Bangladesh: Coastal Embankment Improvement Project Phase 1 ... · 4 15. Emergency Works: The PMU will share a one page note on the strategy of emergency works way forward on emergency

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Bangladesh: Coastal Embankment Improvement Project Phase 1

Implementation Support Review

February 14 to 20, 2019

Aide Memoire

1. From February 14 to 20, 2019, a World Bank Team1 carried out an Implementation Support

Review of the Coastal Embankment Improvement Project Phase 1 (CEIP-I). A Technical Field Visit

was also carried out from February 6 to 9, 2019 and February 14 to 16, 2019, in the districts of Khulna,

Barguna, Patuakhali and Pirojpur. This Aide Memoire (AM) summarizes the implementation support

review and field visit findings, recommendations and agreements reached to take corrective measures

to expedite implementation. The AM was discussed at the wrap-up meeting on February 19, 2019 with

the Secretary, Ministry of Water Resources (MoWR) as the Chair. As agreed at the wrap-up meeting,

this AM will be classified as “Public” under the World Bank’s Access to Information policy.

OVERALL STATUS AND KEY PROJECT DATA

2. Implementation progress towards achieving the Project Development Objective (PDO) has

improved significantly since the last mission in October 2018. The implementation of rehabilitation

and upgrading of 10 polders are progressing at full swing, taking advantage of the limited construction

season and working as per an agreed accelerated work plan. Implementation of the analytics (Long-

Term Monitoring) is also underway, the team is on-board and operational. Disbursements have

increased from US$54.8 million (15.2%) in March 2018 to currently US$139.35million (40.4%) out of

US$375 million for IDA. Pilot Program for Climate Resilience (PPCR) disbursements are US$20

million (80%) out of US$25 million. The total disbursement in FY 19 is US$57.99 million to date.

Thus, the total disbursement by end of FY19 is likely to meet the projected target of US$83 million.

With all of this in place, the Project is in a good place to achieve the PDO by the current closing date

provided that the agreed accelerated implementation plan is followed, and restructuring is complete.

3. The mission found the Project Management Unit (PMU) has internalized much of the

recommendations provided since the last implementation support review’s discussion, which seem to

be guiding the better submission of documentation as well as overall enhanced performance. Such as,

sub-project component-specific environmental safeguards instruments/documents (Environmental

Action Plans, and Contractor’s Environmental and Social Management Plans) of better quality are being

submitted regularly now for review by the Bank. The pace of expenditure has improved substantially,

and the disbursement pace is expected to continue with strengthened contract management, scaled up

land acquisition (LA) and resettlement activities, intensified works supervision, and procurement of

consultancy service for community mobilization and forestry.

Table 1: Project Data (as of February 19, 2019)

1 Swarna Kazi (Task Team Leader and Sr. Disaster Risk Management Specialist), Ignacio Urrutia (Sr. Disaster Risk Management Specialist

and Co-TTL), Mathijs Van Ledden (Sr. Disaster Risk Management Specialist), Md. Akhtaruzzaman (Sr. Social Development Specialist),

A.N.M. Mustafizur Rahman (Sr. Procurement Specialist), Hasib Ehsan Chowdhury (Financial Management Specialist), Debashish Paul Shuvra (Disaster Risk Management Analyst), S. M. Mehedi Hasan (Technical Consultant), Mohammad Rafiqul Islam (Disaster Risk

Management Analyst), Dewan Rakibul Islam (Technical Consultant), Md Ariful Hossain Tuhin (Technical Consultant), Sharlin Hossain

(Environmental Consultant), Md. Towshikur Rahman (Research Assistant), Md. Faruk Hossain (Research Assistant), Olivia Moutusi Sarker (Team Assitant), and Amani Haque (Program Associate).

Board Approval

Effectiveness Date

Mid-Term Review

Closing Date

:

:

:

:

June 26, 2013

November 24, 2013

January 13-20, 2017

December 31, 2020

Original Credit Amount

PPCR Grant Amount

Total Amount Disbursed

IDA Credit Disbursed

TF PPCR Disbursed

:

:

:

:

:

US$ 375 million

US$ 25 million

US$ 160.53 million

SDR 100.50 million (US$ 139.35

million equivalent) (40.40 %)

US$ 19.981 million (79.92 %)

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KEY POINTS DISCUSSED AND AGREED ACTIONS

4. The project has experienced cost over-runs due to increased cost of LA (new legislation in

place, Acquisition and Requisition of Immovable Property Act 2017), change in the USD/SDR

exchange rate, and the need to carry out emergency protection works during implementation. In

addition, Bangladesh Water Development Board (BWDB) has proposed additional bank protection

works due to erosion occurring during implementation and the mission agrees these works are necessary

to ensure the sustainability of the Project’s results. The mission requested BWDB to carry out a detailed

analysis of the cost over-run and additional protection works, including financing needs, and submit to

the Bank along with the proposed course of action by March 14, 2019.

5. The implementation support review assessments show that the intermediate results

indicators require adjustments in their targets and description. The relevancy of CEIP-I’s 10

intermediate result indicators, with respect to the PDO, has been assessed. The mission concluded that

all intermediate result indicators continue to remain relevant to the PDO except one, which is redundant.

The mission also reviewed the physical target indicators against the updated technical assessment. The

review suggests that one intermediate results indicator could be dropped, considering the redundancy,

and two intermediate indicators and one sub-indicator (disaggregated by gender) could be added,

considering the relevancy to achieving the project objectives, five intermediate result indicators need

revision of targets and/or description. Table 2 summarizes the outcome of the analysis (see Annex IV

for details).

