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FATIMA JINNAH WOMEN NIVERSITY,

RAWALPINDI

Bidding Documents

(Procurement of Furniture)

Tender No: FJWU/CityCampus/02/2017

LAST DATE FOR SUBMISSION: 26-07-2017 AT 1400 HOURS

Contact Address:

Directorate of Planning & Development Fatima Jinnah Women University,

The Mall, Rawalpindi

Tel: 051-9292900, Ext:198

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Table of Contents

S# Description Page #

1 Invitation to the Bid 4

2 Instructions to the Bidders 4

3. Bid Data Sheet 5

Terms and Conditions of the Tender 4

4 1. Definitions 7

5 2. Tender Eligibility 7

6 3. Examination of the Tender Document 7

7 4. Amendment of the Tender Document 8

7 5. Bid Currency 8

8 6. Validity Period of the Bid 8

9 7. Bid Security 8

10 8. Eligibility Criteria 8

11 9. Financial Proposal Evaluation 9

12 10. Rejection and Acceptance of the Tender 9

13 11. Award of Contract 10

14 12. Letter of Acceptance (LOA) 10

15 13. Payment of Performance Guarantee (PG) 11

16 14. Refund of Bid Security (BS) 11

17 15. Issuance of Supply Order or Signing the Contract 11

18 16. Delivery of Items 12

19 17. Liquidated Damages 12

20 18. Inspection 12

21 19. Release of Performance Guarantee (PG) 13

22 20. Variations 13

23 21. Payment 13

24 22. Retention Money 13

25 23. Warranty 14

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26 Special Stipulation 15

Bill of Quantities 16

Annexure-A: Checklist 19

Annexure-B: Technical Form 20

Annexure-C: Affidavit 21

Annexure-D: Financial Proposal Form 22

Annexure-E: Contract Agreement Form 23

Annexure-F: Bank Guarantee Format 24

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1. INVITATION TO THE BID

1.1.1. Bids/Tenders are invited, for the procurement of Furniture for Girls Hostel at FJWU,

City Campus, Rawalpindi from Sales Tax and Income Tax Registered firms.

2. INSTRUCTIONS TO THE BIDDERS

2.1. Procurement will be made under Punjab Procurement Rules (PPRA) 2014.

2.2. It will be clearly understood that the Terms and Conditions mentioned in this document

are intended to be strictly enforced.

2.3. Bidders must ensure that they have submitted all the required documents indicated in the

Tender / Bid Documents at the time of opening Bids.

2.4. Bids without supporting documents, Fully Prepared Samples of furniture items,

undertaking, valid documentary evidence, and bids not conforming to terms and conditions given

in the Tender Document will be liable for rejection.

2.5. Bids received after due date and time shall be rejected

2.6. Bids without Bid Security in shape of CDR/ Bank Draft or less than 2% of Bid shall be

rejected.

2.7. Tender Document duly signed and stamped by the P&D Directorate will be accepted for

the Tender.

2.7. Mode of Advertisement:

As per Rule 12(1) the advertisement is being placed on the website of PPRA Punjab

(www.ppra.punjab.gov.pk) and FJWU website (www.fjwu.edu.pk)

2.8. Type of Open Competitive Bidding

As per Rule No. 38(1), Single stage single envelope procedure shall be followed with details

given below:

2.8.1. The bid shall comprise of a single package containing the financial proposal and profile

of the company;

2.8.2. The financial proposals of qualified bidders shall be opened publicly at a time, and venue

Due Date, Time and place of

submission of Tender Document

26-07-2017 till 2:00 PM

Directorate of P&D, Fatima Jinnah Women

University, Rawalpindi

Date, Time and Place of Bid

Opening

26-07-2017 till 02:30 PM

Old Library, Main Building, Fatima Jinnah

Women University, Rawalpindi

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BIDDING DATA SHEET

The following specific data for the Works shall be base for the Instructions to Bidders. Wherever

there is a conflict, the provisions herein shall prevail over those in the Instructions to Bidders.

Instructions to Bidders

1. Name and Address of the Employer:

Fatima Jinnah Women University, the Mall, Rawalpindi

2. Name of the Works:

Name of the Works:

Procurement of Furniture for Girls Hostel at Fatima Jinnah Women University, City Campus,

The Mall Rawalpindi.

Contract No: FJWU/CityCampus/02/2017

Detailed Scope of Work is provided in the Bill of Quantities and Specifications.

