BOARD OF EDUCATION AGENDA August 14, 2013 · 8/14/2013 · Minutes July 10, 2013, Meeting Page 2 of 4 07-10-4 Approval of Consent Agenda Items.* 07-10-5* Approval of Agenda. 07-10-6*

BOARD OF EDUCATION AGENDA

August 14, 2013

BOARD MEMBERS Mrs. Jeanne McQueeney, President Mrs. Carrie Benway, Vice-President

Mrs. Kate Cocchiarella, Secretary/Treasurer Mr. TJ Johnson

Mrs. Tessa Kirchner Mr. Ross Morgan

Jason E. Glass, Ed.D., Superintendent

Attachment 08-14-3

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: August 14, 2013 SUBJECT: Priority/Put Back List GOVERNANCE POLICY: EL-8 ACTION/INFO: Info. TIME NEEDED: 60 min. PERTINENT FACTS:

1. Actual tax revenues have come in ahead of expectations for the last fiscal year while the district successfully contained spending. This has resulted in a one-time budget surplus. The Superintendent has already directed part of this surplus to be provided to teachers and staff through increasing their annual performance bonuses. For the remaining funds, the Board Members will review the list of priorities that they had set forth in the spring, consider other staff recommendations, and determine what other items can be returned this year.

STAFF RECOMMENDS THE BOARD CREATES A MOTION TO: ORIGINATOR: Jason Glass

Minutes July 10, 2013, Meeting Page 1 of 4

P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024

Eagle County School District RE 50J BOARD OF EDUCATION

Board Room, 757 East Third Street, Eagle Wednesday, July 10, 2013, 4:30 P.M.

MINUTES

Board Members Present Administration Present Carrie Benway Brian Childress TJ Johnson Dan Dougherty Tessa Kirchner Heather Eberts Jeanne McQueeney Mike Gass Jason Glass Phil Onofrio

Board Members Absent Administration Absent Kate Cocchiarella Ross Morgan

A quorum was present, and due notice had been published. (All Attachments listed are available for review at the District Office.)

A. General Functions The meeting was called to order at 4:35 p.m.

07-10-1 Roll Call.

Roll call was taken and all members were present except Ross Morgan and Kate Cocchiarella both absences were excused. Ross Morgan phoned in for the work session.

07-10-2 Work Session.

1. District Seat F Recruitment/Process. Jeanne McQueeney, Board of Education President spoke to the Board Members about the strategy of recruitment for the open seat. There were no letters of intent received for the seat vacancy so the board members brained stormed other ideas and suggestions of individuals that may have interest in sitting on the Board. As part of the process the Board of Education worked through the questions to interview the candidates.

07-10-3 Regular Session. The regular session of the Board was called to order 6:01 p.m. The Board participated in the pledge of allegiance. B. Public Participation at Board Meeting.

There was no public participation at this meeting.


07-10-4 Approval of Consent Agenda Items.* 07-10-5* Approval of Agenda.

07-10-6* Approval of Minutes from June 26, 2013 Board Meeting. 07-10-9* Approval of Memorandum of Understanding for Homestake Peak School and

Vail Recreation District, Addendum No 1. 07-10-10* Approval of Memorandum of Understanding for for Nordic Track with Ski and

Snowboard Club Vail, Addendum No 1. 07-10-11* Approval of Designated Election Official and Participation in Coordinated

Election for Seat Vacancies. 07-10-13* Approval of Governance Policy Final Recommended Changes.

07-10-14* Approval of Monitoring Report for Governance Policy EL-9, Asset Protection. 07-10-15* Approval of Personnel List.

Tessa Kirchner moved to approve the consent agenda pulling the approval of the agenda, Carrie Benway seconded the motion. All members present voted aye on a roll call vote. (4-0) (Motion carried.)

07-10-5* Approval of Agenda. This Agenda Item was approved under the Consent Agenda.

07-10-6* Approval of Minutes. This Agenda Item was approved under the Consent Agenda. C. Superintendent Report. Dr. Glass spoke to the Board of Education members about his plan to meet people, key members and across

the district to build positive relationships. Dr. Glass also spoke about his transition plan and what he has planned for that. There are two principal openings one at June Creek and one at Red Sandstone Elementary; Dr. Glass shared the timeline of the application process with Board members. The facility use agreement has come to the forefront and has some suggested changes that he feels can be made. There was some discussion about the facilities agreement and the Board appreciates this move to reach out to the people who use the facilities. Dr. Glass asked Mike Gass, Assistant Superintendent of Student Services to briefly speak about the AVID Training that they attended last month. This program is a platform to work with teachers and students so that the average students can be more successful in post-secondary schooling. Colorado Higher Education Authority states that the state average of students enrolled in higher education past high school is 57% and in Eagle County 50%. Dr. Glass spoke about moving that meek number higher. The District has received an update from legal counsel regarding the 2013 legislative session and the many changes that have come out of that session. Dr. Glass went over some of the changes that will be affecting us. Dr. Glass spoke about the list of put backs as monies are coming back and how the board members wish to go through the list.

