Bihar Guidebook on Application & Inspection Procedure 1Mar16.Compressed

8/20/2019 Bihar Guidebook on Application & Inspection Procedure 1Mar16.Compressed

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Guidebook on application & inspection procedure for various business related services

Labour Resource Department 1

GUIDEBOOK ON APPLICATION AND INSPECTION PROCEDURE

FOR VARIOUS BUSINESS RELATED SERVICES

LABOUR RESOURCE DEPARTMENT, GOVERNMENT OF BIHAR


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Table of Contents

Pre-Establ ishment Stage: Establi shing a business/ industr ial uni t ........................ .......................... ............. 3

A.

Procedure for approval of plan and permission to construct, extend or take into use any building as factory under the Factories Act, 1948 .......................... .......................... ......................... .......................... ..... 4 B.

Procedure for site appraisal of Hazardous Factory covered under Section 2 (cb) under the Factories

Act, 1948 .......................... .......................... ......................... .......................... .......................... ...................... 6

C.

Registration of Principal Employer's establishment for contractors under provision of the Contracts Labour (Regulation and Abolition) Act, 1970 and the ........................ ......................... .......................... ......... 8

D. License for contractors under provision of The Contracts Labour (Regulation and Abolition) Act, 1970and 11

E.

Registration of establishment employing inter-state migrant workmen under the Bihar Inter-State

Migrant Workmen (Regulation of Employment and Conditions of Service) Rules, 1980 ........................ ....... 13

F. Application by a Contractor for Grant of a License for Recruitment The Bihar Inter-State MigrantWorkmen (Regulation of Employment and Conditions of Service) Rules, 1980 ............................................ 16

G. Registration of employer employing building and other construction workers under Bihar Building and

Other Construction Workers Rules 2005 ........................... ......................... .......................... ........................ 18

Pre-Operation Stage: Starti ng operation of business/ industr ial uni t ......................... ......................... ....... 20

H.

Registration and grant of license under The Factories Act, 1948 .......................... ......................... ....... 21

I. Registration of Shops & Establishments under the Bihar Shop & Establishment Act, 1953 & Bihar Shop& Establishment Rules, 1955 ........................... ......................... ......................... .......................... ................ 24

J. Registration and Certification of Boilers under the Boilers Act, 1923 ........................... ........................ 26 K. Renewal of license under The Factories Act, 1948 {only for 2m(i) & 2m(ii)} ......................... ............... 30 L. Amendment of factory license under The Factories Act, 1948 .......................... .......................... ........... 32

M. Renewal of Certificate of Boilers under The Indian Boilers Act, 1923........................... ........................ 34

N. Renewal of License for contractors under provision of The Contracts Labour (Regulation and Abolition)

Act, 1970 and the Bihar Contract Labour (Regulation &Abolition) Rules, 1972 .......................... ............... 36

Compli ance I nspection of business/ industr ial uni t .......................... ......................... .......................... ....... 38

O. Compliance Inspections under The Factories Act, 1948 .......................... ......................... .................... 39

P.

Compliance Inspection under The Shops and Establishments Act ......................... ......................... ....... 41

Q. Compliance Inspection under The Minimum Wages Act, 1948 ......................... .......................... ........... 43

R. Compliance Inspections under The Equal Remuneration Act, 1976 ............................................... ....... 45 S. Compliance Inspection under The Payment of Bonus Act, 1965 ....................... .......................... ........... 47 T.

Compliance Inspection under The Payment of Wages Act, 1936 ........................... ......................... ....... 49 U. Compliance Inspection under The Payment of Gratuity Act, 1972 ........................ ......................... ....... 51

V. Compliance Inspection under The Contract Labour (Regulation and Abolition) Act, 1970 .................... 53 W. Compliance Inspection under The Maternity Benefit Act, 1961 ........................ .......................... ........... 55

Annexure – Forms & F ormats .......................... .......................... ......................... ........................... ........... 57


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Pre-Establishment Stage: Establishing a business/

industrial unit


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A. Procedure for approval of plan and permission to construct, extend or take

into use any building as factory under the Factories Act, 1948

A.1. Introduction

Name of ServiceProcedure for approval of plan and permission to construct, extend or take into

use any building as factory under the Factories Act, 1948

Authority/Department Chief Inspector of Factories, Labour Wing, Labour Resource Department

Regulatory FrameworkThe Factories Act, 1948The Bihar Factories Rules, 1950

Service Condition (i.e.

Who requires this

service?)

Businesses, industries who wish to construct, extend or use any building asfactory.

Application MethodBoth Online and Manual; (Please visit the sitehttps://www.bihar.gov.in/service_lrd for making the online application)

List of prescribed

documents to be

submitted

1. Application in prescribed format (Form -1)2.

Plans in 3 copies, drawn to scale, showing the site of the factory and

immediate surroundings include adjacent building and other structure,

roads, drains etc. The plan, elevation, side view and necessary crosssection of the various building indicating all relevant details relating to

natural lighting, ventilation and means of escape in case of fire. The planshall also clearly indicate the position of the plant machinery, aisles and

passage way.

3. Brief description of manufacturing process and process flow chart ofmanufacturing process

4. List of plant and machinery

5. List of raw materials6.

Consent to Establish/ Consent to Operate from Bihar State PollutionControl Board

7. Land papers of the factory/ Proof of ownership of land (Copy of registered

sale deed, lease deed and rent agreement). In case of lease deed or rentagreement, consent of the owner of the land.

8. Company related documents such as Memorandum and Article of

Association/ List of Directors/ Board of Directors resolution regardingappointment of occupier/ Partnership Deed

9. In case of Government/ Government owned/undertaking factories, letter of

appointment of occupier from the concerned Ministry

10. NOC/License from concerned department/authority in case of saw mills, peeling of wood logs factories, explosive factory, arms and ammunition

factory, drug and pharmaceuticals factory, brick kilns and stone crusher11.

For banned/ regulated items, permission from the respective Department isnecessary.

