View
1.277
Download
4
Embed Size (px)
DESCRIPTION
Citation preview
Project Management
“Introduction to Project Management: Tools, Techniques, and Practices”
ME Senior DesignME Senior DesignSeptember 2007September 2007
Projects versus OperationsOrganizations perform work - either
Operations, or Projects
Shared characteristics of projects and operations Performed by people Constrained by limited resources Planned, executed and controlled
Operations and projects differ:Operations are ongoing and repetitiveProjects are temporary and unique“A project is a temporary endeavor
undertaken to create a unique product or service.” temporary - definite beginning and end unique - different in some distinguishing
characteristic
Examples of projectsNew product rollout Campaign or
new business process
Examples of projectsME Senior Design
Examples of projectsDeveloping a new product or serviceEffecting a change in structure, staffing,
or style of an organizationDesigning a new transportation vehicleConstructing a building or facilityRunning a campaign for political officeImplementing a new business procedure
or process
What is Project Management?Project management is the
application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project.
The project management challengeMeeting or exceeding stakeholder needs
and expectations invariably involves balancing competing demands among:
Scope, time, cost, and qualityStakeholders with differing needs and
expectationsIdentified needs and unidentified
expectations - “client relations challenge”
The core of project management
published by PMI in 1987
Where most projects fail
Project Management Knowledge Areas (PMBOK)
Scope Management
Cost ManagementCommunications
ManagementHuman Resources
Management
Time Management
Quality Management
Risk Management
Procurement Management
Relationship to other disciplines - similaritiesGeneral management encompasses
Planning Organizing > Staffing Influencing Controlling
PM management functions overlap
Function overlapPlanning the work, schedule and budgetOrganizing and staffing a team to
implement the workInfluencing people and resources so the
plan is adjusted and implemented as smoothly as possible
Controlling the project through tracking and monitoring progress against the plan
Relationship to other disciplines - differencesMuch of the knowledge needed to
manage projects is unique or nearly unique to project management, e.g. Critical path analysis, and Work breakdown structures
Primary differences between general management and PM found in the use of specialized tools and techniques.
PM tools and techniques
Relationship to other disciplines
Why do you need project management techniques?“The reason for organizing an
assignment as a project is to FOCUS the responsibility, authority, and scheduling of the project in order to meet defined goals.” schedule cost performance (quality) (scope)
Other major reasons to use PM techniquesClear work descriptions minimize
surprises and conflictsResponsibilities and assignments for
specific tasks are easily identifiedReduces need for continuous reportingProgress can be measured against a planTime limits for task completion are more
easily specified
The two types of project management activitiesProject planning and definition
activitiesProject implementation and control
activitiesMore simply
Deciding, and Doing
Planning and definition activitiesDefinition of project goals and objectivesDefinition of work requirementsDefinition of quantity of workDefinition of quality of workDefinition of required resourcesDefinition of organization structurePlanning of task sequencing and schedulePlanning of the budget
Implementation and control activitiesInitiating workMonitoring and tracking progressComparing schedules and budgets to plansAnalyzing impact of changes and progressCoordinating activities and peopleMaking adjustments to the plan as requiredCompleting the projectAssessing project results
Success factors in project managementAppropriately skilled project managerClear authority for the PM to actCommitment to the PM methodologyA skilled PM team agreed to the project goalsA complete project plan that is understood by
all participantsObjectives that contribute to the larger goals
of the organizationWorkable tracking and monitoring methods
Bottom lineWhat project management will do is
provide a system for planning, documenting, organizing, and communicating.
It provides a basis for better decisionsUltimately, it is the people who will
make things happen and make things work, not the methodology