D. Board Reports. TJ Johnson no report at this meeting.

Tessa Kirchner reported that she attended an Efec meeting with Dr. Glass and Brian Childress. Mrs. Kirchner will bring a resolution to the Board if they wish to pass in support of initiative 22. Carrie Benway attended the Whistle Stop Tour at Colorado Mountain College, thanking Dr. Glass for starting the year off on a positive note. Jeanne McQueeney thanked John Hanan for all of his work with Eagle County Schools and wished him luck in the future. Mrs. McQueeney attended the Legacy Foundation meeting in Durango, CO and asked if Brian Childress will give the Board an update on the policies which are being affected by SB 191. Mr. Childress stated that many of the policies had already been updated but would get a short summary out to the Board.

E. General Administration. 07-10-7


New/Old Business. Input for the next meeting.

Jeanne McQueeney, spoke about the upcoming August14, 2013 meeting and the topics that will be on the next agenda. The members discussed the upcoming items and gave the staff members direction on the items that they would like updates on.

F. Public Interest Items for Discussion.

07-10-8 School Safety Update.

Dan Dougherty, Director of Communications spoke about the Sandy Hook Elementary tragedy and the concern about all kids nationwide. Mr. Dougherty spoke about the third party, outside consultant and why they chose an outside source. During the presentation Mr. Dougherty shared with the Board the standard protocols that Eagle County Schools use. Mike Gass, Assistant Superintendent of Student Services spoke about the security audits that he does with every principal in the district. Also a tabletop exercises that are done along with responders so that they are prepared. The seriousness of the issue isn’t taken lightly and we do our best to be diligent about the safety of our students and staff. Mr. Dougherty spoke about the real and the perceived threats. As Mr. Dougherty moved through the evaluation, he shared the breakdown into three phases of implementation to resolve any issues that the independent contractor found. Stage One: Easy Implementation – no cost changes, Stage Two: Moderate Implementation – low cost changes, Stage Three: Complex Implementation – higher cost changes that maybe something that could be in implemented in a bond election in future years. There were specific issues in several schools that Mr. Dougherty spoke about. Wrapping up Mr. Dougherty suggested that we work to get parents, PTA’s involved to help find financial solutions to the low cost fixes. Overall Eagle County Schools are safe. There is always room for improvement and as Mr. Dougherty presented there are some quick fixes and some more elaborate ones but we need to weigh those against the possibility of a tragedy and finding the perfect balance. The discussion from the Board is that even though the low cost items include training and there is cost in it as well. Mr. Gass spoke about spending an hour or two working through a tabletop training with each staff in the building. Mr. Dougherty suggested the Administrative team is trained and they in turn train their staff and he felt that the first year of tabletop exercises and those trainings may take more the first year. Dr. Glass spoke about the three type’s behavior mechanical physical and technology. The Board and staff discussed that this is an ongoing process. 07-10-9* Approval of Memorandum of Understanding for Homestake Peak School and Vail Recreation District, Addendum No 1. This Agenda Item was approved under the Consent Agenda. (Attachment 07-10-9*)

07-10-10* Approval of Memorandum of Understanding for for Nordic Track with Ski and Snowboard Club Vail, Addendum No 1. This Agenda Item was approved under the Consent Agenda. (Attachment 07-10-10*)

G. Business and Operations

07-10-11* Approval of Designated Election Official and Participation in Coordinated Election for Seat Vacancies. This Agenda Item was approved under the Consent Agenda. 07-10-12 Approval of Easement to Holy Cross Energy for Underground Right-of-Way. Phil Onofrio, Chief Operating Officer spoke to the Board about the item and that it was an after the fact due to construction of Eagle County Charter Academy and the right of way that Holy Cross Energy needed. There weren’t any questions from the Board. Carrie Benway moved to approve easement as presented, Tessa Kirchner seconded the motion. All members present voted aye on a roll call vote, (4-0) (Motion carried.) (Attachment 07-10-12)

H. Review and Propose Changes to Board Policies. 07-10-13*


Approval of Governance Policy Final Recommended Changes. This Agenda Item was approved under the Consent Agenda. I. Board Policies and Administrative Regulations.

07-10-14* Approval of Monitoring Report for Governance Policy EL-9, Asset Protection. This Agenda Item was approved under the Consent Agenda.

