BOARD OF DIRECTORS MEETING MEMBERS · 2020-02-12 · BOARD OF DIRECTORS MEETING ... 4.1 PRESENTATION: GREENING CORPORATE GROUNDS ... THAT Board of Director per diems be increased

BOARD OF DIRECTORS MEETING

Friday, February 14, 2020CVC Administration Office

1255 Old Derry Road, Mississauga, ON

MEMBERS

K. (Karen) Ras (Chair)T. (Tom) Adams (Vice Chair)

J. (John) BrennanS. (Stephen) DaskoJ. (Johanna) Downey

A. (Ann) LawlorM. (Matt) MahoneyM. (Martin) MedeirosT. (Tom) Nevills

M. (Michael) PalleschiG. (Grant) PetersR. (Ron) Starr

Pages

1. APPROVAL OF AGENDA

Recommended Resolution:RESOLVED THAT the agenda be approved as distributed.

2. DECLARATION OF CONFLICT OF INTEREST

3. MINUTES OF PREVIOUS MEETING

Recommended Resolution:RESOLVED THAT the minutes of the 543rd meeting of the Credit Valley ConservationAuthority held January 17, 2020 be approved.

4. PRESENTATION / DELEGATION

4.1 PRESENTATION: GREENING CORPORATE GROUNDS

Deborah Kenley, Sr. Coordinator, Greening Corporate Grounds will give apresentation to members on the above mentioned subject.

Recommended Resolution:RESOLVED THAT the presentation entitled "Greening Corporate Grounds -Corporate Landowners Take the Lead by Investing in Nature" presented byDeborah Kenley, Sr. Coordinator, Greening Corporate Grounds be received.

5. BUSINESS ARISING FROM MINUTES

6. NEW BUSINESS STAFF REPORTS

6.1 DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONSTO SHORELINES & WATERCOURSE APPLICATIONS

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Recommended Resolution:RESOLVED THAT the Development, Interference with Wetlands, andAlterations to Shorelines & Watercourses applications, pursuant toOntario Regulation 160/06, as approved by staff, be received andappended to the minutes of this meeting as Schedule ‘A’; and further

THAT the staff approvals for each application be endorsed.

6.2 VOTING PROCEDURE FOR 2020 NON-MATCHING LEVY 14

A report on the above mentioned subject as submitted by Roger Tharakan, Sr.Manager, Financial Services; and Jeff Payne, Deputy CAO and Director,Corporate Services is included in the agenda as Schedule ‘B’.

Recommended Resolution:RESOLVED THAT the report entitled, “Voting Procedure for 2020 Non-Matching Levy” be received and appended to the minutes of this meeting asSchedule ‘B’.

6.3 CREDIT VALLEY CONSERVATION BUDGET 2020 16

A report on the above mentioned subject as submitted by Roger Tharakan, Sr.Manager, Financial Services; and Jeff Payne, Deputy CAO and Director,Corporate Services is included in the agenda as Schedule ‘C’.

Recommended Resolution:WHEREAS the Board endorsed the 2020 budget under Resolution #76/19 onSeptember 13, 2019; and

WHEREAS the Board endorsed the levy apportionment under Resolution#91/19 on October 11, 2019; and

WHEREAS the budget has been shared with all of the funding municipalities inthe watershed;

THERFORE BE IT RESOLVED THAT the report entitled, “Credit ValleyConservation Budget 2020” be received and appended to the minutes of thismeeting as Schedule ‘C’; and

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THAT the general levy be approved in the amount of $9,675,559 asapportioned by municipality shown on Schedule ‘C’, Table 5; and

THAT the special shared levy of $2,322,660 as apportioned by municipalitySchedule ‘C’, Table 5; and

THAT special benefitting levy of $13,604,894 to Peel Region be approved; and

THAT funding of $420,000 to Peel Region be approved to allow for emeraldash borer management on conservation lands within Peel Region; and

THAT funding of $216,000 to Halton Region be approved to allow for emeraldash borer management on conservation lands within Halton Region; and

THAT the CVC pay grid for salaried and contract employees be increased by2% effective March 19, 2020; and

THAT Board of Director per diems be increased by 2.0% in 2020 with aneffective date of March 19, 2020; and

THAT the CVC Chair position’s annual honorarium increase by 2.0% in 2020with an effective date of March 19, 2020; and

THAT the CVC Vice Chair position’s annual honorarium increase by 2.0% in2020 with an effective date of March 19, 2020; and

THAT effective April 1, 2020 CVC Board of Director members and staff becompensated for use of their personal vehicles for CVC business purposes onthe basis of 59 cents per kilometer for the first 5000 kilometers driven and onthe basis of 53 cents per each additional kilometer driven in the year inaccordance with approved CRA reimbursement rates, and

THAT the Director of Corporate Services be authorized to make any technicalbudget adjustments as required; and further

THAT each watershed municipality subject to the CVC Levy be advised of thisresolution to provide notice that the 2020 CVC Budget has been approved.

6.4 PROPOSED REALLOCATION OF UNSPENT FUNDS FOR 2020 PROJECTS 26

A report on the above mentioned subject as submitted by Jeff Payne, DeputyCAO and Director, Corporate Services is included in the agenda as Schedule‘D'.

Recommended Resolution:RESOLVED THAT the report entitled, “Proposed Reallocation of UnspentFunds for 2020 Projects” be received and appended to the minutes of thismeeting as Schedule ‘D’;

THAT the CVCA Board of Directors approve the transfer of 2019 Peel SpecialLevy funds as outlined in Schedule ‘D’, Appendix 1;

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THAT the Director of Corporate Services be authorized to carry out anytechnical adjustments; and further

THAT where possible, staff leverage any opportunities that may becomeavailable from federal, provincial or other funding sources for additional ormatching funding in support of the identified priority projects.

6.5 2019 CONSERVATION AWARD RECOMMENDATIONS FROM THECONSERVATION AWARDS SUB-COMMITTEE

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A report on the above mentioned subject as submitted by Andrew Kett, Sr.Manager, Education & Outreach; and Jeff Payne, Deputy CAO and Director,Corporate Services is included in the agenda as Schedule ‘E’.

Recommended Resolution:RESOLVED THAT the report enti t led “2019 Conservation AwardRecommendations from the Conservation Awards Sub-Committee” be receivedand appended to the minutes as Schedule ‘E’; and further

THAT the Board hereby approves the granting of the awards as recommendedby the sub-committee.

7. CORRESPONDENCE/INFORMATION ITEMS DISTRIBUTED TO MEMBERS

7.1 TOWN OF ORANGEVILLE RESOLUTION 41

Town of Orangeville Resolution #2020-14, January 13, 2020.

8. NOTICE OF MOTION

9. QUESTION PERIOD

10. OTHER BUSINESS

11. RESOLUTION TO MOVE TO 'IN-CAMERA' SESSION

Recommended Resolution:RESOLVED THAT the Board move to ‘In-Camera’ session to consider personnelmatters.

11.1 2020 MARKET COMPENSATION AND PAY EQUITY REVIEW

Included in the agenda package is a confidential ‘In-Camera’ report on theabove mentioned subject as submitted by Marlene Ferreira, Sr. Manager,Human Resources; and Jeff Payne, Deputy CAO and Director, CorporateServices.

12. RESOLUTION TO MOVE TO OPEN SESSION

Recommended Resolution:

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RESOLVED THAT the Board proceed to open session.

13. RESOLUTION FOLLOWING 'IN-CAMERA' SESSION

14. MEETING ADJOURNED

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SCHEDULE ‘A’ PAGE -1-

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DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF

DIRECTORS’ ENDORSEMENT)

A) APPLICATION # 17/227

OWNER: AGENT: Structured Creations PROPERTY LOCATION:

51 River Road Part Lot 5, Concession 4 WHS City of Mississauga

APPLICATION: Development in the Regulated Area for the purpose of

grading and constructing retaining walls to facilitate a walkout basement, and construction of a second storey addition.