Table 2: Summary Outcome of the Results Framework Analysis

Items Current

number Proposed Changes

Intermediate Results Indicator 10 Target revision: 5; Drop: 1;

Add: 3 (1 sub-indicator)

6. Adjustments to physical targets of two intermediate indicators. These revisions are required

as per the following: updated hydrological analysis of the polders to improve the water management

and reduce salinity intrusion to increase crop intensity and change of embankment alignment due to

river erosion during project implementation. The mission also identified two physical interventions

which need to be included in the results framework as intermediate indicator (considering the high

relevancy to the PDO). The summary of the proposed changes, along with the justifications for such

changes/addition, are provided in Table 3.

Table 3: Proposed Revision of the Physical Targets

Physical Target Original Target Proposed Target Revision

Flushing inlets

upgraded 244 nos

168 nos

(W-01: new- 32 & repair-16;

W-02: new-62 & repair-22;

W-03: new-36 & repair-0)

Updated hydrological analysis of

polders to improve the water

management and reduce salinity

intrusion to increase crop intensity as

well as change of embankment

alignment due to river erosion during

project implementation.

Length of drainage

channels upgraded 794 km

486.58 km

(W-01: 151.21 km;

W-02: 168.0 km;

W-03: 167.37 km)

Slope Protection

Works -

46.667 km

(W-01: 21.98 km;

W-02: 9.387 km;

W-03:15.30 km)

Protection of embankment and

agricultural land from river erosion,

tidal flooding and frequent storm

surges, which are expected to worsen

due to climate change as well as

improve agricultural production by

reducing saline water intrusion in

selected polders.

Bank Protection

Works -

11.50 km

(W-01: 4.45 km;

W-02: 5.4 km;

W-03:1.65 km)

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7. Proposed Restructuring: Based on the analysis indicated above and the discussion with the

Government, it was agreed that results indicators and targets would be refined and accordingly a

restructuring would need to be undertaken to amend the results framework.

8. Physical Works: Physical progress of works package (W-01) has improved substantially with

65.10% progress as of January 31, 2019 (from 27.90% in January 2018). PMU has recommended a time

extension of W-01 up to June 2020 (within the project period) to the Bank on January 23, 2019 and no

objection to the proposal was provided on February 18, 2019. Efforts are needed for timely completion

of the construction of Nalian closure. It is expected that the construction of the Nalian closure will be

completed as per the agreed work program.

9. Mobilization and physical progress of works package (W-02) were initially very slow.

However, there has been a recent acceleration of work and physical progress is 15.52% as of January

31, 2019 (from 0.07% in January 2018). Over the last four months, the contractor has deployed the

necessary key staff and equipment. The PMU has agreed to submit a supporting report describing the

methods including contractor personnel and equipment by March 14, 2019 which the contractor

proposes to adopt to expedite the progress to complete work by the planned date.

10. Task Force: The mission understands that a Task Force exists within BWDB. In this regard,

the mission would like to emphasize that the Task Force, if carrying out checks, does so in a timely

manner, otherwise there is potential to delay project implementation. This is particularly relevant for

the Cement Concrete (CC) blocks production process, for which, the mission suggests a standing order

be issued such that on a given day/time on a weekly basis, the Task Force checks the CC block

production. The mission strongly recommends that the Task Force enables the CEIP-I sub-project

activities be implemented successfully and within the agreed time frame.

11. Community Mobilization and Forestry: The PMU signed draft contract on November 18,

2018 for the consultancy services for the community mobilization and forestry of S1-A, S1-B and S1-

C. The PMU has already issued Notice of Award for S1-B on February 18, 2019. The mission has

requested the PMU to proceed with signing of the contracts as per the delegation of financing power by

March 14, 2019. For the remaining two packages (S1-D, and S1-E), the PMU has received the Proposals

and is expected to sign the contracts by March 31, 2019.

12. The implementation support review considered it critical to the sustainability of the project to

focus immediate efforts on proper formation and functioning of the Water Management Organizations

(WMO). WMOs are envisaged in this project to ensure community participation in water management

as well as use facilities in environmentally sustainable ways through effective Operation and

Maintenance (O&M), including the transfer of management of project schemes to WMOs to improve

efficiency in water use and sustainability of schemes. It is expected that the formation of WMOs will

be completed by the partner Non-Government Organizations (NGO) within April 30, 2019.

13. Long Term Monitoring, Research and Analysis of the Coastal Zone: The Consultancy

Service has been mobilized. The PMU shared the draft inception report including work plan, activity

schedule as well as staffing schedule on January 6, 2019. It is also noted that the Long-Term analytics

is aimed at answering the questions of how the polder concept can fit into the dynamics of the Ganges-

Brahmaputra-Meghna (GBM) delta. Considering its major relevance for the future long-term

investments in the next phases of the project, the activities under this package should be as per the

Terms of Reference (ToR).

14. Technical Advisory Committee (TAC): As the long-term monitoring, research and analysis

Consultant is already onboard, BWDB formed a TAC on December 13, 2018, to undertake quality

control functions of the technical outputs of the Consultancy Service. The ToR of the TAC is attached

in Annex VII.

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15. Emergency Works: The PMU will share a one page note on the strategy of emergency works

way forward on emergency works of contract packages W-01 and W-02 by March 20, 2019.

16. Afforestation Program: The implementation support review notes that the total Area

Afforested to date is 11 ha and the total target Area for afforestation in next monsoon is 245.6 ha. The

PMU has completed contract signing of afforestation program for Khulna, Bagerhat, Pirojpur, Barguna

and Kalapara Divisions. It is expected that the contract signing of Patuakhali Division will be completed

by March 14, 2019.

FIDUCIARY COMPLIANCE

17. Procurement Performance: Planned major procurement activities are completed and large

contracts are under implementation. PMU will require close monitoring at the ground with proper

coordination of Detailed Design Construction Supervision and Project Management Support

(DDCS&PMS) Consultant for the two large contracts W-01 (US$83 million) and W-02 (US$ 139

million). The Bank has cleared technical variation and time extension for package W1, now all effort

will be needed for timely sectional completion. For works package W-02 the coordination between

DDCS&PMS consultant and Contractor are to be enhanced. The PMU has been advised to develop a

physical progress monitoring tool (excel based) to review the contract implementation progress of

works packages. PMU will share monthly physical/financial progress status (Bill of Quantity item-wise)

of W-01 and W-02 packages.