3. Documents Accompanying the Bid.

The Bidder shall submit with its Bid the following documents:

(a) Letter of Financial Bid

(b) Bid Security

(c) Pending litigation information

(d) Special Stipulations (as filled by the Employer)

(e) Past Performance, Current Commitment,

(f) Qualification and Experience

(g) Bill of Quantities

4. Currency of Bid & Payment

Currency of payment shall be in Pak. Rupees only.

5. Period of Validity:

90 days from the opening of Financial Bid.

6. Amount of Bid Security:

2 % of the bid amount in form of Bank Draft or Pay Order from a scheduled bank in Pakistan

drawn in favor of Treasurer, Fatima Jinnah Women University, Rawalpindi.

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7. Number of Copies of the Bid to be Completed and Returned:

One original and two copies.

8. Employer’s Address for the Purpose of Bid Submission:

Directorate of P&D, Fatima Jinnah Women University, the Mall, Rawalpindi

9. Deadline for Submission of Bids:

At 1400 Hours, on July 26, 2017

10. Venue, Time and Date of Bid Opening:

Old Library Extension, Fatima Jinnah Women University, The Mall, Rawalpindi

At 1430 hours on July 26, 2017

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TERMS AND CONDITIONS OF THE TENDER

1. Definitions

1.1. “Purchaser” means Fatima Jinnah Women University, Rawalpindi

1.2. “FJWU” means Fatima Jinnah Women University, Rawalpindi

1.3. “Bidder/Tenderer/ Supplier” means the Firm/Company/Supplier/Distributer that may

provide or provides the furniture

1.4. "Contract" means the agreement entered into between the Purchaser and the Contractor, in

form of Supply Order or as recorded in the Contract Form signed by the parties.

1.5. "Contractor/The Successful Bidder" means the person whose Tender has been accepted and

awarded letter of Acceptance followed by the Supply Order or Contract by the Purchaser.

1.6. "Contract Value" means that portion of the Contract Price adjusted to give effect to such

additions or deductions as are provided for in the Contract which is properly apportion-able to

the Goods or Services in question.

1.7. "Goods" means furniture, and/or other materials which the Contractor is required to supply

to the Purchaser under the Contract.

1.8. “PPRA” means Punjab Procurement Regulatory Authority.

1.9. “PRA” mean Punjab Revenue Authority

2. TENDER ELIGIBILITY

Eligible Bidder/Tenderer is one who:

2.1. has valid registration certificate for Income Tax and Sales Tax;

2.2. is an active Income Tax Payer;

2.3. has acquired fully equipped Furniture Work Shop;

2.4. conforms to the clause of “Responsiveness of Bid” given in this tender document;

2.5. has not been blacklisted.

3. EXAMINATION OF THE TENDER DOCUMENT

The bidder/Tenderer is expected to examine the Tender Document, including all terms and

conditions.

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4. AMENDMENT OF THE TENDER DOCUMENT

4.1. The Purchaser, at any time prior to the deadline for submission of the Tender, at its own

initiative or in response to a clarification requested by the Bidder(s), amend the Tender

Document, on any account, for any reason. All amendment(s) shall be part of the Tender

Document and binding on the Bidder(s).

4.2. The Purchaser shall notify the amendment(s) in writing to the prospective

Tenderers/Bidders.

4.3. The Purchaser may, at its exclusive discretion, amend the Tender Document to extend the

deadline for the submission of the Tender, in which case all rights and obligations of the

Purchaser and the Tenderers previously subject to the deadline shall thereafter be subject to the

deadline as extended.

5. BID CURRENCY

Bidder should quote price in Pak Rupees only and payments shall also be made in Pakistan

Rupees only.

6. VALIDITY PERIOD OF THE BID

6.1. Validity period of the bids shall be 90 days.

6.2. In exceptional circumstances, the Purchaser may ask the Bidders for an extension of the

period of validity. The request and the responses shall be made in writing. A bidder accepting the

request will not be required nor permitted to modify its tender.

7. BID SECURITY

7.1. Bidder will submit Bid Security drawn in the name of Treasurer Fatima Jinnah Women

University equal to 2% of Estimated Price in shape of CDR/ Bank Draft.

8. ELIGIBILITY CRITERIA

The Bidders who have duly complied with the Eligibility/Qualification and Evaluation Criteria

will be eligible for further processing. The Bids which do not conforming to the Technical

Specifications or Bid conditions or the Bids from the Bidders without adequate capabilities for

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supply and maintenance / warranty services will be rejected. The Eligible/Technically Qualified

Bidders will be considered for further evaluation.