WARD: M 11

B) APPLICATION # 20/007 OWNER: AGENT: AEM Designs PROPERTY LOCATION:

72 Oakmeadow Drive Part Lot 15, Concession 2 WHS City of Brampton

APPLICATION: Development in the Regulated Area to facilitate construction

of a below-grade entrance, one new window and one enlarged window for a basement second unit.

WARD: B 6

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C) APPLICATION # 20/011

OWNER: AGENT: PROPERTY LOCATION:

14 Cherry Street Part Lot 20, Concession 9 Town of Halton Hills (Georgetown)


installing a sanitary sewer connection. WARD: H 3

D) APPLICATION #: 20/008 OWNER: Enbridge Gas Inc. AGENT: PROPERTY LOCATION:

8518 Heritage Road Lot 3, Concession 6 WHS City of Brampton

APPLICATION: Development in the Regulated Area to facilitate the

construction of a gas line. WARD: B 6

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E) APPLICATION #: 19/267

OWNER: AGENT: Simon West Architecture and Design LOCATION: 191 Dickson Park Crescent

Part Lot 3, Range 3 CIR City of Mississauga

APPLICATION: Development in the Regulated Area to facilitate construction of

a 1 storey addition to an existing garage.

WARD: M 7

F) APPLICATION #: 20/004 OWNER: Four X Development Inc. AGENT: RAND Engineering Corporation LOCATION: Part of Lots 7 and 8, Concession 5 WHS

City of Brampton APPLICATION: Development in the Regulated Area for the purpose of grading

to facilitate a residential subdivision. WARD: B 6

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G) APPLICATION #: 20/001

OWNER: Region of Peel AGENT: CIMA+ LOCATION: 126 Cumberland Drive



replacement of a sanitary overflow. WARD: M 1

H) APPLICATION #: 20/005 OWNER: AGENT: Canopy Design LOCATION: 15 Isabella Street

Part Lot 27, Concession 6 WHS Town of Caledon

APPLICATION: Development in the Regulated Area to facilitate construction of

an in-ground pool, interlock pool surround, retaining wall, concrete pad, and decks.

WARD: C 2

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I) APPLICATION #: 20/015

OWNER: AGENT: Matthews Design & Drafting Services LOCATION: 5163 Ninth Line

Part Lot 7, Concession 10 Town of Erin


constructing a 40’ x 30’ (111.48m2) detached garage. WARD: N/A

J) APPLICATION #: 20/019 OWNER: AGENT: Archaus Architects Inc. LOCATION: 64 Troy Street

Part of Lot 2, Range 1 CIR City of Mississauga


constructing a new two-storey replacement dwelling, driveway, porch, walkway, rear covered patio, rear shed (15.6m2), and associated grading.

WARD: M 1

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K) APPLICATION #: 20/016

OWNER: Grist Mill Properties Inc. AGENT: R.J. Burnside LOCATION: 51 Main Street


APPLICATION: Development in the Regulated Area and floodplain of the West

Credit River to facilitate the removal of a retaining wall and to undertake site grading.

WARD: N/A

L) APPLICATION #: 20/014 OWNER: AGENT: Shoreplan Engineering Limited LOCATION: 98 Cumberland Drive


APPLICATION: Development in the Regulated Area to place armourstone for

a sea wall. WARD: M 1

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M) APPLICATION #: 20/010

OWNER: AGENT: Donna Pascoe Arch Design Inc. LOCATION: 19224 Heart Lake Road

Part Lot 20, Concession 2 EHS Town of Caledon


construction of two, 1 storey additions, deck and an additional run on the septic system.

WARD: C 1

N) APPLICATION #: 20/018 OWNER: AGENT: David Small Designs LOCATION: 1290 Watersedge Road

Part Lot 26, Concession 3 SDS City of Mississauga


reconstructing the house on the existing foundation.

WARD: M 2

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O) APPLICATION #: 20/006

OWNER: 2604666 Ontario Inc. – Great Gulf AGENT: R.J. Burnside & Associates LOCATION: 8821 Heritage Road

Part of Lot 5, Concession 5 WHS City of Brampton

APPLICATION: Earthworks within a regulated area to facilitate development of

a residential subdivision. WARD: B 6

P) APPLICATION #: 20/017 OWNER: AGENT: LOCATION: 9 Patrick Drive



constructing a 16’ x 24’ wood shop. WARD: N/A

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SCHEDULE ‘B’ PAGE -1-

2020-02-14

TO: The Chair and Members

of the Board of Directors, Credit Valley Conservation

SUBJECT: VOTING PROCEDURE FOR 2020 NON-MATCHING LEVY PURPOSE: To inform the Board of Directors of CVC of the procedures for

voting on the 2020 non-matching levy. BACKGROUND: The annual budget of a conservation authority is partially funded by a levy to the municipalities within the watershed as permitted under the Conservation Authorities Act and as set out in regulation. The budget may also include funding from other revenue sources such as user fees, application fees, internal charge backs, grants from other levels of government and through fundraising or donations. There is a small portion of the CVC levy (approximately 0.3%) that is matched by the Province of Ontario. Since the 1990s, this annual figure remained unchanged at $185,195 (referred to as base funding). The province has decided to reduce this base funding by approximately 50% to $95,606. The provincially matched portion of the levy is not subject to a vote of approval by the Board. The remainder of the levy is not matched by the province and is referred to as the non-matching levy. As set out under Ontario Regulation 139/96, as amended, a weighted vote is required to approve the non-matching levy. The weighting of the vote is determined by the apportionment of the levy as provided by the province. For the purposes of the non-matching levy vote a municipality (the appointing municipality) may direct the representative how to vote; otherwise, Directors vote on matters based on their role as a member of the CVC Board and not in their capacity as a municipal representative. ANALYSIS: The following is a listing of the procedures that apply to the vote on the non-matching levy:

A quorum is one-half of the members;

The vote will be a recorded vote;

Each member votes on his/her proportion of the municipal weighting (see below for proportions);

Vote by proxy is not permitted;

The vote is carried at 51% of the weighted majority of those present;

A tie vote is a lost vote.

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https://www.ontario.ca/laws/statute/90c27

https://www.ontario.ca/laws/regulation/960139

SCHEDULE ‘B’ PAGE -2-

2020-02-14

The weighting formula is as follows:

Municipality Apportionment

% of CVA Weighted

Majority # of CVA

No. of Members

Vote % to each

Member

Peel, Region 91.7320 91.7320 7 13.1046

Halton, Region 5.0626 5.0626 2 2.5313

Orangeville, Town 2.4078 2.4078 1 2.4078

Erin, Town 0.6176 0.6176 1 0.6176

Mono, Town 0.1126 0.1126 0.1126

E. Grafraxa. Twp. 0.0565 0.0565 1 0.0565

Amaranth, Twp. 0.0111 0.0111 0.0111

RECOMMENDED RESOLUTION: RESOLVED THAT the report entitled, “Voting Procedure for 2020 Non-Matching Levy” be received and appended to the minutes of this meeting as Schedule ‘B’. Submitted by:

__________________________ __________________________ Roger Tharakan Jeff Payne Sr. Manager, Financial Services Director, Corporate Services Recommended by:

__________________________ Deborah Martin-Downs Chief Administrative Officer

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SCHEDULE ‘C’ PAGE -1-

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SUBJECT: CREDIT VALLEY CONSERVATION BUDGET 2020 PURPOSE: To present the 2020 Budget in order to vote on the general and

special levies and to seek approval by the Board of Directors of Credit Valley Conservation Authority to implement annual adjustments to components of pay and benefits for staff and Members of the Board.

