Bai giang MS Word - [Chuong 06].pdf

Chng 6. Mt s chc nng khc Bi ging Microsoft Word

Bin son: Nguyn Vn Minh Trang 85

Chng 6. MT S CHC NNG KHC Mc ch Sau khi hc xong chng ny sinh vin c th: - Vn dng thnh tho chc nng tm kim v thay th, chc nng vit tt (autocorrect) - S dng c chc nng trn th - Chn v nh dng c cc Header v Footer - To v ch thch cho bng, hnh nh - To c cc biu - In c vn bn ra giy Yu cu - Vn dng sng to vo cc bi tp thc hnh tng ng. S tit ln lp: 03 Bng phn chia thi lng

STT Ni dung S tit 1 6.1. Tm kim v thay th 0.25 2 6.2. Chc nng AutoCorrect 0.25 3 6.3. Chn s trang 0,5 4 6.4. To tiu trn, di 5 6.5. To ch thch cui trang 0,25 6 6.6. To ch thch cho hnh nh, bng biu 7 6.7. To biu 0,5 8 6.8. Trn th 1,0 9 6.9. Xem trc khi in

6.10. In ra giy 0,25

Trng tm bi ging - Trn th Mail Merge - nh dng Header v Footer - In n

6.1. Tm kim v thay th 6.1.1. Tm kim - Tm kim l xc nh v tr xut hin ca mt t hoc mt cm t no do

ngi s dng ch nh - Cch tm: .Vo Edit, chn Find (hoc nhn Ctrl-F) Nhp t cn tm vo Find what Nhp nt Find Next bt u tm kim.



Nu tm thy MSWord s hin th on ni dung c cha t v t cn tm s c bi en. Nu khng tm thy MSWord s thng bo: The search item was not foud.

Ngoi ra c th ty chn thm cc chc nng tm kim khc bng cch

nhp nt More... Search: La chn hng tm (All: tm trong ton b, Up: Tm t

v tr con tr v u vn bn, Down: Tm t v tr con tr n cui vn bn)

Match case: Tm kim c phn bit ch hoa, ch thng. Find whole words only: Tm kim ng nhng t ng c lp. Use wildcards: Cho php tm kim kt hp vi k t i din Format: Tm kim nh dng Special: Tm kim vi cc k hiu c bit.

6.1.2. Tm v thay th - y l mt chc nng thay th mt t tm c trong vn bn bng mt t

khc. - Cch thc hin: .Vo Edit, chn Replace (hoc nhn Ctrl-H) Nhp t cn tm vo Find what Nhp t s thay th vo Replace with Nhp nt Find Next bt u tm kim. Sau khi tm c nu ng thay th nhp nt Replace, ngc li nu

mun b qua th nhp nt Find Next ln na Nt Replace All c tc dng thay th tt c cc t tm c mt ln.



Ngoi ra c th ty chn thm cc chc nng tm kim khc bng cch

nhp nt More... (xem thm phn 6.1.1)

6.2. Chc nng AutoCorrect - AutoCorrect l mt chc nng thay th t ng mt t va g bng mt t

c nh ngha trc. - AutoCorrect c s dng nh mt chc nng vit tt v sa li mt cch t

ng. V d: thay v phi g ch ch ngha th nay ta ch cn thit lp mt t vit tt l cn thay th cho t ch ngha. Do , khi g cn th MSWord t ng thay bng t ch ngha.

- Vi chc nng ny s gip cho chng ta tit kim c thi gian son tho cho nhng t lp i lp li nhiu ln, nhng t thng gp. 6.2.1. Bt chc nng AutoCorrect - Vo Tools, chn AutoCorrect Options m hp thoi AutoCorrect - Chn th AutoCorrect - nh du vo Replace text as you type - Nhp OK



6.2.2. nh ngha mt t vit tt - Vo Tools, chn AutoCorrect Options m hp thoi AutoCorrect - Chn th AutoCorrect - Nhp t vit tt vo Replace. V d: ldg - Nhp t y vo With. V d: lao ng - Nhp nt Add b sung t va thit lp vo h thng t in ca MS

Word. - Nu t vit tt tn ti trong t in th s xut hin nt Replace. Nt ny

c tc dng thay t vit tt c bng mt t mi va thit lp. 6.2.3. Xa mt t vit tt ra khi t in - M hp thoi AutoCorrect, chn th AutoCorrect - Nhp t vit tt vo Replace. V d: ldg - Nhp nt Delete 6.2.4. Cch nhp vn bn c s dng t vit tt - Ti ca s son tho nhp t vit tt sau nhn phm cch (space) hoc

enter hoc g mt du cu bt k th t vit tt s t ng thay bng t y .