Sales Tax Registration Mandatory

Income Tax Registration Mandatory

Conformance to the required specification of items Mandatory

At least two relevant Supply Orders/Contracts received in the last three

years.

Mandatory

Fully Prepared Samples of all items mentioned in Schedule of

Requirement

Mandatory

Affidavit /Bidder’s Undertaking on stamp paper Mandatory

Delivery Period 45 days

9. FINANCIAL PROPOSAL EVALUATION

9.1. The Financial Proposals will be opened in the presence of the Bidders at the time and

venue indicated by the Purchaser accordingly. The Eligible Bidder(s)/ Tenderer(s) or their

authorized representatives against each item shall be allowed to take part in the Financial

Proposal(s) opening.

9.2. Financial Proposal evaluation will be conducted under the Punjab Procurement Rules,

2014. The Price evaluation will include all duties, taxes and expenses etc. In case of any

exemption of duties and taxes made by the Government in favor of the Purchaser, the contractor

shall be bound to adjust the same in the Financial Proposal.

10. REJECTION AND ACCEPTANCE OF THE TENDER/BID

10.1. The Purchaser shall have the right, at his exclusive discretion, to increase / decrease the

quantity of any or all item(s), under PPRA Rules 2014 without any change in unit prices or other

terms and conditions, accept a Tender, reject any or all tender(s), cancel / annul the Tendering

process at any time prior to award of Contract, without assigning any reason or any obligation to

inform the Tenderer of the grounds for the Purchaser's action, and without thereby incurring any

liability to the Tenderer and the decision of the Purchaser shall be final.

10.2. The Tender / bid shall be rejected if:

10.2.1. It is substantially non-responsive; or

10.2.2. The bidder does not meet any of the mandatory criteria mentioned in Clause

No. 8; or

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10.2.3. It does not contain the documentary proof against any of the mandatory criteria

mentioned in Clause No.8; or

10.2.4. the bidder does not attach Bid Security in Shape of CDR/ bank draft or pay order;

10.2.5. the bid security is not attached or it is less than the required amount; or

10.2.6. The bid is incomplete, partial, conditional, alternative, late; or

10.2.7. the Bidder submits more than one Bids against one Tender; or

10.2.8. the Bidder tries to influence the Tender evaluation / Contract award; or

10.2.9. the Bidder engages in corrupt or fraudulent practices in competing for the

Contract award; or

10.2.10. there is any discrepancy between bidding documents and bidder’s proposal i.e.

any non-conformity or inconsistency or informality or irregularity in the submitted bid; or

10.2.11. the bidder has provided the Tender Document which has not been issued from

the P&D Directorate

10.2.12. the Bidder submits any financial conditions as part of its bid which are not in

conformity with tender document.

10.2.13. The samples which are not as per given specification or of low quality

finish/material will not be accepted /approved by the committee.

10.2.14. The items for which the bidder quotes more than one rates will not be accepted

and such items will not be included in the comparative statement.

10.2.15. the bidder quotes partial items or provides samples of partial furniture items will

not be accepted.

10.2.16. Any effort by a Bidder to influence the Procuring Agency in its decisions on bid

evaluation, bid comparison, or Contract Award will disqualify the bidder and rejection of

the bid. Canvassing by any Bidder at any stage of the Tender evaluation is strictly

prohibited.

11. AWARD OF CONTRACT

The Tender will be awarded to the Lowest Evaluated Bidder meeting the required quality

specifications.

12. Letter of Acceptance (LOA)

After acceptance of the Bids by the Purchase Committee, Letter of Acceptance (LOA) will be

issued only to the Successful Bidder.

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13. PAYMENT OF PERFORMANCE GUARANTEE (PG)

13.1. The Successful Bidder(s) will be required to remit the Performance Guarantee equivalent

to 5% of the value of the contract price. The PG should be paid by way of Cash Deposit Receipt

(CDR) or Bank Guarantee drawn in favor of “Treasurer University of Education” as

unconditional Guarantee, valid until satisfactory completion of the entire supply of goods as per

contract / Supply Order.

13.2. The PG should be submitted within seven days of receipt Letter of Acceptance and

before signing the contract, to the Directorate of P&D.

13.3. The Performance Guarantee will be refunded to the Successful Bidder(s) after completion

of warranty period for the goods supplied.

14. REFUND OF BID SECURITY (BS)

14.1. The Bid Security BS of the unsuccessful Bidder will be refunded on the written request of

the Bidder.