BACKGROUND: The 2020 budget process for the Credit Valley Conservation Authority (CVC) commenced in the spring of 2019. Peel Region provided a target of 3.4% and Halton Region provided a target of 3.7%. The guidelines set by the regions include an inflationary adjustment and a growth factor. CVC staff undertook a detailed process to prepare the 2020 budget that included critically reviewing program plans and expenses. In 2019 the budget projection by CVC for 2020 forecast an average increase of 6.92%. The final budget outlined in this report identifies an average increase of 3.09%, representing a decrease of 3.83% from initial projections. The draft budget was presented on September 13, 2019 to the CVC Board of Directors and endorsed under resolution #76/19 as follows:

RESOLVED THAT the report entitled, “2020 Budget Endorsement” be received and appended to the minutes of this meeting as Schedule ‘D’; and THAT the preliminary 2020 budget outlined in the report be endorsed by the CVC Board of Directors for presentation to funding partners.

At the October 11, 2019 CVC Board meeting, members of the Board were provided with the updated levy apportionment as calculated by the province reflecting changes in municipal Current Value Assessment (CVA) as determined by the Municipal Property Assessment Corporation (MPAC) which was not available when the draft budget was prepared. The Board received and endorsed the report under resolution #91/19. Subsequent to the endorsement from the CVC Board of Directors, CVC staff met with senior staff at both Peel and Halton Regions to review the proposed 2020 budget. At the December 12, 2019 Region of Peel Council meeting, options were presented by Peel staff as requested by Council to reduce Peel’s overall proposed property tax increase for 2020. One of these options included expenditure reductions across all the external agencies that

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Peel partially funds. As a result, CVC was asked to reduce its proposed 2020 budget by $77,804. This proposed reduction has been incorporated into the 2020 budget figures presented in this report. The reduction of $77,804 was taken from the Peel only Special Levy Benefiting capital funds. Detailed budget presentations have been made to all watershed municipalities except Amaranth that indicated a presentation was not necessary and East Garafraxa where our Board member Tom Nevills has addressed the budget. All municipalities have been provided with budget information packages. Notice of the intent to consider and pass the 2020 CVC budget has been provided to all CVC watershed municipal funders and on the authority’s web site pursuant to Ontario Regulation 139/96 (as amended by O.R. 106/98). Further information regarding the voting procedure on the 2020 Budget by the CVC Board of Directors is provided in the companion report titled “Voting Procedure for 2020 Non-Matching Levy”, Schedule ‘B’. ANALYSIS: 1) Budget 2020

General Levy: Table 1 outlines the General Levy as apportioned by watershed municipality using the CVA formula provided by the province. The total general levy for 2020 is $9,675,559 or an average 3.40% increase over 2019.

Table 1: Municipal Apportionment of 2020 CVC General Levy based on CVA

Municipality

% Apportionment

of CVA*

$ Apportionment

of CVA

$ Change 2020 over

2019

% Change 2020 over

2019

Peel Region 91.7320 $8,875,580 $287,636 3.35%

Halton Region 5.0626 $489,831 $24,776 5.33%

Town of Orangeville 2.4078 $232,968 $4,319 1.89%

Town of Erin 0.6176 $59,752 $866 1.47%

Town of Mono 0.1126 $10,895 $339 3.22%

Township of East Garafraxa 0.0565 $5,463 $148 2.78%

Township of Amaranth 0.0111 $1,070 $41 3.96%

TOTAL 100 $9,675,559 $318,126 3.40%

*As provided by province to calculate 2020 budget

Total Levy: Table 2 provides CVC 2020 total levy amounts by municipality. The 2020 general levy and special shared and special benefitting levy funding totals $25,603,113 which is up $766,609 or 3.09% over 2019 funding of $24,836,504. This number does not include one-time allocations for emerald ash borer (EAB) hazard tree removal and remediation provided by Peel Region and Halton Region.

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Table 2: 2020 Proposed Total Levy by Municipality

Total Levy Requirement by Municipality

2020 Budget

$

2019 Budget

$

% Change

Region of Peel* $24,611,096 $23,877,078 3.07%

Region of Halton* $607,417 $579,846 4.75%

Town of Orangeville $288,893 $285,087 1.34%

Town of Erin $74,096 $73,421 0.92%

Town of Mono $13,510 $13,161 2.66%

Township of East Garafraxa $6,774 $6,627 2.22%

Township of Amaranth $1,327 $1,283 3.40%

TOTAL* $25,603,113 $24,836,504 3.09%

* Excludes emerald ash borer (EAB) response

The Halton Region guideline of 3.70% was achieved during the development of the 2020 budget. When the updated CVA was factored in the percentage change rose to 4.75%. The difference in dollars between 3.70% and 4.75% is $6,116. Given this increase was driven by CVA that reflected growth in Halton Region no concerns were raised about exceeding target. The Peel Region guideline of 3.40% was also achieved during the development of the 2020 budget. In December of 2019 Peel Council asked all agencies funded by Peel to make a target adjustment. To address this request a reduction of $77,804 was made to the Peel only Special Benefitting Levy. This resulted in a 0.33% reduction for a combined levy change for Peel of 3.07% or 0.33% below the original target. Gross Budget: Table 3 provides a summary of the 2020 CVC gross budget totaling $35,746,149 which is $112,239 or 0.31% less than the 2019 budget. Gross budget includes all sources of revenue (with the exception of emerald ash borer (EAB) response) including self-generated fees and grants.

Table 3: CVC Gross Budget - 2020 Funding Sources

Funded By 2020

Budget $

2019 Budget

$

% Change

Municipality Levy 25,603,113 24,836,504 3.09

Other:

- User Fees (planning fees, gate fees) * 4,324,866 4,135,349 4.58

- Ministry of Natural Resources Transfer Payment 95,606 185,195 -48.38

- Other Revenue (Grants, etc.) 5,722,574 5,854,254 -2.25

Total by Other 10,143,046 10,174,798 -0.31

TOTAL (Municipal Levy + Other) 35,746,149 35,011,302 2.10

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In 2019 matching or provincial base funding was reduced by nearly 50% to $95,606, which is approximately 0.3% of the total levy prior to this reduction, provincial base funding had previously remained fixed at 1990’s levels. Budget Summary by Municipal Funding Source: Table 4 provides a summary of the budget broken down by general levy, special shared levy and special benefitting levy. General Levy is the source of core funding for the operations of CVC as identified under the Conservation Authorities Act (the Act). The proposed 2020 general levy amount is $9,675,559 which is an increase of 3.40% or $318,126 over 2019. Shared Special Levy, also referred to as capital funding, supports important work by CVC that provides necessary services for the benefit of all watershed municipalities. The 2020 shared special levy amount is $2,322,660 which is an increase of 0.56% or $12,929 over 2019. Special Benefiting Levy provides funding that supports a municipal priority and is paid for by the benefiting municipality or municipalities. The special benefiting levy amount is $13,604,894 which is an increase of 3.31% or $435,554 over 2019 which is fully funded by the Region of Peel of which $10,359,113 is supported by the Peel Climate Change fund focused on programs to mitigate climate change impacts. Also included in the budget (see Table 4) is continued funding support from Peel and Halton Regions to address significant public safety concerns resulting from the impacts of the invasive species emerald ash borer on ash trees. In 2020, Halton Region will make $216,000 available to support activities to manage EAB at conservation areas in Halton Region including Terra Cotta and Silver Creek. In 2020, Peel has approved $420,000 to address EAB on CVC land in the Region.

