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Aviation Board Meeting
April 02, 2020
Call to Order & Introductions
Approve Consent Agenda
February 11, 2020 Board Meeting Minutes
Public Comments
Limited to 2 Minutes per Speaker
OREGON DEPARTMENT OF AVIATION
Directors Update
April 2, 2020
(503)378-4880 3040 25TH STREET, SALEM, OR 97302 WWW.OREGON.GOV/AVIATION ORAVIATION
ODA Office operations
• Teleworking/On-site staff
Office open, by appointment only
Minimum of two staff in office
majority of staff are teleworking
no end date, planning for this to continue until end of April
• New staff
Andrea Abrahamson– Fiscal Analyst, started Monday the 30th
Anthony Beach – State Airports Manager, starts April 13
Hiring two summer temporary helpers for landscaping
• Mary B.
Baby boy, born 3/16
on maternity leave until mid-June
Impact of Fuel tax revenue reduction
Expecting significant decrease in fuel tax revenues, amount and duration unknown. March fuel tax #’s available mid-May. April #’s available mid-June, and will be the litmus test for how low they will go. We are guessing about 50% drop in March, and a 90% drop in April. Beyond April is difficult to estimate, depends on when distancing measures are relaxed, and how soon airlines resume prior schedules.
86% of annual operating revenue comes from the fuel tax
5% of revenue from aircraft registration
3.5% of revenue from leases
5.5% from fuel flowage, tie-down, special use, inspections, etc.
These funds pay for agency operation as well as the grants programs. Annual operating cost (excluding grants and PMP) about $2.5M.
Federal assistance for airports
From the $2T CARE Act passed by Congress last week
1) $50B to airlines, $10B to airports
2) Of the $10B, $7.4B goes to the commercial service airports, $2B for AIP eligible projects, $500M for waiver of local match on 2020 grants, $56M for Essential Air Service, and $100M for NPIAS GA airports.
3) Of the $100M for GA airports, the amount will be a 100% grant, for any purpose airport revenues can be used for (i.e. operating costs), amount will be “based on the categories published in the most recent NPIAS (urban, regional, local, remote/emergency), reflecting the percentage of the aggregate published eligible development costs for each such category, then dividing the allocated funds evenly among the eligible airports in each category, rounding up to the nearest thousand dollars”.(With about 2800 NPIAS GA Airports, the average would be $36,000 each.)
4) OR has 12 Urban, 12 Regional, 27 Local and 39 remote/emergency airports
State owned – 1 Urban, 1 Regional, 8 local and 1 remote that are NPIAS eligible.
1) Legislation also suspended the Aviation Excise taxes through December 31, 2020. These taxes go into the Aviation Trust Fund, and until recently were generating about $43M/day. Funds the FAA operations, F&E, R&D, EAS, AIP grants. Loss of taxes will have an impact on the 2021 grants.
Short term Financials
Current cash balance as of 4/1/20 $12.8M
Ops $769K, A/C registration $841K, PMP $979K, ASAP $10.2M
Enough cash in Ops for ~4 months of expenses
Encumbered/committed $6.2M
COAR $2.2M
SOAR $2.3M
ROAR $500K
PMP $752K
10% match on FAA Siletz Bay and Condon $150K ??
10% match on System plan $25K ??
Misc. existing contracts $300K
We will need to go to E-Board in mid-May to request approval to transfer funds from the restricted accounts to operating account.
Cost Containment efforts
PMP 2020 may be postponed (15 airports in southern OR) $1M
SOAR 2019 projects postponed $1.46M
Pacific City, Toledo, Aurora, Cape Blanco
Cascade Locks, Mulino
Prospect runway reconstruction $1.5M
Mulino water improvements $500K
Spring Special Grant cycle cancelled
100th anniversary activities cancelled
Hiring freeze (one vacant operations position)
Travel freeze (other than in-state maintenance)
Projects we are moving forward with
Siletz Bay taxiway rehab (90-100% Federal) $562,795
Condon runway rehab (90-100% federal) $907,076
COAR 2019 (23 projects) 100% ODA $2,300,000
PMP 2019 (valley and coastal airports) $751,879
Design work on Aurora, Chiloquin & Mulino obstruction removal Design work on Cottage Grove & Independence fence installation
Design on Prospect runway rehab
Goal is to have projects ready to bid if pop-up discretionary federal funds become available.