14.2. The Bid Security of the successful bidder shall be released upon his request provided the

bidder submits five percent (5%) Performance Guarantee in the shape of CDR and/or Bank

Guarantee.

15. ISSUANCE OF SUPPLY ORDER OR SIGNING THE CONTRACT

15.1. The Purchaser shall issue Supply Order or sign a Contract with the Successful bidder who

has submitted the Performance Guarantee.

15.2. The Successful Bidder will provide the stamp paper equal to Rs. 200 Signing the Contract.

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16. DELIVERY OF ITEMS

16.1. The Supplier will be responsible for delivery of Furniture Items at Fatima Jinnah Women

University, the Mall, Rawalpindi within 45 days of issuance of Letter of Acceptance.

16.2. The supplier will bear all costs associated with the preparation, delivery and installation

of the Items and the Purchaser will in no case be responsible or liable for those costs. The

supplier will make such arrangements to ensure safe delivery of goods. Any damage item during

transportation / delivery will not be accepted by the purchaser.

17. LIQUIDATED DAMAGES

17.1. When the supplier fails to deliver or install the goods or both within the time period

specified in the contract, the Purchaser may, without prejudice to any other remedy it may have

under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to 1%

of the price of the delayed goods per day of delay, maximum up to 10% of the price of total value

of the contract.

17.2. The Successful Bidder will be responsible to provide the delivery, delivery Challan and Bill

within the delivery period in order to avoid Late Delivery Charges.

18. INSPECTION

18.1. The Inspection Committee of Purchaser shall inspect the furniture supplied, under the

Contract/Supply Order, to verify their conformity to the Technical Specifications.

18.2. The Inspection Committee of Purchaser, if deem necessary, may inspect and check the

quality of Un-Finished Items at the premises of the Contractor / Successful Bidder.

18.3. During the inspection, the unfinished items may be rejected or the bidder will be required

to rectify / modify the unfinished items:

18.4. Finished Items will be accepted only after the inspection carried out by the Inspection

Committee. The Inspection Committee will check that:

18.4.1. Items provided are as per specifications given.

18.4.2. The material used in the items is of top quality.

18.4.3. Pieces of Furniture Items look and feel solid with no twist.

18.4.4. Parts (exposed / unexposed) are sanded smoothly and well fitted with no gaps

between them.

18.4.5. Both Workmanship and finish of items are of top quality.

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18.5. After the inspection, if the Purchase Committee is of the opinion that items do not

conform to the specification and the criteria mentioned above, the Inspection Committee may

reject them, and the supplier shall either replace the rejected goods or make all alterations

necessary to meet the requirements of the specifications free of cost to Fatima Jinnah Women

University.

19. RELEASE OF PERFORMANCE GUARANTEE (PG)

The Performance Guarantee will be refunded to the Successful Bidder(s) after completion of

delivery and installation of Goods.

20. VARICATIONS

20.1. The Purchaser may, at any time, by written notice served on the Contractor, alter, amend,

omit, increase, decrease quantity of furniture.

20.2. No variation in or modification in the Contract shall be made, except by written

amendment signed by both the Purchaser and the Contractor.

21. PAYMENT

21.1. The payment will be made by the Purchaser to the Successful Bidder after delivery of

furniture and on receipt of the following documents:

i. Bill

ii. Delivery Challan

iii. General Sales Tax Invoice

iv. Inspection/Completion report

23. WARRANTY

23.1. Warranty of items shall be at least One year

23.2. The Supplier shall confirm that the goods supplied under this contract are new and

unused. The Supplier shall further warrant that all goods supplied under this contract shall have

no defect arising from design materials or workmanship or from any act or omission of the

supplier that may arise under the normal use of the supplied goods in the conditions prevailing in

the University.

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SPECIAL STIPULATIONS

1 Procuring Agency Fatima Jinnah Women University, Rawalpindi

2 Tender Number UE/Tender/2016-17/09

3 Name of Tender PROCUREMENT OF FURNITURE FOR

GIRLS HOSTEL

4 Law applicable The law to be applied is the law of Islamic

Republic of Pakistan

5 Bid Security 2% of Estimated Cost in shape of CDR i.e, Pay

Order etc, in favor of “Treasurer Fatima Jinnah

Women University, Rawalpindi”

6 Performance Guarantee 5% of Contract Value after issuance of Letter of

Acceptance in from of Bank Guarantee

7 Time for Completion 45 days from the date of issuance of work

order/ letter of acceptance

8 Amount of Liquidate

Damages

1% for each day of delay in delivery of

remaining items subject to a maximum of 10%

of Contract Price stated in the Letter of

Acceptance.

