1
Bangladesh: Coastal Embankment Improvement Project Phase 1
Implementation Support Review
February 14 to 20, 2019
Aide Memoire
1. From February 14 to 20, 2019, a World Bank Team1 carried out an Implementation Support
Review of the Coastal Embankment Improvement Project Phase 1 (CEIP-I). A Technical Field Visit
was also carried out from February 6 to 9, 2019 and February 14 to 16, 2019, in the districts of Khulna,
Barguna, Patuakhali and Pirojpur. This Aide Memoire (AM) summarizes the implementation support
review and field visit findings, recommendations and agreements reached to take corrective measures
to expedite implementation. The AM was discussed at the wrap-up meeting on February 19, 2019 with
the Secretary, Ministry of Water Resources (MoWR) as the Chair. As agreed at the wrap-up meeting,
this AM will be classified as “Public” under the World Bank’s Access to Information policy.
OVERALL STATUS AND KEY PROJECT DATA
2. Implementation progress towards achieving the Project Development Objective (PDO) has
improved significantly since the last mission in October 2018. The implementation of rehabilitation
and upgrading of 10 polders are progressing at full swing, taking advantage of the limited construction
season and working as per an agreed accelerated work plan. Implementation of the analytics (Long-
Term Monitoring) is also underway, the team is on-board and operational. Disbursements have
increased from US$54.8 million (15.2%) in March 2018 to currently US$139.35million (40.4%) out of
US$375 million for IDA. Pilot Program for Climate Resilience (PPCR) disbursements are US$20
million (80%) out of US$25 million. The total disbursement in FY 19 is US$57.99 million to date.
Thus, the total disbursement by end of FY19 is likely to meet the projected target of US$83 million.
With all of this in place, the Project is in a good place to achieve the PDO by the current closing date
provided that the agreed accelerated implementation plan is followed, and restructuring is complete.
3. The mission found the Project Management Unit (PMU) has internalized much of the
recommendations provided since the last implementation support review’s discussion, which seem to
be guiding the better submission of documentation as well as overall enhanced performance. Such as,
sub-project component-specific environmental safeguards instruments/documents (Environmental
Action Plans, and Contractor’s Environmental and Social Management Plans) of better quality are being
submitted regularly now for review by the Bank. The pace of expenditure has improved substantially,
and the disbursement pace is expected to continue with strengthened contract management, scaled up
land acquisition (LA) and resettlement activities, intensified works supervision, and procurement of
consultancy service for community mobilization and forestry.
Table 1: Project Data (as of February 19, 2019)
1 Swarna Kazi (Task Team Leader and Sr. Disaster Risk Management Specialist), Ignacio Urrutia (Sr. Disaster Risk Management Specialist
and Co-TTL), Mathijs Van Ledden (Sr. Disaster Risk Management Specialist), Md. Akhtaruzzaman (Sr. Social Development Specialist),
A.N.M. Mustafizur Rahman (Sr. Procurement Specialist), Hasib Ehsan Chowdhury (Financial Management Specialist), Debashish Paul Shuvra (Disaster Risk Management Analyst), S. M. Mehedi Hasan (Technical Consultant), Mohammad Rafiqul Islam (Disaster Risk
Management Analyst), Dewan Rakibul Islam (Technical Consultant), Md Ariful Hossain Tuhin (Technical Consultant), Sharlin Hossain
(Environmental Consultant), Md. Towshikur Rahman (Research Assistant), Md. Faruk Hossain (Research Assistant), Olivia Moutusi Sarker (Team Assitant), and Amani Haque (Program Associate).
Board Approval
Effectiveness Date
Mid-Term Review
Closing Date
:
:
:
:
June 26, 2013
November 24, 2013
January 13-20, 2017
December 31, 2020
Original Credit Amount
PPCR Grant Amount
Total Amount Disbursed
IDA Credit Disbursed
TF PPCR Disbursed
:
:
:
:
:
US$ 375 million
US$ 25 million
US$ 160.53 million
SDR 100.50 million (US$ 139.35
million equivalent) (40.40 %)
US$ 19.981 million (79.92 %)
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
Pub
lic D
iscl
osur
e A
utho
rized
2
KEY POINTS DISCUSSED AND AGREED ACTIONS
4. The project has experienced cost over-runs due to increased cost of LA (new legislation in
place, Acquisition and Requisition of Immovable Property Act 2017), change in the USD/SDR
exchange rate, and the need to carry out emergency protection works during implementation. In
addition, Bangladesh Water Development Board (BWDB) has proposed additional bank protection
works due to erosion occurring during implementation and the mission agrees these works are necessary
to ensure the sustainability of the Project’s results. The mission requested BWDB to carry out a detailed
analysis of the cost over-run and additional protection works, including financing needs, and submit to
the Bank along with the proposed course of action by March 14, 2019.
5. The implementation support review assessments show that the intermediate results
indicators require adjustments in their targets and description. The relevancy of CEIP-I’s 10
intermediate result indicators, with respect to the PDO, has been assessed. The mission concluded that
all intermediate result indicators continue to remain relevant to the PDO except one, which is redundant.
The mission also reviewed the physical target indicators against the updated technical assessment. The
review suggests that one intermediate results indicator could be dropped, considering the redundancy,
and two intermediate indicators and one sub-indicator (disaggregated by gender) could be added,
considering the relevancy to achieving the project objectives, five intermediate result indicators need
revision of targets and/or description. Table 2 summarizes the outcome of the analysis (see Annex IV
for details).
Table 2: Summary Outcome of the Results Framework Analysis
Items Current
number Proposed Changes
Intermediate Results Indicator 10 Target revision: 5; Drop: 1;
Add: 3 (1 sub-indicator)
6. Adjustments to physical targets of two intermediate indicators. These revisions are required
as per the following: updated hydrological analysis of the polders to improve the water management
and reduce salinity intrusion to increase crop intensity and change of embankment alignment due to
river erosion during project implementation. The mission also identified two physical interventions
which need to be included in the results framework as intermediate indicator (considering the high
relevancy to the PDO). The summary of the proposed changes, along with the justifications for such
changes/addition, are provided in Table 3.
