Attendance Enterprise Manager Self Service · Manager Self Service (MSS) is a web-based component of Attendance Enterprise that allows managers to access time and attendance information

Attendance Enterprise Manager Self Service

Attendance Enterprise Manager Self Service

A Companion Document to Attendance Enterprise 1.6

©2011, InfoTronics, Inc. All Rights Reserved.

InfoTronics, Attendance, and Attendance Enterprise are trademarks of InfoTronics, Inc.

Microsoft and Windows are registered trademarks of Microsoft, Inc. All other company and product names are registered trademarks, or trademarks of their respective holders.

Information in this document is subject to change without notice.

Attendance Enterprise Manager Self Service iii

Chapter 1 Introduction ............................................................................................... 5

Purpose ............................................................................................................................... 5

Who Can Use MSS ............................................................................................................ 5

What You Can Do in MSS ................................................................................................. 5

MSS Glossary ..................................................................................................................... 5

Accessing MSS .................................................................................................................. 7

Navigating Through MSS .................................................................................................. 7

Navigating Using MSS Buttons .................................................................................. 8

Chapter 2 Managing Employees ............................................................................... 9

Accessing Employee Information ...................................................................................... 9

Using the Employees tab ............................................................................................. 9

Using the Time Card ................................................................................................. 10

Using Custom Groups on the Employees Tab .......................................................... 11

Using Custom Groups in the Employee Groupings Area .......................................... 12

Viewing Employees Grouped by Exception ............................................................. 13

Reviewing and Updating Employee Information ............................................................. 14

Reviewing and Updating Employee Personal Information ....................................... 14

Reviewing Archived Time Cards .............................................................................. 17

Reviewing Benefit Information ................................................................................. 19

Reviewing Leave Requests ....................................................................................... 20

Adding an Employee ........................................................................................................ 22

Chapter 3 Editing an Employee’s Time .................................................................. 24

About the Time Card ........................................................................................................ 24

Viewing Employee Hours by Workgroup ................................................................. 25

Using Time Card Toolbar ................................................................................................. 26

Adding, Deleting, or Changing Punches .......................................................................... 26

Adding a Punch ......................................................................................................... 26

Changing a Punch ..................................................................................................... 26

Deleting a Punch ....................................................................................................... 27

Crediting and Debiting Time ............................................................................................ 28

Crediting or Debiting Non-Worked Time ................................................................. 28

Crediting Worked Time ............................................................................................ 29

Performing a Special Edit ......................................................................................... 29

Performing Workgroup and Pay Designation Transfers .................................................. 30

Performing a Workgroup Transfer ............................................................................ 30

Performing a Pay Designation Transfer .................................................................... 31

Transferring Blocks of Hours from One Workgroup to Another .............................. 31

Authorizing Time Cards and Workgroup Transfers ......................................................... 32

Authorizing the Time Card ....................................................................................... 32

Authorizing a Workgroup Transfer ........................................................................... 32

Attendance Enterprise Manager Self Service iv

Authorizing a Time Card as an Employee ................................................................ 33

Using the Timesheet ......................................................................................................... 34

Chapter 4 Assigning Schedules .............................................................................. 36

Selecting a Different Employee Group ............................................................................ 37

Adding a Schedule ........................................................................................................... 38

Changing an Existing Schedule ........................................................................................ 39

Using the Shortcut Menu to Schedule .............................................................................. 40

Chapter 5 Summaries and Reports......................................................................... 41

Using Summaries ............................................................................................................. 41

Exception Summary .................................................................................................. 42

Pay Designation Hours Summary ............................................................................. 43

Transfer Hours Summary .......................................................................................... 44

Workgroup Hours Summary ..................................................................................... 45

Payroll Sheet Summary ............................................................................................. 46

Scheduled Activity Summary .................................................................................... 46

Authorization Activity Summary .............................................................................. 47

Absence Summary .................................................................................................... 48

Changing the Information Displayed in Summaries ................................................. 48

Viewing Attendance Enterprise Summary Sheets ............................................................ 50

Viewing Year-to-Date History for an Employee .............................................................. 50

Changing the Information Displayed in YTD History .............................................. 51

Viewing Reports ............................................................................................................... 52

Viewing a Report from the Activities Tab ................................................................ 53

Viewing a Report from the Summaries Tab .............................................................. 53

Viewing a Time Card Report from the Time Card .................................................... 55

Chapter 6 Events and Messages............................................................................. 57

Keeping Track of Events and Messages ........................................................................... 57

Accessing Events and Messages ...................................................................................... 58

Chapter 7 Managing Your Account......................................................................... 59

Reviewing Your Account ................................................................................................. 59

Changing Your Password ................................................................................................. 59

Setting Your Viewing Preferences ................................................................................... 59

Selecting a Color Theme ........................................................................................... 60

Changing the Font Size ............................................................................................. 60

Customizing Information in MSS .................................................................................... 60

Using the Time Card Daily Pay Designation Summary Filter .................................. 61

Using the Pay Period Class Filter .............................................................................. 61

Using the Active Status Filter ................................................................................... 62

Enabling Time Card Employee Lists ........................................................................ 62

Using Exception Thresholds ..................................................................................... 63

Attendance Enterprise Manager Self Service 5

Chapter 1 Introduction

Manager Self Service (MSS) is a web-based component of Attendance Enterprise that allows

managers to access time and attendance information for their employees. MSS allows easy, cost

effective access to critical management tasks. Activities performed using MSS are immediately

recorded in the Attendance Enterprise database; wherever and whenever important employee data

is accessed it is accurate and up-to-date.

Purpose

The MSS site provides you with easy access to your employees' personal information and time

and attendance data. Use MSS to view:

Summaries of employees' schedule exceptions, worked hours, and scheduled hours.

Individual employee time and attendance information including time cards; total earnings for

a pay period; time worked broken down by workgroup; and time card adjustments.

Employee personal information, benefits, and exception and pay history.

Events and messages.

Various reports.

Who Can Use MSS

Managers use MSS to access information, edit time cards, and manage employee schedules. Non-

supervisory employees use Attendance Enterprise Employee Self Service (ESS) to punch, request

leave, and so on.

What You Can Do in MSS

The MSS site allows you to perform 5 primary tasks.

View and edit employee time cards.

Review and edit employee schedules.

View several reports of time and attendance data including interactive summaries, summary

sheets, customized reports, and YTD History views.

Set account and viewing preferences for MSS.

Review events and messages.

MSS Glossary

MSS concepts are defined on a task-by-task basis. This section provides a brief introduction to

key Attendance Enterprise MSS concepts.

Introduction


Term Definition

Authorize Managers can authorize time cards or workgroup transfers to

verify their accuracy. You can also authorize a time card as an

employee, if necessary.

Clock Group Clock group refers to the time recorders where employees can

punch. For example, administrative staff may be required to

enter punches at clocks located in the front half of the building.