J. Employee Relations.

07-10-15* Approval of Personnel List. This Agenda Item was approved under the Consent Agenda.

K. Discussion Items. 07-10-16 Feedback and Evaluation of Meeting.

a. Evaluate Decisions of this Board of Education meeting in terms of Governance Policies. b. Did this meeting advance the goals and mission of the district?

The Board spoke about the safety item stating that as uncomfortable as it is to discuss it is very important.

07-10-17 Adjournment. There being no further business, the meeting was adjourned at 8:02 p.m.

______________________________ Jeanne McQueeney, President of the Board of Education ______________________________ Kate Cocchiarella, Secretary/Treasurer of the Board of Education ______________________________ Melissa Gerard, Executive Assistant

Attachment 08-14-8

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: August 14, 2013 SUBJECT: New/Old Business. • Input for the next meeting. GOVERNANCE POLICY: GP-8 ACTION/INFO: Info. TIME NEEDED: 10 min. PERTINENT FACTS:

1. In addition to the new and old business we are asking for input on the work session and other agenda items.

2. Tentative topics for August 28, 2013 Board of Education Meeting include: a. Exec. Session b. Work Session

i. Choose what groups to invite or topics that would like to discuss. c. Regular Session

i. Add topics. ii. Policy work

3. With those topics in mind please prepare comments around these three questions: a. What do you want to learn? b. What questions do you have? c. Who do you want to hear from? d. Why do you care about this topic?

STAFF RECOMMENDS THE BOARD CREATES A MOTION TO: ORIGINATOR: Jeanne McQueeney

Attachment 08-14-9

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: August 14, 2013 SUBJECT: Approval of Resolution in Support of Ballot Initiative to Increase

Funding for Education. GOVERNANCE POLICY: EL-8 ACTION/INFO: Action. TIME NEEDED: 5 min. PERTINENT FACTS: Initiative 22 is a 2013 proposed citizen’s initiative to raise revenues to be spent on public education – preschool through twelfth grade.

Colorado currently spends $1,726 less per student than the national average.

The ballot initiative will allow us to start reversing the cuts of the past five years and reinvesting in our teachers, expanding education opportunities, and preparing our future leaders, entrepreneurs, innovators, and citizens for the challenges of the 21st Century.

The initiative represents our best opportunity in the near future to make a substantial and meaningful investment in Colorado’s students and economy, and will take us several steps forward on our path to educational excellence.

If passed, Initiative 22 would do the following:

The current single personal income tax rate in Colorado is 4.63 percent of the taxpayers Federal Taxable Income (FTI). Initiative 22 would raise the tax rate on the first $75,000 of an individual taxpayer's FTI to 5%, and would raise it to 5.9 percent on FTI above $75,000. A taxpayer’s FTI is significantly lower than his/her Adjusted Gross Income.

All new revenues collected from this additional personal income tax increment would be deposited in a newly created “State Education Achievement Fund.” Money in this fund may only be used for K-12 and preschool students for the purpose of “implementing educational reforms and programmatic enhancements” enacted by the legislature. These funds may only supplement, not supplant, the previous year’s school finance.

Amendment 23 would not be repealed, but its funding requirement for K-12 would change. Under the current formula, per pupil funding for school finance each year must equal funding in the previous year plus inflation. Under the new formula, 43 percent of state general fund tax revenues each year would be deposited in the State Education Fund, created by the original Amendment 23, and could only be used for purposes specified in Amendment 23. In general, those purposes are limited to K-12 school finance and preschool.

STAFF RECOMMENDS THE BOARD CREATES A MOTION TO: Move to approve the resolution in support of Initiative 22. ORIGINATOR: Tessa Kirchner

RESOLUTION IN SUPPORT OF BALLOT INITIATIVE TO INCREASE FUNDING FOR EDUCATION

WHEREAS, the Eagle County School Board of Education is a public entity that provides educational services to children in the Eagle County School District; and WHEREAS, the State of Colorado has faced multiple years of budget shortfalls resulting in more than $1 billion in cuts and lost funding to K-12 over the past four years; and WHEREAS, despite slight increases in K-12 spending for 2013-2014, Colorado school districts continue to experience financial difficulties due to persistent economic constraints, declines in revenues and increases in fixed costs such as insurance, fuel and utilities;

