BGAKA1 Notis Konvo BI Ke 39 2015

Graduation Information Guide, 39th (2015) Convocation Ceremony

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UNIVERSITI PUTRA MALAYSIA GRADUATION INFORMATION GUIDE

39th CONVOCATION CEREMONY (2015)

1. 39th University Putra Malaysia (UPM) Convocation Ceremony

Date: 31st October to 3th November 2015 Venue: Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre (PKKSSAAS) Day/Session: Saturday, Sunday, Monday and Tuesday (4 days/8 sessions)

Information pertaining convocation matters including graduates sessions by programs orders can be refered at Appendix 1 (A&B) and through the Admission Division And Academic Governance Division Management offficial website: http://www.akademik.upm.edu.my.

2. 2.

Attendance 2.1 As specified in UPM Convocation Event, Degrees and Diploma will only be conferred to

graduates attending the convocation ceremony, provided that the Senate may, in exceptional circumstances, may allow a degree or diploma conferred in absentia.

2.2 Graduates must comply the attendance instructions prescribed according to each session of the convocation.

2.3 Graduates are not allowed to postpone or nominate any representative to attend the convocation on their behalf.

3. 3.

Graduation Fee 3.1 Graduation fee amount RM200.00 (Ringgit Malaysia: Two hundred only) is compulsory for

all graduates (full-time, part-time/distance learning/executive) attending or not attending the convocation ceremony.

3.2 Graduates attending the Convocation Ceremony should pay the fees at least two (2) days before taking the academic regalia through one of the following methods:

Mode of Payment Methods

any CIMB branches

Payment to UPM COLLECTION account number 8002155042. Submit the payment slip copy to the Bursary III/scan and email to [email protected]/[email protected].

via internet banking CIMB Clicks

through modul: Bill Payment→Education→Universiti Putra Malaysia Kampus Serdang.

Manual for payment through internet banking can be referred at this url:- http://www.bursar.upm.edu.my/dokumen/90032_Manual_CIMBClicks.pdf. Choose ”UNIVERSITI PUTRA MALAYSIA KAMPUS SERDANG” option for payee

using Debit Card, Credit Card (Visa/Mastercard)

Payment made at Bursary III, Ground Floor, UPM Administration Building

http://www.akademik.upm.edu.my/

mailto:[email protected]



http://www.bursar.upm.edu.my/dokumen/90032_Manual_CIMBClicks.pdf

http://www.bursar.upm.edu.my/dokumen/90032_Manual_CIMBClicks.pdf


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Bankcard (ATM Card)

OnLine Credit Card

Process:

Download and complete the form which can be access through the url: http://www.bursar.upm.edu.my/dokumen/90032_directdebit.pdf,

Fax the particulars to: 03-89472048 or email to [email protected] or [email protected]

[Payment by Online Credit Card has to be done within seven (7) days before collecting the academic regalia]

UNPERMITTED payment process:

i. Fund Transfer in CIMB clicks internet banking ii. Cash Deposit Machine (CDM) iii. Cash

Graduates are PROHIBITED to send bank payment slip by POST to avoid lost and untraceble of document.

3.3 a) Graduates who is not attending the Convocation Ceremony can pay the graduation fee

during working hours at Bursary III (Ground floor, Administration Building, UPM); b) Scroll and Transcript will only be distributed after the convocation ceremony and after all

the necessary fees has been paid (graduation fee, tuition fee, fines & traffic summons etc), if any.

4. Graduates Tracer Study

Graduates are also required to complete the 2015 Tracer Study 'On-line' from 1st October 2015

(Thursday) via Website: http://graduan.mohe.gov.my Graduates Tracer Study (Ministry of

Higher Education).

Note: Please print the confirmation slip on the last page of the survey form for verification by Centre Of Entrepreneurial Development And Graduate Marketability (CEM) counter and collection of academic robe. Failure to complete the survey, will cause inconvenience to both parties at the counter.