9 Defects Liability Period 365 Days (one years) from the effective date

of successful delivery.

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FATIMA JINNAH WOMEN UNIVERSITY,

RAWALPINDI

BILL OF QUANTITIES

AND

DETAILED SPECIFICATION

OF

FURNITURE

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BILL OF QUANTITIES

for

Purchase of Furniture for Girls Hostel

Sr# Item Specification Qty Rate Amount Photo

1.

Single Bed Overall size of bed is

1904 x914x62 mm (L x W x H)

Structure made of mild steel

square pipe 38 x 38 mm and 20 x

20 mm wall thick 1.2 mm

Legs and side rails headboard

footboard made of REC pipe 50 x

25 x 1.4 mm.

All structure finished with black

colour powder coating. Panel

Headboard, Footboard made of

high density practical board

pressed with melamine

lamination sheet on both sides.

Edge covered with shisham

veneer. Top pieces headboard and

footboard made of shisham

wooden strips. Bed bottom made

of medium density fiber board 12

mm thick

Complete finished in all respects

214

2

Study

Chair Study Chairs: Structure made of

steel and plastic, steel frame, legs

& sides etc cushion with master

molty foam on seat & back,

Complete with approved

leatherette/fabric & polish etc.

220

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Sr# Item Specification Qty Rate Amount Photo

3.

Dining

Table with

12 Chairs

Dining Table Size: 110" x 48" x

30" structure made of solid

shesham wood frame & top 2 x

3/4" thick commercial veneer

board pasted with 4mm MDF oak

ply on top including edges

covered with oak wood lipping.

Complete with approved polish.

8

4. Dining

Chairs:

structure made of solid shesham

wood frame, legs & sides etc

cushion with master molty foam

on seat & back, Complete with

approved leatherette/fabric &

polish etc.

100

5. Chairs for

TV longue

Structure made of solid Sheshum

wood with moisture lever less

then 10%, legs & sides etc

cushion with master molty foam

on seat & back, Complete with

approved leatherette/fabric &

polish etc.

80

6. LED TV

Screen Size: 40"

Screen Type: LED

Screen Resolution: 1920 x 1080

pixel

Connectivity: HDMI, USB

Sony, LG or Samsung make or

equivalent

1

7. Freezer

Dual compartment- separate

freezer and refrigerator

compartments

Convertible freezer compartment-

can be converted into refrigerator

Faster cooling – maintains

cooling in power breakdowns

Front drain-easy cleaning

Specification

Capacity 500 (L / Cu. ft.)

Dimension

1385 x 880 x 775 mm

Dawlance, PEL Sony, LG or

Samsung make or equivalent

2

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Sr# Item Specification Qty Rate Amount Photo

8 Water

Cooler

Water Cooler Pressure Type 35

Ltr with 2 Tabs

Capacity: 35 Liter

Type: Pressure Type

Body: Megn. Stainless Steel

(Front, Side & top)

Taps: 2

Compressor: Danfos

2

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Annexure- A Check List

The bidder must attach this list along with the Bid

SUBMISSION AND ARRANGEMENT OF SUPPORTING DOCUMENTS

The Bidder must provide all the Supporting Documents, number all the pages of supporting documents,

provide the page information and arrange the documents in the following order:

Sr# Technical Proposal Attached

Yes/ No

1 Covering Letter

2 Copy of Income Tax Registration Certificate

3 Copy of Sales Tax Registration Certificate

4 Affidavit/Undertaking on the Stamp Paper

5 Two Supply Orders for supply of relevant items received in the

past

6 Detail of Workshop

Facilities (along with documentary evidence) available at

7 The specified catalogues / brochures of items quoted by the

bidder (if any)

8 Tender Document (issued from the Directorate of P&D) duly

signed and stamped each page by the bidder must be attached at

the end of the Bid

Financial Proposal

Sr# Technical Proposal Attached

Yes/ No

1 Financial Proposal Form duly filled, signed and stamped by the

bidder

2 Price Schedule Form duly filled, signed and stamped by the bidder

3 Bid Security in shape of CDR

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ANNEXURE- B

TECHNICAL BID FORM

Sr.# Particulars Bidder

1 Name of Company

2 Year of Incorporation/ Registration

3 Registered Office

Address

Office Telephone No.