12. ID Proof of the applicant/authorized representative (Aadhar Card/ PAN

Card)

13. Any other documents specifically requested by IF/Deputy IF/CIF

Application Processing

Fee (if any) and Mode of

Payment

No fees applicable

Application to be

submitted at: (Manual

application)

Inspector of Factories

Key Approving Chief Inspector of Factories

https://www.bihar.gov.in/service_lrdhttps://www.bihar.gov.in/service_lrdhttps://www.bihar.gov.in/service_lrd


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Authority

Whether prior inspection

is required for this

approval

Yes

Prescribed Timeline for

service delivery (from

date of application)

15 working days. (Notification No2072 dated 16/07/2015)

Please note that the application processing may take longer if there are queries

on the application.

A.2.

Application and approval procedure

# Process details

1.

Keep the hard copy (for manual application)/ scanned copy (for online application) of all the necessary

documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you are

applying online or Step 5 for manual application.

2. Online Application (Currently not available online but will be made available shortly)Register yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered on

the portal then login with the registered user id and password.

3.

Open the application form for “Permission to construct, extend or take into use any building as a

factory” and fill in the details related to your establishment.

4. Upload all the relevant documents as per the abovementioned checklist and submit the form.

5.

Manual Application

Fill in the prescribed application form (Form-1 as per the Factories Act.). Attach all the relevant

documents as per the abovementioned checklist and submit the form at the office of concernedInspector of Factories. Go to Step 6.

6. Filled application form will be scrutinized by the concerned Inspector of Factories followed by site

visit.

In case there is any query related to application (such as insufficient documents, incorrect

information etc.) the same would be communicated to the applicant. If the query is not answered,

the application would not be processed and may be summarily rejected.

In case there is no query or the query is resolved, concerned Inspector of Factories would conduct

site inspection.

7.

Inspector of Factories forwards the application with recommendation to Deputy Chief Inspector ofFactories for necessary processing.

8.

Deputy Chief Inspector of Factories will review and forward the application to Chief Inspector of

Factories (CIF) with necessary recommendations.

9. Chief Inspector of Factories will review the application and approve the map. Issue the approved mapalong with necessary compliance conditions.

10. Once the application is approved, a copy of the approved map with approval conditions will be sent by

the office of the Chief Inspector of Factories to the applicant’s office and the office of the concerned

Inspector of Factories. In case of online applications, the approved map along with approval conditionscan be downloaded from the website after logging into the portal by the applicant.

https://www.bihar.gov.in/service_lrdhttps://www.bihar.gov.in/service_lrdhttps://www.bihar.gov.in/service_lrdhttps://www.bihar.gov.in/service_lrd


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B. Procedure for site appraisal of Hazardous Factory covered under Section 2

(cb) under the Factories Act, 1948

B.1. Introduction

Name of ServiceProcedure for site appraisal of Hazardous Factory covered under Section 2 (cb)

under the Factories Act, 1948


Regulatory FrameworkThe Factories Act, 1948The Bihar Factories Rules, 1950


Who requires this

service?)

Businesses, industries (of hazardous nature) who wish to construct, extend or

use any building as factory should get site appraisal done before applying for

factory plan approval.

Application MethodBoth Online and Manual; (Please visit the sitehttps://www.bihar.gov.in/service_lrd for making the online application)

List of prescribeddocuments to be

submitted

In case of Industries involving hazardous process (Section 2 (cb) of theFactories Act, 1948) following document should be submitted as part of site

appraisal and should be subsequently submitted for the factory plan approval:

1.

Application for site appraisal in format prescribed under rule 62 AH ofBihar Factory Rule 1950. After site appraisal and approval application for

map approval has to be submitted.2. Land paper with letter of possession3.

Vicinity map of proposed site

4. Details of soil condition and depth with soil test report5. Contour map

6. Plan of the factory showing entry and exit point roads within water

drainage etc.7.

Summary of salient feature of the project8.

Block diagram of the buildings and installation in proposed unit along with

the Assembly Points clearly shown on the map of the factory

9.

Organizational diagram10.

Proposed health and safety policy

11. Metrological data – Temperature, humidity & wind velocity

12. Seasonal variation of wind direction13.

Seismic zone map14. Process Flow diagram

15. Brief write-up of process and technology

16. Details of raw materials, intermediate products and their storage quantities17. MSDS of hazardous substance

18. Documents related to State & central government approval along withrequired NOC

19.

Risk assessment study

20. Information on emergency preparedness i.e. onsite emergency plan

21.

NOC for use of ground water

22. Environment impact assessment (if required)23. Environment Management Plan24.

ID Proof of the applicant/ authorized representative (Aadhar Card/ PAN

Card)25. Other document as per nature of hazardous process in the required format



Payment

No fees applicable



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Application to be


application)

Chairman of Site Appraisal Committee/ Chief Inspector of Factories

Key Approving

AuthorityChief Inspector of Factories



approval

Yes




As prescribed in the Act.

B.2.


The application approval procedure for building plan may vary based on the nature of factory. In case of

hazardous factory covered under Section 2(cb), site appraisal should be conducted before approval of factory plan and registration/ licensing. In case of hazardous factories covered under section 2 (cb), please completeactivity mentioned in this sector before proceeding to apply for factory plan approval

# Process details

1.

Applicant submits the application (in prescribed format) for site inspection in the office of Chairmanof Site Appraisal Committee/ CIF

2. Application is forwarded to Secretary, Site Appraisal Committee for scrutiny and recommendations

3. Primary scrutiny of the application is done by the office clerk. If the form and documents has anyanomalies, clarification is sought from the applicant. Office clerk forwards the application after initialscrutiny to the Secretary, Site Appraisal Committee.

4. Secretary, Site Appraisal Committee will review the application and schedule site inspection.

Secretary, Site Appraisal Committee informs all the 12 committee members.

5. Chairman, Site Appraisal Committee conducts meeting on the stipulated date (if quorum is complete). Next, Committee Members conduct site inspection for the selected application on the scheduled date.

6. Secretary prepares a detailed inspection report along with recommendations after adequateconsultation with Committee Members and Chairman, Site Appraisal Committee

7.