- Sau khi MSWord t ng thay th, nu mun hon li th nhn Ctrl-Z



Cu hi: 1. S khc nhau gia Find v Replace? 2. Phn bit im ging v khc nhau gia Replace v AutoCorrect. 3. Lm th no chc nng AutoCorrect c hiu lc 4. Khi no th nn dng chc nng AutoCorrect, Replace? 6.3. Chn s trang - Vo Insert, chn Page Numbers m hp thoi Page Numbers - Chn v tr t s trang ti phn Position Top of page (Header): S trang t l trn ca trang Botton of page (Footer): S trang t l di ca trang

- Chn dng canh l cho s trang ti Alignment Left, Right, Center Inside, Outside

- Ty chn Show number on first page: Cho php hin th (hoc khng hin th) s trang trang u tin.

- Nt Format dng chn nh dng cho s trang

Cu hi: 1. Lm sao canh l ring bit cho trang chn v trang l 2. Lm th no chn s trang t trang th 2 tr i? 6.4. To tiu trn, di - Tiu trn di l nhng phn ni dung lp i lp li cc trang. C th nh

dng, chn cc i tng nh mt vn bn thng thng. - Cch thc hin nh sau: Vo View, chn Header and Footer Khi Word s hin th 2 khung Header ( nhp tiu trn) v khung

Footer ( nhp tiu di) v mt thanh cng c Header and Footer

Nhp ni dung cho tiu trn v (hoc) tiu di



C th s dng thm mt s biu tng trn thanh cng c Header and Footer trang tr thm cho tiu trn, di, c th:

Biu tng Tn ting Anh ngha

Insert Page Number Chn s trang vo v tr ca con tr

Insert Number of Pages Chn gi tr tng s trang vo v tr con tr

Format Page Number nh dng s trang

Insert Date Chn ngy thng hin ti vo v tr con tr

Insert Time Chn thi gian hin ti vo v tr con tr

Page Setup Bt ca s Page Setup hiu chnh kh giy, l giy...

Switch Between Header and Footer Chuyn i con tr qua li gia hai Header v Footer

Cui cng nhp nt Close kt thc qu trnh to Header and Footer hiu chnh li th vo View, chn Header and Footer hoc nhp i

trc tip ln tiu trn, hay tiu di. 6.5. To ch thch cui trang to ch thch cho mt t hoc mt cu v t cui trang ta thc hin nh sau: - Vo Insert, chn Reference, chn

lnh Footnote xut hin hp thoi - Ti phn Location, chn dng

Footnote v chn gi tr Bottom of page (ch thch t cui trang) hoc Below text (ch thch t cui dng vn bn).

- Number format: Chn loi nh dng k hiu ch thch (dng s hoc dng k hiu)

- Custom mark: dng nhp mt k hiu lm ch thch ring (khng c trong danh sch). C th nhp nt Symbol la chn k hiu qua hp thoi Symbol

- Nu chn dng s th Start at xc nh s bt u v ti Numbering chn dng Continuous: S ca ch thch s lin tc tt c cc trang Restart each page: S ca ch thch bt u li mi trang.

- Tip tc nhp nt Insert - Nhp ni dung ch thch cho k hiu hoc s va chn.



- Khi cn xa mt mt ch thch no th ch cn chn ch thch ri nhn phm Delete.

Cu hi: 1. S khc nhau gia Footnotes v Endnotes? 2. s (k hiu) ch thch c bt u li mi trang ta lm th no?