QUESTIONS?
(503)378-4880 3040 25TH STREET, SALEM, OR 97302 WWW.OREGON.GOV/AVIATION ORAVIATION
Finance & Admin Division Update
Finance & Admin Division UpdateFuel Tax Revenue Overview
6 Month Forecast – Our Original Forecast Before Reduction
Current Forecast TOTAL FUEL TAX REVENUE
% Program
Revenue
From Fuel Tax
Operations 876,843 66%
PMP 617,847 100%
COAR 1,154,983 100%
ROAR 577,492 100%
SOAR 577,492 100%
ASAP Program Total 2,309,967 100%
Fuel Tax Total 3,804,657
Finance & Admin Division UpdateEffect of Reduction in Jet Fuel Tax Revenue over 6 months
Gallons sold in March will hit our revenue at the end of May
Current Forecast 25% Reduction 50% Reduction 75% Reduction
Operations 876,843$ 657,632$ 438,422$ 219,211$
PMP 617,847$ 463,385$ 308,923$ 154,462$
COAR 1,154,983$ 866,238$ 577,492$ 288,746$
ROAR 577,492$ 433,119$ 288,746$ 144,373$
SOAR 577,492$ 433,119$ 288,746$ 144,373$
ASAP Program Total 2,309,967$ 1,732,475$ 1,154,983$ 577,492$
Fuel Tax Total 3,804,657$ 2,853,492$ 1,902,328$ 951,164$
Finance & Admin Division Update
Airport or Program Limitation
Expenditures
to Date
Available
Limitation
Remaining
Encumbrances Cash Balances
Operations 5,078,638$ 1,794,368$ 3,284,270$ 58,473$ 768,734$
Aircraft Registration 166,975 49,076 117,899 116,623 840,763
Pavement Maintenance 2,288,530 810,604 1,477,926 752,736 979,360
ASAP 9,305,361 633,267 8,672,094 4,935,173 10,238,553
TOTAL 16,839,504$ 3,287,314$ 13,552,190$ 5,863,005$ 12,827,410$
State Limitations & Cash Balances as of April 1, 2020
State Disparity Study UpdateKeen Independent Research
Annette Humm Keen, PrincipalDavid Keen, Principal
Keen Independent Research LLC
701 N. 1st Street
Phoenix, Arizona 85004
303-385-8515
Oregon Department of AviationOregon Statewide Airport DBE Disparity Study
Oregon Airport Management Association
Board Teleconference
April 2, 2020
Presentation to ODA Board
1. Purpose of the study
2. Study schedule
3. Contract data collection from individual airports
4. Availability survey
5. Other study progress
6. Opportunities for public participation
19
1. Purpose of the study
20
ODA and local airports must implement the Federal DBE Program,
per 49 CFR Part 26
Program applies to FAA-funded contracts
Disparity study provides information to help ODA and each local airport:
Set overall goals for DBE participation on FAA-funded contracts
Consider whether they can achieve overall DBE goals solely
through neutral means
If need to use DBE contract goals, assess the specific
race/ethnic/gender groups eligible for that program component
USDOT instructed agencies to conduct disparity studies after
2005 Ninth Circuit decision in Western States Paving v. WSDOT
FAA is requiring states to perform disparity studies and funding those
studies (Port of Portland previously conducted a disparity study)
2. Study schedule
21
Start
Announce s
tudy to
public
Collect
contra
ct d
ata
from
airp
orts
Start
in-d
epth
inte
rvie
ws
Launch a
vaila
bility
surv
ey
Perfo
rm d
ispar
ity a
nalysi
s
Prepare
info
rmat
ion fo
r goals
Prese
nt pre
limin
ary
results
Obta
in fe
edbac
k
Prepare
final r
eport
³³
Oct.
³
Sept.
2019
³
Nov.
³
Dec. Jan.
2020
³Nov.Feb. Mar. Apr. May June July Aug. Sept.
³
Oct. Dec. Jan.
2021
Feb.