WHEREAS, these cuts and lost funding have been implemented despite the Legislature’s passage of multiple significant reform efforts, including but not limited to the Preschool to Postsecondary Education Alignment Act (CAP4K) (Senate Bill 08-212), the Education Accountability Act of 2009 (Senate Bill 09-163), the Educator Effectiveness Law (Senate Bill 10-191), and the Colorado READ Act (House Bill 12-1238); and WHEREAS, reduced funding is directly impacting the district’s ability to provide meaningful educational opportunities for all students and to implement existing and proposed education reforms; and WHEREAS, the proposed ballot initiative to amend the Colorado Constitution and Colorado Revised Statutes will appear as Amendment 66 in the November 5, 2013 election and, if passed by the voters of the State of Colorado, will result in an income tax rate increase for Colorado citizens from 4.63% to 5% for those with a federal taxable income of $75,000 or less and to 5.9% for federal taxable income over $75,000; and WHEREAS, the ballot initiative would require 43% of state revenues in any given year be specifically allocated to provide increased funding for Colorado’s public education system; and

WHEREAS, the increase in state tax revenues will liberate state funds for spending in other significant areas of need in Colorado; WHEREAS, this increase in public education funding will significantly benefit the children of Colorado and, specifically, the children of the Eagle County School District by enabling the District to better provide educational services to children in the District; NOW, THEREFORE, BE IT RESOLVED that the Eagle County School Board of Education officially declares its support of Amendment 66 to increase state income tax rates for the purpose of increasing funding of public education in the State of Colorado. DATED this ____ day of __________________, 2013

Attachment 08-14-10

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF:` August 14, 2013 SUBJECT: Monitoring Report on Governance Policy E-1, Student Results. GOVERNANCE POLICY: E-1 ACTION/INFO: Action. TIME NEEDED: 20 min. PERTINENT FACTS:

1) In December of 2009 and August of 2011, the State Board adopted the new Colorado Academic Standards. 2) The Colorado Student Assessment Program (CSAP) was based on the old Colorado Model Content

Standards, which does not reflect in any way the new standards. After 16 years, CSAP has concluded its lifecycle.

3) The Transitional Colorado Assessment Program (TCAP) has been designed to support school districts as they transition to the new standards.

4) Where possible, TCAP has been designed to measure standards that are common between the old standards and new standards.

a. The TCAP frameworks clearly show the relationship between the assessment objectives and the Colorado Academic Standards.

b. The new standards, however, are often assessed at a lower level than what will be expected once the new standards are fully implemented.

5) TCAP will continue to assess the same content areas and grades as CSAP: math, reading and writing in grades three through 10. Science will be assessed in fifth, eighth and 10th grades.

6) TCAP encourages districts to move forward with implementation of the new standards, while providing time for the preparation of students for the higher expectations to come.

7) TCAP has been designed to be used for two years and by the conclusion of that time, all districts are expected to have transitioned fully to teaching the new academic standards.

8) TCAP does not assess the entire Colorado Academic Standards, nor does it assess the new standards at the same level of difficulty which will be expected once the new standards are implemented.

9) TCAP does not assess Colorado’s new personal financial literacy expectations or social studies. It does not test any content standards that have shifted grades and it will not test any new learning skills that are embedded in the new standards, such as invention and information management.

10) When the new standards are fully implemented, a new assessment designed to assess the full depth and breadth of those standards will be needed.

11) The information presented to the BOE will detail the achievement of ECS students 3-10 TCAP in the areas of reading, writing, math, and science. The information will be presented for the district, individual schools, and by subgroups of students.

STAFF RECOMMENDS THE BOARD CREATES A MOTION TO: Move to approve the monitoring report as presented. ORIGINATOR: Heather Eberts

Attachment 08-14-11

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: August 14, 2013 SUBJECT: Approval of Monitoring Report for Governance Policy GP-8,

Agenda Planning. GOVERNANCE POLICY: GP-8. ACTION/INFO: Action. TIME NEEDED: 10 min. PERTINENT FACTS: 1. The Board will discuss priorities and topics for future work sessions.

a) Some of the topics, in no particular order, may include:

i) Energy audit on our schools. ii) Town Councils iii) Other Community Partners iv) County Commissioners/Kids Count Presentation v) Feedback from Past Students vi) Heath Care Coverage vii) NWEA and the Future

STAFF RECOMMENDS THE BOARD CREATES A MOTION TO: Move to approve the monitoring report for Governance Policy GP-8, Agenda Planning as presented. ORIGINATOR: Jason Glass and Jeanne McQueeney

Attachment 08-14-12

BOARD OF EDUCATION AGENDA ITEM

BOARD MEETING OF: August 14, 2013. SUBJECT: Performance Pay-Out Update. GOVERNANCE POLICY: EL-5 ACTION/INFO: Info. TIME NEEDED: 20 min. PERTINENT FACTS:

ECS once again paid a performance bonus this year. The bonus ranged from 0-4% of a staff members salary and was a bonus, and 0-1% of base salary will be applied to salary. Half of the bonus is determined by a staff member’s evaluation and half is determined by an indexed student achievement score. Even in difficult economic times, Eagle County Schools continues to be committed to pay for performance, and the principle of rewarding excellence.