Table 3: Proposed Revision of the Physical Targets
Physical Target Original Target Proposed Target Revision
Flushing inlets
upgraded 244 nos
168 nos
(W-01: new- 32 & repair-16;
W-02: new-62 & repair-22;
W-03: new-36 & repair-0)
Updated hydrological analysis of
polders to improve the water
management and reduce salinity
intrusion to increase crop intensity as
well as change of embankment
alignment due to river erosion during
project implementation.
Length of drainage
channels upgraded 794 km
486.58 km
(W-01: 151.21 km;
W-02: 168.0 km;
W-03: 167.37 km)
Slope Protection
Works -
46.667 km
(W-01: 21.98 km;
W-02: 9.387 km;
W-03:15.30 km)
Protection of embankment and
agricultural land from river erosion,
tidal flooding and frequent storm
surges, which are expected to worsen
due to climate change as well as
improve agricultural production by
reducing saline water intrusion in
selected polders.
Bank Protection
Works -
11.50 km
(W-01: 4.45 km;
W-02: 5.4 km;
W-03:1.65 km)
3
7. Proposed Restructuring: Based on the analysis indicated above and the discussion with the
Government, it was agreed that results indicators and targets would be refined and accordingly a
restructuring would need to be undertaken to amend the results framework.
8. Physical Works: Physical progress of works package (W-01) has improved substantially with
65.10% progress as of January 31, 2019 (from 27.90% in January 2018). PMU has recommended a time
extension of W-01 up to June 2020 (within the project period) to the Bank on January 23, 2019 and no
objection to the proposal was provided on February 18, 2019. Efforts are needed for timely completion
of the construction of Nalian closure. It is expected that the construction of the Nalian closure will be
completed as per the agreed work program.
9. Mobilization and physical progress of works package (W-02) were initially very slow.
However, there has been a recent acceleration of work and physical progress is 15.52% as of January
31, 2019 (from 0.07% in January 2018). Over the last four months, the contractor has deployed the
necessary key staff and equipment. The PMU has agreed to submit a supporting report describing the
methods including contractor personnel and equipment by March 14, 2019 which the contractor
proposes to adopt to expedite the progress to complete work by the planned date.
10. Task Force: The mission understands that a Task Force exists within BWDB. In this regard,
the mission would like to emphasize that the Task Force, if carrying out checks, does so in a timely
manner, otherwise there is potential to delay project implementation. This is particularly relevant for
the Cement Concrete (CC) blocks production process, for which, the mission suggests a standing order
be issued such that on a given day/time on a weekly basis, the Task Force checks the CC block
production. The mission strongly recommends that the Task Force enables the CEIP-I sub-project
activities be implemented successfully and within the agreed time frame.
11. Community Mobilization and Forestry: The PMU signed draft contract on November 18,
2018 for the consultancy services for the community mobilization and forestry of S1-A, S1-B and S1-
C. The PMU has already issued Notice of Award for S1-B on February 18, 2019. The mission has
requested the PMU to proceed with signing of the contracts as per the delegation of financing power by
March 14, 2019. For the remaining two packages (S1-D, and S1-E), the PMU has received the Proposals
and is expected to sign the contracts by March 31, 2019.
12. The implementation support review considered it critical to the sustainability of the project to
focus immediate efforts on proper formation and functioning of the Water Management Organizations
(WMO). WMOs are envisaged in this project to ensure community participation in water management
as well as use facilities in environmentally sustainable ways through effective Operation and
Maintenance (O&M), including the transfer of management of project schemes to WMOs to improve
efficiency in water use and sustainability of schemes. It is expected that the formation of WMOs will
be completed by the partner Non-Government Organizations (NGO) within April 30, 2019.
13. Long Term Monitoring, Research and Analysis of the Coastal Zone: The Consultancy
Service has been mobilized. The PMU shared the draft inception report including work plan, activity
schedule as well as staffing schedule on January 6, 2019. It is also noted that the Long-Term analytics
is aimed at answering the questions of how the polder concept can fit into the dynamics of the Ganges-
Brahmaputra-Meghna (GBM) delta. Considering its major relevance for the future long-term
investments in the next phases of the project, the activities under this package should be as per the
Terms of Reference (ToR).
14. Technical Advisory Committee (TAC): As the long-term monitoring, research and analysis
Consultant is already onboard, BWDB formed a TAC on December 13, 2018, to undertake quality
control functions of the technical outputs of the Consultancy Service. The ToR of the TAC is attached
in Annex VII.
4
15. Emergency Works: The PMU will share a one page note on the strategy of emergency works
way forward on emergency works of contract packages W-01 and W-02 by March 20, 2019.
16. Afforestation Program: The implementation support review notes that the total Area
Afforested to date is 11 ha and the total target Area for afforestation in next monsoon is 245.6 ha. The
PMU has completed contract signing of afforestation program for Khulna, Bagerhat, Pirojpur, Barguna
and Kalapara Divisions. It is expected that the contract signing of Patuakhali Division will be completed
by March 14, 2019.
FIDUCIARY COMPLIANCE
17. Procurement Performance: Planned major procurement activities are completed and large
contracts are under implementation. PMU will require close monitoring at the ground with proper
coordination of Detailed Design Construction Supervision and Project Management Support
(DDCS&PMS) Consultant for the two large contracts W-01 (US$83 million) and W-02 (US$ 139
million). The Bank has cleared technical variation and time extension for package W1, now all effort
will be needed for timely sectional completion. For works package W-02 the coordination between
DDCS&PMS consultant and Contractor are to be enhanced. The PMU has been advised to develop a
physical progress monitoring tool (excel based) to review the contract implementation progress of
works packages. PMU will share monthly physical/financial progress status (Bill of Quantity item-wise)
of W-01 and W-02 packages.