Events Events indicate successful or failed activities in

Attendance Enterprise.

Exception Exceptions indicate the employee deviates from the schedule in

some way. For example, if an employee arrives late, that

generates a Tardy exception. The exceptions you see are set up

at installation.

Home

Workgroup

The workgroup the employee usually works is the home

workgroup. An employee can be temporarily or permanently

transferred to another workgroup.

Pay Class Pay classes are a collection of Attendance Enterprise settings

that capture your attendance guidelines and pay policies. For

example, different unions represented in the same company

treat overtime differently. Their members belong to different

pay classes. A pay class is associated with each employee so

that Attendance Enterprise can accurately calculate hours and

gross pay for all employees.

Pay

Designation

Pay designations indicate a category of pay. For example,

Regular, Overtime, Sick. Also known as pay codes or pay

types.

Pay Period Pay periods indicate how often employees are paid. For

example, some employees are paid weekly, others monthly.

Punch Punches indicate when the employee has started or stopped

working. The first punch is called the In punch; the second

punch is the Out punch. Employees can also use punches to

transfer in and out of workgroups.

Time Card The time card displays the employee’s punches, schedule, and

pay totals. Credited time is also shown.

Transfer Indicates that employee changes from one workgroup to

another, temporarily.

Workgroup Attendance Enterprise organizes employees in a tiered

hierarchy of workgroups. The examples here use 3 workgroups,

but you can use as many as 7 in your organization. For

example, an employee can be a part of the Administrative Cost

Center (Level 3), within the Accounting Department (Level 2),

within the Main Office Building (Level 1). Your workgroup

level names will be different.

Introduction


Accessing MSS

See your system administrator for specific information on accessing MSS. In most cases, you can

use the following steps to access MSS.

1. Launch your web browser.

2. In the Address field, type your company’s URL for the MSS site and press ENTER.

The Attendance Enterprise login window is displayed.

3. Enter your username and password and click Ok.

The information you can access using MSS depends on your user rights. Rights can range from

view-only access to editing and reporting abilities.

Navigating Through MSS

Use tabs to navigate to content areas

Use these areas to choose a date range

Use these areas to choose a date range

Zoom to access more detailed information

Introduction


Navigating Using MSS Buttons

MSS provides various buttons that allow you to change data, change to how you view data, or

“drill down” for more detailed information. The following buttons are found throughout the MSS

system.

Button Function

Drills down to more detailed information. This button is

also used to find an employee.

Indicates that the item can be changed. This button can be

used to:

Change or remove a punch in the time card.

Authorize time worked in a workgroup in the

Workgroup Summary section of the time card.

Change a schedule.

Enable or disable pay designations or exceptions.

Credits time in the time card.

Adds a schedule.

Indicates how lists are sorted. In this example, the

employees are sorted by ID in ascending order.

Selects the item positioned next to the arrow.

Indicates the employee’s home workgroup.

Displays a shortcut menu.

Selects an employee or view.

Provides access to additional options or employees.

Adds a punch in the time card.


Chapter 2 Managing Employees

MSS helps you manage your employees. You can add an employee to MSS from the Activities

tab, or drill down to an individual employee’s time card from the Employees tab. You can access

employee schedules, personal information, historical attendance records, and benefits. To edit an

employee’s time, see page 24. To edit an employee’s schedule, see page 35.

Accessing Employee Information

Employee information can be accessed in several ways. The Employees tab allows access to basic

employee information. From there you can drill down to employee time cards. Custom groups, if

used, allow you to browse to employees using groups customized to streamline your job.

Employee information can also be accessed using exception views, which group employees by

the times they deviate from the schedule.

Using the Employees tab

The Employees tab lists employees and some basic information about the employee, such as his

or her name, employee ID number, and badge. The way employees are listed on your Employees

tab depends on your system setup. Some organizations use custom employee groups for each

MSS user, some do not. If you do not see custom employee groups, browse directly to an

employee’s time card using the by the employee’s name. To edit an employee’s time card, see

Chapter 3.

Sorting the Employee List

By default, the employee list on the Employees tab is alphabetical by employee last name. You

can sort the list by ID or badge number by clicking at the top of the column. The list is re-

sorted by the selected category. In this example, the list is sorted alphabetically by employee last

name, indicated by the in the Name column.

Managing Employees


Using the Time Card

The time card displays an employee’s schedule, as well as In and Out times. Hours earned by

workgroup and pay designation are also displayed. You can access an employee’s Personal

Information, archived time cards, year-to-date history, and benefits using buttons on the time

card.

To access the time card:

1. Click the Employees tab.

2. If you have custom employee groups, click next to a group name until you reach a list of

employees.

3. Click next to the employee name. The employee time card is displayed.

Selecting a Different Employee from the Time Card

You can access a complete list of employees from time card. To access the employee list from

any time card:

1. Click in the time card toolbar.

2. The employee list is displayed. You can select a new employee by clicking • to the right of

the employee. The selected employee’s time card is displayed.

Managing Employees


Using Custom Groups on the Employees Tab

If you have custom groups, they are designed uniquely for you. You may see employees grouped

by workgroup, shift, or active status, for example.

In the following example, Frank has 3 employee groups to choose from.

If Frank chooses Active Status by clicking , another list is displayed.

If Frank chooses Active by clicking , another list is displayed.

If Frank chooses Shift 3 by clicking , the active status employees assigned to Shift 3 are

displayed.

Managing Employees


If Frank chooses Michael Capanna by clicking , Michael’s time card is displayed.

From the time card, Frank can access information about Michael Capanna. The time card itself

lists Michael’s schedule, his In and Out times, as well as totals for each pay designation and

workgroup.

Using Custom Groups in the Employee Groupings Area

Employees can be viewed by groupings customized for you at installation. The categories in your

Employee Groupings area depend on the employee groups set up for you in

Attendance Enterprise. You will not see the Employee Groupings area unless you have employee

groups designed for you in Attendance Enterprise.

Click on a category name (for example, SHIFT 2 or SHIFT 3) to expand or contract the list. Click

on an employee name to browse to the employee’s time card. Scroll up or down to see additional

lists, if necessary.

Managing Employees


Viewing Employees Grouped by Exception

An exception view groups employees by the exceptions they have incurred. For example, the

Tardy Today exception view presents a list of employees that were late today. You can then drill

down to the employee’s time card and see more detailed information. Exception views must be

set up in Attendance Enterprise to be available in MSS.

There are 2 different ways to view employees grouped by exception. The method you use

depends on an Operations tab setting, see page 62 for more information.

If you have an Exceptions button on the time card, use the following section to view

employees by exception.

If you have an Exception Views section to the right of the time card, use the Viewing

Exceptions Using Exception Views section on page 23.

Viewing Exceptions Using the Exception List

To view employees grouped by exception:

1. Click the Employees tab.

2. Browse to any employee’s time card.

3. Click . A list of exceptions is displayed.

4. Click next to the exception list (for example, Tardy Today) to display a list of employees

that have incurred the exception. Click next to Reverse Level to return to the previous

list.