For enquires contact CEM: 03-89471020/1409

5. Academic Regalia Collection 5.1 Graduates are required to:

a) made payment as indicated in item 3.2 above.

b) Complete academic regalia ‘online’ form through the student’s portal Students

Information System (SMP) at www.smp.upm.edu.my (for postgraduates students use ic/passport and matrix number for password and id) menu ‘MyConvocation’ (academic regalia form).

http://www.bursar.upm.edu.my/dokumen/90032_directdebit.pdf

http://www.bursar.upm.edu.my/dokumen/90032_directdebit.pdf



http://graduan.mohe.gov.my/

http://www.smp.upm.edu.my/


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Note: using browser IE or Mozella Firefox only. Google Chrome not allowed

Complete the form and click the button draft to send the form to Bendahari for verification. To reconfirm payment, check status as ‘SUCCESSFULL’; and

c) Print and present the completed form with status “SUCCESSFUL” in academic regalia

application online form;

d) Contact Academic Governance Division if having difficulty accessing

MyKonvokesyen e-SMP system at this number:- 03-8946 6026/1464/6141 to identify the problems.

5.2 Graduates are required to ensure complete set of academic regalia borrowed from the University as describe below in good condition: a) Bachelor:

- regalia (maroon colour), - hood (as faculty official colour); and - mortar board;

b) Diploma

- regalia (maroon colour), and - mortar board.

5.3 Graduates are to ensure that:

a) the correct regalia being received i.e Post Graduates, Bacelor or Diploma; and

b) received academic regalia in good condition

5.4 Graduates are not allowed to alter or modify any parts of the academic regalia.

5.5

Academic Regalia collection will be held at the Central Academic Complex, UPM as follows:

Date Time Graduates

24–29 October 2015 (Saturday – Thursday)

9.00am to 5.00 pm

- Graduates are required to follow through all Counters designated.

Academic Regalia collection will be CLOSED during the rehearsal on the 28 dan 29 October 2015 at 9.00 am to 12.00 noon and will OPEN at 2.30pm to 6.00pm after the rehearsal for collection.

5.6 Return schedule as attached in album/scroll. Penalty fee will be imposed from 9th November 2015 (Monday) as follows:

RM10.00 on the first day and additional RM5.00 the subsequent days;

The penalty fee shall be made at the Bursar III, Ground Floor, Administration Building, UPM and payment receipt must be presented upon returning academic regalia;

Graduates or representatives need to make sure proof of returning the academic regalia issued before leaving the counter

5.7 The University will not be responsible for any damaged or lost items.


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5.8 Any damages or lost items charges will be incurred and scroll/transcript will not be released untill the payment has been made.

6. Dress Code (Graduates)

6.1 All graduates attending Convocation Ceremony must adhere to the dress code as stated below and suggested attaire as Appendix 2 (A&B).

Ladies

a) Formal attire (long sleeve blouse/ankles length dress/maxi/pants, long sleeve shirts/blouses covers chest/suit before wearing the academic regalia;

b) Colour (no restrictions);

c) Hijab with light colour is recommended to match the faculty hood colour assigned (Bachelor programme);

d) Gloves should be worn on both hands;

e) Shoes must be dark coloured and covered at the front and back. NOT ALLOWED: Sport shoes/Slippers/Open back shoes/Shoes with bright or white in colour, Short skirts and face-covering attire or the ‘niqab’ is prohibited. Men a) Formal attire, national outfit or dark lounge suit with neck tie, dark shoes with stocking

before wearing the academic regalia; b) Short and neat hair cut;

NOT ALLOWED:

Jeans and shorts, sport shoes/slippers/shoes with bright or white in colour.

6.2 The Convocation Ceremony is an official event. Graduates are reminded to abide to the dress code as stated above. Failing which, you will be denied entry into the Convocation Hall to join in the convocation procession or receiving scroll on stage.

7. Invitation Cards

7.1 Invitation cards will only be disseminated when graduates or their representatives presence to collect the academic regalia.

7.2 Loosing of invitation cards and will not be replaced.

7.3 a) Each graduates is given one (1) invitation card for two guests to attend the Convocation Ceremony at the PKKSSAAS;

b) Name two (2) guests attending the ceremony and present the cut card at the entrance.


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8. Briefing and Rehearsal Two (2) Briefing and Rehearsals sessions will be conducted for graduates to better understand the events that have been planned for the actual Convocation Ceremony as follows:

Date Matters Time

28 October 2015 (Wednesday)

Graduates for sessions 1,2,3, and 4 (refer appendix 1A).