6.6. To ch thch cho hnh nh, bng cui mi hnh nh hay mt bng thng ngi ta nh s v ch thch cho hnh. Cch thc hin nh sau: - Chn hnh nh (hoc bng biu) - Vo Insert, chn Reference, chn lnh Caption... m hp thoi Caption - Mc nh cc ch thch ca MS Word u l ting Anh, to ch thch bng

ting Vit th nhp nt New Label khi to mt nhn mi. V d: to nhn Hnh

- Ti Label, chn nhn ri nhp OK th MSWord t ng chn ch thch vi nhn va chn kt hp vi s th t ca hnh nh.

- Cui cng ta c th nhp thm ch thch cho hnh nh hoc bng biu (nu cn)

Cu hi: 1. u im ca vic to ch thch cho bng v cho hnh? 6.7. To biu - Chn bng s liu to biu (nu c) - Vo Insert, chn Picture, chn lnh Chart. - Khi ca s MSWord hin th mt ca s DataSheet cha s liu v biu

v mt biu ng vi s liu trong bng. - Nhp s liu cn v biu vo bng. ng vi s liu va nhp MSWord s t

ng v li biu cho ph hp.



- Nhp chut ra ngoi hon thnh vic v biu . - Khi cn sa li biu ta ch cn nhp i ln biu ri chnh sa. - Cc thao tc nh dng biu Chn v nhp i ln ct chn mu v kiu ch xa mt i tng th chn i tng ri nhn phm Delete Kt hp vi mt s biu tng trn thanh cng c chun nh dng


View DataSheet Bt/tt ca s nhp s liu

By row Ly s liu theo dng v

By column Ly s liu theo ct v

Data Table Bt/tt bng s liu km pha di biu

Change Type Thay i dng biu

Category Axis Gridlines Bt/Tt ng dng dc

View Axis Gridlines Bt/Tt ng dng ngang

Legens Bt/Tt bng ch gii bn cnh biu

Cu hi: 1. C th v biu t bng s liu nhp c khng? 2. C th chuyn biu t dng ny sang dng khc khng? 6.8. Trn th - Mail Merge - Bc 1. To bng danh sch Bng danh sch c th l mt bng trong MSExcel hoc mt bng trong

MSWord Bng ch gm dng tiu v cc dng s liu khng c bt k thng tin

no ngoi bng. Bng danh sch phi c lu trc khi thc hin trn v ng li



- Bc 2: To biu mu chnh v lu li - Bc 3: Thc hin lnh kt ni biu mu chnh vi bng s liu: Vo Tools, chn nhm Letters and Mailings, chn lnh Mail Merge...

Xut hin hp thoi nh hnh v

Chn Letter nhp Next

Chn Use the current document nhp Next

Chn Use an existing list Nhp nt Browse m hp thoi Select Data Source Chn ng dn ti tp tin danh sch to trong bc 1 nhp nt Open

Khi xut hin hp thoi Mail Merge Recipients, ti hp thoi ny ta c th chn hoc b chn mt s dng cn a hoc khng cn a vo kt qu trn nhp nt OK.

Sau khi chn bng d liu, nu mun thay i th nhp vo lin kt Select a different list...



- Bc 4: Bt thanh cng c Mail Merge Vo View, chn Toolbars, chn Mail Merge Hoc vo Tools, chn Letters and Mailings, chn lnh Show Mail Merge

Toolbar

- Bc 5: Chn cc trng thng tin t bng d liu vo biu mu t con tr ti v tr mun chn thng tin trn biu mu chnh

Nhp nt Insert Merge Fields thanh Mail Merge, xut hin hp thoi

Chn tn trng thng tin nhp nt Insert chn Nhp Close kt

thc - Bc 6: Xem trc kt qu:



Nhp nt View Merged Data trn thanh Mail Merge

Nhp cc nt di chuyn chuyn i qua li gia cc biu mu kt qu. Hoc cng c th nhp gi tr s th t ca biu mu trong khung gia ri nhn Enter di chuyn trc tip n biu mu .

- Bc 7: Trn chnh thc Sau khi xem kt qu th, nu ng trn chnh thc th nhp nt Merge to

New Document trn thanh cng c Mail Merge. Ti hp thoi Merge to New Document chn gi tr

o All: trn tt c o Current record: Trn cho biu mu hin hnh. o From ... to: Trn t biu mu .... n biu mu ....