5. Click • next to the employee’s name to view his or her time card. Review or edit the time

card if necessary.

Managing Employees


Viewing Exceptions Using Exception Views

If you have access to employee exceptions, but do not have an Exceptions button in the time card

toolbar, you have an Exception Views section to the right of the time card.

In this example, Phillip Adams’ name is selected in the Exception Views area. Once the

exceptions have been corrected and reviewed for Phillip, you can quickly browse to Joseph

Adolph’s time card, who also has an exception, by clicking • next to his name in the Exception

Views area. Employees are removed from the list once their exceptions are corrected. Exception

views are set up for you in Attendance Enterprise.

Click on a category name (for example, Missing Punch or Tardy Today) to expand or contract the

list. Click on an employee name to browse to the employee’s time card. Scroll up or down to see

more exception views, if necessary.

Reviewing and Updating Employee Information

Information about employees can be accessed using MSS. Employee Personal Information

includes information like the employee’s phone number, hire date, and so on. Archived time

cards and benefit information can be accessed for each employee. Employee Personal

Information and benefits can be updated, as needed. Archived time cards are view-only.

Reviewing and Updating Employee Personal Information

Managers and supervisors can access the employment information stored in

Attendance Enterprise for their employees. MSS provides a convenient way of updating an

employee’s Personal Information.

To access an employee’s Personal Information:

1. Browse to the employee’s time card.

Managing Employees


2. Click . The employee’s Personal Information window is displayed.

3. Click next to the field that you want to change. A window is displayed containing all

current information pertaining to this field.

4. Enter the new information and click Ok or click Cancel to cancel the change.

The following table provides a list of the fields in the Personal Information window and a

description of the information that can be viewed or changed.

Field Description

Name Specifies the employee’s first and last name, and middle initial.

Badge Specifies the employee’s badge number.

Managing Employees


Field Description

Clock Group Specifies the employee’s assigned clock group. This identifies which time

clocks the employee can use to perform transactions.

Workgroup Specifies the employee’s home workgroup and the effective date for that

workgroup.

Hourly Status Specifies the hourly status, such as full or part-time, and the effective date

for that hourly status.

Pay Type Specifies the employee’s pay type, for example hourly or salaried.

Primary Phone Specifies the employee’s primary home telephone number.

Secondary Phone Specifies the employee’s secondary telephone number.

Custom 1-6 Specifies the information contained in the custom fields.

Employee Self

Service PIN

Specifies the personal identification number that the employee must enter

to access Employee Self Service.

Cell Phone

Subscription ID

Specifies the cell phone’s unique subscriber ID.

EMail Address Specifies the employee’s email address.

ID Number Specifies the employee’s unique ID number. ID numbers cannot be reused

when an employee leaves the company unless the employee’s records have

been purged from Attendance Enterprise.

Pay Class Specifies the pay class, which determines the pay rules for this employee.

Sch. Pattern Specifies the predefined pattern of ongoing schedules for the employee.

Date of Hire Specifies the employee’s hire date.

Employment

Status

Specifies the employee’s employment status, for example active or

terminated, and the status condition and effective date.

Emergency

Contact

Specifies the name of a person who can be contacted in case of emergency.

Birthdate Specifies the employee’s date of birth.

Union Code Specifies the code of the union that the employee is associated with.

Managing Employees


Field Description

Self Service

Access Rights

Specifies this employee’s access rights for Employee Self Service, which

can include:

Access to Employee Self Service.

Employee can punch IN/OUT.

Employee can transfer.

Employee can indicate worked schedule.

Employee can authorize time card.

Employee can enter non-worked hours.

Cell Phone

Access Rights

Specifies this employee’s access rights for cell phone access, which can

include:

Employee cell phone activity allowed.

Employee may enable account on first usage.

Employee punches IN/OUT on usage.

Image Displays a picture of the employee.

Reviewing Archived Time Cards

Supervisors can review an employee’s time cards for pay periods that have already occurred.

These time cards are archived and saved for every pay period for which there is data in

Attendance Enterprise. The information on the archived time card is view only and cannot be

changed. Archived time cards are listed by pay period date. A section that displays the

employee’s schedule for the pay period is also included in the archived time card.

To access an archived time card:

1. Browse to the employee’s time card (see page 10).

2. Click to view a list of archived time cards available for this employee.

Managing Employees


3. Click next to the pay period you want to view to display the archived time card.

To view an archive time card for another pay period, use the Back button in your browser to

return to the archive time card selection list.

Managing Employees


Reviewing Benefit Information

Benefits are typically paid, non-worked time such as sick time or vacation. Available benefit

amounts are maintained in benefit banks. Each employee has a separate bank for each benefit

earned. Benefit banks start at a specific amount at a specific point in time. The benefit year is the

period from a specific point in time until that same date one year later. Supervisors can view the

benefit banks for an employee and determine the benefit amounts that are available or that have

been paid out during the pay period listed. Unpaid amounts are listed as well as the remaining

balance for each benefit.

To view or edit benefit bank information:

1. Browse to an employee’s time card.

2. Click to view the employee’s benefit information for the pay period.

3. To view further information about the benefit, click . Benefit activity in the selected

benefit bank is displayed.

4. Several edits can be made to the benefit banks from this window:

Click in the Credit column to add hours or dollars to the benefit bank.

Click - in the Debit column to subtract hours or dollars from the benefit bank.

Click next to the balance to change the benefit balance.

5. Enter the date, amount, and reason for the benefit adjustment.

6. Click Ok to accept the change or Cancel to cancel the change.

Managing Employees


Reviewing Leave Requests

MSS provides a leave request approval view to manage leave requests. Select the next to

Time Off Requests on the Summaries tab.

The Time Off Requests page is displayed. Select next to an employee’s name to access his or

her leave approval view.

The leave approval page is displayed.

Managing Employees


The leave approval page contains the following sections:

Section Description

Describes the leave

request and offers the

option to approve or deny

the request.

Displays the schedules the

employee currently has for

the duration of the leave

request. If the leave

request is approved, the

schedules will be

converted to absence

planned schedules.

Displays the number of

employees you have

access to who are

scheduled to work and

scheduled to be off during

the leave request period.

Note: This differs from the Attendance Enterprise client.

Managing Employees


Section Description

Displays other employees

you have access to who

are already scheduled to be

off during the leave

request period.

The leave approval page changes after the employee’s leave request is approved or denied. The

number of remaining non-addressed leave requests is displayed.

This entry is identical to the Time Off Requests line shown on the Summaries tab. This allows

you to review all the pending requests quickly.

When a request is approved, the system indicates the approval, changes the employee’s schedules

to absence planned schedules, and updates the relevant group statistics.

