to be prepared then Coastwest grant application to be lodged

in May.


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4.3.1.10 Foster a Sister City relationship with the Municipality

of Haining to foster trade and tourist opportunities

75% 75

Successful delegation to Haining conducted incluiding signing of Sister

School relationship, Tourism and Wine Industry presentation to 60

business people pluis cultural exchange.

4.3.1.6 Complete Tourism Strategy site identification and

viability assessment

60% 60Tourism Strategy has been prepared and consultation has now

concluded, submissions assessed and further discussions have been

held with the main submitters with view to presenting a revised Strategy

to the Council in April 2013.

An economic development unit has been established headed by the

CEO.

4.3.1.7 Conduct 4-6 “Industry Leaders” meetings with the

Margaret River and Augusta Chambers of Commerce and

Industry, AMRTA and the MR Wine Industry Association

75% 50

Industry Leaders Meetings convened in accordance with program.

Meeting held 20/8/2012, 19/11/2012 & 18 February 2013.

4.3.1.8 Implement CapeROC endorsed Strategies in line with

the Capes Regional Economic Development Strategy: i.e.

2012-13 Capes Regional Calendar of Events; Promotion of

SkyWest Airlines flights to Busselton, Study of future waste

facilities needs in the Capes; support Show Case Perth Show

event and contribute financially to National Landscapes Tourism

Australia

75% 50

Skywest campaign finalised. Calendar of Events completed and

distributed. Showcase MR award winning display at Perth Royal Show.

Regional Waste Study approved by Caperoc nearing completion .

national Landscapes approved funding allocated.

4.3.1.9 Provide financial assistance and temporary office

accommodation to the Business Centre SW formerly Vasse

NBC

70% 70

Offer of a spare work station and meeting rooms has been made. SW

Business Centre has provided data as requested.

4.4.1.1 Lobby key politicians and MRWA to finalise the detailed

planning of the road alignment for the Margaret River Perimeter

Road and prepare business cases and supporting

documentation for State and Federal funding and landowner

contributions including SuperTown funding opportunities

70% 67Alignment has been finalised. Community Reference Group established

and has met once. Project has been referred to EPA for a decision on

its referral status. Land acquisition plans have been provided to DEC

and expected to be tabled in Parliament in May 2013. MRWA has held

further rmeetings with affected land owners. State government funding

made available for construction of southern section.

4.4.1.2 Continue to assist the Dept of Transport and SWDC to

expedite the construction of the Augusta Boat Harbour

70% 67Secondment of Shire officer as Clerk of Works extended to mid 2014.

DoT finalising procurement process for the secondment of the Clerk of

Works for the remainder of the project. Northern breakwater reached

practical completion whilst the first level of the southern breakwater is

nearing completion. Pratical completion of the southern breakwater is

extpected in September 2013. The tender for maritaime structures are

currently being advertised.


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5.1.1.4 Identify opportunities and provide administrative support

for Councillors to access Training Opportunities

90% 80

CEO's PA is providing information for Crs on WALGA training and other

oportunities. Cr Veitch has taken up the oportunity since becoming a

new Councillor.

5.1.2.4 Mentor the Acting Director Sustainable Development 100% 80

5.1.2.5 Implement Executive Leadership Program for Directors 90% 80

Relevant training oportunities identified as part of annual performance

review and DCCS and ADSD are undertaking required training.

Induction program completed for incoming Director.

5.1.2.6 Conduct activities which promote Women in Leadership

positions

90% 80

Emerging leaders within organisation have attended relevant training. eg

LGMA SW Conference

5.1.3.2 Complete review of local laws and Leasing templates 80% 60Leasing templates completed and to be workshopped with relevant

Shire staff

Local laws drafted and to be presented to Council in April 2013

5.1.3.3 Review Shire Planning Policies 60% 60A full review of planning policies has commenced and a programme set

for completion, templates have been prepared and some preliminary

reviews completed. Some policies have been reviewed and with

completion of the first group will be reported to Council in April 2013.

5.1.3.5 Gazette and implement new Standing Orders Local Law 100% 100

5.1.3.6 Finalise a Vision for Margaret River and the Shire for

2035 funded by the SuperTown Program funding

100% 100

5.1.3.7 Conduct an audit of existing policies and procedures

and develop an action plan for revising and renewing documents

90% 100

Report presented to Council. Governance and Leadership policies

reviewed and adopted. Infrastructure policies under review by incoming

DIS.

5.1.4.1 Participate in CapeROC Meetings and convene

meetings and provide secretariat services in 2012

100% 75

5.2.1.3 Implement all short term Council decisions arising from

the Special Council Meeting related to the LAMP project

60% 60All short term priorities substantially commenced

5.2.1.4 Commence the development of a corporate business

plan in accordance with administration regulations for

completion in 2012-13

40% 40Community Strategic Plan adopted by Council in Feb 2013 - providing

the Goals, Outcomes, Strategies which will be used in the Corporate

Plan.

Template for information for the Corporate Plan currently being

developed.

Long Term Financial Plan, Workforce Plan and Asset Management Plan

also progressing well.


