Battlefield Primary School

Battlefield Primary SchoolMedia Center Facility Plan Cynthia WagnerITEC 7132 Administration of the Instructional Media ProgramFall 2008Instructors: Mrs. Lynn SearsDr. Judi Repman2School Mission StatementWe CARE at Battlefield Primary School Challenging environments where All children and staff Reach their full potential because of high Expectations

3Just the BasicsBattlefield Primary School (BPS) opened in August 2001 to meet the needs of a growing community.There are 492 students in pre-k through 2nd grade currently enrolled.BPS employs 50 teachers (including 2 administrators) and 33 support personnel.BPS has one media specialist and a half-time media center parapro (3.5 hours per day). 4Just the BasicsTwo lottery pre-k classroomsOne special education pre-k classroomEight kindergarten classesEight first grade classroomsEight second grade classroomsTotal of 27 homerooms5Media Center Mission StatementThe mission of the BPS Media Center isto foster a love of reading and learningin an environmentthat is rich inliterature and information resources.

6Media Center PoliciesStudents with overdue materials may not check out additional items. Students may renew their books by bringing them to the media center. Parents may check out books on their child's school library card.

7Media Center PoliciesPre-k and kindergarten students may check out one book for one week. First and second graders may check out two books for one week.All students may check out book and audio sets which will count as one book choice.

8Media Center PoliciesStudent magazines are to remain in the media center.Teachers are allowed unlimited check-outs with no specified due dates, although they are encouraged to return in a timely manner. Teachers will be asked to return materials if they are requested by other classes. 9Materials AvailableBooks--Easy, Fiction, and NonfictionBooks andaudio tapes or CDsets Encyclopedias and other reference materials Educational software Educational videos and DVDs

10Facility UsageFlexible scheduling however all classes are scheduled for orientation sessionsOpens 30 minutes before school and closes 30 minutes after schoolSign-up calendar available for class instruction and/or usageFaculty meetings and celebratory showersParent workshops held at nightOutside group usage require the administrators approval 11Media Center Systems The BPS Media Center uses Surpass Self Check, a Windows based system that allows students to scan their books as they come to visit the library. Accounts are cleared immediately and the student may then check out another book. To check out, they first scan their library card and and then scan their book(s). The system will beep if a problem is encountered, alerting the media specialist or parapro that the student requires assistance.Safari is the Windows based patron catalog used. It may currently be accessed only in the media center.Reading Counts is a software program that helps students find books on their Lexile reading level, tests comprehension levels with quizzes for specific books, and tracks the students progress. Students reading grades may include this assessment. Students may access this program in their classroom or the school media center. 12Circulation & SpaceThe BPS library has almost 6000 cataloged items.Over 32,000 books and other items were checked out by students, teachers, staff, and parents in the 2007-2008 school year.The total area of the media center is almost 4000 square feet.

13Current Media Center Floor Plan

14View from the School EntranceThe Media Center is located in the middle of the school near the main entrance. There are windows on the two hall walls. The cafeteria can be seen at the far end of the hall.

15Hallway This view looks down the main hallway from near the Media Center entrance to the front door of the school.

Framed student Earth Day shirt designs from past years line the wall at student height right under the media center windows.

16Welcome to our Media Center

17The Circulation DeskStudents check in their own books by scanning them at this station when they enter the media center. Then, they deposit the books in the book return at the far left.

Students check their books out on this end of the circulation desk. Insert shows Surpass check out system.

18Circulation Desk A view from the media specialists office doorway. The media para uses the computer facing the chair.

19The Circulation Desk

Students drop their books into the bin at the far end of the desk as they check their books in by scanning the bar code. 20Behind the Circulation Desk Books on carts waiting to be re-shelved and a work table and supply cubby are just outside of the media specialists office.

21The Media Specialists Office

22View from the MS Office Windows are nice, but are too high to monitor students when seated at the desk. There is however, a clear view of the circulation desk through the doorway.

23Inside the Media Center Pictures were taken looking at the circulation desk straight ahead. The media specialists office is located on the far right.

24Student Work Area Seven round and four square tables, all sized for primary school students, with four student size chairs at each table. There are also three stools near the bookshelves that are just like the stools used for the mini-lab.

25Mini Computer LabTwo views total of ten computers.The story pond can be seen in theleft corner of the media center.

26The Story Pond The chains were added toprevent accidentally falling into the pond after a visitor was injured the very first week the school was opened. The projection screen in the corner is often used for faculty meetings or classes. The shelves on the left side of the pond hold reading kits that are color coded by reading level and contain several copies of the same book. These are checked out by teachers only for classroom use. The shelves on the right side are ready to hold more kits as they are acquired.

27Around the Media CenterSoft cloth wall hangings on two walls

Stuffed animals and books on top of book shelvesThere are two display stands such as this oneBooks are displayed near the book return bin and stuffed animals line the circulation desk display shelves,

28Display Shelf This shelf just inside the main doorway is used for seasonal displays.