Khi kt qu trn s hin th trong mt ca s mi, ta c th lu kt qu

ny hoc c th in ra giy. - Lu : Mc nh mi kt qu trn ca mt biu mu s hin th trong mt trang

giy. Nu cc biu mu c kch thc nh v ta mun nhiu biu mu hin th trn cng mt trang giy ta thc hin nh sau: Ti ca s biu mu chnh, ta tin hnh sao chp biu mu chnh thnh

nhiu bn sao cho n th hin trong cng mt trang giy. t con tr trc mi biu mu chnh va sao chp v thc hin lnh: Nhp

biu tng Insert Word Field, chn lnh Next Record. Cu hi: 1. Ngun d liu trn th c ly t u? 2. C th trn bao nhiu mu trn mt trang? 3. C th b bt mt s d liu trn c khng? 6.9. Xem trc khi in - Trc khi in ra giy ta nn thc hin lnh xem trc (cn gi l Print Preview) - Cch thc hin nh sau:

Cch 1: Nhp biu tng Print Preview trn thanh cng c chun Cch 2: Vo File, chn lnh Print Preview



Ca s Print Preview xut hin, ta c th:

Nhp chut trc tip ln trang giy phng to hay thu nh.

Kt hp vi mt s biu tng xem chi tit:


Manifier Bt/Tt ch chnh sa trn ca s Print Preview

One page Ch xem mt trang

Multiple Pages Ch hin th nhiu trang

Zoom Phng to, thu nh vn bn hin th

Full Screen Xem trong ch ton mn hnh

Close ng ch hin th Print Preview

6.10. In ra giy in ra giy ta thc hin nh sau: - Nhn Ctrl-P hoc vo File, chn lnh Print m ca s Print - Ti Name ca phn Printer, nhp vo mi tn v chn tn my in in - Phn Page range: La chn vng in All: In tt c Current page: Ch in trang hin hnh (trang c con tr vn bn) Pages: Ch in cc trang c lit k. Cc trang lin tc th ch ra trang u

v trang cui v ni nhau bng du gch ni -, cc trang ri rc th cch nhau bng dy phy (,).

- Phn Copies: Chn s bn in ti Number of copies - Phn Print: Chn ch in All pages in range: In tt c cc trang trong vng ch nh Odd pages: Ch in trang mang s l Even pages: Ch in cc trang chn

Hai ty chn ny c dng khi in trn 2 mt. - Phn Zoom: Chn t l zoom vn bn Pages per sheet: Chn s trang in trn mt mt giy Scale to paper size: T l phng to, thu nh.



- Lu : in theo ch xui hay ngc ta ta chn Options nh du vo

Reverse Print order in theo th t ngc. Mt s trng hp my in cha chn kh giy l A4 th ta phi nhp thm

nt Properties chn kh giy l A4 thay cho Letter. Thao tc ny ta nn kim tra khi nhp nt OK bt u lnh in.



BI TP THC HNH CHNG 6 Bi tp 1:

1. Khi ng Word sau thit lp kh giy A4 vi khong cch l trn: 2cm, di: 2.5cm, tri: 3cm, phi: 2,5cm, hng in ngang.

2. Trang tr biu mu sau v lu li vi tn Baitap_61 vo th mc Baitap_Word trong My Documents.

3. S dng chc nng tm kim v thay th tm v thay tt c cc t Poxd

thnh Ph ng xin i v tt c cc t Brbc thnh Bm rng bm chng. Bi tp 2:

1. M MS Word, to mt vn bn mi ri thit lp kh giy A4, l trn: 2 cm, l di: 2,5cm, l tri: 2,5cm, l phi: 2cm, hng in dc.

2. Chn bng m Unicode nhp on vn sau ri lu li vi tn baitap_62.doc vo th mc Baitap_Word ca th mc My Documents

Tthcm - nh cao ca tr tu, nim t ho ca dt Vn i hi i biu ton quc ln th IX ca ng nu r: Tthcm l mt h

thng quan im ton din v su sc v nhng vn c bn ca cm Vn, l Tthcm kt qu ca s vn dng v phtr sng to ch ngha Mc-Lnin vo iu kin c th ca nc ta, k tha v phtr cc gi tr truyn thng tt p ca dt, tip thu tinh hoa vn ha ca nhn loi..Tthcm soi ng cho cuc u tranh ca nhd ta ginh thng li, l ti sn tinh thn to ln ca ng v dt ta.