Adding an Employee

You can enter new employee information into the system. Not all information can be entered

when adding an employee. Only the information needed to schedule the employee and calculate

the time card is entered. Additional employment data is entered by your human resource

personnel using the Attendance Enterprise client or by editing personal information.

To add an employee:

1. Click the Activities tab.

Managing Employees


2. Click next to Add An Employee. The Add a New Employee window is displayed.

3. Enter the employee’s personal information.

Field Definition

Employee ID Specifies the employee’s unique identification number.

Badge Specifies the employee’s badge number, or the number used to punch. If

the employee does not punch, use 0. The only badge number that can be

duplicated is 0.

Pay Class Specifies the group of attributes that define how attendance data and pay

are calculated.

Clock Group Specifies the group of time recorders the employee can use to punch.

Schedule Pattern Specifies the employee’s schedule pattern. A schedule pattern is one that

is common to many employees.

Location Specifies workgroup level 1. Your company’s workgroup names will be

different.

Department Specifies workgroup level 2. Your company’s workgroup names will be

different.

Cost Center Specifies workgroup level 3. Your company’s workgroup names will be

different.

Hourly Status Specifies the employee’s type of employment (for example Full Time,

Part Time, Seasonal).

Pay Type Specifies the employee’s pay type (for example, Hourly or Salaried).

4. Click Ok.


Chapter 3 Editing an Employee’s Time

Employees punch in and out to record work time. Occasionally the supervisor must change

punches, add punches, or make other changes to the employee’s time. This is done from the time

card or the timesheet.

About the Time Card

The employee time card can be accessed from the Employees tab and throughout MSS, as the

final step in "drilling down" to more detailed information. The data displayed in the MSS

employee time card is divided into sections.

Section This section includes… Notes

Time Card A record of daily punches, scheduled

hours, and exceptions.

Employee

Groupings

A way to navigate employees by

custom groupings defined for you at

installation.

See page 12 to use the Employee

Groupings area and page 62 to

enable the Employee Groupings area.

Either the Employee Groupings or

the Exception Views area can be

shown.

Exception Views A list of employees who have

exceptions.

See page 23 to use the Exception

Views area and page 62 to enable the

Exception Views area. Either the

Employee Groupings or the

Exception Views area can be shown.

Time Off

Requests

A list of time off requests, if

applicable, made by the employee

from ESS.

Displayed only if your company uses

the leave management features of

Attendance Enterprise and the

employee has made a time off

request.

Earnings A breakdown of the employee's

worked hours and dollars in selected

pay designations.

Workgroup

Summary

A breakdown of the employee's

worked hours by workgroup. Home

workgroup hours are listed in blue by

default. Other workgroups are listed

in magenta by default.

Daily Earnings Displays hours in each pay

designation by day (instead of just by

pay period, as seen in the Earnings

area of the time card).

See page 61 to enable this area of the

time card.

Editing an Employee’s Time


Section This section includes… Notes

Adjustments A list of edits made to the time card

by the employee, supervisor, or other

user with access rights.

Viewing Employee Hours by Workgroup

To view detailed information about different workgroups the employee has worked in, click in the upper left section of the time card. In the workgroup transfer time card, the time card

section changes to display only workgroup transfer information. The workgroup, date and time of

the transfer, total hours, and schedule are displayed. The home workgroup is displayed in blue

and the transfer workgroups are displayed in magenta.



Click to return to the standard time card.

Using Time Card Toolbar

You make changes to the employee’s time card using the toolbar buttons and the buttons in the

body of the time card. Hovering over each button with the cursor displays a brief description of

that button. The toolbar buttons you see depend on your user access rights.

Adding, Deleting, or Changing Punches

Maintaining punches is an important task in MSS because an employee must have an even

number of punches (each In punch must have an Out punch) in order to be paid correctly.

Additionally, some employees are paid or not paid depending on their adherence to a schedule.

Again, punches must be maintained to avoid under or overpayment. Punch information is

recorded in the Adjustments section of the time card.

Adding a Punch

You add a punch when an employee forgets to punch or is missing a punch for some reason.

To add a punch:

1. Click in the toolbar or click next to the date you want to add the punch in the time

card. The Add a Punch window is displayed with default information in each of the fields.

2. If necessary, modify the date, time, and transaction type and enter a reason for the edit. Your

transaction types are unique to your company; consult your payroll manager for more

information.

3. Click Ok.

Changing a Punch

You can change an existing punch. This can be used, for example, if an employee punches out at

7:00P.M., but actually stops working at 6:00P.M. You can also delete a punch from this window.

To change a punch:



1. Click next to the punch in the time card. The change punch window is displayed.

2. Enter the time and date of the punch.

3. Identify the type of shift or punch. Standard is the most common.

4. If Remove this Punch is selected, the punch is entirely cleared, not changed.

5. Click Ok to confirm the change or Cancel to cancel the change.

Deleting a Punch

Punches can be deleted from a time card if, for example, the employee punches in twice or enters

an incorrect PIN number.

To delete a punch:

1. Click in the time card. The Remove a Punch window is displayed.

2. Enter the date and time of the punch to delete. The date and time must exactly match an

existing punch.

3. Click Ok.

Another way to delete or change an existing punch is to click next to the punch time that you

want to change. The Change a Punch window is displayed with the date and time information

supplied for you.



Select Remove this Punch field to delete the punch.

Crediting and Debiting Time

Crediting or Debiting Non-Worked Time

Crediting or debiting non-worked time is used to pay time when an employee did not work, such

as sick or vacation time. You can debit non-worked time if, for example, you overpaid an

employee in vacation hours.

1. Click in the toolbar or next to the shift hours.

The Credit/Debit Hours or Dollars window is displayed.

2. Specify the date, time, pay designation, amount of hours or dollars to be credited or debited,

and workgroup. To debit hours, use a (-) before the Amount.



3. Select a reason code, if needed.

4. Click Ok to continue or Cancel to cancel the credit/debit.

Crediting Worked Time

You can credit worked hours for which an employee is not normally paid. For example, an

employee works through lunch, however, pay rules specify that lunches are not paid. The Credit

Worked Hours function calculates the amount of automatically deducted time and lets you credit

the employee for that amount. Worked hours credited this way are always assigned the Regular

pay designation.

1. Click . The Credit Worked Hours window is displayed with the current date and time and

the amount that was automatically deducted in the amount field.

2. If needed, change the Amount field.

3. Click Ok to confirm the credit or Cancel to cancel.

Performing a Special Edit

Special edits are changes made to a time card specifying that an employee is paid to the

scheduled or actual start or end of a shift. Special edits can be used to override a late or early

punch and pay employees to their scheduled start or end times. Pay to actual start and pay to



actual end are used to override rounding areas, which pay according to schedules. Special edits

can only be applied to shifts that are scheduled.

To select a special edit:

1. Click . The Perform Special Edit window is displayed.

2. Enter the date and time and select the edit type.

3. Click Ok to confirm the special edit or Cancel to cancel.

Performing Workgroup and Pay Designation Transfers

Performing a Workgroup Transfer

You can transfer an employee to another workgroup temporarily. The employee is transferred to

the new workgroup until the end of the shift or until the employee punches or transfers again.