18. During the mission, the PMU agreed they will prepare a deployment plan (Bi-annual) for key
staff of DDCS&PMS consultant with prior understanding with the firm and this will be used as binding
time schedule for consulting firm to define home/field-based work. The mission also notes an
anonymous complaint with regard to sub-contract work and it was shared with the project. The mission
agreed that the PMU will respond after due diligent verification of the case by March 14, 2019.
19. Financial Management: The project has been submitting the quarterly Interim Unaudited
Financial Reports (IUFRs) on a regular basis. The latest IUFRs, related to December 2018 quarter, was
duly received and reviewed by the Bank. The next IUFRs will be due on May 15, 2019. As there is
adequate balance in the designated bank account, no further advance was requested by the project. The
mission suggested to gear up expenditure and to timely document all expenses through the Client
Connection.
20. The Audit Report for FY18 has been received and reviewed by the Bank. The auditors have
given “unqualified” opinion on the financial statements. The project has been requested to provide
clarifications to the auditors on the three observations that have been raised in the audit report. In order
to avoid delay and to expedite resolution of audit observations, the project will arrange
bipartite/tripartite meetings with Foreign Aided Project Audit Directorate (FAPAD). The project will
prepare a table on the audit status since the commencement of the project and share that with the Bank
by March 14, 2019.
21. Given the weak internal audit capacity of the Implementing Agency, the mission advised to
hire an external private auditor to conduct internal audit of the project. A draft ToR for Internal Audit
will be shared with the Bank by March 14, 2019.
SAFEGUARD MANAGEMENT
22. Environmental Safeguards: The Third Annual Environmental Audit Report (for the period of
January 1 – December 31 of 2018) was provided from the PMU for the Bank’s review. The report was
comprehensive, shed the light on the key environmental issues and provided the practical
recommendations. The report also noted the continuous improvement of environmental safeguard
performance in the project. PMU agreed that the report will be shared with the relevant stakeholders
including DDCS&PMS Consultants and the contractors and the recommendations of the report will be
5
discussed and implemented. It was confirmed from the PMU that there has been no grievance related
to environmental safeguard and lost time and fatal accidents identified in the project. PMU reported
that there has been improvement in waste management, noise control and workers health and safety but
there are also areas for improvement such as poor condition of latrines (for both Package W-01 and W-
02), insufficient environmental sampling/testing and site demarcation/access control (for Package W-
02). It was also informed that the contractor for W-02 does not have safety procedures in place at their
work sites. It was agreed that the safety procedure will be prepared in accordance with the measures
proposed in Environmental Health and Safety (EHS) Risk Assessment for Package W-02.
23. The selection of Senior Environmental Specialist was conducted by PMU and the Bank
provided No Objection Letter (NOL) on February 4, 2019. PMU agreed that Senior Environmental
Specialist will be on board by March 14, 2019. Local and International EHS officers of the contractor
for Polder 43/2C (Package W-02) have been appointed. As the result, all the EHS officers to be hired
in the contractor for package W-02 are on board.
24. As for the key agreed actions in the last mission in October 2018, good progress has been made.
EHS training has been continuously conducted for contractors and the dedicated qualified EHS local
and Chinese officers in contractor has been appointed. EHS Risk Assessment for Package W-01 was
revised according to the Bank comments and translation to Bangla and Chinese has been commenced.
The mission requested PMU to incorporate EHS Risk Assessment into Environmental Action Plans
(EAP) for Package W-01 to ensure the implementation of the mitigation measures proposed in the
assessment for Package W-02, the Bank reviewed draft EHS Risk Assessment. PMU agreed to revise
EHS Risk Assessment for Package W-02 according the Bank’s comments in addition to submit the
revised Contractor’s Environmental and Social Management Plans (C-ESMP) pending from the last
mission. PMU also reconfirmed that monthly EHS committee meeting announcement and minutes will
be shared with the Bank in a timely manner. For Package W-03, the revised Environmental Impact
Assessment (EIA) reports were reviewed by the Bank and additional comments were provided.
25. Social Safeguards: Resettlement of project affected persons and assistance for physical
relocation have advanced well under works package W-01 and the Resettlement Action Plan (RAP) for
W-02 has been cleared from the Bank for implementation with the understanding that land acquisition
process has been started, and the vulnerable Rakhine group will have special assistance at community
level. In addition to agreed actions, BWDB attention was advised on the issues identified during the
mission to address including payment tracking system, grievance resolution, livelihood restoration,
community civic facilities and community feedback on design and implementation approach. The
mission also reviewed status of land acquisition compensation payment under Emergency 2007 Cyclone
Recovery and Restoration Project (ECRRP) followed up by the PMU, with the land acquisition
compensation completed for 73.85% as of February 18, 2019.
26. Technical Observations from Field Visit: From a technical perspective, the field visits show
that the construction quality of the visible parts of the embankments, structures and bed/bank protection
is generally good. Also, quality control standards and necessary technical tests of key construction
materials outlined in the technical specifications are generally followed. There are, however, some
minor quality issues observed such as uneven settlement of the slope protection, and issues with the
operation devices (lifting, wheels). These issues are already in the process of rectification and/or will
be rectified according the Contractor/Consultant before handing over the structures to the Client. Also,
it has been confirmed that the bank protection will be surveyed to verify this portion of the works against
specifications. The slope and bank protection need specific attention for any additional work to be
planned since the existing design from BWBD may be further optimized to improve the durability and
reduce the costs. It has been agreed that the PMU will look further into this matter with support of the
Bank. CEIP-I Field Visit Pictures are attached in Annex VI.
27. The Task Team carried out twenty-one (21) field visits (Annex V) since the July 2016 mission.
The objectives of the field visits include the assessment of environmental and social safeguard status,
physical progress, quality of construction works, as well as the method of construction of the two Works
6
Packages (W-01 and W-02). Recommendations emerging from those visits were included in different
minutes and exchanges of communications where the Bank highlighted the improvements and the
shortcomings in the implementation of safeguards instruments as well as activities that needed to be
improved in order to complete the works packages within the contract period.