Chairman, Site Appraisal Committee forwards the application along with inspection report andrecommendations to the Labour Commissioner for necessary permission.

8. Labour Commissioner grants necessary permission and send it to the Chairman, Site Appraisal

Committee/ CIF for issuance of necessary communication to the applicant.

9. Chairman, Site Appraisal Committee/ CIF issues letter to the applicant for starting the process for

registration and approval of factory plan.


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C. Registration of Principal Employer's establishment for contractors under

provision of the Contracts Labour (Regulation and Abolition) Act, 1970 and

the The Bihar Contract Labour (Regulation &Abolition) Rules, 1972

C.1. Introduction

Name of ServiceRegistration of principal employer's establishment for contractors under

provision of the Contracts Labour (Regulation and Abolition) Act, 1970 and the

Bihar Contract Labour (Regulation &Abolition) Rules, 1972

Authority/Department District Labour Office

Regulatory FrameworkThe Contract Labour (Regulation &Abolition) Act, 1970

The Bihar Contract Labour (Regulation &Abolition) Rules, 1972


Who requires this

service?)

This registration is required only in case an establishment employs 20 or more

contract labour

Application MethodBoth Online and Manual; (Please visit the site

https://www.bihar.gov.in/service_lrd for making the online application)

List of prescribed

documents to be

submitted

1.

Application in prescribed format (Form No. 1 as per Act)2. Photo ID card of Employer/Authorized person/ Contractor

3. Partnership deed (in case of partnership firm) / Memorandum of

Association/ Memorandum of Understanding(in case of company) / JointVenture/ Limited Liability Partnership (if required)

4. PAN card of the firm

5. Signature of employer/authorized person/ contractor 6. Copy of Challan

7. Particulars of contractor employed

8. Establishment Address Proof (Proof of ownership of building or land/ RentAgreement, in case of a shop rental/ Municipal Receipt)

9. Signature of Contractor (in case of online application only)



Payment

Schedule of fees

No. of Labourers Fees (in Rs.)

10-20 120

21-50 300

51-100 600

101-200 1200

201-400 2400

401 or more 3000

Mode of Payment: Treasury Challan/ Credit Card/ Debit Card/ Net Banking

Account Head Information for Treasury Challan:Major Head Sub

Major

Head

Minor Head Sub Head Bill Code

0230 – Labour

andEmployment

00 106 – Fee under

Contract Labour(Regulation &

Abolition Rules)

0001 –

SampadaShram

(Regulatio

n &

R023000106

0001



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Abolition)

Application to be


application)

District Labour Office

Key Approving

AuthorityLabour Superintendent


of site is required for this

approval

If required




15 working days. (Notification No2072 dated 16/07/2015)Please note that the application processing may take longer if there are querieson the application.

C.2. Application and approval procedure

# Process

1. Keep the hard copy (for manual application)/ scanned copy (for online application) of all the necessary

documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you areapplying online or Step 6 for manual application.

2. Online ApplicationRegister yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered onthe portal then login with the registered user id and password.

3. Open the application form for “Issue of registration/ license under Contract Labour Act, 1970” and fill

in the details related to your establishment.

4. Upload all the relevant documents as per the above mentioned checklist and submit the form.

5. Make payment of necessary application processing fees online using your debit card/ credit card/ net

banking facility. Currently, the application processing fee payment process is not accepted online andwill be enabled shortly.As online payment is not accepted now, applicant will generate and print the online submitted form and

submit the application form along with Treasury Challan at the office of concerned District LabourOffice. It may be noted that this is a temporary arrangement and will not be required once online

payment is enabled. Go to Step 7.

6. Manual ApplicationFill in the prescribed application Form (Form No. 1 as per the Act.). Attach all the relevant documentsas per the abovementioned checklist and submit the Form at the office of District Labour Office along

with requisite application processing fees in form of Treasury Challan. Go to Step 7.

7. Primary scrutiny of the application is done by the Clerk. If the form and documents has any

anomalies, clarification is sought from the applicant by Labour Superintendent

In case there is any query the same would be communicated to the applicant by the Labour

Superintendent and a suitable timeline would be given to answer the query. In case there is noquery or the query is resolved within the stipulated time the application would be approved by the

Labour Superintendent.

In case the query is not answered within the stipulated timeline by the applicant the application

would be summarily rejected and informed accordingly.

8. Next, filled application form will be scrutinized by the Labour Superintendent followed by a site

visit if required.

In case there is any query the same would be communicated to the applicant and a suitable timeline

would be given to answer the query. In case there is no query or the query is resolved within thestipulated time the application would be approved and permission would be granted.




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would be summarily rejected.

9.

Once the application is approved the registration certificate will be issued to the applicant. In case of

online applications, the certificate can be downloaded from the website after logging into the portal bythe applicant.


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D. License for contractors under provision of The Contracts Labour

(Regulation and Abolition) Act, 1970 and The Bihar Contract Labour

(Regulation &Abolition) Rules, 1972

D.1. Introduction

Name of ServiceLicense for contractors under provision of The Contracts Labour (Regulationand Abolition) Act, 1970 and The Bihar Contract Labour (Regulation

&Abolition) Rules, 1972

Authority/Department Labour Superintendent/ District Labour Office

Regulatory FrameworkThe Contract Labour (Regulation &Abolition) Act, 1970

The Bihar Contract Labour (Regulation &Abolition) Rules, 1972

Service Condition (i.e. Who

requires this service?)

This is required only in case an establishment employs 20 or more contract

labour and the concerned principal employer is registered under the Act.



List of prescribed

documents to be submitted

1. Application in prescribed format(Form No. IV) duly signed by contractor

2.

