7/31/2019 BC Port Authority - 053112
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Corporate Centre of Blue Ash, 11117 Kenwood Road, Blue Ash, Ohio
45242
Phone: 5133618550 or 8003687419 Fax: 5133618577
www.auditor.state.oh.us
MANAGEMENT LETTER
Butler County Port AuthorityButler County315 High
StreetHamilton, Ohio 45011
To the Members of the Board:
We have audited the financial statements of Butler County Port
Authority, Butler County, Ohio (the PortAuthority), in accordance
with Government Auditing Standards, as of and for the years ended
December31, 2011 and 2010, and have issued our report thereon dated
May 31, 2012.
Government Auditing Standards require us to report significant
internal control deficiencies, fraud, and
illegal acts (including noncompliance with laws and
regulations), and also abuse and noncompliance withcontracts and
grant agreements that could directly and materially affect the
determination of financialstatement amounts. We have issued the
required report dated May 31, 2012, for the year endedDecember 31,
2011 and 2010.
We are also submitting the following comments for your
consideration regarding the Port Authorityscompliance with
applicable laws and regulations. These comments reflect matters
that do not requireinclusion in the report Government Auditing
Standardsrequire. Nevertheless, these comments representmatters for
which we believe improvements in compliance might be achieved. Due
to the limited natureof our audit, we have not fully assessed the
cost-benefit relationship of implementing theserecommendations.
However, these comments reflect our continuing desire to assist
your government. Ifyou have questions or concerns regarding these
comments please contact your regional Auditor of Stateoffice.
COMPLIANCE
Ohio Rev. Code, Section 9.38, states that "Public money must be
deposited with the treasurer of thepublic office or to a designated
depository on the business day following the day of receipt. Public
moneycollected for other public offices must be deposited by the
first business day following the date of receipt."
The Port Authority did not date stamp receipt supporting
documentation when it was received, and did notmaintain the
validated deposit slips.
Although we could trace receipts posted to the accounting system
to bank statement deposits, we wereunable to determine if the Port
Authority deposited pubic money collected by the first business
dayfollowing the receipt.
We recommend that the Port Authority maintain validated deposit
slips and date stamp receiptdocumentation to provide documentation
for management to monitor compliance with Ohio law regardingthe
timely deposit of public money.