KEY AGREED ACTIONS
28. The CEIP-I and the Bank Mission have agreed to a number of key actions during the
Implementation Support Review (see Annex I for details). The mission would particularly like to
summarize the following mutually agreed actions as they are on the critical path for successful
achievement of the project objectives, including:
• Strengthen contract management and intensified follow up on physical works supervision.
• Contract signing of the consultancy services for Community Mobilization and Forestry by
March 31, 2019.
• Detailed analysis of the cost over-run and additional protection works (including the updated
bank protection work priority list) and financing needs by March 14, 2019.
• Finalization of ToR and Request for Expression of Interest (REoI)– Feasibility Study for Future
Project by March 14, 2019.
• Adherence to safeguards compliance requirements (including the appointment of Sr.
Environmental Specialist by March 14, 2019) and payment of all necessary compensation to
facilitate the smooth execution of construction phases.
• Operationalization of the computerized Payment System incorporating LA Payment, GRM and
Relocation in the PMU and field office by April 15, 2019.
NEXT REVIEW: A technical field visit will take place in April 2019 to oversee field level
implementation of key agreed actions and the next implementation support review is proposed to take
place at the end of April 2019.
ANNEXES
Table of Contents
Annex I: Summary of Agreed Actions ..................................................................................... Annex I-1
Annex II: List of Officials Met ............................................................................................... Annex II-1
Annex III: Results Framework and Monitoring ..................................................................... Annex III-1
Annex IV: Analysis of the Appropriateness of the Results Framework ................................ Annex IV-1
Annex V: CEIP-I List of Field Visits...................................................................................... Annex V-1
Annex VI: CEIP-I Field Visit Photos .................................................................................... Annex VI-1
Annex VII: Technical Advisory Committee ToR ................................................................ Annex VII-1
Annex I-1
Annex I: Summary of Agreed Actions
The following key actions were mutually agreed with the CEIP-I PMU during the Implementation
Support Review February 14 to 20, 2019:
SL Actions
Agreed time line as
per October 2018
Implementation
Support Review
Agreed time line as per
Implementation
Support Review
February 14 to 20, 2019
Monthly Reports
1
Monthly Progress Report incorporating the
following aspects:
▪ Intermediate Result Indicators (Physical
Works)
▪ Updated Physical Progress Milestone
Matrix (W-01 and W-02)
▪ Detailed work progress breakdown of
each BoQ item
▪ EHS Compliance Report for works
package W-01 and W-02 (Polders and
CC Block Plants)
▪ Financial Progress by Works Packages
15th of every month 15th of every month
2 Updated Procurement Status/ Plan in STEP 15th of every month 15th of every month
3
Updated Disbursement Status and
Projection for key packages (both service
and works)
15th of every month 15th of every month
Physical Works
4
Supporting reports describing the methods as
well as Contractor’s Personnel and
Equipment which the contractor has
proposed to adopt as well as require
completing work for Accelerated Work
Program for works package W-01
November 7, 2018
March 14, 2019
5
Nalian Closure (Polder 32): Contractor
Design and Consultant Review and survey
report
November 5, 2018 Done
6 Closing of Nalian Closure Polder 32 January 31, 2019 As per the agreed work
program
7
Review Report of finished portion of the
bank protection works (Package 1) whether
this has been dumped according to the
specifications
November 5, 2018 As per the agreed work
program
8
Supporting reports describing the methods as
well as Contractor’s Personnel and
Equipment which the contractor has
proposed to adopt as well as require
completing work for Accelerated work
program for W-02
November 15, 2018
March 14, 2019
9
Obtain updated resource-based detailed
monthly modular planning from the
Contractor of works package W-02 and
November 15, 2018 March 14, 2019
Annex I-2
SL Actions
Agreed time line as
per October 2018
Implementation
Support Review
Agreed time line as per
Implementation
Support Review
February 14 to 20, 2019
review resource requirements for CC Block
Production.
10
One page note on the strategy of emergency
works way forward on emergency works of
contract packages W-01 and W-02
November 5,
2018 March 20, 2019
11 Estimated Cost of Package 3 including Land November 5, 2018 Done
12 Detailed design for package 3 January 31, 2019 April 30, 2019
13 Assessment of the package 3 bank protective
works March 20, 2019
14
Bid Document including technical
specification for package 3 submitted to the
Bank
April 30, 2019
Social Safeguard
15 Land Acquisition Cost (Package/ Polder
Wise) November 5, 2018 Done
16 Fortnightly ECRRP LA Status 15th of every month 15th of every month
17
Report on land legacy issues (storyline of the
land legacy issues)
November 10, 2018 March 14, 2019
18
Update the Resettlement Action Plan (RAP)
for package 2 Polders
November 5, 2018
Done
19
ToR and Report to conduct squatter structure
rate fixation market price assessment of RAP
for works package-2
November 5, 2018
Already included in
RAP 2. Not required.
20
Operationalization of the computerized
Payment System incorporating LA Payment,
GRM, and Relocation in the PMU, field
office
November 30, 2018 April 15, 2019
21 RAP for Package 3 November 30, 2018 May 31, 2019
22
ToR and proposal to conduct an impartial
market price assessment of land for works
package-1 by an independent consultant
To be discussed
with the PD April 15, 2019
23
Livelihood impact assessment to design a
livelihood restoration program for the
vulnerable affected persons across the
project
November 30, 2018 April 15, 2019
24 Field Assessment Report of Fishermen
Shelter Relocation Plan
Done: October 28,
2018. Done
25 Finalized Fishermen Shelter Relocation Plan To be discussed
with the PD Done
26 Annual LA payment Status Report March 14, 2019
27
Review Report for Implementation of basic
infrastructure (access road, drainage, toilet
and drinking water facilities) for group
relocated households in Polder 32 and 35/1
April 10, 2019
Environmental Safeguard
28 Share the meeting announcement and
minutes of EHS committee monthly meeting Monthly Monthly
Annex I-3
SL Actions
Agreed time line as
per October 2018
Implementation
Support Review
Agreed time line as per
Implementation
Support Review
February 14 to 20, 2019
29
Continue regular EHS training sessions for
contractor’s management and EHS
managers for package 1
Every six months
Done. Please hold
continuous EHS
training sessions to
contractors’ EHS
management and EHS
managers. Exchange
visit between Package
W-01 and 02 would be
a great idea.