Table 4: Levy Summary

2020 Amounts

2019 Amount

2020 $ Change

% Change

General Levy $9,675,559 $9,357,433 $318,125 3.40%

Special Levy Commonly Shared

$2,322,660 $2,309,731 $12,929 0.56%

Special Benefitting Levy (Peel only)

$13,604,894 $13,169,340 $435,554 3.31%

Levy Total $25,603,113 $24,836,504 $766,608 3.09%

Special Benefitting Levy- EAB (Peel only)

$420,000 $460,000 -$40,000 -8.70%

Special Benefitting Levy- EAB (Halton only)

$216,000 $211,130 $4,870 2.31%

Total $26,239,113 $25,507,634 $731,479

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Levy by Municipality All Sources: Table 5 provides the 2020 representative share for each levy type by municipality.

Table 5: Total Levy Requirement by Municipality

Total Levy Requirement by Municipality

2020 General

Levy $

2020 Commonly

Shared Special Levy

$

2020 Special

Benefitting Levy

$

2020 EAB

Funding $

2020

Total Levy $

Region of Peel 8,875,580 2,130,622 13,604,894* 420,000 25,031,096

Region of Halton 489,831 117,586 - 216,000 823,417

Town of Orangeville 232,968 55,925 - - 288,893

Town of Erin 59,752 14,344 - - 74,096

Town of Mono 10,895 2,615 - - 13,510

Township of East Garafraxa 5,463 1,311 - - 6,774

Township of Amaranth 1,070 257 - - 1,327

TOTAL 9,675,559 2,322,660 13,604,894 636,000 $26,239,113

* The Peel only Special Benefitting Levy total is $13,604,894 of which $10,359,113 is for Climate Change

2) Salary and Expense Adjustments The CVC salary administration process provides for an annual review. The following items are examined in the annual salary review process:

Polling our pay-line comparable agencies each year regarding their cost of living adjustment (COLA) or pay band adjustments.

The Chair and Vice Chair honorarium amounts and Board members per diem allowances are adjusted in accordance with the percentage adjustment approved for the salary administration program.

Reimbursement rates for employees and Board members using their personal vehicles to travel for CVC business in line with those set out by the Canada Revenue Agency.

The 2020 budget has included a 2% adjustment to the CVC salary bands for salaried, and contract staff effective April 1, 2020. This reflects inflation and is consistent with the increases adopted by our comparator groups which range from 1.5 - 2.2%. This increase will be effective the pay period that includes April 1st, which would be March 19, 2020. CVC remains committed to pay equity and maintaining relative compensation levels in our ongoing effort to attract and retain talent while avoiding the situation where our compensation rates fall out of step with market comparators potentially resulting in corrective impacts to the levy. Providing a cost of living increase is important to maintain competitive compensation. The 2020 per diem allowance for CVC Board members and the honorarium for the Chair and Vice Chair are recommended to be adjusted by 2% in line with the adjustment for CVC salaried and contract staff.

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The Canada Revenue Agency (CRA) announced that effective January 2020 the car reimbursement rates had increased by $0.01 to 59 cents per kilometer for the first 5,000 kilometers driven and to 53 cents per kilometer for each additional kilometer above 5,000 kilometers. It is recommended that staff and Board members be compensated for use of their personal vehicles for CVC business purposes as per the CRA approved mileage rates, effective April 1, 2020. 3) Reserve Status A report on the status of reserves was provided at the December 13, 2019 CVC Board meeting and received under resolution #109/19. In addition, through the annual external audit process, the state of the reserves will be confirmed as at year-end (December 31, 2019) in the Audited Financial Statements. 4) Significant Budget Drivers:

a) Staffing and Benefits Personnel service cost increases total $889,974, an increase of 3.7% over 2019. The increases include adjustments to COLA, OMERS contributions and health benefits. Health benefit costs are an on-going challenge and CVC will continue to explore options to address related pressures. Another labour-related driver involves additional IT support brought in-house in 2019 to reduce the reliance on externally sourced IT services. The gross budget impact was calculated at approximately $185,000. This impact has been mitigated by a corresponding decrease in the external IT services budget for 2020, so that there is no net impact as contracted services are reduced by the amount staff expenses increased This work is within the approved budget and a status update was reported at the July 12, 2019 CVC Board meeting under resolution #64/19.

b) External Factors

Factors impacting the development of the 2020 budget include the rate of inflation, the consumer price index, changes to CVA, the value of the Canadian dollar and insurance rates. These were all considered during the development of the 2020 budget. Fuel prices have stabilized through the utilization of the Region of Peel fleet service agreement. All utilities continue to be monitored to minimize expenditures.

c) User Fees

CVC self-generated funds have become a significant source of funding amounting to $3,818,572 for 2020, an increase of $162,070 over 2019. This is demonstrated in Chart 1. Self-generated sources such as user fees, tree planting fees, regulation fees, plan review fees, government grants and other revenue including, interest income and donations, all of which are subject to change.

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Chart 1 – Distribution of Revenue by Source (Gross Budget)

*Provincial Funding (Restricted) includes: Water Erosion Control Infrastructure (WECI) and Source Water Protection (SWP) **Provincial Funding (Base) includes: Transfer Payment and Section 39

d) Risks The estimated 2020 revenue from plan review fees is $610,000 which is an increase of $18,731 over 2019. This revenue is directly related to subdivision development activity. It is anticipated that the above noted amount is achievable based on current development indicators for the watershed. The risk is that the applications are delayed. Estimated 2020 conservation area fees are $1,510,250, a decrease of approximately $18,750 or 1.2% over 2019. This is primarily due to an adjustment to budgeted revenues at the parks for 2020 to align more closely with actual revenues realized. The risk associated with conservation area fees is they are affected by weather. Ongoing joint marketing initiatives with Toronto and Region Conservation aid in increasing visitation and revenues. A CA revenue reserve has been established to mitigate shortfalls in revenue. The 2020 budget includes a provincial base funding transfer payment of $95,606 for flood forecasting and warning, plan input and administration and watershed management. This amount represents a nearly 50% reduction in funding from previous budget years. Prior to this reduction, provincial base funding remained fixed at 1990’s levels. Further reductions are possible. There is also uncertainty at this time if Source Water Protection (SWP) funding will be continued by the province. CVC has not yet been notified if the CVC portion of the 2020-21 budget ask in the amount of $84,458 will be approved by the province for SWP.

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Further, changes to the CA Act and anticipated regulations are resulting in significant uncertainty. CVC believes that any budget changes cannot occur until the 2022 budget year at the earliest but there has been no consultation on the regulations or indication of timing by the province.