18. During the mission, the PMU agreed they will prepare a deployment plan (Bi-annual) for key

staff of DDCS&PMS consultant with prior understanding with the firm and this will be used as binding

time schedule for consulting firm to define home/field-based work. The mission also notes an

anonymous complaint with regard to sub-contract work and it was shared with the project. The mission

agreed that the PMU will respond after due diligent verification of the case by March 14, 2019.

19. Financial Management: The project has been submitting the quarterly Interim Unaudited

Financial Reports (IUFRs) on a regular basis. The latest IUFRs, related to December 2018 quarter, was

duly received and reviewed by the Bank. The next IUFRs will be due on May 15, 2019. As there is

adequate balance in the designated bank account, no further advance was requested by the project. The

mission suggested to gear up expenditure and to timely document all expenses through the Client

Connection.

20. The Audit Report for FY18 has been received and reviewed by the Bank. The auditors have

given “unqualified” opinion on the financial statements. The project has been requested to provide

clarifications to the auditors on the three observations that have been raised in the audit report. In order

to avoid delay and to expedite resolution of audit observations, the project will arrange

bipartite/tripartite meetings with Foreign Aided Project Audit Directorate (FAPAD). The project will

prepare a table on the audit status since the commencement of the project and share that with the Bank

by March 14, 2019.

21. Given the weak internal audit capacity of the Implementing Agency, the mission advised to

hire an external private auditor to conduct internal audit of the project. A draft ToR for Internal Audit

will be shared with the Bank by March 14, 2019.

SAFEGUARD MANAGEMENT

22. Environmental Safeguards: The Third Annual Environmental Audit Report (for the period of

January 1 – December 31 of 2018) was provided from the PMU for the Bank’s review. The report was

comprehensive, shed the light on the key environmental issues and provided the practical

recommendations. The report also noted the continuous improvement of environmental safeguard

performance in the project. PMU agreed that the report will be shared with the relevant stakeholders

including DDCS&PMS Consultants and the contractors and the recommendations of the report will be

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discussed and implemented. It was confirmed from the PMU that there has been no grievance related

to environmental safeguard and lost time and fatal accidents identified in the project. PMU reported

that there has been improvement in waste management, noise control and workers health and safety but

there are also areas for improvement such as poor condition of latrines (for both Package W-01 and W-

02), insufficient environmental sampling/testing and site demarcation/access control (for Package W-

02). It was also informed that the contractor for W-02 does not have safety procedures in place at their

work sites. It was agreed that the safety procedure will be prepared in accordance with the measures

proposed in Environmental Health and Safety (EHS) Risk Assessment for Package W-02.

23. The selection of Senior Environmental Specialist was conducted by PMU and the Bank

provided No Objection Letter (NOL) on February 4, 2019. PMU agreed that Senior Environmental

Specialist will be on board by March 14, 2019. Local and International EHS officers of the contractor

for Polder 43/2C (Package W-02) have been appointed. As the result, all the EHS officers to be hired

in the contractor for package W-02 are on board.

24. As for the key agreed actions in the last mission in October 2018, good progress has been made.

EHS training has been continuously conducted for contractors and the dedicated qualified EHS local

and Chinese officers in contractor has been appointed. EHS Risk Assessment for Package W-01 was

revised according to the Bank comments and translation to Bangla and Chinese has been commenced.

The mission requested PMU to incorporate EHS Risk Assessment into Environmental Action Plans

(EAP) for Package W-01 to ensure the implementation of the mitigation measures proposed in the

assessment for Package W-02, the Bank reviewed draft EHS Risk Assessment. PMU agreed to revise

EHS Risk Assessment for Package W-02 according the Bank’s comments in addition to submit the

revised Contractor’s Environmental and Social Management Plans (C-ESMP) pending from the last

mission. PMU also reconfirmed that monthly EHS committee meeting announcement and minutes will

be shared with the Bank in a timely manner. For Package W-03, the revised Environmental Impact

Assessment (EIA) reports were reviewed by the Bank and additional comments were provided.

25. Social Safeguards: Resettlement of project affected persons and assistance for physical

relocation have advanced well under works package W-01 and the Resettlement Action Plan (RAP) for

W-02 has been cleared from the Bank for implementation with the understanding that land acquisition

process has been started, and the vulnerable Rakhine group will have special assistance at community

level. In addition to agreed actions, BWDB attention was advised on the issues identified during the

mission to address including payment tracking system, grievance resolution, livelihood restoration,

community civic facilities and community feedback on design and implementation approach. The

mission also reviewed status of land acquisition compensation payment under Emergency 2007 Cyclone

Recovery and Restoration Project (ECRRP) followed up by the PMU, with the land acquisition

compensation completed for 73.85% as of February 18, 2019.

26. Technical Observations from Field Visit: From a technical perspective, the field visits show

that the construction quality of the visible parts of the embankments, structures and bed/bank protection

is generally good. Also, quality control standards and necessary technical tests of key construction

materials outlined in the technical specifications are generally followed. There are, however, some

minor quality issues observed such as uneven settlement of the slope protection, and issues with the

operation devices (lifting, wheels). These issues are already in the process of rectification and/or will

be rectified according the Contractor/Consultant before handing over the structures to the Client. Also,

it has been confirmed that the bank protection will be surveyed to verify this portion of the works against

specifications. The slope and bank protection need specific attention for any additional work to be

planned since the existing design from BWBD may be further optimized to improve the durability and

reduce the costs. It has been agreed that the PMU will look further into this matter with support of the

Bank. CEIP-I Field Visit Pictures are attached in Annex VI.