30
Complete the revision of EHS Risk
Assessment for the work package W01,
translate into Bangla and Chinese and
incorporate into EAPs. Dec 31, 2018
(revision)
March 31, 2019
(translation)
Noted. Please include
EHS Risk Assessment
in EAPs to ensure the
implementation of the
mitigation measures
proposed in the EHS
Risk Assessment under
the institutional
arrangement of EAPs.
31
Prepare the draft EHS Risk Assessment for
the work package W-02.
Dec 31, 2018
WB reviewed the
documents. The
comments will be sent
shortly. Please revise
the documents based
on the comments.
32
Complete revision of EAPs incorporating the
comments from WB and EHS Risk
Assessment, and translate into Bangla and
Chinese
Dec 31, 2018
(revision)
March 31, 2019
(translation)
See above.
33
Complete the revision of the draft C-ESMPs
Incorporating the comments from WB Dec 31, 2018
Please submit the
revised documents as
soon as the revision is
completed.
34 Appoint the dedicated qualified EHS local
and Chinese officers for polder 43/2C
Prior to start of
construction
Already appointed on
February 10, 2019.
35 Finalize EIA reports for Package W-03 March 31, 2019
36
Review and revise compliance inspection
checklist for Package W-01 and 02 to ensure
implementation of mitigation measures
proposed in EHS Risk Assessment and
identification of non-compliance items.
March 31, 2019
37 Conduct regular environmental
sampling/testing for Package W-02 Immediately
38 Prepare and implement the safety procedures
for Package W-02 April 31, 2019
39
Discuss the recommendations of Annual
Environmental Audit Report and prepare
action plan
March 31, 2019
PMU Staffing
40 Senior Communication Officer contract
signed Done (July 1, 2018) Done
Annex I-4
SL Actions
Agreed time line as
per October 2018
Implementation
Support Review
Agreed time line as per
Implementation
Support Review
February 14 to 20, 2019
41 Appointment of Deputy Project Director
(Full-time) November 30, 2018
To be discussed with
the PD
42 Recruitment of Senior Environmental
Specialist December 31, 2018 March 14, 2019
43 Recruitment of Individual Consultant for LA
Payment November 15, 2018
To be discussed with
the PD
Independent Panel of Experts (IPoE)
44 IPoE for Hydrodynamic and Coastal
Modelling Expert
Discussions with
PD on options
To be discussed with
the PD
45
IPoE for Coastal, Estuarine and River
Morphology & Sediment /Tidal River
Management Expert
Discussions with
PD on options
To be discussed with
the PD
46 IPoE for Design Expert in Embankment and
Hydraulic Structures
Discussions with
PD on options
To be discussed with
the PD
47 Formation of Technical Advisory
Committee December 15, 2018
Done: December 13,
2018
48 Formation of Counterpart Committee December 15, 2018 To be discussed with
the PD
Long Term Monitoring, Research and Analysis of the Coastal Zone
49 Consultancy Service for the analytics:
Contract Signed
Done (October 4,
2018) Done
50
▪ Mobilization Plan
▪ Schedules for completion of outputs
(component wise)
November 5, 2018 Done
51 Consultant confirm availability and begin
carrying out services key personal November 14, 2018 Done
52 Inception Report including detailed work
plan January 14, 2019 March 14, 2019
Social mobilization with Social Action plan (incl. setting up WMOs) and Implementation of
Integrated Pest Management (IPM) Plan
53
Submission of Shortlisting Expression of
Interest (EoI) to the World Bank.
Done (Package
A&B): June 25,
2018
Done
54
Consultancy Service for the Community
mobilization and forestry S1-A: Contract
Signed
November 15, 2018 March 14, 2019
55
Consultancy Service for the Community
mobilization and forestry S1-B: Contract
Signed
November 15, 2018 March 14, 2019
56
Consultancy Service for the Community
mobilization and forestry S1-C: Contract
Signed
December 15, 2018 March 14, 2019
57
Consultancy Service for the Community
mobilization and forestry S1-D: Contract
Signed
February 20, 2019 March 31, 2019
58
Consultancy Service for the Community
mobilization and forestry S1-E: Contract
Signed
February 20, 2019 March 31, 2019
Annex I-5
SL Actions
Agreed time line as
per October 2018
Implementation
Support Review
Agreed time line as per
Implementation
Support Review
February 14 to 20, 2019
59 Water Management Organization (WMO)
Formed April 30, 2019
Afforestation
60 Physical Progress Matrix of Afforestation
Program (Year wise and Polder wise) March 14, 2019
61 Contract signing of Patuakhali Division March 14, 2019
62 Updated Work Plan for 10 Polders
(Package 1 and 2) March 14, 2019
63 Chainage-wise location of Afforestation
Program with Polder Maps (10 Polders) March 14, 2019
Feasibility studies and preparation of design for the following Phases of CEIP
64 Finalization of TOR and REoI– Feasibility
Study for Future Project November 15, 2018 March 14, 2019
65 Submission of EoI Evaluation Report to the
World Bank
To be discussed
with the PD April 19, 2019
Procurement
66 Submit proposal for time extension for
works package W-01 November 30, 2018 Done
67
Updated monthly projection for works