9.00 am to 12.00 noon

29 October 2015 (Thursday)

Graduates sessions 5,6,7 and 8 (refer appendix 1B)

9.00 am to 12.00 noon

9. 10.

Parking

Parents parking area designated is as Appendix 5. Graduates Processions Graduates are advised to convene at the car park of the PKKSSAAS as below: 10.1 Morning Session - 7.30 am for procession at 8.00 am.

Afternoon Session - 1.45 pm for procession at 2.10 pm.

10.2 Graduates are reminded to congregate at the stipulated time and place. This to avoid any traffic congestion into the campus, graduates are obliged to follow all the instruction given by the officers on duty.

10.3 Avoid bringing valuable personal belongings during the rehearsal and the actual commemoration.

10.4 Graduates who are late will not be allowed to participate in the Convocation Ceremony.

10.5 Parents/guests are advised to have their meals before entering the hall. No food and drink allowed in the hall.

10.6 Parents/guests are not allowed to bring flowers bouquet or gift into the hall as it may displeased the other guests.

10.7 Graduates with special needs/ disabled that require assistance such as wheel chair or assistace need to inform the secretariat during the rehearsal or contact 03-89466026/1464.

10.8 During the ceremony, graduates are required to follow all the rules and instructions from the officers in charge.

10.9 Graduates/guests are not allowed to leave the hall until the ceremony is over.

11. Guests Attending the Convocation Ceremony must adhere to the Rules as stated below:

11.1 Dress code:

Men: Smart casual attire, national outfit, batik or lounge suit with neck tie. (Songkok for 1st Session); Ladies: Smart casual, national dress, long sleeve shirt/blouse and the length of the

dress/trousers must be ankle length with no slits.


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Shoes: Covered shoes (slippers and sport shoes are NOT ALLOWED).

11.2

Guests may enter the PKKSSAAS through the door identified by the officers on duty (floor plan is as Attachment 6) * Children under the age of 12 years old is not allowed to participate in the convocation ceremony.

12. Conferral Arrangement

12.1 Designation seating arrangement for graduates will be decided by the Committee/Secretariat/Officers in charge.

12.2 Graduates will receive their albums/scrolls individually on the stage from either the Chancellor or Pro Chancellors.

13. Collection of Scroll/Transcript for Bachelor’s Degree and Diploma

13.1 Present the graduation payment receipt as proof.

13.2 Bachelor or Diploma scrolls and transcripts can be collected after the convocation session is over.

13.3 13.4 13.5 13.6 13.7 13.8

Complete the collection of scroll and transcript form distributed at the Central Academic Complex, UPM before collecting the scroll and transcript (scroll/transcript application form will be distributed to graduates when returning the academic regalia) Distant learning/EKSEKUTIF programmes, scrolls and transcripts may be collected from the UPM Education & Training Sdn. Bhd. (UPMET)/Executive Programmes Unit of their respective faculty.

Graduates owing UPMET/Executive Programme Unit should clear outstanding debt to be able to receive their scrolls and transcripts. Please attach the necessary proof (receipt/letter) of settlement for confirmation. Graduate’s representative collecting scroll and transcript should present an autorisation letter addressed to the Head of Academic Administration and International, Deputy Vice Canselor Management of Academic Division, UPM stating the name, identification card number and a copy of identification card of representative. The requirement above (13.1 until 13.6) also need to be comply before scroll and transcript could be given to the representative; and Executive programmes graduates should foward an authorisation letter as required above to The Director of the Executive Programme Unit of their respective Faculty.

The University is not responsible for any lost or damage towards scroll and transcript collected.

14. Other Informations:

14.1 Important dates related to the 39th Convocation Ceremony (2015) as Appendix 3.

14.2 Checklist to ensure necessary preparation for the convocation ceremony as Appendix 4.

14.3 Instruction from Ministry of Education Malaysia (MOE) Ministry of Education Malaysia (MOE) coordination meeting on Recruitment Integration System and Education Graduates Posting held on 19th August 2014 has imposed that all graduates required to register in JobsMalaysia through the URL address: www.jobsmalaysia.gov.my for the education graduates posting from MOE


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14.4 Graduates/parents/guests are NOT ALLOWED to put the program book on the floor to respect the content.