STAFF RECOMMENDS THE BOARD CREATES A MOTION TO: ORIGINATOR: Brian Childress

@COJasonGlass

Jason E. Glass, Ed.D. Superintendent and Chief Learner [email protected]

pho: 970 328-6321 fax: 970 328-1024 myapp.is/EagleSchools • web: eagleschools.net • twitter: @eagleCOschools • facebook: eagle.schools • 948 Chambers Ave • PO Box 740 • Eagle, CO 81631

Understanding Your Paychecks for August 2013

As previously shared by Superintendent Glass, the fiscal year for the District is closing with a surplus of revenue due to an increase in tax revenues and conservative spending. We’re passing this surplus along to employees in your performance pay bonus, so you should see extra money in your August paycheck.

Along with the performance bonus, we restored the 1.5% cuts that occurred and put 0-1% of salary toward a salary increase. Again, small steps, but important that they are steps in the right direction.

The basic formulas are:

Base Salary x 0-4% = your normal bonus >>> double this for your total August bonus! Base Salary x 1.5% plus Base Salary x 0-1% = the increase in your base salary

August “Performance Pay” Awards Guide This guide helps employees understand how the numbers in their checks were determined. We are committed to treating every employee fairly and getting performance pay “right,” so there is an appeal process if you believe there has been an error in your checks.

Your August “Performance Pay” Award is based on two main components from the 2012-13 school year:

1. Your evaluation score, and 2. Student assessment results for your school and the district

a. just the district if you are a district level employee

Your Performance Based Compensation Committee met to define the distribution and cut scores. The bonus range is 0-4%. The basic formula for determining your August Performance Pay Award is:

Your base pay times your evaluation percentage + base pay times student achievement index

For example:

Base annual pay for 2012-13 = $50,000 Your professional evaluation is commendable = 1% + Your student achievement index = 1% = Your bonus percentage is 2% $50,000 multiplied by 2% = $1000 Double for this time only = $2000

@COJasonGlass



Evaluation scores determine awards based on the following tables (Cut Points and Student Achievement):

Certified Teacher Evaluation Cut-Points

Performance Descriptor Range

Low Range High Award %

Exceptional 4.50 5.00 2.00%

High Performing 4.00 4.49 1.50%

Professional - Commendable 3.59 3.99 1.00%

Professional - Meets Expectations 3.00 3.58 0.75%

Needs Improvement 2.00 2.99 0.25%

Unacceptable 1.00 1.99 0.00%

Administrator/Certified Exempt/Support Cut-Points

Performance Descriptor Range Low Range High

Award %

Exceptional 3.51 4.00 2.00%

High Performing 2.91 3.50 1.50%

Professional- Commendable 2.71 2.90 1.00%

Professional- Meets Expectations 1.91 2.70 0.75%

Needs Improvement 1.51 1.90 0.25%

Unacceptable 0.00 1.50 0.00%

@COJasonGlass



Student Achievement Cut-Points

The student achievement part of your formula is determined using several assessments and several analysis methods. We believe this approach gives us a more stable and fair measure of how students are doing. The basic formula for determining the assessment component of your August Performance Pay Award is:

District ACT + District TCAP + Building TCAP + Building NWEA

Components of this formula are defined below:

District ACT – A comparison of the district’s composite score from the two large high schools versus

the state average composite score for 11th graders. To get anything, the district composite must at least equal the state composite.

District TCAP Catch-Up/Keep-Up – This measure uses state test results in grades 3-10 in

Reading, Writing, and Math to arrive at a percentage statistic. This percentage represents the number of students who, if they were proficient or advanced the previous year, remained proficient or advanced in the current year and the number of students, if they were not proficient or advanced the previous year, made at least 1/3 of a performance category growth in the current year.

Building TCAP Catch-Up/Keep-Up – This is the same as the aforementioned district statistic, just

at the building level.

NWEA Value-Added – This measure uses NWEA-MAP tests in grades 3-10 in Reading, Language

Usage, and Math. Value-Added is a sophisticated analysis technique that relies on several years of prior test data and individual student demographics to arrive at a prediction of growth. Students, teachers, and schools can then be grouped into three categories: Above Expected Growth; Not Distinguishably

@COJasonGlass



Different than Expected Growth (NDD); or Below Expected Growth. Schools get higher results by having more students come in at least at the Not Distinguishably Different level and even more for coming in at the Above Expected Growth level.