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5.2.1.5 Conduct Strategic Planning Day with Council in

November 2012

100% 0

5.2.2.3 Commence long term Financial Management Plan

which conforms to DLG guidelines for completion in 2012-13

40% 80BU input and base models developed and returned. Last received

6/2/2013. First consolidation was completed 6/2/2013.

5.2.3.6 Buildings asset management plan 50% 30Work has progressed on 10 year maintenance, renewal and upgrade

planning. The plan will be combined into the Shire's overall asset

management plan.

5.2.3.7 Stormwater drainage asset management plan 50% 50Work has progressed on 10 year maintenance, renewal and upgrade


management plan.

5.2.3.8 Shire reserves asset management plan 50% 30Work has progressed on 10 year maintenance, renewal and upgrade


management plan.

5.2.3.9 Coastal facilities and bridges asset management plan 50% 30Work has progressed on 10 year maintenance, renewal and upgrade


management plan.

5.3.1.8 Undertake Records disposal program 100% 100100 boxes disposed in accordance with General Disposal Authority.

5.3.2.4 Renew lease for computer equipment 100% 100Contract finalised and all PCs rolled out on time and on budget.

5.3.2.5 Train staff in changeover to 2010 Microsoft systems 100% 100

In-house training provided to all staff who operate a computer .

5.4.1.1 Facilitate enterprise agreement negotiations to finalise

new agreement

60% 70Changes to the Enterprise Agreement have been compiled and sent to

the lawyers to ensure the Shire's compliance with the new legilstive

requirements under the Fair Work Act. Both unions have submitted a

log of claims to the CEO. The financial implications of a new Enterprise

Agreement and Workforce Growth Plan are currently being assessed

within the Long Term Financial Plan process to be adopted by Council .

Based upon the current status of the Long Term Financial Plan there

may be delays to the Enterprise Agreement timeline.

5.4.1.2 Implement web based training and induction system 20% 40The data upload has been done with all employees entered into the

system. Corporate design and look has been compeleted. System is

ready for user group testing of both the system and the learning

materials.

The project has experieneced some delays due to an increase in

recruitment works with current staff turnover.


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5.4.1.3 Development Workforce Plan (1-4 years) 70% 70The ELT have deliberated the Shire's Workforce Growth Plan and have

currently signed off on version 6. The financial implications of the

Workforce Growth Plan are currently being assessed within the Long

Term Financial Plan.

5.4.2.1 Facilitate staff peer recognition program 60% 60In December 2012 there was 13 peer recognition presented at the full

staff meeting.

5.4.3.12 Implement OSH Harmonisation legislative compliance

program

0% 60

To-date this project has been deferred based upon delays as expressed

by the WA State Government in introducing the legislation in WA. The

newly appointed Safety Officer is currently scheduling an OSH program

that covers the Shire's current legilstive requirements.

5.4.3.13 Implement OSH Mangement System 0% 40

The Local Government Insurance Services has experienced delays in

the development of an industry occupational safety and health

management system due to staff vacancies.

5.4.4.1 Conduct full staff meetings 100% 75

5.5.1.2 Review Customer Service Plan 50% 50

Review of Customer Service standards is complete and Customer

Service Excellence handbook developed.

5.5.1.9 Implement One-Stop-Shop service delivery Stage 1:

Planning

80% 60Training in Planning, Building and Health processes is underway with

five staff trained. Meetings have commenced with Revenue and

Creditors to review procedures.

5.5.2.3 Implement year two of the Marketing Plan Program e.g.

Calendar of events, SuperTown updates, signage for Gloucester

park precinct

60% 60

Continuation of Shire advertising as per schedule and dissemination of

media releases and media appointments. Organisation, promotion and

delivery of Margaret River Centenary Sundowner. New signage in

Flinders Bay Caravan Park. WALGA magazine contributions. Library

Brochure updates. Web banners for Surfers Point and Main Street.

5.6.1.3 Complete and conduct remedial action arising from

Internal Audit

50% 70Ongoing. Installation and use of safe at Margaret River Library

completed. Monitoring use of purchase orders is continuing, monitoring

usage of mobile phones is continuing, review of finance policies is

continuing.

5.6.1.4 Reward innovation through Employee Recognition

Awards

100% 50

5.6.2.6 Convene quarterly meetings of the Audit and Risk

Management Committee

75% 50

ARMC meetings held including February to accept Compliance Audit

Report.

5.6.2.7 Update Facilities Plan for Growth targets using industry

benchmarks

40% 50Project commenced


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5.7.1.4 Conduct external audit and interim audit and remediate

any problems in a timely manner

50% 50External audit completed by UHY....Independant Auditors Report to

Electors and Management Report dated 2 October 2012 received

approv. (two weeks earlier than previous year.

External Auditors attending early March 2013.

Interin audit is tentatively booked for week commencing March 25th

2013

5.7.2.4 Complete and submit Statutory Compliance Return and

remediate any errors in a timely manner

100% 0

5.7.2.5 Complete 2011-12 Annual Report complying with

guidelines for the DLG Integrated Planning Framework

100% 100


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