COMMUNICATIONS PLAN: All budget materials presented to the CVC Board of Directors are posted to the CVC website. In addition, the materials presented to each of the watershed municipalities are made available on the municipal websites through the publication of the agenda and related materials. All meetings where budget presentations have occurred were open to the public both at CVC and during deliberations with watershed municipalities. Notice of the intent to pass and approve the budget by the CVC Board of Directors was posted on the CVC website. Once the budget is approved by the CVC Board all watershed funding municipalities will be advised of the approved levy. FINANCIAL IMPLICATIONS: The 2020 CVC budget, as presented, will be funded through the collection of the CVC levy by watershed municipalities, external funding and revenues. This funding enables CVC to carry out programs and services for the calendar budget year 2020. CONCLUSION: The 2020 CVC budget is in accordance with the guidelines in the presentation provided to the CVC Board of Directors on September 13, 2019 endorsed under resolution #76/19 and as modified in October incorporating the CVA update by resolution #91/19 and by Peel’s request to reduce our budget by a further $77,804. Detailed information on the 2020 budget has been provided to all municipalities. This budget works to maintain current service and program levels provided by the Authority and aligns with the Strategic Plan. CVC is grateful to all funding municipalities for their ongoing support of protecting, connecting and sustaining the Credit River watershed. RECOMMENDED RESOLUTION: WHEREAS the Board endorsed the 2020 budget under Resolution #76/19 on September 13, 2019; and WHEREAS the Board endorsed the levy apportionment under Resolution #91/19 on October 11, 2019; and WHEREAS the budget has been shared with all of the funding municipalities in the watershed;

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THERFORE BE IT RESOLVED THAT the report entitled, “Credit Valley Conservation Budget 2020” be received and appended to the minutes of this meeting as Schedule ‘C’; and THAT the general levy be approved in the amount of $9,675,559 as apportioned by municipality shown on Schedule ‘C’, Table 5; and THAT the special shared levy of $2,322,660 as apportioned by municipality Schedule ‘C’, Table 5; and THAT special benefitting levy of $13,604,894 to Peel Region be approved; and THAT funding of $420,000 to Peel Region be approved to allow for emerald ash borer management on conservation lands within Peel Region; and THAT funding of $216,000 to Halton Region be approved to allow for emerald ash borer management on conservation lands within Halton Region; and THAT the CVC pay grid for salaried and contract employees be increased by 2% effective March 19, 2020; and THAT Board of Director per diems be increased by 2.0% in 2020 with an effective date of March 19, 2020; and THAT the CVC Chair position’s annual honorarium increase by 2.0% in 2020 with an effective date of March 19, 2020; and THAT the CVC Vice Chair position’s annual honorarium increase by 2.0% in 2020 with an effective date of March 19, 2020; and THAT effective April 1, 2020 CVC Board of Director members and staff be compensated for use of their personal vehicles for CVC business purposes on the basis of 59 cents per kilometer for the first 5000 kilometers driven and on the basis of 53 cents per each additional kilometer driven in the year in accordance with approved CRA reimbursement rates, and THAT the Director of Corporate Services be authorized to make any technical budget adjustments as required; and further THAT each watershed municipality subject to the CVC Levy be advised of this resolution to provide notice that the 2020 CVC Budget has been approved.

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SCHEDULE ‘C’ PAGE -10- 2020-02-14

Submitted by:

__________________________ _______________________ Roger Tharakan Jeff Payne Sr. Manager, Financial Services Deputy CAO and

Director, Corporate Services Recommended by:


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SCHEDULE ‘D’ PAGE -1-

2020-02-14



SUBJECT: PROPOSED REALLOCATION OF UNSPENT FUNDS

FOR 2020 PROJECTS PURPOSE: To request the approval of the CVC Board of Directors to

transfer unspent funds at 2019 year end to support 2020 priority projects

BACKGROUND: Annually CVC’s year-end process identifies unspent funds available to be transferred between Peel Special Levy accounts to address priorities in Peel Region. In the past this funding strategy for priority projects has been utilized to advance priorities such as the Warwick Nursery office expansion and Belfountain Terrace reconstruction. At year end staff have reviewed all Peel Special Levy accounts to determine if there are funds that could be shifted to address identified capital and climate change priorities within Peel Region taking into account committed funds and anticipated needs. Based on feedback from staff, the CVC Senior Management Team has reviewed and approved all of the recommended transfers. The priorities for funding at 2019 year-end have been identified through the 2020 budget process and the annual update to Peel Regional Council. These priorities are also supported by the CVC Strategic Plan (2015-2019). ANALYSIS: At 2019 year-end, having reviewed Peel only Special Levy accounts, funds of $683,000 have been identified to be aligned with opportunities to address or accelerate priorities requiring funding. The following is a summary of priorities to receive transferred funds. Credit Valley Trail (CVT) The Credit Valley Trail will be a continuous 100 km pathway through the Credit River Valley – from the Hills of the Headwaters in Orangeville to Lake Ontario in Port Credit. Development of the strategy has been supported by grants. While some staff time has now been built into the budget, additional funds are beneficial to advance the strategy and accelerate the work. The funding request is to allocate $140,000 in support of the CVT with a transfer to the Credit Valley Trail reserve.

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Digital Infrastructure The Board of Directors endorsed and has supported the strategic direction to invest in CVC information technology and information management (IT/IM) assets as part of our ongoing digital transformation. CVC implemented in 2018-2019 network infrastructure, hardware, applications and software (IT focus). The Board of Directors approved at the December 2019 meeting (Resolution #112/19) a significant multi-year investment in a solution to address information, documents and records management (IM focus), starting in 2020. Additionally, a fibre optic network cable connection to the Warwick site was completed in 2019. In 2020 work will continue on the implementation of CVC’s digital transformation with a focus on IM implementation and network connections to remote sites. A funding allocation of $53,000 is requested and will be utilized to advance improvements for network connections to remote CVC sites based on emerging opportunities. This investment will support overall workforce efficiency and customer experience enhancements through improved network and internet access. Watershed Plan The Region of Peel is supporting the renewal and updating of the watershed plan. This work is vitally important to benchmarking the state of the local environment, supporting key planning frameworks at the local level and predicting the future needs for remedial actions particularly to address mitigation and adaptation to climate change and development. Staff are working on the final phase of the plan and have identified a need for additional funds to continue to move this project along expeditiously. An allocation of $200,000 is requested to address this priority work. Climate Change Initiatives We know that our changing climate will impact the way we do business (new and emerging issues requiring research and monitoring, restoration approaches, operational and timing pressures associated with our services). A CVC Climate Change Strategy focused on CVC programs was approved by the CVC Board of Directors in April of 2019 and work has begun on implementation of both mitigation and adaptation actions. As part of this strategy, all CVC programs will be screened to determine risk related to climate change and it is anticipated that several recommendations will be presented. An allocation of funds in the amount of $70,000 is being requested to address recommendations with quick turn-around results in 2020. Climate change action is urgent, and funds will assist CVC to address some its own program climate change challenges. Natural Assets CVC has just completed a Business Case for Natural Assets in the Region of Peel project with Region of Peel, Friends of the Greenbelt, and Federation of Canadian Municipalities (FCM) funding. The project was completed to build evidence and develop guidance for the region and lower tier municipalities to effectively identify, measure and manage the contribution of natural assets (wetlands, forests and other greenspace) to municipal service delivery while reducing their vulnerability to climate change impacts. One of the deliverables was the development of a prototype asset registry that identifies and quantifies the value of the natural assets in the study area. This product was completed but is currently hosted by the consultant and needs to be exported to CVC and funding is needed to make the transition. Additionally, the product requires user

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interface enhancements that were out of scope for the consultant and are needed to enhance the product based on municipal feedback. Allocation of funds in the amount of $20,000 are requested to complete this project. Corporate Priorities Our most important resource is our staff, they are key to our success and vital in the delivery of our mission. In 2015 the CVC Board approved the last comprehensive compensation, pay equity and salary review (Resolution #47/15) and at that time the Board passed a motion directing staff to conduct a salary review within five years with a comprehensive review within ten years:

“THAT salaries be reviewed at a minimum every five (5) years and with a comprehensive compensation review every ten (10) years and report back to the CVC Board of Directors.”

The rationale is that timely and ongoing reviews of salaries and compensation ensure that CVC both remains competitive as an employer (attracts and retains skilled talent) and that administratively we avoid salary adjustments that impact the CVC budget significantly because we have fallen out of step with market average rates. To address the work funding of $25,000 is requested to help implement the five-year salary review. CVC has been working on asset management for our facilities and structures. This work continues and we are working toward the development of an asset management plan. In the meantime, efforts are ongoing with our facilities to ensure a ‘state of good repair’ and incremental modernization. Funding of $75,000 is requested to improve accessibility of our head office main reception desk and the Planning Services public access counter. Changes will also be made to ensure alignment with our new CVC brand and logo as necessary. Peel Restoration Reserve The establishment of a new environmental restoration reserve has also been identified as an opportunity to fund and accelerate on the ground action. The reserve would be utilized as seed funding or matching funding to support securement of external funding from various sources. To initiate this reserve, it is requested that $100,000 be allocated. The benefit of this approach is that it will be transparent and segregated from operational activities within accounts.