Form V issued by the registered Principal Employer3. Copy of Treasury Challan

4. Photo ID card of Contractor

5. Partnership deed/MOA/MOU/JV Partnership deed (in case of partnershipfirm) / Memorandum of Association/ Memorandum of Understanding (in

case of company) / Joint Venture/ Limited Liability Partnership (if

required)6. PAN card of the contractor

7. Signature of Contractor (in case of online application only)

Application Processing Fee

(if any) and Mode of

Payment

Schedule of fees


01-20 4021-50 100

51-100 200

101-200 400

201-400 800

401 or more 1000


Account Head Information for Treasury Challan:

Major

Head

Sub

Major

Head

Minor

Head

Sub Head Bill Code

0230 –

Labour andEmployment

00 106 – Fee

underContractLabour

(Regulation&

Abolition

Rules)

0001 –

SampadaShram(Regulation

&Abolition)

R0230001060001



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Application to be


application)


Key Approving Authority Labour Superintendent

Whether prior inspection is

required for this approvalIf Required

Prescribed Timeline forservice delivery (fr om date

of appli cation)

15 working days. (Notification No2072 dated 16/07/2015)Please note that the application processing may take longer if there are

queries on the application.

D.2.


# Process




2. Online ApplicationRegister yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered on

the portal then login with the registered user id and password.3. Open the application form for “Issue of registration/ license under Contract Labour Act, 1970” and fill

in the details related to your establishment.



banking facility. Currently, the application processing fee payment process is not accepted online and

will be enabled shortly.As online payment is not accepted now, applicant will generate and print the online submitted form

and submit the application form along with Treasury Challan at the office of concerned District

Labour Office. It may be noted that this is a temporary arrangement and will not be required onceonline payment is enabled. Go to Step 7.

6. Manual Application

Fill in the prescribed application Form (Form No. IV). Attach all the relevant documents as per theabovementioned checklist and submit the Form at the District Labour Office along with requisiteapplication processing fees in form of Treasury Challan. Go to Step 7.




Superintendent and a suitable timeline would be given to answer the query. In case there is no

query or the query is resolved within the stipulated time the application would be approved by theLabour Superintendent.


would be summarily rejected and informed accordingly.


visit if required.

In case there is any query the same would be communicated to the applicant and a suitable

timeline would be given to answer the query. In case there is no query or the query is resolvedwithin the stipulated time the application would be approved and permission would be granted.

In case the query is not answered within the stipulated timeline by the applicant the applicationwould be summarily rejected.

9. Once the application is approved the license is issued to the applicant. In case of online applications,

the certificate can be downloaded from the website after logging into the portal by the applicant.



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E. Registration of establishment employing inter-state migrant workmen under

the Bihar Inter-State Migrant Workmen (Regulation of Employment and

Conditions of Service) Rules, 1980

E.1. Introduction

Name of Service Registration of establishment employing inter-state migrant workmenAuthority/Department District Labour Office

Regulatory Framework

The Inter State Migrant/Workmen (Regulation of employment and Conditions

of Service) Act, 1979;

The Bihar Inter-State Migrant Workmen (Regulation of Employment and



Who requires this

service?)

Employer employing 5 or more migrant workmen



List of prescribed

documents to be

submitted

1.

Application in prescribed format (Form No. I as per Rule) in triplicate.2. Photo ID card of Employer/Authorized person/ Contractor

3. Partnership deed (in case of partnership firm) / Memorandum of

Association/ Memorandum of Understanding(in case of company) / JointVenture/ Limited Liability Partnership (if required)

4. PAN card of the firm

5. Signature of employer/authorized person/ contractor 6. Copy of Challan

7. Particulars of contractor employed

8. Establishment Address Proof (Proof of ownership of building or land/ Rent

Agreement, in case of a shop rental/ Municipal Receipt)



Payment

Schedule of feesNo. of Labourers Fees (in Rs.)

5-20 45

21-50 112

51-100 225

101-200 450

201-400 900

More than 400 1125



MajorHead

Sub MajorHead

MinorHead

Sub Head Bill Code

0230 –

Labour and

Employment

00 101 –

Receipts

fromlabourlaws

0001 – Receipts

from labour

related laws

R0230001010001

Application to be

submitted at: (ManualDistrict Labour Office



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application)

Key Approving




approval

If required


service delivery (fromdate of application)

As prescribed in the act.

Please note that the application processing may take longer if there are querieson the application.

E.2.


# Process




2. Online ApplicationRegister yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered on


3. Open the application form for “Inter-state Migrant Act” and fill in the details related to yourestablishment.


5.

Make payment of necessary application processing fees online using your debit card/ credit card/ net banking facility. Currently, the application processing fee payment process is not accepted online and

will be enabled shortly.As online payment is not accepted now, applicant will generate and print the online submitted form

and submit the application form along with Treasury Challan at the office of concerned District

Labour Office. It may be noted that this is a temporary arrangement and will not be required onceonline payment is enabled. Go to Step 7.

6. Manual ApplicationFill in the prescribed application Form (Form No. 1 as per the Act.). Attach all the relevant documentsas per the abovementioned checklist and submit the Form at the office of District Labour Office alongwith requisite application processing fees in form of Treasury Challan. Go to Step 7.





query or the query is resolved within the stipulated time the application would be approved by theLabour Superintendent.




visit if required.

-: IMPORTANT NOTE:-

“Inter -State migrant workman” means any person who is recruited by or through a contractor in

one State under an agreement or other arrangement for employment in an establishment in

another State.



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# Process


timeline would be given to answer the query. In case there is no query or the query is resolved

within the stipulated time the application would be approved and permission would be granted.



9. Once the application is approved the registration certificate is issued to the applicant. In case of online

applications, the certificate can be downloaded from the website after logging into the portal by theapplicant.


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F. Application by a Contractor for Grant of a License for Recruitment The

Bihar Inter-State Migrant Workmen (Regulation of Employment and


F.1. Introduction

Name of ServiceApplication by a Contractor for Grant of a License for Recruitment TheBihar Inter-State Migrant Workmen (Regulation of Employment and


Authority/Department District Magistrate/ Labour Superintendent, District Labour Office


The Inter State Migrant/Workmen (Regulation of employment andConditions of Service) Act, 1979;The Bihar Inter-State Migrant Workmen (Regulation of Employment and




This registration is required only in case an establishment employs 5 or more

migrant labour



List of prescribed


1.