packages W-01 and W-02 as well as service
packages S2, S3 and S4
15th of every month 15th of every month
Financial Management
68 Submitting IUFRs Within 45 days from
end of a quarter Within 45 days from end
of a quarter
69 Share draft ToR for Internal Audit with the
Bank November 15, 2018
March 14, 2019
70
Refunds to DA amounting BDT 226,208
(US$ 2,764) which was spent (Tablet
Computer BDT 172,000 Mobile phone set
BDT 41,895 and Airtime for mobile BDT
12,313) for government officials
Done Done
71
Adjusting advances amounting to BDT
11,400,000 (US$ 137,515) paid for
compensation for acquisition of land
June 2019
June 30, 2019
72 Arrange bipartite/tripartite meetings with
FAPAD March 14, 2019
73
Table on the audit status since the
commencement of the project and share that
with the Bank
March 14, 2019
Other Implementation Milestones
74
Detailed analysis of the cost over-run and
additional protection works, including
financing needs, and submit to the Bank
along with the proposed course of action by
February 26, 2019
November 5, 2018 March 14, 2019
75 Updated additional bank protection works
priority list (both W-01 and W-02) March 14, 2019
Annex I-6
SL Actions
Agreed time line as
per October 2018
Implementation
Support Review
Agreed time line as per
Implementation
Support Review
February 14 to 20, 2019
76
Report on further erosion/accretion of banks
on the additional bank protective sites
(previously identified by the DDCS&PMS
Consultant)
November 5, 2018 March 14, 2019
Annex II-1
Annex II: List of Officials Met
Ministry of Water Resources (MoWR), Government of the People’s Republic of Bangladesh
▪ Mr. Kabir Bin Anwar, Secretary, MoWR
▪ Mr. Mahmudul Islam, Additional Secretary, MoWR
▪ Mr. Mohammad Yousuf, Additional Secretary, MoWR
▪ Mr. Mantu Kumar Biswas, Joint Chief, MoWR
▪ Mr. Md. Mahmud Hasan, Deputy Secretary, MoWR
Economic Relations Division (ERD), Ministry of Finance (MoF), Government of the People’s
Republic of Bangladesh
▪ Mr. Md. Zahidul Haque, Additional Secretary, ERD, MoF
▪ Ms. Fatema Begum, Senior Assistant Chief, ERD, MoF
Bangladesh Water Development Board
▪ Mr. Khondaker Khalequzzaman, Additional Director General (West)
▪ Mr. A.M. Aminul Haque, Additional Director General (Planning)
Project Management Unit (PMU), CEIP I:
▪ Mr. Md. Habibur Rahman, Chief Engineer & Project Director, CEIP-1, BWDB
▪ Mr. Mohammad Ali, Executive Engineer-1, PMU, CEIP-1
▪ Mr. Md. Samiul Hoque, Executive Engineer -2, PMU, BWDB
▪ Mr. A.M.M Farid Uddin Chawdhury, Deputy Director Accounts, PMU, CEIP-1
▪ Mr. AKM Bodrudozza, Procurement Specialist, PMU, CEIP-1
▪ Mr. Michael Gomes, FMS, CEIP I, PMU, BWDB
▪ Mr. Akbar Hossain, Senior Forestry Specialist, PMU, CEIP-1
Detailed Design, Construction Supervision & Project Management Support (DDCS&PMS)
Consultants:
▪ Mr. Dick Kevelam, Team Leader, DDCS and PMS consultants
▪ Mr. Md. Habibur Rahman, Deputy Team Leader, DDCS and PMS consultants
▪ Mr. Md. Aminur Rahman, Procurement Specialist, DDCS and PMS consultants
Third Party Monitoring & Evaluation (M&E) Consultant:
▪ Mr. Jan T. Twarowski, Team Leader, M&E Consultant, CEIP
▪ Mr. Md. Mahidur Rahman Khan, Deputy Team Leader, M&E Consutlant, CEIP
▪ Mr. Mozadded Al Faruq, M&E Consultant CEIP-I
Long Term Monitoring, Research and Analysis of Bangladesh Coastal Zone (Sustainable Polders
Adapted to Coastal Dynamics) Consultant:
▪ Mr. Ranjit Galappatti, Team Leader
▪ Mr. Zahirul Haque Khan, Deputy Team leader
Embassy of the Kingdom of the Netherlands (EKN):
• Mr. Peter de Vries, First Secretary
• Mr. Reaz Uddin Khan, Senior Advisor Water Management
Annex III-1
Annex III: Results Framework and Monitoring2
Project Development Objectives
Indicator Name Co
re
Unit of
Measure
Base
line
Cumulative Target Values
Frequency
Data
Source/
Meth.
Responsible
for
Data
Collection
Remarks
YR1
14/15
YR2
15/16
YR3
16/17
YR4
17/18
YR5
18/19
YR6
19/20
YR7
20/21
End
Target
Gross area protected 1000 x ha - - - - 36.5 67.7 77.9 100.8 100.8 Annual BWDB M&E
The area protected is
counted in proportion to the
share of embankment with
earthwork completed.
Achievement - - 4.7 9.9 20.9
Direct project beneficiaries from
increased resilience to climate change
(number) of which female
(percentage) %
X 1000 x
person 0 0 0 0 230 480 530 760
760
(50%)
Annual BWDB M&E
The beneficiaries are
counted in proportion to the
share of embankment with
earthwork completed.
Achievement 0 0 39 76 178
Increase cropping intensity (%) 140 - - - 158 167 171 180 180 Annual BWDB M&E
Will be calculated via
endline survey, though mid-
line survey may also show
results, in which case they
will be reported.
Achievement - - - - -
Contingent Emergency Appropriation
Triggered, if
requested
[Y/N]
NA NA NA NA NA NA NA NA NA NA BWDB NA
Not triggered.
Achievement NA NA NA NA NA
2 During the Implementation Support Mission June 12 to 16, 2016, it was agreed that the project year will be considered as July to June.
Annex III-2
Intermediate Results Indicators
Indicator Name
Co
re
Unit of
Measure
Base
line
Cumulative Target Values
Frequency
Data
Source/
Meth.