To enter a workgroup transfer:

1. Click . The Transfer window is displayed.

2. Specify the date and time of the transfer and the workgroup where the employee transferred.

3. Click Ok to confirm the transfer or Cancel to cancel the transfer.



Performing a Pay Designation Transfer

You can transfer an employee’s hours at a particular time and date to another pay designation.

The employee’s hours are transferred to the new pay designation until the end of the shift or until

the employee punches or transfers again. This is good for temporarily offering employees extra

pay through the pay designation.

To enter a Pay Designation transfer:

1. Click . The Transfer window is displayed.

2. Specify the date and time of the transfer and the workgroup where the employee transferred.

3. Click Ok to confirm the transfer or Cancel to cancel the transfer.

Transferring Blocks of Hours from One Workgroup to Another

Using the workgroup transfer time card you can transfer blocks of hours from one workgroup to

another at a specific time of day.

To transfer a block of hours:

1. Browse to the workgroup transfer time card (see page 25).

2. Click next to the workgroup from which you want to transfer hours.

3. Enter the amount of hours and the new workgroup information.



4. Click Ok to enter the transfer or Cancel to cancel.

Authorizing Time Cards and Workgroup Transfers

Authorizing the Time Card

At the end of a pay period, all employee time cards are automatically calculated and processed.

Supervisors then check and make necessary edit to the time card before sending them to the

payroll department. Once the supervisor completes the necessary adjustments, he or she

authorizes and optionally locks the time card to prevent further edits.

To authorize a time card for payroll:

1. Click . The Authorize a Time Card window is displayed.

2. Specify the date and time of the authorization.

3. To authorize all workgroup transfers, select Authorize All Transfers.

4. To protect the time card from further edits, select Prevent Additional Editing.

5. Click Ok to confirm the authorization or Cancel to cancel the authorization.

When you have authorized a time card, Authorized is displayed after the name and ID of the

employee on the time card.

Authorizing a Workgroup Transfer

Supervisors can also authorize a transfer that an employee made from one workgroup to another.



To authorize a workgroup transfer, click in the Workgroup Summary section of the time card.

The is removed and replaced by , indicating the transfer is authorized.

In addition, a line is added to the Adjustments section of the time card.

Authorizing a Time Card as an Employee

Employees can be granted the ability to authorize their own time cards. This is a useful way to

allow employees to review their time cards and indicate that they are in agreement with the

information contained in the time card.

Supervisors can use summary sheets or reports to view a list of time cards that have not been

authorized by employees. If an employee is unable to authorize his or her own time card, you can

authorize it from MSS.

To authorize a time card as an employee:

1. Click . The Authorize Time Card window is displayed.

2. Specify the date and time of the authorization.

3. Click Ok to confirm the authorization or Cancel to cancel the authorization.

When an employee has authorized a time card, Emp OK is displayed after the name and ID of

the employee on the time card.



Using the Timesheet

A timesheet is used to quickly and easily enter hours for employees that do not punch. This is

most often used to enter time for salaried employees. You can choose the date range to view in

the timesheet (see page 7).

To enter information in the timesheet:

1. Click next to Timesheet on the Activities tab. Timesheets for the selected time period and

workgroup are displayed.

To browse to a different group of employees or week, use the following buttons.

You can also browse to a different time period by clicking in the MSS header.

2. Click next to the Adj. field to indicate the employee worked his or her schedule. For

example, if Phillip Adams works July 13, click to enter 8 hours of actual time. Days the

employee is scheduled (but do not have Actual hours) are highlighted in yellow.

Changes Timesheet view to the last group

Changes Timesheet view to the first group

Changes Timesheet view to previous or next group

Changes Timesheet view to previous or next week



3. If a schedule is not present, you can type the total hours and pay designation (if necessary) in

the Adj. field.

4. Click to save the changes


Chapter 4 Assigning Schedules

The Schedules tab lists custom schedule groups, which are defined for you in

Attendance Enterprise. Group schedules display multiple employee schedules for the current

week. This allows you to view the number of employees scheduled for that week and the total

hours.

If you don’t see schedule groups, use to see individual schedules by workgroup (see

Selecting a Different Employee Group in the following section). You can access individual

employee schedules through the Employees tab.

The Schedules tab provides access to individual employee schedules by employee group. When

you click to select an employee group, the schedules for that group are displayed. The

schedules are displayed a week at a time. The group name and the total number of employees in

the group are listed at the top.

Each schedule cell contains In and Out punch times and total hours for a day. Employees can

have up to five schedules per day. If the employee is scheduled to transfer to another workgroup,

the transfer workgroup is listed in red in the cell. The benefit name and number of hours are

displayed for scheduled benefits, for example, planned vacations.

Assigning Schedules


The Schedules window provides several tools for navigating to different employees and to related

information.

Navigation Tool Function

Scroll buttons Use these to scroll to employees included in the selected employee group.

Personal

Information Click to access the employee's Personal Information.

Time card Click to access the employee's time card.

Selecting a Different Employee Group

To access a different group of employees from the Schedule tab:

1. Click . The Select a Group of Employees window is displayed containing a list of

workgroups.

Scrolls to last employee in the group

Scrolls to first employee in the group

Scrolls to the next or previous employee in the group

Assigning Schedules


2. Make a selection by clicking • next to a workgroup, or click to drill down to additional

workgroups. lets you go down a workgroup level within the selected workgroup,

narrowing the list of employees displayed in the schedule group.

When you click •, the Scheduling window for that workgroup is displayed.

Adding a Schedule

You can add a schedule for an employee or add an additional schedule (up to five schedules in a

single day).

Schedule Type Definition

Normal Specifies a standard schedule with a specified start and end time.

Flex Indicates that the employee can choose when to begin work.

Your company decides at installation upon a type of flex time.

Standard flex allows employees to punch in at any time as long as they

work the total number of hours listed.

Rotating flex matches the time employees work to the schedules associated

with the level 2 workgroup.

Absence

Planned Schedules the employee for time off in the form of benefit hours, for example

sick or vacation time.

To add a schedule:

Assigning Schedules


1. Click in a calendar cell on the Schedules tab. The Add a Schedule window is displayed.

2. Complete the fields as shown in the following table.

Field Description

Date Specifies the date of the schedule.

Start Time Specifies scheduled start time in 24-hour format.

End Time Specifies the scheduled end time in 24-hour format.

Hours Specifies the total number of hours in the schedule.

Location,

Department,

Cost Center

Specifies the workgroup where the employee is scheduled to work. Your

workgroup level names can be different. Location indicates workgroup level 1.

Department indicates workgroup level 2. Cost Center indicates workgroup level

3.

Schedule Style Specifies the style associated with this schedule. Schedule styles are predefined

for you and may cause a pay enhancement.