29Easy / FictionEasy books are arranged underneath the long rows of windows. There are two double sided shelves for fiction books.

30Audio Book Sets / Magazines Books with audio tapes are kept together in hanging bags on the left. Student magazines are displayed on the right.

31Professional ResourcesProfessional magazines, daily newspapers, and other items for adults are stored on the shelf under the media specialists office window.

32Teacher Resource Center Professional books for teacher check out are shelved in this area.

33Parent Resource CenterThis shelf contains helpful pamphlets that parents may keep and a few books that they may check out. The storage area is behind the closed door.

34Production Room The morning announcements are broadcast live from this room. The phone system, the closed circuit TV system, and the alarm system are also housed here.

35WorkroomA laminating machine, bulletin board paper, paper cutter, & a kitchen area are all in this room which also has a shelf for movies.

36Conference Room There is a meeting room located in the media center with comfortable chairs for adults.

37Storage Area There is a large catch-all storage room approximately 12 x 30 feet.

38Storage Area Many of the items in the storage room belong to others such as the occupational therapist and the curriculum coach.

39Storage Area The storage area holds extra carts and media center equipment

It also houses games that teachers can check out by signing the clipboard. These games are not part of the media center collection.40Relaxation RoomOne end of the large storage room has been set up as a relaxation room with a massage chair, water bar, fan, and small lamp.When the school opened, this was located in an unused hall office for teachers to use to ward off headaches, etc. in an effort to cut down on teacher absences. It was relegated to the media center storage area when the original space was converted to a second chance room for students who misbehave.

41The SurveyTeachers were sent an electronic survey link: http://www.surveymonkey.com/s.aspx?sm=eU5FsNYJIs6WYGupdybpzQ_3d_3d

Since the survey can be taken only once, teachers were asked to print the survey out before taking it. Some teachers made copies to distribute to students, while others read the survey to students and asked for a show of hands. 42Student Survey Results84% of students visit the Media Center once a week or more.On their last visit to the media center 65% of students checked out a book 3% returned an item only 20% conducted research 10% participated in a class activity 1% took a Reading Counts quiz 1% needed a quiet place to read or study72% of students browse for their books90% of students wished the Media Center had more books75% of students listed the Story Pond as their favorite thing about the Media Center

43Student Survey ResultsThe following areas were rated good or great by the majority:Ease of check in / check out - 100%Check out policies - 70%Audio-visual materials - 60% Assortment of print materials - 60%Lighting conditions - 85%Comfortable temperature - 90%

Items of extremely important or important to a majority:Comfortable reading area(s) - 90%Quiet study area - 60%Areas for large group lessons - 85% Separate story time area - 80% Enough computer stations for a class - 85%

44Faculty Survey Results57% visit the Media Center once a week or more.On their last visit to the media center 65% checked out a book or other item 15% returned an item only 5% participated in (or conducted) a class activity 15% went to plan a class visit or speak to the media specialist45% usually ask the media specialist or para for help finding books35% usually look up books on the computer catalog80% wish the Media Center had more books60% would like more computers in the media center45% would like more teacher resources50% would like a Smartboard in the Media Center

45Faculty Survey ResultsA majority rated these items good or great:Ease of check in / check out - 100%Check out policies - 100%Assortment of print materials - 75%Teacher resources - 55%Lighting conditions - 90%Comfortable temperature - 75%

A majority rated these items extremely important or important : Comfortable reading area(s) - 95% Quiet study area - 95% Areas for large group lessons - 100% Separate story time area - 85% Colorful wall murals or decorations - 85% Comfortable adult seating -100% Enough computer stations for a class - 85% Separate adult computer stations - 75%

46New Media Center Floor Plan

24 computer stations 22 computers2 printer/scanner combos47New Layout NotesMedia Specialists office will be moved to the conference room. Walls for original office (non-load bearing) will be removed to make room for new computer area large enough for an entire class.New computers and a Smartboard will be added along with a small corner table for a teachers laptop and a comfortable stool for the teacher.

48New Layout NotesExisting book shelves will be re-arranged throughout the media center except for those located under the windows. The existing circulation desk will be relocated.The Easy Book section will be relocated near the circulation desk and will provide a low wall for one side of the Story Pond.

49New Layout NotesNon-fiction books will now line the shelves under the hall windows.Fiction books will remain in their current location.Audio books and magazines will be near their current location, but will be rearranged with magazines on one side of the shelf near the new reading area.