Thc tin ca cm nc ta trong hn 75 nm qua cho thy tnh ng n sng to trong t tng ca Ngi. Tthcm l mt h thng cc quan im ton din v su sc v nhng vn c bn ca cm Vn, t cm dt dn ch nhd n cm x hi ch ngha. Tthcm l kt qu ca s vn dng sng to v phtr ch ngha Mc-Lnin vo iu kin c th ca cm Vn. Tthcm chnh l s kt hp tinh hoa dt v tr tu thi i nhm gp dt, gp giai cp v gp con ngi.

Thng bm c ci qut mo Poxd ba b chn tru

Brbc ly tru Poxd ao su c m

Brbc ly m Poxd mt b g Lim

Brbc ly lim Poxd con chim i mi

brBc ly mi PoXD nm xi

Bm ci!



3. S dng chc nng tm kim v thay th tm v thay tt c cc t c trong bng sau: T cn tm T thay th T cn tm T thay th nhd nhn dn tthcm t tng H Ch Minh cm cch mng vn Vit Nam phtr pht trin dt dn tc gp gii phng

Bi tp 3: 1. M MS Word, to mt vn bn mi ri thit lp kh giy A4, l trn: 2,5

cm, l di: 2,5cm, l tri: 3cm, l phi: 2,5cm, hng in dc. 2. B sung cc t vit tt trong bng sau vo h thng t in ca chc nng

AutoCorrect. T vit tt T y T vit tt T y nhd nhn dn tthcm t tng H Ch Minh cm cch mng vn Vit Nam phtr pht trin dt dn tc gp gii phng

3. S dng bng m VNI nhp li on vn trong cu 2 ca bi tp 2 trn v lu li vi tn Baitap_63.doc vo th mc Baitap_Word trong My Documents:

Bi tp 4: M li tt c cc file vn bn son tho trc v thc hin cc cng vic sau ri lu li:

a. Chn s trang b. To tiu trn di vi ni dung nh sau:

Tiu trn: Bi tp MS Word - S ...x... (x l s hiu bi tp)

Tiu di: Tn ngi trnh by ni dung v s trang

Bi tp 5: 1. M MS Word, to mt vn bn mi ri thit lp kh giy A4, l trn: 2 cm,

l di: 2cm, l tri: 3,5cm, l phi: 2cm, hng in ngang. 2. Nhp on vn sau v lu li vo th mc Baitap_Word ca My

Documents vi tn l Baitap_65.doc: 3. C hai v tr cn phi thit lp ch thch cui trang (Footnote)



Bi tp 6:

1. M MS Word, to mt vn bn mi ri thit lp kh giy A4, l trn: 2 cm, l di: 2cm, l tri: 3,5cm, l phi: 2cm, hng in dc.

2. Hy trang tr on vn sau c s dng ch thch (Footnote) v lu li vo th mc Baitap_Word ca My Documents vi tn l Baitap_56.doc:

Ni dung ch thch




cm, l di: 2,5cm, l tri: 3,5cm, l phi: 2,5cm, hng in dc. 2. Nhp bng s liu sau v lu li vo th mc Baitap_Word ca My

Documents vi tn l Baitap_57.doc:

Min Nm BC TRUNG NAM

2003 200 300 400 2004 400 150 300 2005 250 450 100 2006 600 270 380

3. S dng bng s liu trn v biu minh ha t t nh hnh sau:

0100200300

400500600700

B?c Trung Nam

2003200420052006

Gi : - Bi en bng s liu trn Vo Insert\Picture\Chart. Khi ta s c mt

biu v mt bng s liu - Hy bi en ct 3-D columns trong bng s liu bng cch nhp chut ln

trng u ct (bn cnh ct A) ri nhp chut phi ln n v chn Delete. Sau sa cc nhn li sao cho ph hp.