³ ³ ³
3a. Contract data for individual airports
FAA-funded contracts awarded Oct. 1, 2014 – Sept. 30, 2019
Awards, including funding source, amount, type of work
Information about prime contractors
Information about subcontractors (names, dollars, types of work)
General information about how contracts are awarded
Any application of DBE contract goals
22
3b. 100% of airports provided contract data
23
Airport name Airport name
1 Bend Municipal Airport 25 Bandon State Airport
2 Creswell Hobby Field Airport 26 Salem McNary Field Airport
3 Seaside Municipal Airport 27 Lake County Airport (Lakeview)
4 Chiloquin State Airport 28 Mulino State Airport
5 Condon State Pauling Field Airport 29 Ontario Municipal Airport
6 Independence State Airport 30 Newport Municipal Airport
7 Siletz Bay State Airport 31 Roseburg Regional Airport
8 Joseph State Airport 32 Madras Municipal Airport
9 Cottage Grove State Airport 33 Baker City Municipal Airport
10 Lebanon State Airport 34 Corvallis Municipal Airport
11 Florence Municipal Airport 35 La Grande/Union County Airport
12 Burns Municipal Airport 36 Eugene Airport Mahlon Sweet Field
13 Grants Pass Airport 37 Southwest OR Regional Airport
14 Gold Beach Municipal Airport 38 Lexington Airport
15 Klamath Falls Airport 39 Ken Jernstedt Airfield (Hood River)
16 Tillamook Airport 40 Illinois Valley Airport
17 McDermitt State Airport 41 Ashland Municipal Airport
18 Grant County Regional Airport Ogilvie Field (John Day) 42 Eastern Oregon Regional Airport - Pendleton
19 Redmond Municipal Airport (Roberts Field) 43 Scappoose Industrial Airpark
20 Rogue Valley International 44 McMinnville Municipal Airport
21 Prineville Airport 45 Albany Municipal Airport
22 Columbia Gorge Regional Airport (Dalles) 46 Astoria Regional Airport
23 Christmas Valley Airport 47 Hermiston Municipal Airport
24 Aurora State Airport 48 Brookings Airport
24
4. Availability surveys now being conducted
5. Other study progress
25
Analyzed distribution of contract dollars by location of contracts
and by types of work
Continued in-depth personal interviews with business owners and
industry associations (12 completed to date)
Held External Stakeholder Group meeting
Held other public meetings
6. Opportunities for public participation
26
Attend a public meeting
Fall 2019 OAMA Conference, Klamath Falls
December 2019 Board Meeting, Corvallis
Spring 2020 OAMA Conference, Salem
April 2020 ODA Board Meeting, virtual
August 2020 Board Meeting, Eugene
October 2020 Governor’s Marketplace, Salem
November 2020 OAMA Meeting, Sunriver
Participate in an availability survey or an in-depth interview
Contact Keen Independent
Visit http://www.keenindependent.com/OregonAirportDBEStudy/
Email us at [email protected]
or mail information to us
Call the study hotline: 503-308-8275
Contact Heather Peck or Cathy Clark at ODA
Legislative Concepts
Betty Stansbury
Legislative Concepts for the 2021 Long session
1) Elimination of the sunset on aviation fuel taxes
2) Fee for obstruction evaluations
3) Housekeeping (eliminate ROAR, move funds into COAR, prioritization via Administrative rule rather than statute, fees set by AR rather than statute(i.e. airport siting and licensing fee)
Approve Rulemaking per ORS 837-001-0035 Public Records Access & Fees
Kristen Forest
Public Records Request RulemakingAmending ORS 738-001-0035
Background
• DAS made changes to statewide policy on How Agencies Charge Fees for Public Records Requests
• ODA is subject to this policy• ODA is updating OARS to incorporate the terms in the statewide
policy. • Specifically ODA is removing specific rates and referring to the
statewide policy• The new rule will also point to timelines outlined in ORS 192.324 &
ORS 192.329
Public Records Request RulemakingRulemaking Timeline
We Are Here
Public Records Request RulemakingBOARD VOTE
Approve or Reject Rulemaking Per ORS 738-001-0035 Public Records Access and Fees
Executive Session
Per ORS 192.660(2)(e) To conduct deliberations with person designated by the governing body to negotiate real property transactions.
Per ORS 192.660(2)(f) To consider information or records that are exempt by law from public inspection