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Summary of Allocations to Priorities The following is an itemized list of the identified priorities recommended for funding as detailed above:

Priority Funding ($) Description

1. 140,000 Credit Valley Trail (Reserve)

2. 53,000 Digital Infrastructure (Corporate Priority)

3. 200,000 Watershed Plan

4. 70,000 Climate Change Initiatives

5. 20,000 Natural Assets Registry

6. 25,000 Salary Review (Corporate Priority)

7. 75,000 State of Good Repair (Corporate Priority)

8. 100,000 Peel Restoration Reserve (NEW Reserve)

Total 683,000

Schedule ‘D’, Appendix 1 to this report identifies the Peel Special Levy accounts and the amounts for transfer between these Peel accounts. It is important to note that the funds are specifically being moved between Peel Special Levy accounts to address priorities in the Region of Peel and the transfers do not involve General or Shared Special Levy. Updates on Ongoing Priorities Belfountain Work related to both the Belfountain dam and the implement of the Belfountain CA management plan (public realm) continues to be advanced. Recognizing that the funding requirements for these capital works will be significant CVC has, over the past number of years, been setting aside funds to support this important public safety, capital and environmental restoration work. At this time approximately $1.55 million is being held for Belfountain (Capital Projects Peel – Peel account #3104). In 2020 a further $450,000 in carry over is identified within a Peel only Special Levy Account (Aquatics and Wetland Restoration – Peel Account #3406). The total accumulated capital for Belfountain implementation is approximately $2 million. In addition, this project has been submitted for federal infrastructure funding for public realm portions of the CA and it is eligible for provincial WECI (Water, Erosion and Control Infrastructure) funding, subject to funding be available and prioritization, for the dam and in water works. All of this is to say that the dam and in water works could be advanced in the near term. Project timing is still being developed. Brampton Eco Park CVC currently has no conservation areas in the City of Brampton, the second largest by population lower tier municipality in the Credit River watershed. Work has been ongoing with the City regarding the development of an eco-park on city owned lands. CVC would provide outdoor education programing from the site and would assist the City with work to improve the overall environmental value of this unique and environmentally significant property. The site is optimally located on the route for the Credit Valley Trail. To demonstrate our support as a partner with the City for this important project, CVC is

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recommending $100,000 that will be carried over (Environmental Education – Peel account #3401). COMMUNICATIONS PLAN: Staff at CVC has communicated to Peel Finance the proposed transfer between Peel Special Levy accounts subject to CVC Board approval. Board approved transfers between Peel Special Levy accounts are reported to Peel Region on a tri-annual basis. FINANCIAL IMPLICATIONS: The total funds identified at 2019 year-end in Peel Special Levy accounts that are recommended for reallocation to address priorities are $683,000. The funds identified for transfer were all approved as part of the 2019 budget and are not new funds. All of the transfers identified reflect prioritization of work within specific programs in Peel Region. CONCLUSION: 2019 unspent funds have been identified for reallocation from 2019 approved budget to 2020. The funds will be allocated to support key CVC 2020 priorities. The priorities identified in this report have been communicated to the CVC Board and Peel Region Council through the 2020 budget process and the mid-year progress report to Regional Council provided in June of 2019. The priorities also align with key strategic objectives set out in the CVC Strategic Plan, the Peel Climate Change Partnership and ongoing capital infrastructure investments. RECOMMENDED RESOLUTION: RESOLVED THAT the report entitled, “Proposed Reallocation of Unspent Funds for 2020 Projects” be received and appended to the minutes of this meeting as Schedule ‘D’; THAT the CVCA Board of Directors approve the transfer of 2019 Peel Special Levy funds as outlined in Schedule ‘D’, Appendix 1; THAT the Director of Corporate Services be authorized to carry out any technical adjustments; and further

THAT where possible, staff leverage any opportunities that may become available from

federal, provincial or other funding sources for additional or matching funding in support

of the identified priority projects.

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Submitted by:

_________________________ Jeff Payne Director, Corporate Services

Recommended by:


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SCHEDULE ‘D’, APPENDIX 1 PAGE -1-

2020-02-14

Transfer Amounts by Account

CVC Account #

(From)

Peel Account #

(From)

Account Name (From)

CVC Account #

(To)

Peel Account #

(To)

Account Name (To)

Amount ($)

Identified Priorities

101-043 3404 Flood Forecasting and Warning

101-190 3402 Leaders in Clean Water Peel

20,000 Watershed Plan

101-045 3404 Climate Change Flood Risk Assessment



101-048 3402 Infrastructure Performance and Risk Assessment





70,000 Climate Change Initiatives

201-205 1697 Peel Pre-Development

601-607 3401 Corporate Services Initiatives

80,000 Corporate Priorities

301-312 1640 Peel Rural Water Quality



301-314 3406 Peel Rural Stewardship



301-314 3406 Peel Rural Stewardship

_ _ Reserve 45,000 Credit Valley Trail Reserve

301-338 3402 Urban Outreach and Restoration

301-319 1697 Peel Ecological Goods and Services

20,000 Natural Assets Registry

301-338 3402 Urban Outreach and Restoration


301-355 3408 Urban Natural Heritage



301-355 3408 Urban Natural Heritage


301-357 3408 Wildlife Habitat Assessment

_ _ Reserve 100,000 Peel Restoration Reserve (NEW)






601-611 3401 Environmental Education








Total 683,000

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SCHEDULE ‘E’ PAGE -1-

2020-02-14



SUBJECT: 2019 CONSERVATION AWARD RECOMMENDATIONS

FROM THE CONSERVATION AWARDS SUB-COMMITTEE

PURPOSE: To request approval by the Board of Directors of CVC to

Grant the 2019 Friends of the Credit Conservation Awards BACKGROUND: Purpose of the Friends of the Credit Conservation Awards Program: Since 1986, the CVC Board of Directors has awarded those who make a significant positive impact on the health of the Credit River watershed through the Friends of the Credit Conservation Awards Program. The program fulfills Goal 5, Direction 10 of the CVC Strategic Plan 2015-2019 by recognizing and celebrating the talents and achievements of volunteers and partners. CVC depends heavily on the contributions and support from the community for its success. It is only with their help that we will achieve our vision of “a thriving environment that protects, connects, and sustains us.” Eligibility Rules:

1. Projects and/or activities must contribute to the protection, connection and sustainability of the Credit River watershed;

2. Award recipients can be nominated in subsequent years, however any project can only be awarded once;

3. Self-nomination is allowed when submitted with a letter of support; 4. Award recipients cannot be an active CVC Board member or staff, or have been

acting as a Board member or staff while undertaking the activities for which they are being recognized;

5. Award recipients must in good-standing with CVC planning policies and regulations.

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Criteria: 1. Alignment with CVC’s vision of a thriving environment that protects, connects,

and sustains the Credit River watershed; 2. Leadership and the ability to influence and inspire the community; 3. A lasting contribution to create environmentally resilient communities for future

generations. Friends of the Credit Conservation Awards: A maximum of one nominee will be granted an award in each of the following eight categories per year:

1. Youth Achievement - Recognizes individuals and groups under 29 years of age, striving to be future environmental champions.