Application in prescribed format (Form No. IV) with duly signed bycontractor in triplicate.

2. Form No. VI issued by principal employer3.

Name and Address Proof of the Contractor

4. Photo ID card of Contractor 5. Establishment Registration Certificate

6. Name and Address of the Principal Employer

7. Copy of Treasury Challan 8. Partnership deed (in case of partnership firm) / Memorandum of

Association/ Memorandum of Understanding (in case of company) /

Joint Venture/ Limited Liability Partnership (if required)

9. Signature of Contractor



Payment

Schedule of fees: Section 12(2) of the Rules


5-20 20

21-50 40

51-100 80

101-200 160

201-400 320

Above 400 400


Account Head Information for Treasury Challan:Major

Head

Sub Major

Head

Minor

Head

Sub

Head

Bill Code

0230 – Labour and

Employment

00 101 – Receipts

from

labourlaws

0001 – Receipts

from

labourrelated

laws

R0230001010001



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Application to be


application)




required for this approval No


service delivery (fr om date

of appli cation)

As prescribed in the act.

Please note that the application processing may take longer if there are


F.2.


# Process

1. Keep the hard copy (for manual application)/ scanned copy (for online application) of all the necessarydocuments as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you are


2. Online ApplicationRegister yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered onthe portal then login with the registered user id and password.

3.

Open the application form for “Inter-state Migrant Act” and fill in the details related to yourestablishment.


5. Make payment of necessary application processing fees online using your debit card/ credit card/ net banking facility. Currently, the application processing fee payment process is not accepted online and

will be enabled shortly.As online payment is not accepted now, applicant will generate and print the online submitted formand submit the application form along with Treasury Challan at the office of concerned District

Labour Office. It may be noted that this is a temporary arrangement and will not be required once

online payment is enabled. Go to Step 7.

6. Manual ApplicationFill in the prescribed application Form (Form No. IV). Attach all the relevant documents as per the

abovementioned checklist and submit the Form at the District Labour Office along with requisiteapplication processing fees in form of Treasury Challan. Go to Step 7.





query or the query is resolved within the stipulated time the application would be approved by the

Labour Superintendent.




visit if required.

In case there is any query the same would be communicated to the applicant and a suitabletimeline would be given to answer the query. In case there is no query or the query is resolved


In case the query is not answered within the stipulated timeline by the applicant the applicationwould be summarily rejected.

9. Once the application is approved the license is issued to the applicant. In case of online applications,

the certificate can be downloaded from the website after logging into the portal by the applicant.



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G. Registration of employer employing building and other construction workers

under Bihar Building and Other Construction Workers Rules 2005

G.1. Introduction

Name of ServiceRegistration of employer employing building and other construction workers

under Bihar Building and Other Construction Workers Rules 2005

Authority/Department Office of the Labour Superintendent, Labour Resource Department


The Buildings and other construction workers (Regulation of employment and

conditions of service) Act, 1996The Bihar Building and other construction workers (Regulation of employmentand conditions of service) Rules 2005.


Who requires this

service?)

Application for registration by employer employing building or other

construction workers needs to be submitted within 60 days of commencement ofwork, along with demand draft of prescribed fee to the Registering Officer

(Labour Superintendent).



List of prescribed

documents to be

submitted

1.

Application in prescribed format (Form No. 1) in triplicate (for manual

application)

2. Demand Draft {as prescribed in Rule 23(2))

3. PAN card of the Firm / Company

4. Legal document regarding place of construction site

5. Address proof of employer/ establishment

6. Letter of Authorization

7. Partnership deed (in case of partnership firm) / Memorandum ofAssociation/ Memorandum of Understanding (in case of company) / JointVenture/ Limited Liability Partnership



Payment

Schedule of fees


100 or less 500

101-500 2000

More than 500 3000

Mode of Payment: Demand Draft (Manual)/ Credit Card/ Debit Card/ Net

Banking (Online)

Application to be


application)

Office of the Labour Superintendent

Key Approving




approval

If required





Please note that the application processing may take longer if there are queries

on the application.



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G.2. Application and approval procedure

# Process


documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you areapplying online or Step 6 for manual application.

2. Online Application

Register yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered onthe portal then login with the registered user id and password.

3. Open the application form for “Application for Registration of Establishments Employing

Building Workers” and fill in the details related to your establishment.


5.

Make payment of necessary application processing fees online using your debit card/ credit card/ net

banking facility. Currently, the application processing fee payment process is not accepted online andwill be enabled shortly.

As online payment is not accepted now, applicant will generate and print the online submitted form

and submit the application form along with Demand Draft at the office of concerned District LabourOffice. It may be noted that this is a temporary arrangement and will not be required once online


6.

Manual ApplicationFill in the prescribed application Form (Form No. 1 as per the Act.). Attach all the relevant documentsas per the abovementioned checklist and submit the Form at the office of District Labour Office along

with requisite application processing fees in form of Demand Draft. Go to Step 7.




Superintendent and a suitable timeline would be given to answer the query. In case there is noquery or the query is resolved within the stipulated time the application would be approved by theLabour Superintendent.



8.

Next, filled application form will be scrutinized by the Labour Superintendent followed by a sitevisit if required.

In case there is any query the same would be communicated to the applicant and a suitabletimeline would be given to answer the query. In case there is no query or the query is resolved




9. Once the application is approved the registration certificate can be collected from the District LabourOffice or will be intimated to the applicant to collect the registration certificate.. In case of onlineapplications, the certificate can be downloaded from the website after logging into the portal by the

applicant.



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Pre-Operation Stage: Starting operation of

business/ industrial unit


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H. Registration and grant of license under The Factories Act, 1948

H.1.

Introduction

Name of Service Registration and grant of license under The Factories Act, 1948


Regulatory FrameworkThe Factories Act, 1948

The Bihar Factories Rules, 1950


Who requires this

service?)

Businesses, industries who wish to register his factory under the Factories Act,

1948.



List of prescribed

documents to be

submitted

1. Application in prescribed format (Form No. 2)

2. Treasury challan of requisite fee

3. Land papers of the factory/ Proof of ownership of land (Copy of registered

sale deed, lease deed and rent agreement). In case of lease deed or rent

agreement, consent of the owner of the land.