Schedule Type Specifies whether the schedule is normal, flex, or a planned absence.

Benefit Specifies the type of benefit that applies to the absence (for example, vacation,

personal time, bereavement, and so on) if an Absence Planned Schedule is

selected.

3. Click Ok. The schedule is added to the employee's schedule.

Changing an Existing Schedule

To change an existing schedule:

1. Click in a calendar cell on the Schedules tab. The Change Schedule window is displayed.

Assigning Schedules


2. Complete the fields as described for the Add a Schedule window (see the previous section). If

you want to delete the schedule, select Remove this Schedule Completely.

3. Click Ok. The revised schedule is displayed on the employee's schedule calendar.

Using the Shortcut Menu to Schedule

The Schedule window provides shortcut menus. To access a shortcut menu, click . Shortcut

menus provide quick and easy access to the scheduling tasks you perform most often.

A next to the selection indicates that there are additional options. To make a selection, click •

next to the item you want to select.

Shortcut Menu Item Function

Common Lists all common schedules available for this employee. Common

schedules are associated with the employee’s workgroup level 2.

Benefits Lists benefits that can be scheduled, such as vacation or sick time.

Flex Allows user to assign a flex schedule. The number of hours is based on

the employee’s pay class. Acceptable start times depend on the type of

flex time your company uses.

Off Removes any schedules for this day.

Off All Week Removes all schedules for the employee for the entire week.


Chapter 5 Summaries and Reports

Viewing and printing reports in MSS is easy. You can access many different kinds of reports.

Each report has a format uniquely suited to different management tasks. Use the report type you

prefer.

Report Type Use this report to… See page…

Summaries Quickly view group statistics, then drill down to

individual employee time cards to correct any

errors.

41

Summary Sheets View customized group statistics. 50

YTD History View an employee’s performance over a year in a

graphical format.

50

Reports View and print management information. 50

Using Summaries

The Summaries tab allows you to review at-a-glance time and attendance data for your

employees. Different types of summaries are available for viewing labor data in a variety of

formats. MSS lets you “drill down” from each summary item to more details, ultimately reaching

an individual employee time card. This flexibility makes navigation to areas that need attention

efficient and easy.

The Summaries tab provides access to the following summaries:

Summaries and Reports


Exception

Pay Designation Hours

Transfer Hours

Workgroup Hours

Payroll Sheet

Scheduled Activity

Authorization Activity

Absences

Brief details are provided for each summary. For example, in the Exception Summary, details are

provided for 4 critical exceptions: Tardy, Left Early, Absent, and Missing Punch. In the Pay

Designation Hours Summary, you can quickly view overtime and regular hours.

A zoom button accompanies each summary. When you click this button, the next level of

detail about that summary is displayed. Additional zoom buttons appear on subsequent windows.

The default pay period for all summaries is the current pay period. Other time periods are

displayed at the bottom of Summaries tab and on all windows that can be accessed from the

Summary tab.

When you select a pay period or time frame here, all tabs and windows display data for the

selected date range.

Exception Summary

The Exceptions Summary displays total hours accrued in selected exceptions such as absences,

tardies, and so on. It can also display the number of occurrences for each exception. You specify

the exceptions that are displayed by changing the selections on the Operations tab (see page 48).

To access the Exceptions Summary:

1. Click the Summaries tab.

2. Click next to Exception Summary.

3. The Exceptions window for the selected pay period or time frame is displayed.

4. To view a list of employees who incurred a specific exception (for example, Tardy), click

next to the exception. The selected list of employees is displayed. The total number of



exception time for the employees is listed at the bottom.

5. To view the time card for a specific employee, click next to the employee name. The

employee time card is displayed with the exceptions highlighted.

Pay Designation Hours Summary

The Pay Designation Hours Summary displays total hours generated in selected pay designations

such as Regular, Overtime, and so on. You specify the pay designations that are displayed by

changing the selections on the Operations tab (see page 48).

To access the Pay Designation Hours Summary:


2. Click next to Pay Designation Hours Summary.

3. The Accumulations window for the selected pay period or time frame is displayed. The total

amount for all pay designations is listed at the bottom.

4. To view a list of employees who worked in a specific pay designation (for example,

Overtime), click next to the pay designation. The selected list of employees is displayed.




employee time card is displayed. Pay designation information is listed in the main body of the

time card. Pay designation totals are listed in the Earnings section of the time card.

Transfer Hours Summary

The Transfer Hours Summary displays total hours generated by transfers to other areas of the

company. It displays transfer workgroup the employee worked in, the employee name, his or her

home workgroup, total hours, and dollars.

To access the Transfer Hours Summary:


2. Click next to Transfer Hours Summary. The Transferred Employees window for the

selected pay period or time frame is displayed.


employee time card is displayed. Workgroup information is shown in the Workgroup

Summary section. The workgroup hours listed in magenta are those hours worked in another

workgroup. Workgroup and hours shown in blue are the home workgroup.



Workgroup Hours Summary

The Workgroup Hours Summary provides access to workgroup hours broken down by selected

pay designations. Select pay designations on the Operations tab (see page 48).

To access the Workgroup Hours Summary:


2. Click next to Workgroup Hours Summary. The PD/WG Activity window for the selected

pay period or date range is displayed.

3. To view a list of employees who worked a specific pay designation in a specific workgroup

(for example, Doubletime in workgroup L1-002520-S1), click next to the pay designation

and workgroup. The list of employees is displayed.


employee time card is displayed. Pay designation information is listed in the main body of the



time card and in the Earnings section. Workgroup information is listed in the Earnings section

and Workgroup Summary section.

Payroll Sheet Summary

The Payroll Sheet displays a list of employees and hours worked broken down by pay designation

for the selected pay period or date range. The Payroll Sheet also displays totals in each pay

designation for individual employees and for the entire employee list. Select the displayed pay

designations on the Operations tab (see page 48).

To access the Payroll Sheet:


2. Click next to Payroll Sheet. The Employee Summaries window for the selected pay

period or time frame is displayed.


employee time card is displayed.

Scheduled Activity Summary

Scheduled Activity displays the number of hours scheduled for the pay period. Hours scheduled

in the Regular pay designation, or any hours scheduled in non-benefit pay designations, are

referred to as standard hours. Absence Planned are hours that are scheduled but not worked.

Typically these are associated with benefit pay designations such as Vacation or Sick time. Select

the displayed pay designations on the Operations tab (see page 48).

To access Scheduled Activity:


2. Click next to Scheduled Activity. The Scheduled Amounts window for the selected pay

period or date range is displayed.



3. To view a list of employees and their scheduled hours, click next to the scheduled hour

amount. The list of employees is displayed.

4. To view the schedule for a specific employee, click next to the employee name. The

employee time card is displayed.

Authorization Activity Summary

Authorization Activity displays employees that have time cards that need to be authorized.

