8/10/2019 Basic Toolkit Simple Version
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The University and its Environmental Management SystemA basic
toolkit
Thank you for agreeing to participate in the pilot
implementation of the EnvironmentalManagement System within the
Cathays Campus. This document will:
o Highlight what is involved
o Outline who should e involved
o !rovide guidance on practical issues of implementation
o Outline the support availale from the OSHE" team
Environmental Management System implementation what to
expect?
Initial reviewThis will involve:
# walk around your uilding
Otaining information
Estalishing a aseline of e$isting environmental practice
%dentifying e$isting practices and procedures
Estalishing how these will fit into the system and modifications
re&uired
%t is 'OT:
#n e$ercise to identify ad practice ( we will e ale to identify
good practice toprovide e$amples to other areas
Trying to reinvent the wheel ( we aim to simply improve upon
e$isting practices and
procedures whilst considering the environment
hy are we doing this?The "niversity is committed to rolling)out
implementationof its system across the entire campus. This will
involvespending time with each School * +irectorate tounderstand
individual environmental impacts ,issues-.#ction plans can then e
developed to reduce the"niversitys environmental impact.
ScopeOperations within Schools *+irectorates/ includingtransport
related to "niversityusiness only.
Access re!"irementso +ocumentation ,see list-
o #ll areas of uilding
o 0epresentative sample of all staff
o Time with lead representative
o +SO for higher risk areas
#"tp"t# rief report/ outlining:o #reas of e$isting good
practiceo 0ecommendations for
improvementso 0ecommended action
plan with timeframe
$oc"mentation listo 1uilding plans
o +rainage plans
o Copies of any previous reviews
o +etails of planning permissions
o +etails of lease contracts/ including
reak clauseso %nvoices for purchases ,for past year- (
stationery/ %T/ etc.o Supplier audits
o Training records ,especially
environmentally related-
o %nformation on utility use ,electricity/
gas/ water- ( ills/ monitoring data/ etc.o 0ecords on emissions
and other
monitoring ,e.g. noise-o +etails on environmental permits
e.g.
emissions to airo +uty of Care documentation
o Specialist waste contractors
o 2aste carrier 3 disposal site audits
o Staff composition
,role profile/ fulltime and parttime-
o Student numers
per year of study
8/10/2019 Basic Toolkit Simple Version
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Agreement and team b"ilding
#greement on content of action plans wille reached with
individual pilot areas.2e will also encourage the formation of
aninternal team to drive the implementation
process.
ho sho"ld be involved?
School Directorate / Division
Eco Champion Eco Champion
Departmental Safety Officer Departmental Safety Officer
Administrative representative(s) including
Facilities Manager (if not alreadyrepresented)
Administrative / support staff
representative(s)
eaching representative(s) Other senior management
representative(s)
!esearch representative(s)
Student representative(s)
$oc"mentationTo ensure standard procedures are followed relating
to environmental matters/ the followingdocument types will e
re&uired:
o !rocedural ( re&uired at School * +irectorate level/ to e
created y the teams with
support from OSHE"o Operational ( re&uired centrally/ to e
drafted y OSHE" with input from relevant
+irectorates.
A"ditThis will help to define progress/ identify if further
assistance is re&uired and refinemethodologies. The OSHE"
environmental safety team will e responsile for this on 4)monthly
asis.
Senior management commitment ( OSHE" will help to otain this
commitmentin order to ensure uy)in to the initiative.
Team leader ( nominated y senior management at School *
+irectorate level.5ikely to comprise School Manager * #dministrator
or +eputy * #ssistant+irector.
Team memers ( ideally representing all aspects of the School *
+irectorate/and potentially consisting of no more than 6 staff.
Suggestions for team memers include:
%omm"nication strategyTo raise initial awareness:o !ress
items
o Sustainaility wesite *
OSHE" weo 1riefing documents
o !resentations
Trainingo To help raise understanding in
pilot areaso #vailale from OSHE" to all
staff role profileso +elivery to suit working
patterns
This is a learning process& b"t one where we can alllearn
'rom each other( #"r aim sho"ld be to strive tomake %ardi''
University a s"stainable workplace& whereall Schools )
$irectorates share the same vision
7or further information/ contact:8atrina
Henderson,Henderson8#9cardiff.ac.uk- or 5araHopkinson
,Hopkinson59cardiff.ac.uk-/E$t ;64
mailto:[email protected]:[email protected]:[email protected]:[email protected]