4.

Company related documents in case of public limited company: (i) List ofBoard of Directors, (ii) Memorandum and Article of Association, (iii)

Board of Directors resolution regarding appointment of occupier of the

factory under section 2(n) of the Factories Act, 1948 and occupier must be

a member of the board.

5. In case of proprietary firm: No extra document

6. In case of partnership firm: Partnership deed with list of partners

7. In case of Government/ Government owned/undertaking factories, letter

of appointment of occupier from the concerned Ministry

8. NOC/ Consent to Operate from Bihar State Pollution Control Board

9. List of plant and machinery 10.

List of raw materials 11.

Detailed Project Report (DPR)

12. NOC/License from concerned department/authority in case of saw mills,

peeling of wood logs factories, explosive factory, arms and ammunitionfactory, drug and pharmaceuticals factory, brick kilns and stone crusher.

13. In case of Industries involving hazardous process (First Schedule ofFactories Act, 1948). Application for site appraisal in format prescribedunder rule 62 AH of Bihar Factory Rule 1950. After site appraisal and

approval application for map approval has to be submitted.

14. ID Proof (Aadhar Card/ PAN Card)

15. Any other documents specifically requested by IF/Deputy IF/CIF (basedon the nature of manufacturing process)



Payment

Refer to the schedule of fees provided



Major

Head

Sub

Major

Head

Minor Head Sub Head Bill Code

0230 –

Labour and

00 104 – Fees

recovered

0001 - Fees

collected

R0230001040001



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Employment underFactory

Rules

underFactory

Rules

Application to be


application)

Inspector

Key Approving Authority Chief Inspector of FactoriesWhether prior inspection


approval

Yes





Please note that the application processing may take longer if there are querieson the application.

H.2. Application and approval procedure

# Process

1. Keep the hard copy (for manual application)/ scanned copy (for online application) of all the

necessary documents as per the checklist/ list of prescribed documents mentioned above. Go to Step

2 if you are applying online or Step 6 for manual application.


Register yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered

on the portal then login with the registered user id and password.

3.

Open the application form for “Application for Factory Registration and Renewal” and fill in the

details related to your factory.



banking facility. Currently, the application processing fee payment process is not accepted online andwill be enabled shortly.


and submit the application form along with Treasury Challan at the office of concerned Inspector of

Factories. It may be noted that this is a temporary arrangement and will not be required once online



-: IMPORTANT NOTE:-

The Registration/License once obtained is valid for 5 years.



23/131



Fill in the prescribed application Form (Form No. 2 as per the Act.). Attach all the relevant

documents as per the abovementioned checklist and submit the Form at the office of concerned

Inspector of Factories along with requisite application processing fees in form of Treasury Challan.

Go to Step 7.

7. Primary scrutiny of the application is done by the office clerk and is forwarded to the concernedInspector of Factories.

8.

Filled Application Form will be scrutinized by the Inspector of Factories followed by site visit.


timeline would be given to answer the query. In case there is no query or the query is resolved

within the stipulated time the application would be approved by the Inspector of Factories and

forwarded to the Chief Inspector of Factories along with his recommendations.



9.

Next, filled in application form will be scrutinized by the Chief Inspector of Factories and a

registration number is allotted and sent to the concerned Inspector of Factories.

10. Inspector of Factories will issue a license (as prescribed in Form 4) based on the allotted registrationnumber.

11. The license would be sent to the office of the applicant by the concerned Inspector of Factories. In

case of online applications, the certificate can be downloaded from the website after logging into the

portal by the applicant.


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I. Registration of Shops & Establishments under the Bihar Shop &

Establishment Act, 1953 & Bihar Shop & Establishment Rules, 1955

I.1. Introduction

Name of ServiceRegistration of Shops & Establishments under the Bihar Shop &

Establishment Act, 1953 & Bihar Shop & Establishment Rules, 1955.

Authority/Department Labour Superintendent / District Labour Office

Regulatory FrameworkBihar Shop & Establishment Act, 1953 & Bihar Shop & Establishment

Rules, 1955.


requires this service?)Any shops and establishment as defined in the said Act.



List of prescribed


1. Application in prescribed format (Form 1)

2. Photo ID card of Employer

3. Signature with Designation of the Employer4.

Land/ Holding Details where shop is established/running ( Proof of

ownership of building or land/ Rent Agreement, in case of a shop rental/Municipal Receipt)

5.

Proof of opening of establishment

6. Service card of employees (Optional)

7. Declaration regards non-registration of establishment8. Partnership deed (in case of partnership firm) / Memorandum and

Article of Association (in case of company) / MOU / Joint Venture9.

Letter of Authorization

10. Affidavit in prescribed format regarding authenticity and correctness ofinformation/ documents

11. Postal Order/ Treasury Challan

12.

Relevant documents issued from concerned authority (if required) forexample drug license in case of medicine shop, RBI license in case of

NBFC/FI etc.



Payment

Schedule of fees: Rule 3(2) of the 1953 Rules



Major

Head

Sub Major

Head

Minor

Head

Sub

Head

Bill Code

0230 – Labour and

Employment

00 101 – Receipts

from

labourlaws

0001 – Receipts

from

labourrelated

laws

R0230001010001

Application to be submitted

at: (Manual application) District Labour Office



required for this approvalIf required (not mandatory)



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service delivery (f rom date

of appli cation)


Please note that the application processing may take longer if there arequeries on the application.

I.2.

Introduction

# Process

1. Keep the hard copy (for manual application)/ scanned copy (for online application) of all the necessarydocuments as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you are



Register yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered onthe portal then login with the registered user id and password.

3. Open the application form for “Registration of Shops under Bihar Shops and Establishment Act” and fill

in the details related to your establishment.4. Upload all the relevant documents as per the abovementioned checklist and submit the form.

5.

Make payment of necessary application processing fees online using your debit card/ credit card/ net banking facility. Currently, the application processing fee payment process is not accepted online andwill be enabled shortly.

