Av-dm-sop-003 Document Creation & Revision

7/27/2019 Av-dm-sop-003 Document Creation & Revision

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Department: Quality AssuranceDOC. No. : AV/DM/SOP/003

Page No. : Page 1 of 4

Issue Date: 01.03.06 Revision No. & Date : (00)-01.03.06

Su!ect Document Creation & Revision

REVISIONS

Revision No.

RevisedPages

Revision Description Date ofRevision

00 0 Original Issue

Prepare" #y Approve" #y Aut$ori%e" y

Document Chemist Management e!"esentati#e $acto"% Manage"

&C'ASS($(D* (nte"na+ ,se On+% &


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1.0 PurposeTo ensure consistency in the development and change of internaldocuments and enable effective implementation of Quality Systemat operation.

.0 ScopeDocument Controller, Document older, Document user, !yurvet"lant

!.0 Responsi"i#it$Document Contro##er%#.$%esponsible for creating the documents and intimating the ODand Copy holder#.& %esponsible for providing access to the holders and users#.#'pdating the changes in the document#.( Controlling and maintaining the controlled copies of internal ande)ternal documents.

.0 Definitions(.$ SO" * ! document +hich communicates establishes methodsfor performing administrating +or- activities.

'.0 Procedure'.1 Information( Supp#ies and E)uipment'.1.1 Information.$.$.$ Creation of document..$.$.& Change in document.$.$.# Change in organi/ation and personnel'.1. Supp#ies.$.&.$ Stationery, Changed revised documents

'.1.! E)uipment.$.#.$ "ersonal Computer..$.#.& Soft +are'. *re)uenc$.&.$ Creation of original Documents.&.& Change in documents...&.# Change in organi/ation, specifications.'.! Step+"$+Step Instructions'.!.1 Document Creation..#.$.$ The documents is created by the Department ead relatedto the particular function. The same is revie+ed and approved by





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the 1anagement %epresentative2 the same is finally authori/ed by

3actory 1anager.#.$.& The documents is managed by the document manager..#.$.# The document access is provided to the user by thedocument manager. The list of user provided by respective OD4s..#.$.( 5ist of access given to, copies of the documents,approvedrevie+ed status is updated on the 1aster ControlDocument.

'.!. Document Revision%.#.&.$ The change in the document is initiated by the functionpersonnel a change re6uest form is filled giving details of thechange, department, areas affected etc follo+ing is the series ofevents +hich follo+s for change of document.

i7 Identify the document in +hich change is to be made.ii7 %ecord change to be made, reason for change and the

codes of related documents re6uiring updates.iii7 The Change %e6uest 3orm is submitted by re6uester to

Document Controller.iv7 Document Controller approves the document then

for+ard to the document author.v7 Document author chec- and approve the changes.

Document author get the approval of department i.e.ne+ 1anager on the changes and submit to theDocument Controller for change.

*or,ard8modified document and approved Change re6uest form toDocument Controller for issue to document users.

i7 'pdate all changed documents for revision numberii7 'pdate 1CDiii7 Issue revised copy of the document +ith the covering

letter of modification made to all controlled copyholders.iv7 Obtain copies of earlier version from all controlled

copyholders and destroy..#.&.& 1aintain Document Controller copy of earlier version, afterchanging status to 9Obsolete9..#.&.# Document manager manages obsolete document. The entireobsolete document -ept in separate file and file has been -ept inloc- and -ey..#.&.(: %D !yurvet prepares the documents separately follo+the different document coding procedure.





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-.0 Documentation%

Documents issued records Documents Changes records

Documented records of %D.0 References


