Basics and Set Up

of 4-H Afterschool Programs4-H Afterschool In-Service

November 29, 2006

Sherry Ford

Mary Kramer

Establish Partnerships• Schools• Churches• Current Afterschool Programs• Community Organizations, PTA

Key Contacts:AdministratorsTeachersProgram Coordinators

Recruitment•Brochures

–Student Focus–Parent Focus

•Flyers •News Articles

–Newspapers–Newsletters

Decisions, Decisions• Who should be the financial

administrator?• Budgeting• Fees• Hiring Staff

– Screening– Evaluation– Policies & Pay– Scheduling

More Decisions Registration Forms

– Methods of delivery– Collection of forms– How to collect fees– Make sure all information is

provided to all partners

Expectations for Use of Facilities

• Is there a fee for use?• Who will set up and tear down?• Who is responsible for cleanup?• Who will open and close facility?• Can you have food?

Policies• Early Outs

– Weather Related– Inservice Days

• Child Pick-Up and Drop Off– Who?– Sign-In and Sign-Out

• Procedures for absentees– Phone call to guardians– Check with office for school absences

Coordinator/ Educators• Scheduling duties

–Lesson Plans– Include BMIG–Guest speakers–Field trips

•Policies for absences•Associates

Meeting the Needs of YouthUtilize BMIG• Belonging: to feel connected,

wanted valued, and part of a group• Mastery: to know you have skills, are

capable, and can be successful• Independence: to learn to do things

and make decisions on your own; to be responsible

• Generosity: to give back to others and the community; to obey the law

Set a Positive Tone• Involve youth in setting up

behavior expectations and policies• Post expectations each day• Afterschool = FUN &

Safe Environment

• Be ORGANIZED!• Let youth know what they are

going to do each day

Volunteers

• Senior citizens, RSVP• Teens• Businesses• Community Members• Parents• Provide Training

Parent Involvement

• Introductory Letter• Update Letters/ Notices• Invite to open house or show• Invite to donate snacks• Incorporate a parent fun night

Many Faces of 4-H Afterschool

• 4-H Club after school– Includes 4-H fee– Meets several times– Includes use of project materials– Can include business meeting,

presentations, leadership, etc.

• Clover Kids

Many Faces of 4-H Afterschool

• Theme-based Interest Groups– Select theme such as science,

theater arts, etc.• Special Interest Groups (Specific)

– Babysitter Training– Go-the-Distance

• Day Camps– InService/other out-of-school days– Summer

Call it 4-H• 4-H Afterschool offers alternatives

for youth to engage in positive activities during high risk hours.

• Develop your program to meet the needs of your families.

• Develop community partnerships• It is 4-H = Positive Youth

Development