2012-13 ACT Results In looking at the results for 2012-13, the district continues to improve for our English speaking students and we are having varied results with our second language learners. The district’s composite ACT result for 2012-13 is 19.9. As this was .2 points below the state average composite of 20.1, the index gets 0.0 percentage points for ACT.

2012-13 TCAP Results The District TCAP result was .66, which is greater than last year’s 62. This statistic means that 66% of our students that were proficient or advanced stayed proficient or advanced, and those that were not made reasonable progress toward proficiency. The Building TCAP statistic can be interpreted the same way. For example, the .78 result at EVMS indicates that 78% of the kids at that school were meeting our growth and attainment expectations. Way to go EVMS!

2012-13 NWEA Results For the NWEA Value Added results, these building level statistics are measures of how well kids did on the NWEA assessments at meeting or exceeding expected growth projections. This look clearly shows that the teachers at EVES, at .83 and GES at .72, are doing a tremendous job, awesome job EVES and GES!

Contract Days Eligibility for the full bonus depended on working at least 75% of your contract days last year. If you worked more than 75% of your contract days you would get the full bonus. If you worked between 65% and 75% you would have your bonus reduced by 25%. If you worked less than 65% of your annual contract days you are not eligible for a bonus. Salary adjustments take effect in August paychecks for year-round staff and in September for our school-year staff.

Appeals Calculations this year are complex and required an employee-by-employee analysis to determine the correct process of payment. If you believe there has been some error in your pay, please complete the attached appeal process sheet and send it to Adele Wilson via any means convenient. This will trigger an audit and review of your performance pay award, bonus, and pay reduction, to determine if any error occurred. While all efforts have been made to prevent errors, it is possible that one occurred. If an error is found, we will take appropriate and timely steps to make sure you receive proper payment.

@COJasonGlass



PERFORMANCE PAY APPEAL/CORRECTION FORM

Eagle County Schools is committed to arriving at fair and correct performance bonuses and new salary rates for each and every employee. If you believe there has been an error in your bonus or your new pay rate please complete this form. Your case will be reviewed and a decision reached within 10 working days or sooner of receipt of this form by the Office of Human Resources. You will be notified in writing (or email) of the results of this review and any subsequent changes made to your performance award, bonus, and/or new pay rate. Following this review if you still believe the performance pay or new pay rate to be in error, you may schedule a face-to-face meeting with the Director of Human Resources. Following this you may further appeal to the Superintendent and then the Board of Education. Thank you for your patience and consideration in this process – again we are committed to arriving at fair and correct performance bonuses and new pay rates.

NAME ________________________________________________________________

12-13 POSITION(S) ____________________________________________________

Please describe the error you believe exists in your performance pay bonus or new rate of pay. Be as specific as possible and include any relevant documents or information so that we have as complete an understanding of the issue as possible:

Signature _____________________________________________________________

Date Received by HR __________________________________________________

Attachment 08-14-13*

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: August 14, 2013. SUBJECT: Approval of Monitoring Report for Governance Policy EL-6, Staff

Evaluation. GOVERNANCE POLICY: EL-6. ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. This annual report documents current and future activity relating to our district’s personnel evaluation system as

it complies with state laws and measures performance in terms of the district's commitments, vision, mission statement and achieving the goals of the Board.

STAFF RECOMMENDS THE BOARD CREATES A MOTION TO: Move to accept the internal monitoring report on Governance Policy EL-6, Staff Evaluation as presented. ORIGINATOR: Brian Childress

Annual Monitoring Report Governing Policy EL-6, Staff Evaluations

As part of the Board’s monitoring process, this report on Executive Limitation policy (EL-6) Staff Evaluation, is provided as requested by policy B/SR-5, monitoring the Performance of the Superintendent. This report is done annually to document current and future activities relating to the district’s support staff, licensed and administrative evaluation systems as well as the achievement of the goals set by the Board of Education. I certify this information to be accurate as of the close of business, July 1, 2013. The support staff, licensed and administrative evaluation systems used in our district are in compliance with all applicable state laws.

The administrator/support staff, licensed and principal evaluation systems are designed to focus on our district’s mission of “educating every student for success,” as the work of each individual employee in our district directly or indirectly impacts the success of our students.

The support staff, licensed and administrative evaluation systems measure performance and have a direct correlation to our District’s vision and to the goals of the Board.

The Licensed Evaluation System This system supports the development of skills and knowledge to improve instruction. Teacher evaluation is also designed

to include a collaborative, supportive and coaching relationship between the evaluators and the teacher being evaluated in order to meet the goal of improved instruction.

This system provides training, support and guidance for new and experienced teachers, focusing on student achievement and contains specific core competencies for all teachers.

