BLACK TIE EVENTS · We have modern, tastefully presented equipment. We have back up equipment in case of failure. We have SEVERAL mature, experienced personnel. We have back up personnel

www . blacktieevents . com.au | PH: 1800 682 001

wedding information pack

BLACK TIEEVENTSPROFESSIONAL DJs & MCs

FOR ALL BOOKINGS, ENQUIRIES & INFORMATION: FREE CALL 0400 447 552

[email protected]


Here are just a few of the services we -

ment at your functions:

HIGHLY SKILLED PROFESSIONAL MAS-TER OF CEREMONIES & BLACK TIE DISK JOCKEYS

EVENT CO-ORDINATION

POWERFUL, MODERN, PORTABLE CD SOUND SYSTEMS

STUNNING VISUAL EFFECTS.

TRIVIA QUIZ NIGHTS WITH A DIFFERENCE.

BLACK TIE EVENTS FUND-RAISING PACKAGE.

BLACK TIE DINNER DANCES, CORPO-RATE EVENTS, & AWARDS NIGHTS.

SOPHISTICATED AND ELEGANT WED-DING RECEPTIONS.

WEDDING ACCESSORIES SUCH AS GUEST BOOKS AND CEREMONY MU-SIC.

IN FACT, MUSIC FOR ALL OCCASIONS

Black Tie Events Australia is not an agency for entertainers and / or bands.

There are also other organizations called Black Tie **** Please make sure you are dealing with Black Tie Events!

SERVICESBlack Tie Events Australia is very

one of the most sought after,progressive and professional mo-bile entertainment Companies in Victoria. We are not newcom-ers to the world of entertainment and hospitality, having experience spanning some 20 years.

Our professional attributes and

and 5 star hotels, function centresand venues recommending our services. Indeed, some 5 star ho-

incorporating our services.

We provide a complete entertain-ment service that includes our Professional Black Tie Masterof Ceremonies, our distinctive black-tie Disc Jockey / Compere and a range of quality entertain-ment options and services. Many of our private and corporate cli-ents are amazed to discover the range of services provided by Black Tie Events Australia extends far beyond the standardDisc Jockey.

Welcome


Professional and mature approach to ALL functions

Industry Award Winners

Security and peace of mind with our “Professional Service Guarantee” which includes 24-hour equipment backup and support.

Public Liability Insurance Cover

PPCA Copyright Licence

Registered for GST

Computerised booking system

State of the art sound equipmentAll equipment set up and sound checked 30 minutes prior to guest arrival

Subtle and appropriate lighting systems

Professionally trained, experienced, mature personnel

Music selection of your choice

and professionally committed to customer satisfaction

WHY CHOOSE BLACK TIE EVENTS?

Black Tie Events’ Mark Girdwood was there when it all started in the mid 70’s, DJing the inner Melbourne Pubs and Clubs after taking a break from his audio career at HSV 7, where he’d been working on variety TV shows and drama.

In the early 80s, Mark branched into commercial radio broadening his skills working both on air and programming music. Mark’s 15 year on air radio career included, amongst other great radio stations, Melbourne’s Hot Hit 3XY.


IMPORTANT INFORMATIONOne question often asked is how much? Are we the cheapest? Our own market research tells us the answer is NO.

A large number of DJ’s are single, part-time operators normally specialising in Tech-no, Club and House etc. Dealings are usually cash only!

When it comes to a wedding they have little or no idea. We are a-

ding entertainment.

We also take pride in ensuring your special day runs smoothly.We prefer to be your Master of Ceremonies and your DJ. This way we can co-ordi-nate all of your requirements and blend them with the requirements of your re-ception venue.

All of our Wedding Packages include this service and consequently there is no hid-den extra charge.

OTHER ATTRIBUTES THAT YOU OUGHT TO CONSIDER

We are a registered company.We are registered for GST.We have Public Liability Insurance cover.We carry a PPCA licence for public performance of recorded music.We have modern, tastefully presented equipment.We have back up equipment in case of failure.We have SEVERAL mature, experienced personnel.We have back up personnel in case of illness.WE CARE.We believe that the 3 most important components of a successful reception are the FOOD, SERVICE and ENTERTAINMENTThe cheapest is rarely the best value.

will read on…


BEFORE YOU HIRE A DJSOME POINTS TO CONSIDER

Is the price of your DJ good value? The cheapest is rarely the best value.