27. The Task Team carried out twenty-one (21) field visits (Annex V) since the July 2016 mission.

The objectives of the field visits include the assessment of environmental and social safeguard status,

physical progress, quality of construction works, as well as the method of construction of the two Works

6

Packages (W-01 and W-02). Recommendations emerging from those visits were included in different

minutes and exchanges of communications where the Bank highlighted the improvements and the

shortcomings in the implementation of safeguards instruments as well as activities that needed to be

improved in order to complete the works packages within the contract period.

KEY AGREED ACTIONS

28. The CEIP-I and the Bank Mission have agreed to a number of key actions during the

Implementation Support Review (see Annex I for details). The mission would particularly like to

summarize the following mutually agreed actions as they are on the critical path for successful

achievement of the project objectives, including:

• Strengthen contract management and intensified follow up on physical works supervision.

• Contract signing of the consultancy services for Community Mobilization and Forestry by

March 31, 2019.

• Detailed analysis of the cost over-run and additional protection works (including the updated

bank protection work priority list) and financing needs by March 14, 2019.

• Finalization of ToR and Request for Expression of Interest (REoI)– Feasibility Study for Future

Project by March 14, 2019.

• Adherence to safeguards compliance requirements (including the appointment of Sr.

Environmental Specialist by March 14, 2019) and payment of all necessary compensation to

facilitate the smooth execution of construction phases.

• Operationalization of the computerized Payment System incorporating LA Payment, GRM and

Relocation in the PMU and field office by April 15, 2019.

NEXT REVIEW: A technical field visit will take place in April 2019 to oversee field level

implementation of key agreed actions and the next implementation support review is proposed to take

place at the end of April 2019.

ANNEXES

Table of Contents

Annex I: Summary of Agreed Actions ..................................................................................... Annex I-1

Annex II: List of Officials Met ............................................................................................... Annex II-1

Annex III: Results Framework and Monitoring ..................................................................... Annex III-1

Annex IV: Analysis of the Appropriateness of the Results Framework ................................ Annex IV-1

Annex V: CEIP-I List of Field Visits...................................................................................... Annex V-1

Annex VI: CEIP-I Field Visit Photos .................................................................................... Annex VI-1

Annex VII: Technical Advisory Committee ToR ................................................................ Annex VII-1

Annex I-1

Annex I: Summary of Agreed Actions

The following key actions were mutually agreed with the CEIP-I PMU during the Implementation

Support Review February 14 to 20, 2019:

SL Actions

Agreed time line as

per October 2018

Implementation

Support Review

Agreed time line as per

Implementation

Support Review


Monthly Reports

1

Monthly Progress Report incorporating the

following aspects:

▪ Intermediate Result Indicators (Physical

Works)

▪ Updated Physical Progress Milestone

Matrix (W-01 and W-02)

▪ Detailed work progress breakdown of

each BoQ item

▪ EHS Compliance Report for works

package W-01 and W-02 (Polders and

CC Block Plants)

▪ Financial Progress by Works Packages

15th of every month 15th of every month

2 Updated Procurement Status/ Plan in STEP 15th of every month 15th of every month

3

Updated Disbursement Status and

Projection for key packages (both service

and works)


Physical Works

4

Supporting reports describing the methods as

well as Contractor’s Personnel and

Equipment which the contractor has

proposed to adopt as well as require

completing work for Accelerated Work

Program for works package W-01

November 7, 2018

March 14, 2019

5

Nalian Closure (Polder 32): Contractor

Design and Consultant Review and survey

report

November 5, 2018 Done

6 Closing of Nalian Closure Polder 32 January 31, 2019 As per the agreed work

program

7

Review Report of finished portion of the

bank protection works (Package 1) whether

this has been dumped according to the

specifications

November 5, 2018 As per the agreed work

program

8

Supporting reports describing the methods as

well as Contractor’s Personnel and

Equipment which the contractor has

proposed to adopt as well as require

completing work for Accelerated work

program for W-02

November 15, 2018

March 14, 2019

9

Obtain updated resource-based detailed

monthly modular planning from the

Contractor of works package W-02 and

November 15, 2018 March 14, 2019

Annex I-2

SL Actions

Agreed time line as

per October 2018

Implementation

Support Review


Implementation

Support Review


review resource requirements for CC Block

Production.

10

One page note on the strategy of emergency

works way forward on emergency works of

contract packages W-01 and W-02

November 5,

2018 March 20, 2019

11 Estimated Cost of Package 3 including Land November 5, 2018 Done

12 Detailed design for package 3 January 31, 2019 April 30, 2019

13 Assessment of the package 3 bank protective

works March 20, 2019

14

Bid Document including technical

specification for package 3 submitted to the

Bank

April 30, 2019

Social Safeguard

15 Land Acquisition Cost (Package/ Polder

Wise) November 5, 2018 Done

16 Fortnightly ECRRP LA Status 15th of every month 15th of every month

17

Report on land legacy issues (storyline of the

land legacy issues)


18

Update the Resettlement Action Plan (RAP)

for package 2 Polders

November 5, 2018

Done

19

ToR and Report to conduct squatter structure

rate fixation market price assessment of RAP

for works package-2

November 5, 2018

Already included in

RAP 2. Not required.

20

Operationalization of the computerized

Payment System incorporating LA Payment,

GRM, and Relocation in the PMU, field

office

November 30, 2018 April 15, 2019

21 RAP for Package 3 November 30, 2018 May 31, 2019

22

ToR and proposal to conduct an impartial

market price assessment of land for works

package-1 by an independent consultant

To be discussed

with the PD April 15, 2019

23

Livelihood impact assessment to design a

livelihood restoration program for the

vulnerable affected persons across the

project

November 30, 2018 April 15, 2019

24 Field Assessment Report of Fishermen

Shelter Relocation Plan

Done: October 28,

2018. Done

25 Finalized Fishermen Shelter Relocation Plan To be discussed

with the PD Done

26 Annual LA payment Status Report March 14, 2019

27

Review Report for Implementation of basic

infrastructure (access road, drainage, toilet

and drinking water facilities) for group

relocated households in Polder 32 and 35/1

April 10, 2019

Environmental Safeguard

28 Share the meeting announcement and

minutes of EHS committee monthly meeting Monthly Monthly

Annex I-3

SL Actions

Agreed time line as

per October 2018

Implementation

Support Review


Implementation

Support Review


29

Continue regular EHS training sessions for

contractor’s management and EHS

managers for package 1

Every six months

Done. Please hold

continuous EHS

training sessions to

contractors’ EHS

management and EHS

managers. Exchange

visit between Package

W-01 and 02 would be

a great idea.