Fax No.

4. Contact Person

Name of Authorized Representative

Personal Telephone Number

Email Address

5. Registration Detail

NTN Registration Number

GST Registration Number

6 Location and Address of Workshop

7. Location and Address of Showroom

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Annexure- C

AFFIDAVIT/BIDDER’S UNDERTAKING ON THE STAMP PAPER

1. We have examined the Tender/Bid Document and we undertake to meet the requirements

regarding supply of Items, warranty and services as required and are prescribed in the Tender

Document.

2. It is certified that the information furnished here in and as per the document submitted is

true and correct and nothing has been concealed or tampered with.

3. We have read the provisions of Tender/Bid Document and confirm that these are

acceptable to us. We further declare that additional conditions, variations, deviations, if any,

found in our response shall not be given effect to.

4. We agree to unconditionally accept all the terms and conditions set out in the Tender/Bid

Document

5. We undertake, if our Bid is accepted, to supply the items within the delivery period

mentioned in the Tender Document.

6. We understand that no document regarding evaluation criteria will be accepted after

opening of the Bids.

7. We agree that the Purchaser is not bound to accept the lowest or any of the bids received.

We also agree that the Purchaser reserves the right in absolute sense to reject all the products/

services specified in the Bid Response without assigning any reason whatsoever under PPRA

Rules 2014.

8. We also declare that our Company/Organization is not blacklisted by any of the Federal

or Provincial Government in Pakistan.

[Name and Signatures of authorized Person along with stamp]

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Annexure- D Financial Proposal Form

(to be attached with Financial Proposal)

Director P&D

Fatima Jinnah Women University,

The Mall, Rawalpindi

Dear Sir,

With Reference to your Tender No. ----------- for (title of the Tender). Please find attached our

Financial Proposal for the sum of Rs. (insert amount in words and figures)_. This amount is

inclusive of all taxes.

We have attached the Bid Security of amount Rs. (insert amount in words and figures ) having

CNo. along with our Financial Bid.

Yours sincerely,

Authorized Signature

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Annexure- E

Contract Agreement Form

THIS AGREEMENT made the [day] day of [month] [year] between [Fatima Jinnah Women

University, Rawalpindi] (hereinafter called “the University”) of the one part and [name and

address of Supplier] (hereinafter called “the Supplier”) of the other part:

WHEREAS the University invited Tenders for the purchase of furniture, viz, [brief description of

goods] and has accepted a Tender by the Supplier for the supply of those goods in the sum of Rs.

[Contract Price in figures and in words] (hereinafter called “the Contract Price”).

NOW THEREFORE the parties hereby agree as follow:

1- The following documents attached shall be deemed to form and integral part of this

Contract:

i- Tender/Bid Document

ii- Letter of Acceptance

iii- Performance Guarantee equal to 5% of Contract Price in shape of CDR or Bank

Guarantee.

2- The Terms and Conditions of Supply Order/Contract given in the Tender/Bid Document

will be applicable.

3- The mutual rights and obligations of the University and the Supplier will be preserved in

light the of Terms and Conditions mentioned in the Tender /Bid Document.

IN WITNESS whereof the parties have caused this Contract to be executed in accordance with

the laws of Pakistan on the day, month and year written above.

For Fatima Jinnah Women University: For the Supplier:

Signature

Print Name

Title

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Annexure- F

Bank Guarantee Format for Performance Security

[This is the format for the Performance Security to be issued by a scheduled bank of Pakistan]

Contract No: Date:

To:

[Name and address of Procuring Entity]

PERFORMANCE GUARANTEE No: [insert Performance Guarantee number]

We have been informed that [name of supplier] (hereinafter called “the Supplier”) has

undertaken, pursuant to Contract No [reference number of Contract] dated [date of Contract]

(hereinafter called “the Contract”) for the supply of [description of goods and related services]

under the Contract.

Furthermore, we understand that, according to your conditions, Contracts must be supported by a

performance guarantee.

At the request of the Supplier, we [name of bank] hereby irrevocably undertake to pay you,

without cavil or argument, any sum or sums not exceeding in total an amount of Rs. [insert

amount in figures and in words] upon receipt by us of your first written demand accompanied by

a written statement that the Supplier is in breach of its obligation(s) under the Contract

conditions, without you needing to prove or show grounds or reasons for your demand of the sum

specified therein.

This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the

above-mentioned office any demand for payment under this guarantee on or before that date.

[Signatures of authorized representatives of the bank]

Signature Seal