Review the value-added services that your DJ can provide the quality of his equipment and his dedication to ensuring that you and your guests have a great time.

Is your DJ a professionally trained Master Of Ceremonies? Are the services of a Master of Ceremonyincluded within the quotation? What does your M.C. / DJ sound like over a microphone?

Has your DJ been nominated for, or received any awards relating to his performance?

Is your DJ willing to give you references from past clients and / or function centres and venues?

Your DJ must carry a PPCA license to permit the public performance of music at all functions. Haveyou asked to see a copy of this insurance?

Does your DJ carry Public Liability Insurance? What value is the cover? Have you asked to see a copy of this insurance?

Is your DJ interactive or does he hide behind his equipment? Can he satisfy

generations at your function?

Does your DJ use quality professional

equipment that not only performs well but also looks professional? Are audio and power cables taped down to prevent personal injury or damage to equipment?

Is your DJ neatly groomed? Does your DJ dress appropriately for your function: dinner suit for formal functions, shirt and tie for informal functions?

put you at ease? Do you think your requirements are a priority with him?Will your DJ play music appropriate to your function or the music he wants to hear?

Music Request Cards for your function?In addition to the “party music”, can your DJ provide classical / jazz / contemporary / etc styles for background / dinner music?

In what style of venue does your DJ normally work? Would he complement working in a 5 star venue?

your requirements during a function?

Is your DJ an undiscovered comedian? Would he dare to introduce procedures not unauthorised by you?

Does your DJ have a web site where you can get further information like testimonials, view equipment, updates on new services, etc?


SUPPLEMENTARY INFORMATIONPlease note that all Packages are quoted as a minimum rate. There are no reductions for requirements of shorter time periods.

For example, you may have a wedding reception that is 4½ hours or a Trivia Show for 2 hours. No reduction applies from the 5-hour wedding package, or the 3-hour Trivia Show.

ALL Packages are timed from the start of your function - normally pre dinner drinks. It is our professional responsibility to be set up 30 minutes prior to this time. If you are not engaging us for any activities until later in the function pro-gramme, your package time is still calculated from the start of your function. A de-

increases that may occur. (Excluding Government, Local & Statutory levies and taxes)

You will be required to provide one meal for each Black Tie Events Australia person carrying out your function. This may not necessarily be more than the main course but provision should be made so that the course(s) is served at a time that does

The time and procedures required for loading in / out of equipment at some ven-ues far exceeds normal access routines. Unfortunately performing at these venues may attract a surcharge. You will be advised at the time of enquiry / booking.


• One in home or venueconsultation

• Discussion and assistance with thewedding reception procedures /order of speeches / cake cutting /selection of bridal waltzes / musicformats for the allotted times.

• Set up all equipment and pre paid

arrival.

for timings and procedures.

• The welcome and explanation ofprocedures and formalities to theguests.

• Individual introduction of the bridal partywith introduction song.

• Play dinner music.

• Co-ordinate speeches / lettegrams.

• Co-ordinate cake cutting.

• Co-ordinate bridal waltz.

• Play music formats / requests / audienceparticipation.

• Co-ordinate the throwing of the bouquet /garter.• Co-ordinate the farewell circle / arch.

OUR DUTIESWE WOULD LIKE TO OUTLINE THE DUTIES OF THE MASTER OF CEREMONI M OMPERE FOR OUR WEDDING PACKAGES

• The individual introduction ofguests (unless you have chosen apackage including two Black TieEvents Australia personnel)

• The responsibilities of the venue.

• Assistance to other serviceproviders.

• Loan or use of equipment orfacilities to other service providers.