14.5 Prayer room designated on the 1st floor of Administrative Building at the left and right of PKKSSAAS.

Graduates cooperation in adhering rules and regulation of the 39th UPM Convocation Ceremony is highly appreciated as to ensure this ceremony runs successfully. For further enquiries please contact the following numbers: Undergraduate: Admision Division and Academic Governance: 03-8946 6026/1464/6141; Postgraduate: School of Graduate Studies :03-89464220 (Ms. Hasnor/Ms. Munirah) UPMET (graduates with matrix no. JM/J XXXXXX ): 03-89593408 (Ms. Rohaiza) Admission Division and Academic Governance Division Universiti Putra Malaysia Serdang Selangor


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APPENDIX 1A

HEAD OF ADMISSION DIVISION AND ACADEMIC GOVERNANCE DIVISION UNIVERSITI PUTRA MALAYSIA

GRADUANS 39TH CONVOCATION CEREMONY SESSIONS 2015

Session 1 (Saturday) 31 October 2015 – Morning

Session 2 (Saturday) 31 October 2015 – Afternoon

Programme Doctor of Philosophy (A-H) - SGS Master of Veterinary Science Master of Corporate Communication - DL Master of Water Engineering Bachelor of Science (Honours) Biotechnology - FBSB Bachelor of Science (Honours) -Cell and Molecular Biology - FBSB Bachelor of Education (Honours) Primary School

Bachelor of Wood Science and Technology Bachelor of Science (Horticultural) Bachelor of Engineering (AeroSpace) Bachelor of Science (Honours) – Instrumentation Science Bachelor of Arts (English Literature ) Bachelor of Music (Music Performance) Bachelor of Science (Dietetic) Bachelor of Environmental Management Bachelor of Computer Science (Software Engineering) Bachelor of Science (Food Studies) Diploma in Agriculture Engineering - UPMKB

Programme

Doctor of Philosophy - SPSP Master of Science - FEP, FPSK, HALAL Master of Public Health Master of Structural Engineering and Construction Master of Pathology Master of Malay Language Master of Remote Sensing & Geographic Information

Master of Environmental Master of Environmental Engineering Bachelor of Science (Honours) - Mathematics - Material Science Bachelor of Engineering (Process and Food) Bachelor of Business Administration Bachelor of Education (Agricultural Science) Bachelor of Communication Bachelor of Science (Honours) Biochemistry - FBSB Bachelor of Science (Human Development) Bachelor of Food Science and Technology Diploma Agribusiness - UPMKB

Session 3 (Sunday) 1 November 2015 – Morning

Session 4 (Sunday) 1 November 2015 – Afternoon

Programme Doctor of Philosophy (I - Z) Masters in Management - SPSP Master of Malay Literature Master of Applied Statistics Master of Human Resource Development Master of Science - FBMK Medical Doctor Bachelor of Accountancy Bachelor of Science (Honours) Chemistry Bachelor of Engineering (Electrical and Electronic) Bachelor of Education (Teaching of Malay Language as a First Language) Bachelor of Science (Agribusiness) Bachelor of Science -(Human Development and Information Technology)

Diploma in Food Estate Management - UPMKB

Programme Master of Science – FK, FPP Master of Economics Master of Corporate Communication Master of Agriculture Science (With thesis) Bachelor of Science (Honours) Microbiology - FBSB Bachelor of Parks & Recreation Science Bachelor of Agriculture (Aquaculture) Bachelor of Science (Honours) - FS - Petroleum Chemistry Bachelor of Engineering (Civil) Bachelor of Education -(Teaching of English as a Second Language Bachelor of Arts -(Malay Language and Linguistics)

Bachelor of Environmental Science and Technology Bachelor of Science (Nutrition and Community Health) Bachelor of Bioindustry Science Diploma in Agriculture - UPMKB