2. Outstanding Volunteer - Recognizes individuals and/or community groups who generously provide personal time to protect, connect, and sustain the environment.

3. Environmental Awareness - Recognizes those who connect communities with nature through education and outreach to promote environmental awareness, appreciation and action.

4. Landowner Stewardship - Recognizes landowners implementing restoration projects that increase natural cover and improve aquatic, terrestrial and wetland habitat on private lands.

5. Corporate Leadership - Recognizes corporations, businesses and public entities that take action and adopt new and creative approaches to plan for an environmentally sustainable future.

6. Green Cities - Recognizes those who implement leading edge green infrastructure in new development and existing urban areas.

7. Legacy Donor - Recognizes those who donate land or funds for purchasing land to ensure its long-term protection. Excludes government agencies.

8. Watershed Excellence - Recognizes those with a sustained record of achievement and commitment. Their ongoing leadership and dedication will leave a legacy of inspiration. This most prestigious award will only be given in extraordinary circumstances and may not be given every year.

Friends of the Credit Recognition: All other nominees that meet the eligibility requirements and award criteria, but do not win the award, will be recognized as a Friend of the Credit.

Friend of the Credit Recognizes all eligible nominees that contributed to protecting, restoring and enhancing the Credit River Watershed for future generations.

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ANALYSIS: The CVC Board of Directors 2019 Conservation Awards Sub-committee consists of Johanna Downey, Tom Adams and Karen Ras. Members Downey and Adams met on December 13, 2019 and while Karen Ras was not able to attend, she provided written comments for the meeting. With assistance from Holly Nadalin, Program Manager, Community Outreach, the sub-committee reviewed 31 nominations submitted by agencies, CVC staff, and the public at large. Upon reviewing all nominations for eligibility and considering the merits of nominees in each category, the sub-committee recommends that the following nine nominees be granted awards at the annual Friends of the Credit Conservation Awards event on March 26, 2020 at Carl’s Catering The Glen in Brampton. Nominees that do not win an award will be recognized as a Friend of the Credit, invited to the awards banquet, and receive a letter of recognition from the Chair of the CVC Board of Directors. Recommended Award Winners: Youth Achievement - Deon Sing Deon has been a volunteer with CVC since July of 2017. He has contributed over 134 volunteer hours to the Conservation Youth Corps (CYC), Frontline and Frontline Steering Committee (FSC) programs and was awarded with a Platinum EcoAmbassador Award for his efforts - the highest award level for Frontline participants. As a dedicated member of the FSC, he has developed and delivered workshops and promoted the program to his peers and local community, reaching over 250 of his peers. Deon eagerly took on the challenge of speaking at a CVC Foundation donor luncheon and a sponsor’s corporate meeting to share his CVC volunteer journey with approximately 50 adults. He talked about why he started volunteering and how CVC’s volunteer programs helped him get to where he is now. Deon also endorsed the importance of and need for corporations to provide funding for youth leadership programs. Deon understands the importance of environmental conservation and is a natural leader. His daily actions, volunteerism and eagerness to step outside of his comfort zone to motivate others is inspiring. Outstanding Volunteer - Janice McClelland Janice has been a member of the Bruce Trail Conservancy (BTC) and Caledon Bruce Trail Club for over 33 years. She has committed significant amounts of time and energy as a volunteer and leader to trails in the Credit River watershed through her membership. Janice's personal donations, fundraising efforts, and public education have helped build capacity for the BTC to acquire and protect many properties in the area. Janice has dedicated countless hours of personal time to fulfill her various roles. She understands the importance of the preservation and protection of natural spaces, and connects those around her to the beauty of nature through hiking.

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Janice has taken on several leadership roles within the organization as Vice Chair and then Chair of the BTC Board of Directors, and as a Director-at-Large. She also served as the Chair of the Fundraising Committee, contributing significantly to efforts to secure financial commitments and contributions from donors to support the capacity and mission of the BTC. Janice has also volunteered as a trail captain and hike leader with the Caledon Bruce Trail Club and has served as the local Club President and Director of Fundraising. Environmental Awareness - Michael Sklad Michael has developed multiple successful fishing initiatives, through the Fishing Friendzy program, to teach ethical angling and connect people to nature. Michael is implementing these activities in CVC conservation areas including Island Lake CA. The Youth Fishing League teaches kids to explore nature and compete in a shoreline fishing league. The Traveling Fishing Exhibit focuses on engaging communities and creating a positive experience for families who may be scared to fish on their own. Michael also worked with many community organizations to bring the SAFE (Sponsor A Fishing Experience) program to life, giving underprivileged kids, people with disabilities, and war veterans the opportunity to go fishing and experience nature. In addition, he formed an ambassador team of over 30 individuals, from teens to adults, to mentor them to be leaders and role models for youth involved in the programs. Michael is a true inspiration to everyone he meets. He collaborates with his community to bring to light the importance of connecting the next generation to nature. Landowner Stewardship - Sarah Mailhot The Mailhot property is 60 acres (24.28 ha) in size and includes a portion of the Credit River Watershed Natural Heritage System as well as a provincially significant wetland, two online ponds, and varying ages of forest plantation. By 2014, dog-strangling vine (DSV), an aggressive invasive plant, was scattered throughout the property threatening to spread further into adjacent natural areas. Since 2015, Sarah has made annual efforts to have the property assessed and treated for DSV. The ongoing efforts are proving effective as there has been a considerable increase in native plant regeneration from the original seedbank. Sarah quickly met and exceeded her cap for invasive species funding through CVC’s Landowner Action Fund. For the past three years she has continued the removal work without the help of external funding and at considerable personal expense. She has spread the word about DSV to her neighbors, encouraged them to look for the plant on their own property, and to talk to CVC about invasive species management options. Sarah and her father Bob Burnside are passionate about their property and preserving the ecological and aesthetic value of their land for future generations of their family. They have attended CVC workshops to learn more about stewardship opportunities and have been working through their property action plan since 2010. They have a managed forest plan in place and are dedicated stewards that have planted over 1500 trees, created and maintained trails, managed their online ponds, and removed invasive species.

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Corporate Leadership After considering a variety of corporate leadership nominees in this category, the subcommittee is recommending giving two Corporate Leadership awards - one for innovative practices and one for community stewardship. The subcommittee felt that both types of corporate leadership demonstrate significant positive impacts on the health of the Credit River watershed, in different ways, and deserve recognition.

1) Four X Development Inc. (DG Group) – awarded for innovative practices The Four X Development land includes a 43-hectare parcel located adjacent to the Credit River in the City of Brampton. The approved draft plan was designed to protect and enhance the natural heritage system (NHS), including wetlands that form part of the Churchill-Norval Provincially Significant Wetland (PSW) Complex. The subdivision design was the result of an integrated approach that involved extensive collaboration between the multi-disciplinary project consultant team and their counterparts at the City of Brampton and Credit Valley Conservation (CVC). Through this collaborative effort, ecologically appropriate buffers and natural hazard setbacks were established to determine the limits of the subdivision. Environmental management systems were developed to ensure that a site water balance is maintained in a manner that sustains baseflows to watercourses, as well as associated wetlands and fish communities. The team moved forward with an unconventional design and implementation practices using advanced tunneling technologies, low impact equipment, and real-time design modifications to address site-specific concerns. The activities had short-term and limited disturbance in a highly sensitive environment. The tableland area was designed with an enhanced buffer to extend the forest community and maintain valley integrity. 2) Global Investment Bank and Financial Services (Citi) – awarded for

community stewardship Citi has been volunteering with the City of Mississauga's naturalization program for over ten years, stewarding natural areas in both CVC and TRCA jurisdictions. In addition to planting trees and shrubs with Mississauga’s One Million Trees program, Citi has volunteered to help remove invasive species and steward existing natural areas across Mississauga. To date, Citi volunteers have planted over 1200 trees and shrubs. Their participants include employees, friends, and family members of all ages, which allows the City of Mississauga to reach a broad range of people. Education is a critical component of social change, and thanks to Citi, The One Million Tree Program has been able to reach over 1700 people. In addition to volunteering with the City of Mississauga, Citi has a Global Community Day, which allows employees and their friends and families to make a difference in their communities by volunteering. Many of their volunteer opportunities support environmental conservation.