This system contains multiple measures of performance. The scores earned by licensed staff members as part of the licensed evaluation process are directly linked to ongoing salary

increases. The Administrative/Support Staff Evaluation System Our administrative/support staff evaluation system provides the opportunity for each support staff member to be evaluated

by his or her supervisor a minimum of one time per year based on the essential job elements of their position. The scores earned as part of the process are directly linked to increases in his/her hourly rate/annual salary for the following

year as part of our district’s performance-based pay plan and compensation philosophy. This system was significantly revised in 2008-09 in an effort to better identify elite performance. The Principal Evaluation System Our Principal evaluation system provides the opportunity for each administrator to be evaluated by his or her supervisors

multiple times a year based on the State Principal rubric and benchmark activities they are responsible for in their position. The Principal evaluation system contains a performance pay component that measures performance and determines the

following years’ compensation through achieving the goals of the district/Board. The scores earned as part of the process are directly linked to increases in his/her annual salary as part of our district’s

performance-based pay plan and compensation philosophy.

NEW HIRES: Name Position

School/ Department

Type of Allocation Effective Date

Albrecht, Kim Interim 5th Grade Teacher RSES Budgeted 8/8/2013

Bloess, JenniferInterim 0.5 Outreach/Prevention Coordinator EVHS Budgeted 8/8/2013

Boni, Krista Interim 0.75 Kindergarten Teacher EVES Budgeted 8/8/2013

Brockmeyer, Alison Language Arts Teacher (7th Grade) HPS Budgeted 8/8/2013

Brugger, Brian Senior Systems Administrator Technology Budgeted TBDCalvert, Megan Interim Occupational Therapist ESS Budgeted 8/8/2013Centlivre, Steven Bus Driver Trainee Transportation Budgeted 7/29/2013

Chambers, ErikaInterim Bilingual Kindergarten Teacher AES Budgeted 8/8/2013

Church, Eric Bus Driver Trainee Transportation Budgeted 7/29/2013Felix, Emerald Infant/Toddler Group Leader JCES/ECE Budgeted 8/13/2013Gelroth, Kathleen Language Arts Teacher EVHS Budgeted 8/13/2013Haines, Stephanie Interim Preschool Director EES Budgeted 8/8/2013Lynch, Rebecca Interim Mathematics Teacher EVHS Budgeted 8/8/2013McGrath, Amy 4th Grade Teacher BCES Budgeted 8/8/2013Meehan, Aileen Building Paraprofessional HPS Budgeted 8/19/2013Montano, Darlene Office Manager RCHS Budgeted 8/5/2013Morales, Gilbert Campus Supervisor BMHS Budgeted 8/19/2013

Mulligan, ShawnenModerate Needs Paraprofessional/Preschool Assistant HPS Budgeted 8/13/2013

Skerrett, Craig Mathematics Teacher BMHS Budgeted 8/8/2013Spoth, Andrea Interim Visual Arts Teacher EVHS Budgeted 8/8/2013Stewart, Jimmie Bus Driver Trainee Transportation Budgeted 7/29/2013Taketa, Kimberly Bus Driver Trainee Transportation Budgeted 7/29/2013Tolentino, Josephine Family Services Advocate ECE Budgeted 7/29/2013

Van Wyk, Bethany Interim School NurseESS/Health Services Budgeted 8/8/2013

ADDITIONAL POSITIONS: Name Position

School/ Department

Type of Allocation Effective Date

LaDuke, Stacie Mentor Teacher GCMS Budgeted 8/2/2013O'Neill, Allison 0.6 Child Find Coordinator ESS Budgeted 8/13/2013Plachta, Mark Mentor Teacher GCMS Budgeted 8/2/2013

REHIRES: Name Position Effective DateFierstein, Cindy Supervising Nurse 8/6/2013

Henzler, RobinPermanent Substitute Teacher/Preschool Assistant 8/13/2013Early Childhood Education

School/DepartmentESS/Health Services

P.O. BOX 740 · EAGLE, COLORADO 81631 · 970.328.6321 FAX 970.328.1024

Personnel ListAugust 14, 2013

Attachment 08-14-14*Governance Policy: EL-4(2)

Ikoniak, Ashley 0.17 Permanent Substitute Teacher 8/20/2013

Kenney, Jeanine 0.27 Permanent Substitute Teacher 8/20/2013

Schneider, Kay Interpreter Deaf and Hard of Hearing 8/13/2013Smyser, Timothy 6th Grade Teacher 8/8/2013