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APPENDIX 1B

HEAD OF ADMISSION DIVISION AND ACADEMIC GOVERNANCE DIVISION UNIVERSITI PUTRA MALAYSIA

GRADUANS 39TH CONVOCATION CEREMONY SESSIONS 2015

Session 5 (Monday) 2 November 2015 – Morning

Session 6 (Monday) 2 November 2015 – Afternoon

Programme Master of Science -FS, INTROP Master of Landscape Architecture Master of Engineering Management Master of Manufacturing Systems Engineering Master of Comparative Linguistics Master of Computer Science Doctor of Veterinary Medicine

Bachelor of Agriculture Science Bachelor of Engineering (Chemical) Bachelor of Science (Environmental and Occupational Health) Bachelor of Science (Architecture) Bachelor of Landscape Architecture Bachelor of Design (Industrial Design) Bachelor of Architecture Bachelor of Education (Guidance and Counseling) Bachelor of Science (Human Development and Management) Bachelor of Computer Science (Multimedia) Diploma in Animal Health and Production - UPMKB

Programme Master of Science -SGS -FRSB,FEM,FH,IBS,FP,FPV, FSPM BINTULU, INSPEM

Master of Plantation Management Master of Education Master of Water Management Master of Veterinary Science (With thesis) Bachelor of Science (Honours)

- Industrial Chemistry Bachelor of Science with Education (Honours) -Physics Bachelor of Engineering (Computer and Communication System Bachelor of Science (Human Resource Development) Bachelor of Arts (Malay Literature) Bachelor of Computer Science (Computer systems) Bachelor of Economics Bachelor of Consumer Studies Bachelor of Forestry Science

Diploma Forestry - UPMKB

Session 7 (Tuesday) 3 November 2015 – Morning

Session 8 (Tuesday) 3 November 2015 – Afternoon

Programme Master of Business Administration - SPSP Master of Process Safety and Loss Prevention Master of Environment Technology Management Master of Emergency Response and Planning Master of Education (Education Administration) - DL Master of Education (Teaching of Malay Language as a First Language) - DL Bachelor of Engineering (Mechanical) Bachelor of Science (Honours) - Physics Bachelor of Education (Teaching of English as a Second Language) -Sandwich Bachelor of Education (Home Science) Bachelor of Science (Human Resource Development) - DL Bachelor of Science (Human Development) - DL Bachelor of Arts (Foreign Language) Bachelor of Arts -UPEFBMK (Malay Language and Linguistics) Bachelor of Communication - UPEFBMK Bachelor of Business Administration - DL Bachelor of Business Administration - UPEFEP Bachelor of Accountancy - UPEFEP Bachelor of Computer Science (Computer Network) Bachelor Of Science (Biomedical Sciences) Diploma in Youth in Development Work - DL

Programme Master of Science - FBSB, FPAS, FSTM, FSKTM, IPSAS, ITA, ITMA Master of Science - SPSP Master of Food Technology Master of Innovation and Engineering Design Master of World Literature Master of Land Resource Management Master of Arts (with thesis) Master of Highway and Transportation Engineering Master of Human Resource Development - DL Master of Malay Language - DL Bachelor of Engineering (Agricultural and Biosystem)

Bachelor of Education (Physical Education) Bachelor of Education (Teaching of English as a Second Language) - DL Bachelor of Arts - English Language

Bachelor of Arts - English Language - DL Bachelor of Arts (Malay Language and Linguistics) - DL

Bachelor of Communication - DL Bachelor of Agriculture Science - DL Bachelor of Science with Education (Honours) -Mathematics Bachelor of Science (Honours) – Statistics, Biology Diploma in Fisheries - UPMKB

Short Forms: SGS : School of Graduate Studies PBS : Putra Business School PJJ : Distant Learning FS : Faculty of Science

UPEFBMK : Executive Programme Unit, Faculty of Modern Language and Communication UPMKB : Universiti Putra Malaysia Bintulu Campus UPEFEP : Executive Programme Unit, Faculty of Economics and Management FBSB : Faculty of Biotechnology dan Biomolecular Sandwich : Twining Programme KPM/UPM


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APPENDIX 2A

DRESS CODE

SUGGESTED DRESS CODE BEFORE WEARING THE ACADEMIC REGALIA

DRESS CODE THAT ARE NOT ALLOWED

LADIES ATTIRE


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APPENDIX 2B

SUGGESTED DRESS CODE BEFORE WEARING THE ACADEMIC REGALIA

HAIR CUT SHOES

DRESS CODE THAT ARE NOT ALLOWED

MEN ATTIRE


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APPENDIX 2C

LADIES ATTIRE MEN ATTIRE

Hood (for Bachelor’s

degree)