30

Complete the revision of EHS Risk

Assessment for the work package W01,

translate into Bangla and Chinese and

incorporate into EAPs. Dec 31, 2018

(revision)

March 31, 2019

(translation)

Noted. Please include

EHS Risk Assessment

in EAPs to ensure the

implementation of the

mitigation measures

proposed in the EHS

Risk Assessment under

the institutional

arrangement of EAPs.

31

Prepare the draft EHS Risk Assessment for

the work package W-02.

Dec 31, 2018

WB reviewed the

documents. The

comments will be sent

shortly. Please revise

the documents based

on the comments.

32

Complete revision of EAPs incorporating the

comments from WB and EHS Risk

Assessment, and translate into Bangla and

Chinese

Dec 31, 2018

(revision)

March 31, 2019

(translation)

See above.

33

Complete the revision of the draft C-ESMPs

Incorporating the comments from WB Dec 31, 2018

Please submit the

revised documents as

soon as the revision is

completed.

34 Appoint the dedicated qualified EHS local

and Chinese officers for polder 43/2C

Prior to start of

construction

Already appointed on

February 10, 2019.

35 Finalize EIA reports for Package W-03 March 31, 2019

36

Review and revise compliance inspection

checklist for Package W-01 and 02 to ensure

implementation of mitigation measures

proposed in EHS Risk Assessment and

identification of non-compliance items.

March 31, 2019

37 Conduct regular environmental

sampling/testing for Package W-02 Immediately

38 Prepare and implement the safety procedures

for Package W-02 April 31, 2019

39

Discuss the recommendations of Annual

Environmental Audit Report and prepare

action plan

March 31, 2019

PMU Staffing

40 Senior Communication Officer contract

signed Done (July 1, 2018) Done

Annex I-4

SL Actions

Agreed time line as

per October 2018

Implementation

Support Review


Implementation

Support Review


41 Appointment of Deputy Project Director

(Full-time) November 30, 2018

To be discussed with

the PD

42 Recruitment of Senior Environmental

Specialist December 31, 2018 March 14, 2019

43 Recruitment of Individual Consultant for LA

Payment November 15, 2018


the PD

Independent Panel of Experts (IPoE)

44 IPoE for Hydrodynamic and Coastal

Modelling Expert

Discussions with

PD on options


the PD

45

IPoE for Coastal, Estuarine and River

Morphology & Sediment /Tidal River

Management Expert

Discussions with

PD on options


the PD

46 IPoE for Design Expert in Embankment and

Hydraulic Structures

Discussions with

PD on options


the PD

47 Formation of Technical Advisory

Committee December 15, 2018

Done: December 13,

2018

48 Formation of Counterpart Committee December 15, 2018 To be discussed with

the PD

Long Term Monitoring, Research and Analysis of the Coastal Zone

49 Consultancy Service for the analytics:

Contract Signed

Done (October 4,

2018) Done

50

▪ Mobilization Plan

▪ Schedules for completion of outputs

(component wise)

November 5, 2018 Done

51 Consultant confirm availability and begin

carrying out services key personal November 14, 2018 Done

52 Inception Report including detailed work

plan January 14, 2019 March 14, 2019

Social mobilization with Social Action plan (incl. setting up WMOs) and Implementation of

Integrated Pest Management (IPM) Plan

53

Submission of Shortlisting Expression of

Interest (EoI) to the World Bank.