THE MC/ COMPARE IS NOT RESPONSIBLE FOR


• Professional Black-Tie Master ofCeremonies up to 5 hours

• Reception proceduresquestionnaire

• Hints for Speeches

• Complete liaison with reception venue

• Liaison with others i.e. videographer /limousine / band / DJ etc. Incorporationof any special requests

• Unlimited telephone advice

• One in home or venue consultationwith your MC to discuss: Introductionof parents, bridal party and bride andgroom Welcome address Circulationof guest book Distribution of tablecameras Introduction of speeches Co-ordination of cake cutting Introductionof bridal waltz / dance Co-ordinationof bouquet / garter / farewells

PACKAGESMC ONLYLet our dedicated professional Master of Ceremonies take control of timings and formalities throughout the length of your reception. With our extensive experience and advice you can relax and enjoy the celebration of your Special Day.

This package relies on the use of the reception venue’s audio system. If none is available you will need to seek permission from your entertainment source for us to use their microphone etc. Alternatively please contact us to discuss.

INCLUSIONS


WE WILL ALSO PROVIDE:

• One Black Tie Events AustraliaCompere up to 1½ hours.

• One 300 watt self powered speaker.(If no venue equipment is available)

• One single professional CD player.(If no venue equipment is available)

• Liaison with the person performingthe ceremony.

• Incorporation of your requirementsincluding music suggestions at yourreception consultation.

CEREMONY MUSIC ONLY AVAILABLE IN CONJUNCTION WITH ONE OF OUR PACKAGES

If you book one of our packages, we can also provide the music for your

make are:

• The ceremony is held within the grounds of your reception venue• There is a power supply within 10m of the equipment site• In case of inclement weather, there is ample shelter for the equipment• If your reception venue has an adequate audio / CD system installed wewill normally use this.

The initial cost to your package choice is $99 (GST incl.) calculated from the arrival time of the guests at your ceremony to the start time of your reception pre-dinner drinks. If this time is greater than 1½ hours, the additional hourly charges are outlined in the Appendix.

Are you having your service outside? Will your celebrant be heard? For a small additional fee (see Appendix) we can provide a radio microphone linked to our system so that all can hear.


INCLUSIONS

Professional Black-Tie Master of Ceremonies / DJ up to 4 hours

•600 watt (Max) latest state of the artCD Sound System

• Corded/Wireless Microphonefor Speeches

• Wedding Speeches and ProceduresCard

• Music Request Sheet for Bride andGroom

• Music Request Cards for Guests

• Lettergram Cards (2 per table)

• One Consultation with yourCompere

HONEYMOON PACKAGE

For Breakfast and Lunchtime Weddings we would suggest our “HoneymoonPackage”. This package does NOT include any lighting and to qualify thereception MUST conclude before 1600hrs. NO extensions beyond this timeare allowed. If your reception runs past 1600hrs you will need to considerour Champagne Package.

Daytime receptions are becoming increasingly popular. Let our professional Master of Ceremonies / DJ provide you with up to 4 hours of fun. So tap those champagne glasses; nibble at the canapés, and dance to your style of music.


• Professional Black-Tie Master ofCeremonies / DJ up to 5 hours

• 600 watt (Max) latest state of theart CD Sound System

• Two Special FX Lights

• Corded/Wireless Microphonefor Speeches

• Music Request Cards for Guest





CHAMPAGNE PACKAGERely on your professional Master of Ceremonies to ensure your reception is a huge success. Subtle and intelligent lighting produces shapes and coloured together as husband and wife, then rock around the clock celebrating with friends and family. Enjoy the bridal waltz, your first dance while rays of light pour onto the dancefloor.

INCLUSIONS




• Two Special FX lights

• Wireless/Corded Microphonefor Speeches






WHITE WEDDING PACKAGEA stunning addition to the Champagne Package is the use of dry ice for your moment to remember. Imagine a carpet of mist floating majestically across the dance floor, penetrated with coloured rays of light, and you have created a bridal waltz.

INCLUSIONS

AND

• Dry Ice Machine (Including 3 x 2.5kgBlocks of Dry Ice) for use during theBridal Waltz

• New Release Smoke Machine forenhancement

• Additional Coloured Lighting to


INCLUSIONS



• Two Special FX lights

• Corded/WirelessMicrophone for Speeches





• One Consultation with yourCompere• Dry Ice Machine (Including 3 x 2.5kgBlocks of Dry Ice) for use during theBridal Waltz

• New Release Smoke Machine forenhancement

• Additional Coloured Lighting to

ROLLS ROYCE PACKAGEThis premium package includes even more! A guest book will be taken to your reception by your MC and circulated amongst the guests. Our optional and unique cake cutting ceremony and script marks the official hand over of the bride from the bride’s father to the groom. The dry ice for your Bridal Waltz, will make a magic photographic moment.