As online payment is not accepted now, applicant will generate and print the online submitted form andsubmit the application form along with Postal Order/ Treasury Challan at the office of concerned

District Labour Office. It may be noted that this is a temporary arrangement and will not be required

once online payment is enabled. Go to Step 7.


Fill in the prescribed application Form (Form No. 1 as per the Act.). Attach all the relevant documents as

per the abovementioned checklist and submit the Form at the office of concerned District Labour Office

along with requisite application processing fees in form of Postal Order/ Treasury Challan. Go to Step7.

7. Primary scrutiny of the application is done by the Clerk. If the form has any anomalies, clarification is

sought from the applicant by Labour Superintendent.


visit if required.

In case there is any query the same would be communicated to the applicant and a suitable timelinewould be given to answer the query. In case there is no query or the query is resolved within thestipulated time the application would be approved and permission would be granted.



9. Once the application is approved the registration certificate can be collected or would be sent to the

applicant by registered post (if requested by applicant). In case of online applications, the certificate can be downloaded from the website after logging into the portal by the applicant.

-: IMPORTANT NOTE:-

The Registration/License once obtained is valid for life and doesn’t require any periodicrenewal.



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J. Registration and Certification of Boilers under the Boilers Act, 1923

J.1.

Introduction

Name of Service Registration and Certification of Boilers under the Boilers Act, 1923

Authority/Department Chief Inspector of Boilers, Bihar

Regulatory Framework The Boilers Act, 1923The Indian Boiler Regulation, 1950



Businesses, industries who wish to obtain the boilers certificate and installthem for their factory.



List of prescribed documents

to be submitted

1. Application in prescribed form under Regulation/ Rules2.

Certificate and Drawings as per standard requirements

3.

*Form B No. 1

4. *Form II (1): Inspection Authorities Certificate of inspection DuringConstruction

5. *Form III: Works Address

6.

*Form IIIA: Certificate of Manufacture and test for Pipes 7. *Form IIIB: Certificate of Manufacture and test for Tubes 8.

*Form IIIC: Certificate of Manufacture and test of boiler mountings

and fitting

9. *Form IV: Steel Maker's Certificate of Manufacture and test 10. Layout of drawings in isometric view of steam pipeline and feed

pipeline (in Triplicate) 11.

Copy of Treasury Challan12.

Notice C

13. Design Data Book

14. Boiler Pressure Parts drawing

15. Design Calculations16.

Owner’s declaration as per the Act

In case of boiler ownership transfer:1.

Form I – Memorandum of Inspection Book

2. Transportation advice

3. Transfer letter issued by Chief Inspector of Boilers of that State*As prescribed under the Boilers’ Act 1923

Application Processing Fee (if

any) and Mode of Payment


Mode of Payment: Treasury Challan/ Credit Card/ Debit Card/ Net

Banking


MajorHead

SubMajor

Head

MinorHead

SubHead

Bill Code

0230 –


00 103 – Fees

forinspectionof steam

boilers

0001 -

Fees forinspectionof steam

boilers

R0230001030001

Application to be submitted Inspector



27/131


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approval of the application.

8. Drawings of steam pipes as well as feed pipes to be connected with the boiler in three sets and the test

certificates of pipes & fittings are to be submitted to the Chief Inspector of Boilers along with scrutiny

and approval fee (vide Regulation 395 and 395 B) for inspection and hydraulic testing to permit for use

thereof.

9.

On receipt of piping drawings, Chief Inspector of Boilers is to scrutinize and approve drawings withinfive days and return two sets of approved drawings to owner. Any change in arrangements of piping are

remarked in the drawings.

10. Filled Application Form will be scrutinized by the concerned Inspector and an inspection date will

be intimated to the applicant. The inspection date has to be within thirty days or such shorter period

for inspection of boilers and steam pipes. The inspector has to give to owner at least 10 days notice

(in Form C of Bihar Boilers Rules, 1936) of the date so fixed. The notice contains guidelines to

owners for preparation of boiler for thorough inspection and hydraulic testing.

On the date fixed, inspector will conduct inspection of boilers thoroughly and witness hydraulic test

as per Regulation and forward a report of the inspection along with documents to the Chief

Inspector of Boilers within seven days. Hydraulic test is to be carried out on some other date if not

possible on the date of thorough inspection.

After satisfactory hydraulic test, a provisional order (in Form V) is granted to owner for use of the

boiler.

Steam pipes as well as feed pipes are to be inspected for their layout as per the approved drawings

and check radiography films of welding joints and stress relieving charts if any or witness hydraulic

test if found satisfactory, permission is granted for use of such pipes.

The steam test may be taken at any convenient time within the period of provisioned order after

which if test is satisfactory, the certificate under Section 7 shall be issued.

In case there is any query the same would be communicated to the applicant and a suitable timeline

would be given to answer the query. In case there is no query or the query is resolved within the

stipulated time, Inspector to submit declaration in application form (B No. 1) to the Chief Inspector

of Boilers and make entry of inspection note in the Memorandum of Inspection Book.



11. Next, filled application form along with inspection report will be scrutinized by the Chief Inspector

of Boilers.

In case of satisfactory report of Inspector, Chief Inspector of Boilers registers the boilers and

assigns a Registration Number forthwith or after satisfying with the compliance of any rectification

deemed necessary by him. The Chief Inspector of Boilers on registering the boilers, will issue an

order to the owner a certificate in Form VI authorizing the use of the boiler for a maximum period

of twelve months.

After assigning the registration number (to be marked upon the boiler) by Chief Inspector of

Boilers, the inspector will be informed to verify the same within prescribed timeline from the date

of assignment of registration number.


29/131



12. Inspector to submit declaration in Application Form B. No. 1 to the Chief Inspector and make entry ofinspector note in the Memorandum of Inspection book.

13.

The Chief Inspector of Boilers after checking the declaration of Inspector, may return to Inspector for preparation of certificates for use of boiler in prescribed form.