50New Layout NotesThe conference room will become the media specialists office as there are several other conference rooms or offices that may be used for meetings.All items not belonging to the media center will be moved from the storage area to other locations throughout the school. The media center will offer space to items, such as curriculum kits and will catalog these for inventory and for teacher check out. 51New Layout NotesA large portion of the storage area closest to the door will be designated as the teacher resource room. All professional books and magazines will be located here. Leveled reading kits will be moved to this area also. The relaxation chair will also be placed here.The remainder of the room will be used for media center storage.52Computers currently in the media center will be given to classrooms or sent to surplus.Small table from school storage area will be moved to new computer area so the teachers and media specialist may use their laptops for Smartboard presentations.

New Layout Notes53New Layout NotesThe existing television set was moved from its original location (on the wall near the storage room) to the corner wall near the work area.The existing pull down screen was moved to the work area. A new pull down screen (already owned by the school, but never installed) is being added on the back wall of the new computer area.54New Layout NotesCounty maintenance will drop needed power poles for student computer stations, install Smartboard, projector, and screen, and move TV and existing screen.County maintenance will re-hang the door to the storage area so that it opens in. This will allow the door to remain open so that the room will be inviting.There is already a power outlet in the floor for the OPAC station.The school is not charged for maintenance work that enhances the learning environment.55New TechnologyTeachers would like a Smartboard added to the Media Center as all first and second grade classes already have these. This will be placed on the wall near the production room.Total Cost = $3295

http://www.electronicwhiteboardswarehouse.comHitachi Smartboard and Projector Bundle

5623 new laptop computers for students one for new OPAC station. 2 new laptop computers reserved for adults, but that may be used by students if needed.Laptops take up less desk space and students are already using laptops in many of our classrooms.School already has Wi-Fi network.Total cost = $12,475

New Technology

http://www.dell.com/Dell Inspiron 1525 15 Laptops - $499 each1 GB Memory / 120 GB Hard DriveCD / DVD Drives Video / Sound / Wireless Network Cards 57New TechnologyPurchase two HP Officejet J6480 color all-in-one wireless printer/scanner/copiers for the new computer area.Printer cost for Georgia Schools $170 each.Ink cartridges (estimated replacements for current school year) - $280Total cost - $620

www.government.hp.com

58Computer Desks27 study carrels for computers to be used as follows: 24 for student computer area (2 will hold new printer /scanners)2 for adult stations1 for new OPAC stationAdjustable heightOak melamine laminate / frames have black powder coated finish5 starters (have panels on each side) $427 each22 add-on sections @ $385 eachTotal cost = $10,605

www.highsmith.com

59New Chairs64 chairs 14 seat height for computer stations and tables (2 extra). 2 chairs 18 seat height for adult computer stations.Total = $13, 134

https://www.schooloutfitters.com/Upholstered American Series Straight Back Library Chair$199 each (Color = Academy Blue)Our oldest students are only eight years old, so having furniture sized for them is important. The Media Center is often used for adult functions, such as faculty meetings, baby and wedding showers, and parent workshops. Child size upholstered chairs will be much more comfortable for adults than the current wooden chairs. 60Computer Area Instructors chair for new computer area1551 Swivel Stool (21" - 32" Adjustable Height) - blue.Total cost = $104.99

www.schooloutfitters.com61Story Pond AdditionsSix Benches and one corner piece, shaped like books with fairy tale titles, will be placed around the Story Pond area. These will provide additional seating and will also serve as a visual barrier on one side to prevent falls into the pond. Approximate Cost $3000

http://bigcozybooks.com/

62Story Pond Additions The art class at LFO High School next door will design and paint six Once upon a time theme murals on the two walls that border the Story Pond. The murals will be their own original designs, but their inspiration will be window views such as this one and will incorporate the fairy tales named on the new bench seating.

http://www.muralsyourway.com63New Student Reading AreaTwo sets of reading nooks will be added.Each set consists of 5 chairs with storage areas for books allowing for several configurations should the need arise to re-arrange at a later time.Total cost = $1,180

www.schooloutfitters.com64New Student Reading AreaA new area rug in primary colors will be placed under the new reading nooks.Anti-microbial treated to help prevent the spread of bacteria and allergens.Existing animal pillows will also be placed in this area.Total cost = $329.99

Latitude Area Rug - Rectangle (7' 8" x 10' 9")www.schooloutfitters.com 65New Parent Resource Area

Five height-adjustable shelvesAngled slatwall back panel Shelf is 72 tall and has an open storage space at the bottom. Single faced starter $719Single faced adder $589Slatwall back panel insert $459Asst. shelves & bins for slatwall $125New parent resources $600Total Cost = $2492Additional parent resources, particularly books that parents can borrow will be purchased and invitingly displayed here.http://www.shopbrodart.com/shop/cb/product.aspx?pgid=153

66More BooksA large majority of students and faculty felt the media center needed more books. A close look at the shelves in the pictures shows many sections that are empty.$10,000 should be spent for new print materials this year, with $1000 of this money earmarked for new teacher resources. A committee will survey teachers and students again for recommendations. At an average cost of $18 for student books, approximately 500 new books could be purchased.