Done (Package

A&B): June 25,

2018

Done

54

Consultancy Service for the Community

mobilization and forestry S1-A: Contract

Signed


55


mobilization and forestry S1-B: Contract

Signed


56


mobilization and forestry S1-C: Contract

Signed

December 15, 2018 March 14, 2019

57


mobilization and forestry S1-D: Contract

Signed

February 20, 2019 March 31, 2019

58


mobilization and forestry S1-E: Contract

Signed

February 20, 2019 March 31, 2019

Annex I-5

SL Actions

Agreed time line as

per October 2018

Implementation

Support Review


Implementation

Support Review


59 Water Management Organization (WMO)

Formed April 30, 2019

Afforestation

60 Physical Progress Matrix of Afforestation

Program (Year wise and Polder wise) March 14, 2019

61 Contract signing of Patuakhali Division March 14, 2019

62 Updated Work Plan for 10 Polders

(Package 1 and 2) March 14, 2019

63 Chainage-wise location of Afforestation

Program with Polder Maps (10 Polders) March 14, 2019

Feasibility studies and preparation of design for the following Phases of CEIP

64 Finalization of TOR and REoI– Feasibility

Study for Future Project November 15, 2018 March 14, 2019

65 Submission of EoI Evaluation Report to the

World Bank

To be discussed

with the PD April 19, 2019

Procurement

66 Submit proposal for time extension for

works package W-01 November 30, 2018 Done

67

Updated monthly projection for works

packages W-01 and W-02 as well as service

packages S2, S3 and S4


Financial Management

68 Submitting IUFRs Within 45 days from

end of a quarter Within 45 days from end

of a quarter

69 Share draft ToR for Internal Audit with the

Bank November 15, 2018

March 14, 2019

70

Refunds to DA amounting BDT 226,208

(US$ 2,764) which was spent (Tablet

Computer BDT 172,000 Mobile phone set

BDT 41,895 and Airtime for mobile BDT

12,313) for government officials

Done Done

71

Adjusting advances amounting to BDT

11,400,000 (US$ 137,515) paid for

compensation for acquisition of land

June 2019

June 30, 2019

72 Arrange bipartite/tripartite meetings with

FAPAD March 14, 2019

73

Table on the audit status since the

commencement of the project and share that

with the Bank

March 14, 2019

Other Implementation Milestones

74

Detailed analysis of the cost over-run and

additional protection works, including

financing needs, and submit to the Bank

along with the proposed course of action by

February 26, 2019


75 Updated additional bank protection works

priority list (both W-01 and W-02) March 14, 2019

Annex I-6

SL Actions

Agreed time line as

per October 2018

Implementation

Support Review


Implementation

Support Review


76

Report on further erosion/accretion of banks

on the additional bank protective sites

(previously identified by the DDCS&PMS

Consultant)


Annex II-1

Annex II: List of Officials Met

Ministry of Water Resources (MoWR), Government of the People’s Republic of Bangladesh

▪ Mr. Kabir Bin Anwar, Secretary, MoWR

▪ Mr. Mahmudul Islam, Additional Secretary, MoWR

▪ Mr. Mohammad Yousuf, Additional Secretary, MoWR

▪ Mr. Mantu Kumar Biswas, Joint Chief, MoWR

▪ Mr. Md. Mahmud Hasan, Deputy Secretary, MoWR

Economic Relations Division (ERD), Ministry of Finance (MoF), Government of the People’s

Republic of Bangladesh

▪ Mr. Md. Zahidul Haque, Additional Secretary, ERD, MoF

▪ Ms. Fatema Begum, Senior Assistant Chief, ERD, MoF

Bangladesh Water Development Board

▪ Mr. Khondaker Khalequzzaman, Additional Director General (West)

▪ Mr. A.M. Aminul Haque, Additional Director General (Planning)

Project Management Unit (PMU), CEIP I:

▪ Mr. Md. Habibur Rahman, Chief Engineer & Project Director, CEIP-1, BWDB

▪ Mr. Mohammad Ali, Executive Engineer-1, PMU, CEIP-1

▪ Mr. Md. Samiul Hoque, Executive Engineer -2, PMU, BWDB

▪ Mr. A.M.M Farid Uddin Chawdhury, Deputy Director Accounts, PMU, CEIP-1

▪ Mr. AKM Bodrudozza, Procurement Specialist, PMU, CEIP-1

▪ Mr. Michael Gomes, FMS, CEIP I, PMU, BWDB

▪ Mr. Akbar Hossain, Senior Forestry Specialist, PMU, CEIP-1

Detailed Design, Construction Supervision & Project Management Support (DDCS&PMS)

Consultants:

▪ Mr. Dick Kevelam, Team Leader, DDCS and PMS consultants

▪ Mr. Md. Habibur Rahman, Deputy Team Leader, DDCS and PMS consultants

▪ Mr. Md. Aminur Rahman, Procurement Specialist, DDCS and PMS consultants

Third Party Monitoring & Evaluation (M&E) Consultant:

▪ Mr. Jan T. Twarowski, Team Leader, M&E Consultant, CEIP

▪ Mr. Md. Mahidur Rahman Khan, Deputy Team Leader, M&E Consutlant, CEIP

▪ Mr. Mozadded Al Faruq, M&E Consultant CEIP-I

Long Term Monitoring, Research and Analysis of Bangladesh Coastal Zone (Sustainable Polders

Adapted to Coastal Dynamics) Consultant:

▪ Mr. Ranjit Galappatti, Team Leader

▪ Mr. Zahirul Haque Khan, Deputy Team leader

Embassy of the Kingdom of the Netherlands (EKN):

• Mr. Peter de Vries, First Secretary

• Mr. Reaz Uddin Khan, Senior Advisor Water Management

Annex III-1

Annex III: Results Framework and Monitoring2

Project Development Objectives

Indicator Name Co

re

Unit of

Measure

Base

line

Cumulative Target Values

Frequency

Data

Source/

Meth.

Responsible

for

Data

Collection

Remarks

YR1

14/15

YR2

15/16

YR3

16/17

YR4

17/18

YR5

18/19

YR6

19/20

YR7

20/21

End

Target

Gross area protected 1000 x ha - - - - 36.5 67.7 77.9 100.8 100.8 Annual BWDB M&E

The area protected is

counted in proportion to the

share of embankment with

earthwork completed.

Achievement - - 4.7 9.9 20.9

Direct project beneficiaries from

increased resilience to climate change

(number) of which female

(percentage) %

X 1000 x

person 0 0 0 0 230 480 530 760

760

(50%)

Annual BWDB M&E

The beneficiaries are

counted in proportion to the

share of embankment with

earthwork completed.

Achievement 0 0 39 76 178

Increase cropping intensity (%) 140 - - - 158 167 171 180 180 Annual BWDB M&E

Will be calculated via

endline survey, though mid-

line survey may also show

results, in which case they

will be reported.

Achievement - - - - -

Contingent Emergency Appropriation

Triggered, if

requested

[Y/N]

NA NA NA NA NA NA NA NA NA NA BWDB NA

Not triggered.

Achievement NA NA NA NA NA

2 During the Implementation Support Mission June 12 to 16, 2016, it was agreed that the project year will be considered as July to June.

Annex III-2

Intermediate Results Indicators

Indicator Name

Co

re

Unit of

Measure

Base

line


Frequency

Data

Source/

Meth.