AND

• Black Tie Events Australia CakeCutting Ceremony (optional)

• Wedding Guest Book


ADDITIONAL BENIFITS

• Individual introduction of guestsif required.

• Musical cues for the introductionof the Bridal Party.

• Musical cues for speeches.

• Co-ordinate proceedings in the

shaped rooms.

• Co-ordinate timings, events andlocations with photographer /videographer.

located in a separate room to the main reception.

• Enable the MC to host the eveningfrom a central point and co-ordinatewith the venue.

PLUS PACKAGEget a Master of Ceremonies AND a Black Tie Disc Jockey.

This combination is especially useful where the venue has no in-houseaudio system, awkwardly shaped rooms, visual obstructions or the dance

COMBINATION PACKAGESWe can arrange a combination of a band and a DJ. Please call us to discuss your requirements but note that about SIX Month’s notice is usually required to ensure availability!

SPECIAL PACKAGESHaving your reception on board a boat? Having the ceremony on deck? We can tailor a package that gives you ceremony music, microphone for the celebrant and your exchange of vows, plus your on- board reception entertainment. We also have a special package if you are getting married on

knot. Please call us for advice and suggestions especially if you are planning


SPECIAL EFFECTS ONLY PACKAGEIf you have a preference for live music, but would still like some special may well be what you are after.

INCLUSIONS

• Dry Ice – As you make your way

approximately 4 min. satisfying the length of the normal song. With this package, we supply 3 x 2.5kg blocks of dry ice.

• Special FX Light - As most bands/ duos etc do not provide lighting,we will supply one Special FX light.

the duration of the Bridal Waltz to

of the dry ice. Please note that there is no price reduction if the lighting is not required.

is your responsibility to check before you book. Sometimes dry ice can form

are able to prepare the area for the next set of dancing.

LARGE FUNCTIONSOur 600-watt system is more than adequate for the majority of wedding receptions of up to 250 people. Functions over this number may require your consideration of upgrading to a 1200-watt system. Please see the appendix for recommendations.


IDEAS FOR ENHANCINGYOUR SPECIAL OCCATION

THESE IDEAS ARE DISCUSSED IN DETAIL AT YOUR APPOINTMENT

ENTRANCE SONG - Choose a song for the start of your reception that will signify the continuing celebrations. A song that creates a vibrant entry encouraging guests to sing and applaud as you make your way to the Bridal Table.

MUSICAL CUES FOR SPEECHES - Not everyone looks forward to this part of the reception, especially the speakers! Add some humour and relieve the pressure on those in the speech line-up by introducing some appropriate musical cues. Here are some suggestions:

Father of the Bride: Big Spender / Smooth Operator / Don’t Worry Be HappyFather of the Groom: Macho Man / Smooth / Always Look On The Bright SideBride: Chains / Pretty Woman / I Am WomanGroom: Another One Bites The Dust / Living Doll / Eye Of The TigerBride & Groom: Love And Marriage /It Started With A Kiss/ Just The Two Of UsBest Man: Wild Thing / I Get Around / Bloke

Music cues can only be provided if our equipment / microphone are being used for the speeches. If you have chosen a package that includes two Black Tie Events Australia personnel, there is normally no restriction to providing cues.

FAREWELL SONG: The reception draws to a close, the bouquet has been thrown, the garter removed and you have said goodbye to the guests. Have

and leave the guests singing a tune that they will associate with your departure.

IMPORTANT NOTICE: You are welcome to supply some of your own CD’s.ADDITIONAL INFORMATION REGARDING YOUR APPOINTMENT: With the

boundaries, we reserve the right to schedule the appointment during daylight hours on a weekend.


QUALITY SERVICESMaster Of Ceremonies - to allow your reception to be run in a professional manner

“Plus Packages” upgrade to include two people at your function, a Master Of Ceremonies,

• Individual introduction of guests if required.• Musical cues for the introduction of the Bridal Party.• Musical cues for speeches.

and / or awkwardly shaped rooms.• Enable the MC to host the evening from a central point and co-ordinate with the venue.

usually very popular with the Bridegroom. For Function Centres where Dry Ice is not

the dry ice.