Typically, at the end of the pay period the supervisor reviews employee time cards, makes any

necessary adjustments, and authorizes them for payroll.

To access Authorization Activity:


2. Click next to Authorization Activity. The Unauthorized Employees window for the

selected pay period or time frame is displayed.

To view the time card for a specific employee, click next to the employee name. The

employee time card is displayed so that edits can be made. You can authorize the time card

using the Authorize button on the time card.

3. You can quickly authorize all time cards from the Summary tab by clicking Authorize All in

the Details column.

The Authorize All Unauthorized Time Cards window is displayed.



4. Enter the pay period and the reason code if necessary. To lock the time card and prevent any

additional edits, select Prevent Additional Editing.

5. Click Ok.

Absence Summary

The Absence summary lists the employees that have an absence exception reported on their time

card. The total number of absences is listed in the Details column.

To view absent employees:


2. Click next to Absences. The employees with absences are listed.


employee time card is displayed and the absence is shown in the employee’s time card.

Changing the Information Displayed in Summaries

You can change the pay designations and exceptions that are displayed by default in summaries

Selecting Pay Designations for Display

You can select the pay designations that you want to display in summaries. Pay designations are

the categories in which pay is earned. Examples include Regular, Overtime, Sick, Vacation and

so on. Your pay designations are customized at installation.

To select pay designations:

1. Click the Operations tab.



2. Click next to Selected Pay Designations. The Preferred Pay Designation Selections

window is displayed.

3. Click the change symbol next to the selected pay designation. The window refreshes and

shows the pay designation changed to either enabled or disabled. In the previous example,

Regular 1 hours are displayed, while Sick hours are not.

Selecting Exceptions for Display

You can select the exceptions that are displayed in summaries. Exceptions are deviations from

scheduled attendance. Examples include Tardy, Left Early, Missed Punch and so on.

Exception thresholds also determine when an exception is displayed. For example, if the Left

Early threshold is set for 5 minutes, the Left Early exception is displayed only if the employee

leaves 5 or more minutes early and the exception is enabled in MSS using the following

procedure. See page 63.

To select exceptions:


2. Click next to Selected Exceptions. The Preferred Exception Selections window is

displayed.

3. Click next to the selected exception. The window refreshes and shows the exception as

enabled or disabled. In the previous example, Arrived Early exceptions are displayed, while

Unauthorized Time Card exceptions are not.



Viewing Attendance Enterprise Summary Sheets

Customized summary sheets can be viewed in MSS. Your access rights determine the summary

sheets you can see in MSS. If you have the authority to view summary sheets in

Attendance Enterprise, you can see those same summary sheets in MSS.

To view a summary sheet:


2. Click next to Summary Sheets. A list of the available summary sheets is displayed.

3. Click next to the summary that you want to view. The summary sheet is displayed.

Viewing Year-to-Date History for an Employee

MSS provides access to employees’ year-to-date attendance records. It provides an easy to view

summary of each employee’s attendance habits. The pay designations and exceptions that you

view are determined by settings you choose in the Operations tab of MSS. Scroll to the far right

to view the earned, usage, and balance information for specific pay designations. The Year-to-

Date (YTD) History window also includes an Adjustments section that lists the benefit balance

changes that have been made for the period at the bottom of the page.

To access the YTD History window:

1. Browse to an employee’s time card (see page 10).



2. Click . The YTD History window is displayed.

3. Click again to view a history of activity on a weekly basis.

Changing the Information Displayed in YTD History

You can change the pay designations and exceptions that are displayed by default in the YTD

History view.

Selecting Pay Designations for Display

You can select the pay designations that you want to display in the YTD History view. Pay

designations are the categories in which pay is earned. Examples include Regular, Overtime,

Sick, Vacation and so on. Your pay designations are customized at installation.

To select pay designations:


Use the double arrow buttons to change the view to the next or previous year.

Use the scroll bars to access benefit information and different months



2. Click next to Selected Pay Designations. The Preferred Pay Designation Selections

window is displayed.

3. Click the change symbol next to the selected pay designation. The window refreshes and

shows the pay designation changed to either enabled or disabled. In the previous example,

Regular 1 hours are displayed, while Sick hours are not.

Selecting Exceptions for Display

You can select the exceptions that are displayed in the YTD History view. Exceptions are

deviations from scheduled attendance. Examples include Tardy, Left Early, Missed Punch and so

on.

To select exceptions:


2. Click next to Selected Exceptions. The Preferred Exception Selections window is

displayed.

3. Click next to the selected exception. The window refreshes and shows the exception as

enabled or disabled. In the previous example, Arrived Early exceptions are displayed, while

Unauthorized Time Card exceptions are not.

Viewing Reports

Reports that have been defined in the Attendance Enterprise client application can be viewed in

MSS. Your access rights determine the reports you can view in MSS.



Viewing a Report from the Activities Tab

To view a report from the Activities tab:


2. Click next to Reports. A list of the available reports is displayed.

3. Click next to the report that you want to view.

4. Wait a moment while the report is being generated. The File Download window is displayed.

5. Click Open. The report is displayed in PDF format.

6. Print or save the report from Adobe Reader, if needed.

Viewing a Report from the Summaries Tab


2. Scroll down to the Reports section on the bottom of the web page.

3. Click Build New next to the report you want to view. You can also click the date in the Last

Created column to quickly access the last report generated. Please Wait is displayed in the

Build column.



The Execute Report window is displayed (depending on your access rights)

Select Override Report’s Default Date Range, if you want. If selected, choose a date range

(the options are anywhere from 1 day to 2 years). If you choose a Custom Date Period, select

a From Date and To Date.

4. Click Ok. The Active Processes window is displayed on the Summaries tab.



This window shows the progress (as a percentage) as MSS builds the report. The name of the

employee is shown as the information is processed. When complete, the report is displayed in

Acrobat Reader.

5. Print or save the report from Adobe Reader, if needed.

The last report run is saved for you. Click on the date in the Last Created column to access the

last report (of that type) generated.

Viewing a Time Card Report from the Time Card

You can view an employee’s time card report directly from his or her time card. The report

displays information for the pay period you are viewing.

To preview the time card report:



1. Click to display the time card report in PDF format.

2. You can use the Adobe Acrobat toolbar to view or print the time card report, if needed.


Chapter 6 Events and Messages

You can track important system events and messages.

Keeping Track of Events and Messages

The Events log tracks system activity. It contains informational messages such as the date and

time a user logs in and out of Attendance Enterprise. It also contains warning and error messages

such as the interruption or failure of process execution.

The information captured in the Events view is set up at installation.

The Events log lists an event’s description, its severity, the date and time the event occurs. Events

are recorded and highlighted with a symbol to indicate the success or failure of the event.

Symbols are:

Symbol Name Description

Information Describes an event that runs successfully.

Warning Describes an event that is initiated but does not

complete as expected (for example, a data import

that does not complete).

Error Describes an event that fails (for example, a report

that can not be run).