Responsible
for
Data
Collection
Remarks YR1
14/15
YR2
15/16
YR3
16/17
YR4
17/18
YR5
18/19
YR6
19/20
YR7
20/21
End
Target
Length of upgraded embankment km 0 - 20 121 309 452 551 623 623 Annual BWDB M&E
Achievement - 0.8 27.9 62.8 123.5 Pkg 01: 105.00 kms done
Pkg 02: 18.60 kms done
Drainage structures replaced/upgraded No. - - 3 23 59 89 113 129 129 Annual BWDB M&E
Achievement - 0 3 23 31
All Pkg – 31 substantially
complete; 25 fully done
Pkg 01: 30 nos substantially
done (of which 25 are 100%
done);
9 nos. are in progress.
Pkg 02: one substantially
done; 17 nos are in progress
Regulators upgraded No. - - 4 28 73 106 123 134 134 Annual BWDB M&E
Achievement - 0 0 0 3
All Pkg – 3 fully done
Pkg 01: 3 fully done (FS);
10 in progress (2 DS: 8 FS)
Pkg 02: 0 fully done
3 in progress (1 DS; 2 FS)
Flushing inlets upgraded No. 0 - 9 52 127 178 214 244 244 Annual BWDB M&E
Achievement - 0 1 15 26
Pkg-1: 18 nos done;
10 nos. are in progress.
Pkg-2: 8 nos done;
5 nos are in progress
Length of Drainage Channels upgraded Km 0 - 27 157 381 540 681 794 794 Annual BWDB M&E
Achievement - 0 11 27.5 31.3 Pkg-1: 31.28 kms done
Annex III-3
Intermediate Results Indicators
Indicator Name
Co
re
Unit of
Measure
Base
line
Cumulative Target Values
Frequency
Data
Source/
Meth.
Responsible
for
Data
Collection
Remarks YR1
14/15
YR2
15/16
YR3
16/17
YR4
17/18
YR5
18/19
YR6
19/20
YR7
20/21
End
Target
Area restored re/afforested X ha - - - - - 100 200 300 300 Annual BWDB M&E
Achievement - - - - 11
Polder 47/2: 8 ha (20,000
seedlings) in slope and 3 ha
(7,500 seedlings) in
foreshore
Water Management Organization
(WMO) Nb. 0 - - - 1 2 3 4 4 Annual BWDB M&E/NGO
Negotiation meeting was
held for two NGO packages
on December 2019.
Remaining 3 NGO packages
were sent to Board or
approval.
Achievement - - - - -
Improved coastal monitoring Studies Limited
data 1 2 2 Annual BWDB M&E
Consultant contract signed
October 2018.
Achievement - - -
BWDB days of training provided X No. 0 20 40 60 80 100 120 140 160 Annual BWDB
Project total needs to be
140 (or PY7 should be
160).
Achievement 33
(341)
33
(341)
33
(341)
45
(461)
45
(461)
Reported duration in
days (plus person-days)
Grievance Redress Committee (GRC) No. 0 4 10 13 17 Annual BWDB M&E/NGO
Achievement
4
(15
GRC)
4
(15
GRC)
10
(36
GRC)
10
(36
GRC)
GRC formation at union
level undertaken for all
polders of Packages 01 and
02.
Pkg 01: A total of 147
complaints / grievances have
been reported as received by
GRC. Out of these, 24
complaints have been
Annex III-4
Intermediate Results Indicators
Indicator Name
Co
re
Unit of
Measure
Base
line
Cumulative Target Values
Frequency
Data
Source/
Meth.
Responsible
for
Data
Collection
Remarks YR1
14/15
YR2
15/16
YR3
16/17
YR4
17/18
YR5
18/19
YR6
19/20
YR7
20/21
End
Target
resolved at the entry level
and the balance 114 cases
have been resolved through
investigations and formal
hearing by GRC).
Pkg 02: A total of 45
grievances have been lodged
– all since January 2019.
Annex IV-1
Annex IV: Analysis of the Appropriateness of the Results Framework
Indicator Name (Baseline) Original
Target3
Proposed
Target4
Relevancy
Index5 Update6 Package-wise Breakdown7 Proposed Modifications
PDO Indicator
Gross area protected
[baseline – 0]
100,800 ha
No Change
W-01: 36,545 ha;
W-02: 29,467 ha;
W-03: 34,805 ha
NA
Direct project beneficiaries from
increased resilience to climate change
(number) of which female
(percentage) %
[baseline – 0]
760,000
No Change
W-01: 230,959;
W-02: 213,743;
W-03: 318,258
NA
Increase cropping intensity
[baseline – 140%;]
180%
No Change NA NA
Contingent Emergency
Appropriation
[baseline – NA]
NA NA
No Change NA NA
Intermediate Results Indicator
Length of upgraded embankment 623 km NA
No Change
W-01: 203.90 km;
W-02: 208.71 km;
W-03: 209.98 km
NA
Drainage structures replaced and
upgraded 129 nos NA
No Change W-01: new- 38 and repair- 2;
W-02: new-50 & repair-6;
W-03: new- 51 & repair- 2
NA
Regulators upgraded
134 nos
No
information
available
Drop Drop indicator
3 As per the Project Appraisal Document 4 as per the Contracts (W-01 & W-02) & Monthly Prpgress Report (W-03: Hydrological Analysis) 5 = Highly relevant to the protection from tidal flooding and frequent storm surges, which are expected to worsen due to climate change as well as improve agricultural production by reducing saline water intrusion
in selected polders; =Highly relevant to improvement of Government of Bangladesh’s capacity to respond promptly and effectively to an eligible crisis or emergency; and = Duplication of exiting intermediate
indicator 6 To be kept (no change)/modified/dropped/added 7 PDO Indicators: CEIP-I PAD & Intermdeidate Indicators: as per the Contracts (W-01 & W-02) + Monthly Prpgress Report (W-03: Hydrological Analysis) and M&E Brief on Results Framework
Annex IV-2
Indicator Name (Baseline) Original
Target3
Proposed
Target4
Relevancy
Index5 Update6 Package-wise Breakdown7 Proposed Modifications
Duplication: Already reflected as “drainage structure
replaced and upgraded” in the results framework.