14. On receipt of declaration duly checked by the Chief Inspector of Boilers, Inspector is to prepare

certificates in prescribed Form VI and put his signature in it. The certificate with declaration should be

sent to the CIB office.

15. The certificate is issued to the owner from the head office of the Chief Inspector after being

countersigned by him for use of boiler.


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K. Renewal of license under The Factories Act, 1948 {only for 2m(i) & 2m(ii)}

K.1.

Introduction

Name of ServiceRenewal of license under The Factories Act, 1948 {only for 2m(i) &

2m(ii)}

Authority/DepartmentChief Inspector of Factories, Labour Wing, Labour Resource

Department





Businesses, industries who wish to renew the license before expiry of

the factory license

Application MethodBoth Online and Manual; (Please visit the sitehttps://www.bihar.gov.in/service_lrd for making the online

application)


to be submitted

1. Application in prescribed format (Form No. 2)2.

Treasury challan of requisite fee or through online paymentgateway

3.

List of directors with residential address4. List of partners with residential address

5. ID Proof of the authorized representative (Aadhar Card/ PAN Card)





Banking


Major

Head

Sub

Major

Head

Minor

Head

Sub

Head

Bill Code

0230 –


00 104 –

Feesrecoveredunder

FactoryRules

0001 -

Feescollectedunder

FactoryRules

R0230001040001

Application to be submitted at:

(Manual appli cation) Inspector of Factories

Key Approving Authority Chief Inspector of Factories


required for this approvalOptional


service delivery (fr om date ofapplication)


Please note that the application processing may take longer if there arequeries on the application.



31/131



K.2. Application and approval procedure

# Process


necessary documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2if you are applying online or Step 6 for manual application.


Register yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered on


3.

Open the application form for “Application for Factory Registration and Renewal” and fill in the




banking facility. Currently, the application processing fee payment process is not accepted online and

will be enabled shortly.






Fill in the prescribed application Form (Form No. 2 as per the Act.). Attach all the relevant documents

as per the abovementioned checklist and submit the Form at the office of concerned Inspector of

Factories along with requisite application processing fees in form of Treasury Challan. Go to Step 7.

7. Primary scrutiny of the application is done by the office clerk and forwarded to the Inspector ofFactories.

8. Filled application form will be scrutinized by the Inspector of Factories. If there are anomalies/

compliance issues, Inspector of Factories will communicate to the Applicant for making necessary

corrections.

If there are no compliance issues or compliance is achieved after necessary correction, renewal license

will be issued in Form 4. Inspector of Factories will inform CIF about the renewal license issued to the

factory.



32/131



L. Amendment of factory license under The Factories Act, 1948

L.1.

Introduction

Name of Service Amendment of factory license under The Factories Act, 1948






Businesses, industries who wish to amend the factory licenses if there arechanges in factory operation, processes etc.




to be submitted

1. Application in prescribed format (Form No. 2)2. Treasury challan of requisite fee or through an online payment

gateway

3. Other documents as per the nature of amendment





BankingAccount Head Information for Treasury Challan:

Major

Head

Sub

Major

Head

Minor

Head

Sub

Head

Bill Code

0230 – Labour and

Employment

00 104 – Fees

recovered

underFactory

Rules

0001 -Fees

collected

underFactory

Rules

R0230001040001

Application to be submittedat: (Manual appli cation) Inspector of Factories

Key Approving Authority Chief Inspector of Factories


required for this approvalYes


service delivery (fr om date of

application)


Please note that the application processing may take longer if there are


L.2.


# Process


necessary documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2

if you are applying online or Step 6 for manual application.




33/131



Register yourself on the website https://www.bihar.gov.in/service_lrd . If you are already registered on


3. Open the application form for “Application for Factory Registration and Renewal” and fill in the



5.

Make payment of necessary application processing fees online using your debit card/ credit card/ net banking facility. Currently, the application processing fee payment process is not accepted online and

will be enabled shortly.






Fill in the prescribed application Form (Form No. 2 as per the Act.). Attach all the relevant documents

as per the abovementioned checklist and submit the Form at the office of concerned Inspector ofFactories along with requisite application processing fees in form of Treasury Challan. Go to Step 7.

7. Primary scrutiny of the application is done by the office clerk. If the form has anomalies, clarificationis sought from the applicant by the concerned Inspector of Factories.

If the application is in order, the application will be allotted to an inspector who will be responsible for processing of the application.

8. Filled Application Form will be scrutinized by the Inspector of Factories followed by site visit.

Site visit is optional and will be based on nature of amendment to the factory license.


timeline would be given to answer the query. In case there is no query or the query is resolvedwithin the stipulated time the application would be approved by the Inspector of Factories and

forwarded to the Chief Inspector of Factories along with his recommendations.



9. Next, filled in application form will be scrutinized by the Chief Inspector of Factories and a

permission letter to Inspector of Factories will be issued for necessary amendment.

10. Inspector of Factories will issue a license (in Form IV) based on the approved application and

permission letter from CIF.

11.

The license would be sent to the office of the applicant by the concerned Inspector of Factories. Incase of online applications, the certificate can be downloaded from the website after logging into the

portal by the applicant.



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M. Renewal of Certificate of Boilers under The Boilers Act, 1923

M.1.

Introduction

Name of Service Renewal of Certificate of Boilers under the Boilers Act, 1923

Authority/Department Chief Inspector of Boilers, Bihar

Regulatory Framework The Boilers Act, 1923The Indian Boiler Regulation, 1950


requires this service?)Businesses, industries who wish to renew the boilers certificate.




to be submitted

1. Application in prescribed form under Regulation/ Rules (Form B No.1)

2.

Form B No. 2

3. Copy of Treasury Challan4. Form C

5. Form V

6.

Form VI





Banking


Major

Head

Sub

Major

Head

Minor

Head

Sub

Head

Bill Code

0230 –


00 103 –

Fees forinspection

of steam boilers

0001 -

Fees forinspection

of steam boilers

R0230001030001

Application to be submitted

at: (Manual application) Inspector

Key Approving Authority Chief Inspector of Boilers, Bihar


required for this approvalYes

Prescribed T