Long dress covering the ankles/maxi

skirts

Sport shoes/slippers/sandle NOT ALLOWED

Regalias

Mortar Board (for Bachelor’s

degree)

Hair Style: short and

neat


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EXAMPLE OF ATTIRE

LADIES ATTIRE

Regalias

Mortar Board (for Bachelor’s

degree)

Hood (for Bachelor’s

degree)

Long dress which cover

the ankles/maxi

skirts

Sport shoes/slippers/sandle shoes are NOT ALLOWED


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APPENDIX 3

THE 39th UPM CONVOCATION CEREMONY IMPORTANT DATES

Bil. Perkara Tarikh

1. Collection dates for Academic Regalia 24–29 October 2015 (Saturday – Thursday)

2. Convocation Rehearsal for Officers 27 October 2015 (Tuesday, 9:00 am)

3. Convocation Rehearsal for Graduates: a. graduates Session 1 - 4 9.00 am b. graduates session 5 - 8 9.00 am

28 October 2015 (Wednesday)

29 October 2105 (Thursday) 4. Agriculture Expo and Convocation Festival 2013 UPM at Bukit

Ekspo, UPM 30 October until 4 November 2015 (Friday– Wednesday)

5. The 39th UPM Convocation Ceremony 31 - 3 November 2015 (Saturday–Tuesday)

6. Convocation Ceremony for Putra Business School (PBS) and Collaboration Programme between UPM-IPTS – afternoon session

4 November 2015 (Wednesday)

7. Return the Academic Regalia and scroll/transcript collection 31 October - 7 November 2015 (Saturday)


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APPENDIX 4 THE 39TH CONVOCATION CEREMONY

GRADUATES CHECKLIST

Graduates are reminded to ensure:

1. ( ) Instructions understood and follow as highlighted.

2. ( ) Complete Graduates Tracer Study Survey, print the Confirmation Slip on the last page, present when collecting acadamic regalia and verified at CEM counter.

3. ( ) Check any outstanding debt and settle at least two (2) days before collecting the academic regalia if any.

4. ( ) Payment for graduation fee as mode of payment options advise at least two (2) days before collecting academic regalia.

5. ( ) Complete academic regalia ’online’ form through the student portal (SMP) at the menu of ”Myconvocation” and print out the completed form.

6. ( ) Present proof of payment when you/representative collect academic regalia at Central Academic Complex as schedule.

8. ( ) Taking the right academic regalia and in good condition.

9. ( ) Briefing and Rehearsal dates is as follows:

Tarikh Sesi Masa

28 Oktober 2015 (Rabu) 1,2,3 dan 4 9.00 am until 12.00 noon

29 Oktober 2015 (Khamis) 5,6,7 dan 8 9.00 am until 12.00 noon

10. ( ) Graduates: Bring name card; Guests: Invitation card (2 guest for one card)

11. ( ) Arrive early before the ceremony begins.

12. ( ) Graduates and guests attire are according to the dress code prescribed.

13. ( ) Date for returning academic regalia starts on 31 October 2015 until 8 November 2015. Penalty will be imposed upon graduates’ failure to return the academic regalia within stipulated date (begining on 9 November 2015) based on prior stated rate.

14. ( ) Received confirmation document indicating that academic regalia has been borrowed and returned; and

15. ( ) Bring such document when collecting academic scroll/transcript.

Appendix 1 GRADUATES ARRANGMENT BY PROGRAMME AND SESSION Appendix 2A DRESS CODE (LADIES) Appendix 2B DRESS CODE (MEN) Appendix 2C GRADUATES IN ACADEMIC REGALIA Appendix 3 IMPORTANT DATES Appendix 4 GRADUATES CHECKLIST Appendix 5 ROAD MAP AND PARKING AREA FOR PARENTS Appendix 6 PKKSSAAS HALL FLOOR PLAN

Documents

BGAKA1 Notis Konvo BI Ke 39 2015