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Green Cities - Tara Day-Orzechowski, Adam Tompkins, and Michael Hoy Tara Day-Orzechowski, the Principal of Glendale Public School, Adam Tompkins, the Preventative Maintenance Supervisor for the Peel District School Board, and Michael Hoy, the Supervisor of Environmental Planning at the City of Brampton, worked together as a team with CVC staff to implement the largest rain garden project CVC has ever undertaken. Taking place as part of the Fletchers Creek Sustainable Neighbourhood Action Plan (SNAP), it was an exciting time to implement low impact development features in an older neighbourhood. The rain garden addresses issues of poor drainage, but more importantly treats 200m3 (80% of the targeted volume) of untreated storm runoff and provides flood storage that improves water quality and stream flows. The project also reduces the pressure on the city’s current curb and gutter infrastructure, protects valuable fish habitat for the endangered redside dace, provides pollinator habitat. and acts as an educational space and community amenity for the students and people of the Fletchers Creek neighbourhood. Legacy Donor – Humeniuk Family Foundation, TPC Toronto at Osprey Valley, and Takla Foundation Credit Valley Conservation Foundation (CVCF) is amid a 5-year, $5 million fundraising campaign focused on critical conservation initiatives, including land securement. The fundraising focus for this initiative is a property in Caledon referred to as the “Capstone”. Securing the Capstone property will: secure 650 metres of Credit Valley Trail’s optimum route that contributes to continuous 8.5 kilometre stretch of trail, provide a gateway to Charles Sauriol Conservation Area, a 188-acre conservation area that is currently not accessible to the public, and protect critical Brook Trout habitat, the watershed’s most important native fish species. The major donors to this project are recommended to win this award. In 2018 and 2019, CVCF was named as one of the charitable recipients of the Osprey Valley Open (OVO), and TPC Toronto at Osprey Valley, owned by the Humeniuk family, donated $25,000 in tournament proceeds. In September 2019, The Humeniuk Family Foundation generously donated towards the Capstone campaign in the amount $250,000. In addition, TPC Toronto at Osprey Valley and CVCF worked together to organize a filming opportunity about Capstone that featured OVO tournament players fly fishing on the Upper Credit. This segment was aired internationally on the TSN/Golf TV Mackenzie Tour television program, bringing a whole new level of international awareness about the critical importance of conservation initiatives in the Credit River Watershed. As a local family, the Takla Foundation is keen to support local conservation initiatives, with a strategic focus on land securement and trail building. They were pleased to support the Capstone campaign by generously donating $30,000 to CVCF. This inaugural land securement initiative for the Credit Valley Trail will provide great momentum to drive Credit Valley Trail fundraising and project realization forward and will serve as an example of success for future Credit Valley Trail land securement initiatives.

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Together, 58% of CVCF’s fundraising target for the Capstone property was reached with the support of these invaluable and dedicated donors. Watershed Excellence - Gavin Dandy

Gavin is a farmer, educator and co-founder of Everdale in Hillsburgh, a farm-based

organization that provides hands-on, solution-based food and farming education to build and engage healthy local communities. He is passionate about the potential that local agriculture can have on stimulating healthy communities as well as the strong environmental connection that farms can celebrate. Through Gavin's leadership, Everdale is celebrating its 22nd season in the West Credit sub-watershed with a continued focus on developing the capacity of watershed residents and beyond to support vibrant local food economies. Gavin supported the development of new and local farm businesses in and around the Credit River watershed, hosted thousands of community members and fostered the development of Everdale into a vibrant and celebrated teaching farm that uses food to bring social change and environmental awareness.

“In the year 1998, Everdale was built on the dream that practical learning and hands-on experience are the keys to forging a future where agriculture works sustainably with our local environment. Everdale’s facilities and programs are designed to educate people about farm and food issues while fostering connections between farmers, consumers and the environment.” – www.everdale.org

As Executive Director of a sustainable teaching farm, Gavin is at many different tables and environments. He represented Organic Agriculture in Ottawa to the Minister of Agriculture, sat on the Steering Committee for City of Guelph’s Circular food economy proposal, appeared on dozens of panels and had many media appearances. Gavin believes that social and environmental change are deeply connected and are both necessary factors in the determinates of health and vibrant food economies. Gavin's drive is infectious and has been the springboard for dozens of new farmers and new community-based food projects in the Credit River watershed. Gavin's deep belief in people, ideas and collaboration leaves a legacy of social and environmental change that has made this community and watershed a better place. COMMUNICATIONS PLAN: Media will be invited to the Friends of the Credit Conservation Awards Dinner to be held on Thursday, March 26th at Carl’s Catering the Glen in Brampton. Following the awards ceremony, press releases will be sent to local print media. FINANCIAL IMPLICATIONS: The cost for the Friends of the Credit Conservation Awards has been provided in the 2020 budget under the Corporate Services account 301-310. There is no additional financial impact.

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RECOMMENDED RESOLUTION: RESOLVED THAT the report entitled “2019 Conservation Award Recommendations from the Conservation Awards Sub-Committee” be received and appended to the minutes as Schedule ‘E’; and further THAT the Board hereby approves the granting of the awards as recommended by the sub-committee. Submitted by:

__________________________ __________________________ Andrew Kett Jeff Payne Senior Manager Deputy CAO and Director Education and Outreach Corporate Services Recommended by:


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Town of Orangeville Resolution 2020-14 January 13, 2020 Moved by: Councillor Peters Seconded by: Councillor Post Whereas the Town of Orangeville is a member of the Credit Valley Conservation Authority (CVC) and has representation on the board of directors; and Whereas the Town of Orangeville strives to be a leader with respect to environmental awareness and action; and Whereas the board of directors determines the policies, priorities and budget of the CVC; and Whereas the CVC provides the Town of Orangeville with expert advice on the environmental impact of land use planning proposals and that the Municipality does not have staff with comparable expertise or experience; and Whereas the CVC provides programs and services to the residents of Orangeville that include recreation, education, water quality, low impact development, tree planting, as well as protecting life and property through a variety of measures: Therefore be it resolved that the Town of Orangeville supports continuation of the programs and services of the CVC, both mandatory and non-mandatory, and that no programs or services of the CVC or other CAs in Ontario be “wound down” at this time; and That the Minister of the Environment, Conservation, and Parks give clear direction as to what programs and services are considered mandatory and non-mandatory and how those programs will be funded in the future; and That the Minister of the Environment, Conservation, and Parks recognizes the strong and positive Provincial role Conservation Authorities (CAs) play in flood risk reduction programs and reinstates funding to the CAs of Ontario; and That this resolution be forwarded to the Minister of the Environment, Conservation, and Parks, Premier Doug Ford, MPP Sylvia Jones, the Association of Municipalities of Ontario, the Credit Valley Conservation Authority, Conservation Ontario, and all Ontario municipalities.

Carried

INFORMATION ITEM #7.1 2020-02-14

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Documents

BOARD OF DIRECTORS MEETING MEMBERS · 2020-02-12 · BOARD OF DIRECTORS MEETING ... 4.1 PRESENTATION: GREENING CORPORATE GROUNDS ... THAT Board of Director per diems be increased