Responsible

for

Data

Collection

Remarks YR1

14/15

YR2

15/16

YR3

16/17

YR4

17/18

YR5

18/19

YR6

19/20

YR7

20/21

End

Target

Length of upgraded embankment km 0 - 20 121 309 452 551 623 623 Annual BWDB M&E

Achievement - 0.8 27.9 62.8 123.5 Pkg 01: 105.00 kms done

Pkg 02: 18.60 kms done

Drainage structures replaced/upgraded No. - - 3 23 59 89 113 129 129 Annual BWDB M&E

Achievement - 0 3 23 31

All Pkg – 31 substantially

complete; 25 fully done

Pkg 01: 30 nos substantially

done (of which 25 are 100%

done);

9 nos. are in progress.

Pkg 02: one substantially

done; 17 nos are in progress

Regulators upgraded No. - - 4 28 73 106 123 134 134 Annual BWDB M&E


All Pkg – 3 fully done

Pkg 01: 3 fully done (FS);

10 in progress (2 DS: 8 FS)

Pkg 02: 0 fully done

3 in progress (1 DS; 2 FS)

Flushing inlets upgraded No. 0 - 9 52 127 178 214 244 244 Annual BWDB M&E


Pkg-1: 18 nos done;

10 nos. are in progress.

Pkg-2: 8 nos done;

5 nos are in progress

Length of Drainage Channels upgraded Km 0 - 27 157 381 540 681 794 794 Annual BWDB M&E

Achievement - 0 11 27.5 31.3 Pkg-1: 31.28 kms done

Annex III-3


Indicator Name

Co

re

Unit of

Measure

Base

line


Frequency

Data

Source/

Meth.

Responsible

for

Data

Collection

Remarks YR1

14/15

YR2

15/16

YR3

16/17

YR4

17/18

YR5

18/19

YR6

19/20

YR7

20/21

End

Target

Area restored re/afforested X ha - - - - - 100 200 300 300 Annual BWDB M&E

Achievement - - - - 11

Polder 47/2: 8 ha (20,000

seedlings) in slope and 3 ha

(7,500 seedlings) in

foreshore

Water Management Organization

(WMO) Nb. 0 - - - 1 2 3 4 4 Annual BWDB M&E/NGO

Negotiation meeting was

held for two NGO packages

on December 2019.

Remaining 3 NGO packages

were sent to Board or

approval.

Achievement - - - - -

Improved coastal monitoring Studies Limited

data 1 2 2 Annual BWDB M&E

Consultant contract signed

October 2018.

Achievement - - -

BWDB days of training provided X No. 0 20 40 60 80 100 120 140 160 Annual BWDB

Project total needs to be

140 (or PY7 should be

160).

Achievement 33

(341)

33

(341)

33

(341)

45

(461)

45

(461)

Reported duration in

days (plus person-days)

Grievance Redress Committee (GRC) No. 0 4 10 13 17 Annual BWDB M&E/NGO

Achievement

4

(15

GRC)

4

(15

GRC)

10

(36

GRC)

10

(36

GRC)

GRC formation at union

level undertaken for all

polders of Packages 01 and

02.

Pkg 01: A total of 147

complaints / grievances have

been reported as received by

GRC. Out of these, 24

complaints have been

Annex III-4


Indicator Name

Co

re

Unit of

Measure

Base

line


Frequency

Data

Source/

Meth.

Responsible

for

Data

Collection

Remarks YR1

14/15

YR2

15/16

YR3

16/17

YR4

17/18

YR5

18/19

YR6

19/20

YR7

20/21

End

Target

resolved at the entry level

and the balance 114 cases

have been resolved through

investigations and formal

hearing by GRC).

Pkg 02: A total of 45

grievances have been lodged

– all since January 2019.

Annex IV-1

Annex IV: Analysis of the Appropriateness of the Results Framework

Indicator Name (Baseline) Original

Target3

Proposed

Target4

Relevancy

Index5 Update6 Package-wise Breakdown7 Proposed Modifications

PDO Indicator

Gross area protected

[baseline – 0]

100,800 ha

No Change

W-01: 36,545 ha;

W-02: 29,467 ha;

W-03: 34,805 ha

NA

Direct project beneficiaries from

increased resilience to climate change

(number) of which female

(percentage) %

[baseline – 0]

760,000

No Change

W-01: 230,959;

W-02: 213,743;

W-03: 318,258

NA

Increase cropping intensity

[baseline – 140%;]

180%

No Change NA NA

Contingent Emergency

Appropriation

[baseline – NA]

NA NA

No Change NA NA

Intermediate Results Indicator

Length of upgraded embankment 623 km NA

No Change

W-01: 203.90 km;

W-02: 208.71 km;

W-03: 209.98 km

NA

Drainage structures replaced and

upgraded 129 nos NA

No Change W-01: new- 38 and repair- 2;


W-03: new- 51 & repair- 2

NA

Regulators upgraded

134 nos

No

information

available

Drop Drop indicator

3 As per the Project Appraisal Document 4 as per the Contracts (W-01 & W-02) & Monthly Prpgress Report (W-03: Hydrological Analysis) 5 = Highly relevant to the protection from tidal flooding and frequent storm surges, which are expected to worsen due to climate change as well as improve agricultural production by reducing saline water intrusion

in selected polders; =Highly relevant to improvement of Government of Bangladesh’s capacity to respond promptly and effectively to an eligible crisis or emergency; and = Duplication of exiting intermediate

indicator 6 To be kept (no change)/modified/dropped/added 7 PDO Indicators: CEIP-I PAD & Intermdeidate Indicators: as per the Contracts (W-01 & W-02) + Monthly Prpgress Report (W-03: Hydrological Analysis) and M&E Brief on Results Framework

Annex IV-2

Indicator Name (Baseline) Original

Target3

Proposed

Target4

Relevancy

Index5 Update6 Package-wise Breakdown7 Proposed Modifications

Duplication: Already reflected as “drainage structure

replaced and upgraded” in the results framework.

Flushing inlets upgraded

244 nos 168 nos

Modify end

target and

description

W-01: new- 32 and repair- 16;


W-03: new-36 & repair-0

Modify target to 168 nos from 244 nos.