Flushing inlets upgraded
244 nos 168 nos
Modify end
target and
description
W-01: new- 32 and repair- 16;
W-02: new-62 & repair-22;
W-03: new-36 & repair-0
Modify target to 168 nos from 244 nos.
Modify the description of the indicator from “Flushing
inlets upgraded” to “Flushing sluices replaced and
upgraded”
Length of drainage channels
upgraded 794 km 486.58 km
Modify end
target
W-01: 151.21 km;
W-02: 168.0 km;
W-03: 167.37 km
Modify the end target to 486.58 km from 794 km.
Slope Protection Works (New
Indicator)
NA 46.667 km
Add W-01: 21.98 km;
W-02: 9.387 km;
W-03:15.30 km
Bank Protection Works (New
Indicator) NA 11.50 km
Add W-01: 4.45 km;
W-02: 5.4 km;
W-03:1.65 km
Area Afforested (PPCR core indic.
B3) 300 ha NA
No Change Target for June 2019: 245.6 ha
(W-01: 176.6; W-02: 69.0 ha) NA
Water Management Organization
(WMO) 4 nb 17 nos
Modify end
target
W-01: 4,
W-02: 6;
W-03: 7
Modify end target in according to number of Polders
Improved coastal monitoring 2 studies
No Change NA NA
BWDB days of training provided
160 140
Correct the
end target &
modify
description
Correct the end target.
Modify the description of indicator from “BWDB days
of training provided” to “BWDB Person Days of
training provided”.
“BWDB days of training provided”
of which 50% are women
Add Disaggregated by gender
Grievance Redress Committee
(GRC)
Modify end
year target
W-01: 16;
W-02: 21;
W-03: 5
End Year Target: 42
End year target should be the number of GRCs formed
and functional for all three packages (number of
Upazillas)
Annex V-1
Annex V: CEIP-I List of Field Visits
Sl.
No. Date
Polders Type of Mission
(Technical/Social/
Environmental/ISR/
Management) W-01 W-02
1 November 21-22, 2016 32, 33, 35/3 Environmental
2 December 06-08, 2016
Barguna Sadar, Barguna
and Kalapara,
Patuakhali
Environmental
3 December 26-28, 2016 14/1, 15 (W-03) Technical
4 January 4-6, 2017 32, 33, 35/1,
35/3 Technical/ Environmental
5 January 13-14, 2017 32, 33 Management
6 January 18, 2017 32, 33 Management
7 February 22-24, 2017 32, 33, 35/1,
35/3 Technical
8 May 11, 2017 35/3 Safeguards Thematic
Review
9 May 21-23, 2017 32, 33, 35/1,
35/3 Technical
10 June 6-7, 2017 32, 33 Social
11 October 15 to 17, 2017 48 Social
12 October 22-25, 2017 32, 33, 35/3 39/2C Technical
13 November 19-23, 2017 32, 33, 35/1,
35/3 Environmental
14 February 3-6, 2018 32,33, 35/1 39/2C Technical
15 February 24-27, 2018 32, 33, 35/1,
35/3 Technical/ Environmental
16 April 22-28, 2018 39/2C, 41/1, 47/2, 48 Technical
17 October 1-2, 2018 32, 33, 35/3 39/2C Technical
18 January 7-9, 2019 32, 33, 35/3 39/2C Technical
19 February 4-8, 2019 32, 33, 35/1,
35/3 Social
20 February 6-9, 2019 38/2C, 40/2, 41/1, 47/2,
48 Technical
21 February 14-16, 2019 32, 33 39/2C, 41/1, 48 ISR
Annex VI-1
Annex VI: CEIP-I Field Visit Photos
WP 01// Polder 32// Embankment Slope Protection Work –
Ch 10.00 ~ 11.00 km – works completed
WP 01// Polder 35/3// Drainage Sluice Construction –
DS – 1 Construction completed
WP 02// Polder 39/2C// Chorkhali Stack Yard –
CC Block production is in progress in automated machine WP 02// Polder 39/2C// Bank Protection Work –
Ch. 51.50 ~ 54.00 km – Dumping of CC Blocks are in progress
Annex VI-2
WP 02// Polder 39/2C// Drainage Sluice Construction –
DS 12 Construction (Railing Works and Installation of Gates remain) WP 02// Polder 41/1// Drainage Sluice Construction –
DS – 8 Construction is in progress
WP 02// Polder 41/1// Golbunia Stack Yard –
CC Block production is in progress WP 02// Polder 41/1// Drainage Sluice Construction –
DS – 7 Cofferdam construction is in progress
Annex VII-1
Annex VII: Technical Advisory Committee ToR
ToR of Technical Advisory Committee:
a) Analysis of work plan of consultant & reconciliation with the ToR accordingly.
b) Detail review of technical reports submitted by the consultant.
c) Necessary advice and opinion to the consultant for the data sourcing, types, procedure and
authentication for Mathematical Modeling.
d) Opinion to the Baseline established by the consultant.
e) Detailed review of consultant reports which includes morphology, Land Subsidence rate,
climate data analysis, inclination of tidal surge and salinity etc. In addition, detailed
observations and views to the polders detailed plan and Implementation.
f) Be aware about siltation rate.
g) Consultant’s Investment Planning Strategy analysis for future development of Polder.
h) Analysis of capacity building, results and recording capacity of BWDB and other related
partners.
i) Field visits for reviewing the agreed actions & implementation progress and agreed on new
agreed actions for the effective implementation, if required.
j) Find and recommend the relevant/prospective Engineers from BWDB for Study program.
k) Investigate the learning progress of BWDB Engineers whose are attached with study.
l) Monitoring the study program and find whether it is running in accordance with contract or
not.
m) Investigation, Analysis and observations according to the ToR for Long Term Monitoring,
Research and Analysis of Bangladesh Coastal Zone (Sustainable Polder Adapted to Coastal
Dynamics).
n) The committee is valid up to the end of the above project activity.