- Hy thay i li mu nn cho cc nm, dng biu , ... 4. Hy v biu hnh trn minh ha cho bng s liu sau:

Bi tp 8:

1. M MS Word, to mt vn bn mi ri thit lp kh giy A4, l trn: 2,5 cm, l di: 2,5cm, l tri: 3,5cm, l phi: 2,5cm, hng in dc.



2. To mt file danh sch khch mi thc hin trn th nh sau v lu li vo th mc Baitap_Word ca My Documents vi tn l Baitap_68_danhsach.doc: DANH XNG H TN A CH Bn Ng Th Hong 120 Nguyn Th Minh Khai, Q1 C Ch Mai Th Thu H 12 Hong Diu, Q4 Hai Bc Nguyn Th Mai 123 Nguyn nh Chiu, Q1 Thy Nguyn Vn Minh 17 Nguyn Duy Hiu, Q5 Bn Trn Thanh Tng 65A Hong Diu, Q4 D Phm Th Dim 321 Trn D, Q8

3. To biu mu chnh nh sau v s dng chc nng Mail Merge trn s liu trong bng cho trn vo biu mu va to. Biu mu chnh c lu li vi tn Baitap_68.doc trong th mc Baitap_Word ca My Documents

4. Thit k sao cho c th in 3 biu mu trn 1 trang giy.


cm, l di: 2,5cm, l tri: 3,5cm, l phi: 2,5cm, hng in dc. 2. To mt file danh sch khch mi thc hin trn th nh sau v lu li

vo th mc Baitap_Word ca My Documents vi tn l Baitap_69_danhsach.doc:

Stt Hovaten Chucvu Khoa_Phong

1 Nguyn Ngc Phong Trng phng Phng Hnh chnh - Tng hp

2 Phm Xun Tnh Ph phng Phng o to

3 Bch nh Ni Trng khoa Khoa C bn - KHXH

4 V Cng Vinh Trng khoa Khoa K thut

5 Trn Th Ti Ph khoa Khoa Kinh t

6 Nguyn Vn Minh Ph khoa Khoa C bn - KHXH



3. To biu mu chnh nh sau v s dng chc nng Mail Merge trn s liu trong bng cho trn vo biu mu va to. Biu mu chnh c lu li vi tn Baitap_68.doc trong th mc Baitap_Word ca My Documents

B GIO DC V O TO CNG HA X HI CH NGHA VIT NAM TRNG CAO NG CKN NG c lp - T do - Hnh phc &

Tam K, ngy 09 thng 04 nm 2008

HIU TRNG TRNG CAO NG CNG - K NGH NG

Knh mi ng (b): Chc v: Khoa/Phng: ng vo lc: 15 gi 00 ngy 15 thng 04 nm 2007 n ti: Phng 109 - trng TCCN CKN ng : Hp bn trin khai k hoch tuyn sinh nm hc 2007-2008 Rt mong ng (b) i ng gi.

KT. HIU TRNG PH HIU TRNG

4. Thit k sao cho c th in 2 biu mu trn 1 trang giy.



CU HI N TP 1. Phn bit chc nng tm kim vi tm kim v thay th. 2. So sch u im v nhc im gia chc nng tm kim v thay th vi chc

nng AutoCorrect. 3. Cch nh s trang cho vn bn nh th no? 4. Tiu trn, di l g? Cch thc hin nh th no? 5. Ch thch cui trang v ch thch cho hnh nh khc nhau v ging nhau im

no? 6. to mt biu th trnh t cc bc nh th no? to mt biu hnh

trn ta thc hin ra sao? 7. Trn th (Mail Merge) l g? C my bc thc hin trn th? Trng hp

cn in 2 hay nhiu biu mu trn mt trang giy th lm th no? 8. V sao phi xem trc khi in? C my ch khi xem? 9. Trnh by cch in mt vn bn theo cch in 2 mt giy? 10. Khi cn in mt s trang no th ta thc hin ra sao?