Pyrotechnics - With a dramatic increase in insurance costs, the use of pyrotechnics has been discontinued until further notice.

pastel colours beam through the white Dry Ice for the bridal waltz. Lighting will create a fantastic atmosphere for the rest of the evening as guests’ dance the night away. Our

dancing area. Very appropriate for weddings which we do not treat as “discos”.


Cake Cutting Ceremony (optional) - many people do not know the main reason why the Bride and Groom cut the cake. Its tradition stems back to ancient times. We will guide you through the ceremony whilst informing the guests of history and tradition. We can adapt the ceremony to suit your own personal circumstances and we even provide you with a commemorative script.

you get a Master of Ceremonies AND a Black Tie Disc Jockey. This combination is especially useful where the venue has no inhouse audio system, awkwardly shaped rooms, visual

outlined in our “Supplementary Information”

in the packages at an additional cost of $66.00 ($60.00 + $6.00 GST) per hour or part thereof until 0100hrs and then at $132.00 ($120.00 + $12.00 GST) per hour or part thereof. Your venue must agree to the extension. Payment must be made in cash before the extension begins.

Music Request Cards - We aim to satisfy the music requirements of your guests. As long as their choice is appropriate to your function, we will endeavour to play the songs that are requested. We encourage early return of the requests to enable us to “bracket” the styles of request.

Lettergram Cards - We provide these for weddings and we always seek your permission

designated to “censor” and read them out.

Wedding Guest Book - Where included, we will provide one of our own wedding guest books. This will be delivered to your reception by your DJ / MC and circulated around the guests.

GST - GST @ 10% is included in our prices. GST is payable at the rate current on the date of your function.

Credit Cards - To avoid higher prices, we do not accept payments by credit card except for payment of a deposit.


APPENDIXSHOULD YOU REQUIRE, THE FOLLOWING ITEMS ARE AVAILABLE FORADDITION TO YOUR PACKAGE CHOICE. THEY ARE NOT AVAILABLE ASSTAND-ALONE ITEMS.

PRODUCT/SERVICE PRICE GST TOTALStandard Special FX Light - per light $50.00 $5.00 $55.00Smoke Machine with choice of scents $50.00 $5.00 $55.00

Second use of Dry Ice Machine i.e. additional 3 x 2.5kgblocks of dry ice only. Only available with White Wedding and Rolls Royce Packages

$200.00 20.00 $220.00

Upgrade from 600 watt system (2 x JBL speakers) to 1200watt system (4 x JBL speakers)

$150.00 $15.00 $165.00

JBL Sub-woofer $150.00 $15.00 $165.00Additional Hours:M.C. or DJ per hour per person up to 0100hrs

$60.00 $6.00 $66.00

Additional Hours:M.C. or DJ per hour per person after 0100hrs

$120.00 $12.00 $132.00

Flat fee for travel to functions between 0km and 50kmoutside of the Melbourne metropolitan area boundary(excluding the Dandenong Hills)

$60.00 $6.00 $66.00

then at the rate of.60c per km

6c 66c per km

Interstate: Travel, Expenses, Meals & Accommodation for all shows. Country Shows: Travel, Meals & Accommodation - for all shows over 100km outside of the Melbourne metropoli-tan area boundary.

To besupplied by client

IMPORTANT NOTICE IF YOUR VENUE IS IN THE MELBOURNE CBD, DOCKLANDS ORSOUTHBANK / SOUTHGATE: TO COVER THE COSTS OF PARKING, CONGESTION AND EXTRA TIME REQUIRED FOR LOAD IN AND LOAD OUT, A FLAT FEE OF $66 WILL BE ADDED TO YOUR ACCOUNT FOR ANY VENUE IN THE MELBOURNE CBD, DOCKLANDS OR SOUTHBANK / SOUTHGATE.

Documents

BLACK TIE EVENTS · We have modern, tastefully presented equipment. We have back up equipment in case of failure. We have SEVERAL mature, experienced personnel. We have back up personnel