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Dormitory Authority - State of New York
Authority Project
Management Tools
October 24, 2009
Dormitory AuthorityState of New York
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Dormitory Authority - State of New York
• DASNY currently utilizes multiple
applications to help manage projects and
staff.
• Applications range from enterprise-wide
financial and project management systems
to specialized reporting tools.
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• Some of the tools we use are:
– Contract Manager
– Web based reports
– Business Objects
– P6
Dormitory Authority - State of New York
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Contract Manager
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Contract Manager
• Contract Manager is Project Management
system capable of capturing a wide variety
of important project data
• Designed to provides timely reporting on
important control data
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Contract Manager
• Allows the entry of and reporting on a
complete range of project data, such as:
– Change Orders
– Requests for Information
– Submittals
– Meeting Minutes
– Daily Reports
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Contract Manager
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Change OrdersAllows the
tracking of
Change Orders
thru the various
stages of
review and
approval
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Change Orders Provides
summary
reporting by
Contractor
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Request for Information
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Submittals
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Meeting Minutes
Allow for
detailed
minutes, as
well as
identifying
items that
require action
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Daily Reports
Record daily
field force
activity and
other relevant
data
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Contract Manager
• Financial transaction integrate seamlessly
with our Financial Management System in
order to maintain a high level of data
integrity between the two systems.
Financial Data
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Reporting
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Reporting
• DASNY utilizes multiple reporting tools that
enable staff to access important data at the
click of a button.
• Utilize Web-based and Business Objects to
create reports outside of our standard
applications.
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Reporting
• Reports provide:
– staffing information
– workload data
– tracking/analytical data
• Highlights potential schedule or budget
issues, allowing for DASNY staff to work
with our clients and implement pro-active
solutions
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Staffing by Client
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Open Contracts by Client
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Workload Report with Staffing
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Workload Report in Summary
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Risk Metric Reporting
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Risk Metric Reporting
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Risk Metric Reporting
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Primavera P6 Enterprise Scheduling
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• “Remember that time is money”
-- Advice given to a young tradesman by Benjamin
Franklin, 1748.
Time is Money
• Premier public construction agency:
approximately 700 active projects worth approximately$7.3 billion.
• Every project has a schedule.
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• Primavera P6 Enterprise Scheduling
• Monitor progress
• Predict delays before they happen
• Recover from delays that have already occurred
Schedule Controls
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DASNY’s Schedule Control Measures
• All projects have a schedule
• As appropriate, the work of each of the contractors will
be represented in the schedule
• As appropriate, the schedule will be updated regularly
and each update will include a narrative identifying
schedule changes, delays, and recovery strategies
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Go Live With P6
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Primavera P6
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How to Prepare for Schedule Controls
• Be prepared to meet the start and expected finish dates for
your activities
• Develop in-house expertise in creating, updating and
managing schedules
• Consider using a consultant to help you with your schedule
• Bring any delay or possible delays to the attention of the
Prime Contractor, Construction Manager or DASNY Project
Manager
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Conclusion
Utilizing technologies such as these helps DASNY manage our
workforce and our workload to meet our client’s needs in an
efficient and effective manner.
Tools like Contract Manager, Business Objects, Primavera P6
Enterprise Scheduling, and web-based reporting applications
can help you do the same.
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Questions for Us?
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Contact Information
• Randy Fine, Senior Manager, Project Controls
– (518) 257-3327
• David Terwilliger, Construction Program Analyst
– (518) 257-3559