Bidding Best Practice Group

Quarterly Update – January 2016

BBPG Members Chair Secretary Member Alicia Coke [AC] Member PMAPS Member

Principles Member Member Lessons Member Member Lessons Member Member Member

Organised into sub-groups: PMAPS: AC, TS, PH & CS Bidding Principles: PH, CS, JW & TS Lessons Learnt: TS, AS, EW, HK & LS Training: AS, CS, AC & PH

BBPG Meetings-Recent changes

After 1 year, the Chair stepped down. New Chair:

After 1 year, the Secretary stepped down. New Secretary:

• From monthly meetings to smaller sub-group meetings• Sub-groups focus on individual actions, as follows:

PMAPSJan 2016 - Preparation for Achilles Accreditation process using PMAPS (AC)

Development of PMAPS Training Materials (AC)

PIR work-uploading compliant documents & archiving expired ones (AC)

Dec 2015 - Updated PIRs requested from SMEs (AC)

Nov 2015 - MetNet news item, PMAPS Report – Achievements & Training (AC)

Oct 2015 - PMAPS Accreditation - (PMAPS was certified following an assurance process)

Bidding PrinciplesPrinciples are largely ready, and were presented at the last meeting.

Sensitive Data Removed

Proposed Changes to the Bidding Principles

Sensitive Data Removed

Lessons LearntThe sub-group met and discussed different methods currently available to review bids and draft a standard lessons learnt template.

HK analysed a bid as follows:

  

Sensitive Data

Removed

TrainingTrainingProgress has been made on developing modules related to: PMAPs training (AC) Other modules will be developed in:• Bidding Principles• Legal Overview-Contract Management • Effective Reviews • Compliance & Evaluation, etc.

Delivering training will be our prime objective and focus for the next FY.

Next StepsEnsure the new structure for the group is successfulBring in members from outside the department Members have recently joined the BBPGAdditional members from other areas are required.• Where should the group focus?• What is requirement from other departments?

Q & A