Modify the description of the indicator from “Flushing

inlets upgraded” to “Flushing sluices replaced and

upgraded”

Length of drainage channels

upgraded 794 km 486.58 km

Modify end

target

W-01: 151.21 km;

W-02: 168.0 km;

W-03: 167.37 km

Modify the end target to 486.58 km from 794 km.

Slope Protection Works (New

Indicator)

NA 46.667 km

Add W-01: 21.98 km;

W-02: 9.387 km;

W-03:15.30 km

Bank Protection Works (New

Indicator) NA 11.50 km

Add W-01: 4.45 km;

W-02: 5.4 km;

W-03:1.65 km

Area Afforested (PPCR core indic.

B3) 300 ha NA

No Change Target for June 2019: 245.6 ha

(W-01: 176.6; W-02: 69.0 ha) NA

Water Management Organization

(WMO) 4 nb 17 nos

Modify end

target

W-01: 4,

W-02: 6;

W-03: 7

Modify end target in according to number of Polders

Improved coastal monitoring 2 studies

No Change NA NA

BWDB days of training provided

160 140

Correct the

end target &

modify

description

Correct the end target.

Modify the description of indicator from “BWDB days

of training provided” to “BWDB Person Days of

training provided”.

“BWDB days of training provided”

of which 50% are women

Add Disaggregated by gender

Grievance Redress Committee

(GRC)

Modify end

year target

W-01: 16;

W-02: 21;

W-03: 5

End Year Target: 42

End year target should be the number of GRCs formed

and functional for all three packages (number of

Upazillas)

Annex V-1

Annex V: CEIP-I List of Field Visits

Sl.

No. Date

Polders Type of Mission

(Technical/Social/

Environmental/ISR/

Management) W-01 W-02

1 November 21-22, 2016 32, 33, 35/3 Environmental

2 December 06-08, 2016

Barguna Sadar, Barguna

and Kalapara,

Patuakhali

Environmental

3 December 26-28, 2016 14/1, 15 (W-03) Technical

4 January 4-6, 2017 32, 33, 35/1,

35/3 Technical/ Environmental

5 January 13-14, 2017 32, 33 Management

6 January 18, 2017 32, 33 Management

7 February 22-24, 2017 32, 33, 35/1,

35/3 Technical

8 May 11, 2017 35/3 Safeguards Thematic

Review

9 May 21-23, 2017 32, 33, 35/1,

35/3 Technical

10 June 6-7, 2017 32, 33 Social

11 October 15 to 17, 2017 48 Social

12 October 22-25, 2017 32, 33, 35/3 39/2C Technical

13 November 19-23, 2017 32, 33, 35/1,

35/3 Environmental

14 February 3-6, 2018 32,33, 35/1 39/2C Technical

15 February 24-27, 2018 32, 33, 35/1,

35/3 Technical/ Environmental

16 April 22-28, 2018 39/2C, 41/1, 47/2, 48 Technical

17 October 1-2, 2018 32, 33, 35/3 39/2C Technical

18 January 7-9, 2019 32, 33, 35/3 39/2C Technical

19 February 4-8, 2019 32, 33, 35/1,

35/3 Social

20 February 6-9, 2019 38/2C, 40/2, 41/1, 47/2,

48 Technical

21 February 14-16, 2019 32, 33 39/2C, 41/1, 48 ISR

Annex VI-1

Annex VI: CEIP-I Field Visit Photos

WP 01// Polder 32// Embankment Slope Protection Work –

Ch 10.00 ~ 11.00 km – works completed

WP 01// Polder 35/3// Drainage Sluice Construction –

DS – 1 Construction completed

WP 02// Polder 39/2C// Chorkhali Stack Yard –

CC Block production is in progress in automated machine WP 02// Polder 39/2C// Bank Protection Work –

Ch. 51.50 ~ 54.00 km – Dumping of CC Blocks are in progress

Annex VI-2

WP 02// Polder 39/2C// Drainage Sluice Construction –

DS 12 Construction (Railing Works and Installation of Gates remain) WP 02// Polder 41/1// Drainage Sluice Construction –

DS – 8 Construction is in progress

WP 02// Polder 41/1// Golbunia Stack Yard –

CC Block production is in progress WP 02// Polder 41/1// Drainage Sluice Construction –

DS – 7 Cofferdam construction is in progress

Annex VII-1

Annex VII: Technical Advisory Committee ToR

ToR of Technical Advisory Committee:

a) Analysis of work plan of consultant & reconciliation with the ToR accordingly.

b) Detail review of technical reports submitted by the consultant.

c) Necessary advice and opinion to the consultant for the data sourcing, types, procedure and

authentication for Mathematical Modeling.

d) Opinion to the Baseline established by the consultant.

e) Detailed review of consultant reports which includes morphology, Land Subsidence rate,

climate data analysis, inclination of tidal surge and salinity etc. In addition, detailed

observations and views to the polders detailed plan and Implementation.

f) Be aware about siltation rate.

g) Consultant’s Investment Planning Strategy analysis for future development of Polder.

h) Analysis of capacity building, results and recording capacity of BWDB and other related

partners.

i) Field visits for reviewing the agreed actions & implementation progress and agreed on new

agreed actions for the effective implementation, if required.

j) Find and recommend the relevant/prospective Engineers from BWDB for Study program.

k) Investigate the learning progress of BWDB Engineers whose are attached with study.

l) Monitoring the study program and find whether it is running in accordance with contract or

not.

m) Investigation, Analysis and observations according to the ToR for Long Term Monitoring,

Research and Analysis of Bangladesh Coastal Zone (Sustainable Polder Adapted to Coastal

Dynamics).

n) The committee is valid up to the end of the above project activity.

Documents

Bangladesh: Coastal Embankment Improvement Project Phase 1 ... · 4 15. Emergency Works: The PMU will share a one page note on the strategy of emergency works way forward on emergency