Events and Messages


For example, if a person does not have an Attendance Enterprise account but tries to log in to the

system, the event is recorded and displayed as an unauthorized access attempt.

Accessing Events and Messages

To access a list of events or messages:


2. Click next to Events or Messages. The selected window is displayed.

3. You can browse the events or messages using the following buttons.

Changes Events view to the last group

Change Events view to the next or previous group

Changes Events view to the first group


Chapter 7 Managing Your Account

Reviewing Your Account

The Operations tab provides you with an overview of your account and allows you to select

visual preferences for how MSS looks to you. You can also change information that is displayed,

such as exceptions and pay designations.

To review your account:


2. Click next to Account Summary. The Account Information window is displayed.

Changing Your Password

The Account Information window on the Operations tab allows you to change your account

password. To change your password:

1. Click next to the password field. The Change Password window is displayed.

2. Enter the new password twice.

3. Click Ok. The password is reset.

Setting Your Viewing Preferences

A color theme and fonts can be selected to customize MSS.

Managing Your Account


Selecting a Color Theme

To select a color theme:


2. Click next to Visual Preferences.

3. Click next to the current color theme. The Color Theme dialog is displayed.

4. Select the new color theme and click Ok. The new color theme is applied.

Changing the Font Size

To select a font size:



3. Click next to the current font size. The Font Size dialog is displayed.

4. Select the new font size from the selection list and click Ok. The new font size is applied.

Customizing Information in MSS

You can customize parts of the MSS site, as well as employees and exceptions that are shown

based on certain criteria.

Use the… To… See page…

Time Card Pay Designation

Summary Filter

Include or exclude a daily summary by pay

designation in the time card. 61

Pay Period Class Filter Separate employees who work in different pay period

classes (who are paid at different intervals) when

using summaries.

61

Active Status Filter Display active employees, terminated employees, or

all employees.

62



Use the… To… See page…

Time Card Employee List Include or exclude a list in the time card that allows

you to navigate employees based on exceptions or by

custom employee group.

62

Exception Thresholds Display or hide exceptions based on the amount of

time accrued in the exception.

63

Using the Time Card Daily Pay Designation Summary Filter

Visual preferences also let you determine whether the time card contains a daily summary by pay

designation. You can hide this section if you do not want to include it in the time card.

To display or hide the daily earnings by pay designations section:



3. Click next to TC Daily Pay Desig. The Time Card Daily Pay Designation window is

displayed.

4. Select whether to show or hide the information and click Ok.

Using the Pay Period Class Filter

The pay period class filter is used when you have employees that are paid at different intervals.

For example, employees in one pay class may be paid weekly while employees in another class

are paid every other week. When using the pay period class filter, you select the pay period class

before accessing summaries on the Summaries tab.

To use or discontinue the use of Pay Period Class filtering:





3. Click next to Pay Period Class Filter. The Pay Period Class filter window is displayed.

4. Select Filter Employees by Pay Period Class or None from the selection list and click Ok.

Using the Active Status Filter

The Active Status filter allows you to select the active status for displayed employees. You can

choose Active (only actively employed employees are displayed), Terminated (only employees

who are no longer with the company are displayed), or All (all employees are displayed).

To select a status filter:



3. Click next to Active Status Filter. The Active Status filter window is displayed.

4. Select the active status type from the selection list and click Ok.

Enabling Time Card Employee Lists

Additional lists can be added to the time card for ease in navigating. You can choose to display

employees by Exception View or custom Employee Groups.



The Exceptions view displays each

exception and the employees that have

incurred the exceptions. This lets you

quickly navigate to those employees to make

time card edits.

The Employee Groupings view lets you see

employees that are in the same group and

quickly move from one employee’s time

card to the next.

To select one of these views:



3. Click next to Time Card Emp. List. The Time Card Employee Selection List window is

displayed.

4. Select None, Exceptions, or Employee Groupings and click Ok.

Using Exception Thresholds

Exception thresholds are values that you set to determine whether an exception is shown in MSS

windows. For example, you can choose to set an exception threshold of 5 minutes for a tardy

exception. In this case, if an employee is 6 minutes late, the employee’s name is displayed in the

exception views. Thresholds do not change your pay rules; they merely establish a value for the

exceptions that are displayed.

To select exception thresholds:




2. Click next to Exception Thresholds. The Preferred Exception Thresholds window is

displayed.

3. Click next to the selected exception. The Threshold window is displayed.

4. Enter the desired threshold value and click Ok. The Preferred Exception Thresholds window

is displayed with the updated threshold value.


INDEX

A

Accessing MSS, 7

Active Status Filter, 60

Adding a Punch, 24

Archived Time Cards

Accessing, 17

Attendance Enterprise, 6, 55, 56

B

Benefit Information

Accessing, 19

Buttons, 8

C

Changing a Punch, 25

Crediting

Worked Time, 27

Crediting and Debiting Hours, 26

D

Deleting a Punch, 25

E

Employee Personal Information

Accessing, 14

Employee Tab, 9

Sorting, 9

Employees

Adding, 20

Grouped by Exception, 13

Selecting, 10

Viewing by Custom Employee Groups, 60

Viewing by Exception, 60

Entering a Workgroup Transfer, 28

Events and Messages, 55

Accessing, 56

Events and Messages Log

Error, 55

Information, 55

Warning, 55

Exceptions

Selecting Exceptions to Display, 47, 50

Using Exception Thresholds, 61

L

Logging in to MSS, 7

M

MSS Account

Changing Password, 57

Reviewing Account Information, 57

Setting Viewing Preferences, 57

N

Navigating MSS, 7

O

Operations Tab, 57

P

Parameters, 6

Pay Class, 6

Pay Designation Summary Filter, 59

Pay Designations

Selecting Pay Designations to Display, 46, 49

Pay Period Class Filter, 59

Pay Policies, 6

R

Reports

Accessing, 50

S

Schedules

Adding, 36

Scheduling a Group of Employees, 35

Using Shortcut Menu, 38

Schedules Tab, 34

Special Edits, 28

Summaries

Absence, 46

Authorization Activity, 45

Exceptions, 40

Pay Designation Hours, 41

Payroll Sheet, 44

Scheduled Activity, 44

Transfer Hours, 42

Workgroup Hours, 43

Summaries tab, 39

Summary Sheets

Accessing, 48

T

Time Card

Accessing, 10

Authorizing, 30

Authorizing as Employee, 31

Editing, 22

Toolbar, 24

Time Card Report, 53

Timesheet

INDEX


For Salaried Employees, 32

Transfer

Pay Designation, 29

Workgroup, 28

U

Unions, 6

W

Work Group, 6

Workgroup Transfer

Authorizing, 31

Y

Year-to-Date History

Accessing, 48

Documents

Attendance Enterprise Manager Self Service · Manager Self Service (MSS) is a web-based component of Attendance Enterprise that allows managers to access time and attendance information