TRANSFERS: Name From Effective Date

Blomquist, Mary 4th Grade Teacher (Mentor) - BCES 8/1/2013

Donahue, Erika Instructional Coach - PD 7/30/2013

Drangin, Meredith Cognitive Needs Teacher - BCMS 8/19/2013

Farris, MarilynLanguage Arts/Technology Teacher - HPS 8/13/2013

Jordan, Debra 7th Grade Teacher - GCMS 8/13/2013

Koskinen, Elizabeth

Cognitive Needs Paraprofessional/Cognitive Needs Teacher - JCES 8/13/2013

Laidman, Marcelle Master Teacher - BCES 7/29/2013

Large, Amy Guest Teacher - District Wide 8/20/2013

Newman, Jennifer Ashley Language Arts Teacher - RCHS 8/13/2013

Ricci, AmyPermanent Subsitute Teacher - RSES 8/8/2013

ADMINISTRATIVE TRANSFERS: Name From Effective DateNA

RESIGNATIONS: Name Position Effective Date

Brandt, RevaGuest Teacher/Substitute Health Assistant 5/30/2013

Cremeans, Heather 3rd Grade Teacher (Mentor) 5/31/2013Gabriel, Patrick Mathematics Teacher 5/31/2013High, Rebekah Language Arts Teacher 5/31/2013Martin, Robert Senior Systems Administrator 8/9/2013McManus, Margaret Guest Teacher 5/30/2013Murri, Nancy Kindergarten Teacher 5/31/2013Valsecia-Monreal, Melina Family Services Advocate 7/31/2013

RESCIND RESIGNATIONS: Name Position Effective DateNA

RETIREMENTS: Name Position Effective DateNA

EES

District Wide

Principal - JCES

Social Studies Teacher - HPS

School/Department

0.75 Language Arts Teacher - RCHS

Permanent Substitue Teacher - GCMS

Interim Kindergarten Teacher - RSES

BCMS

To

Technology

Master Teacher - BCES

To

EES

ESL/Physical Education Teacher - GCMS

Cognitive Needs Teacher - JCES

ESS

Principal - RSES

Cognitive Needs Paraprofessional - BCMS

EVHSGES

RSES

BMHS

School/Department

ECE

School/Department

District Wide

TERMINATIONS: Name Position Effective DateNA

FMLA/MEDICAL ONLY/ ADMINISTRATIVE LEAVES: Name Position School/Dept. Date From Date ToNA

EXTENDED LEAVE OF ABSENCE: Name Position School/Dept. Date From Date ToNA

DISTRICT VACANCY LIST: Name Professional/Support Position

Type of Allocation Replacing Posted Date

Business ServicesNo Openings

District Office

0.5 Wayfinder Case Manager Classified Exempt Budgeted S. Cross 7/15/2013

Early Childhood Education0.75 Family Services Advocate Classified Exempt Budgeted

M. Valsecia-Monreal 7/22/2013

Infant/Toddler Assistant (one full-time, one part-time) Support Staff Budgeted New Allocation 6/4/2013Preschool Specialist Support Staff Budgeted New Allocation 7/5/2013Preschool Assistant Support Staff Budgeted New Allocation 7/5/2013

School Psychologist (Intern) Professional Budgeted Reallocation 3/14/2013Transition Paraprofessional Support Staff Budgeted B. Crawford 8/1/2013Health Assistant Support Staff Budgeted A. Palacios 7/31/2013

Food ServiceCook (2 positions) Support Staff Budgeted S. Tapia 5/30/2013

Human ResourcesNo Openings

MaintenanceNo Openings

Professional DevelopmentInstructional Coach Professional Budgeted J. Barclay 5/16/2013

Superintendent's OfficeNo Openings

TechnologyNo Openings

TransportationNo Openings

Exceptional Student Services

School/Department

Avon ElementaryInterim 4th Grade Teacher Professional Budgeted New Allocation 7/30/20130.3 RTI Coordinator Professional Budgeted New Allocation 8/2/20130.5 Reading Intervention Teacher Professional Budgeted Reallocation 8/5/2013Cognitive Needs Paraprofessional Support Staff Budgeted New Allocation 7/25/2013

Brush Creek ElementaryModerate Needs Teacher Professional Budgeted M. Smith 7/25/2013

Eagle Valley ElementaryNo Openings

Edwards Elementary No Openings

Gypsum Elementary

Permanent Substitute Teacher Professional Budgeted M. Lebo 7/30/2013Technology Paraprofessional Support Staff Budgeted A. Boggs 8/7/2013

June Creek ElementaryNo Openings

Red Hill Elementary Cognitive Needs Paraprofessional Support Staff Budgeted P. Wilson 8/2/2013

Red Sandstone Elementary

Permanent Substitute Teacher Professional Budgeted A. Ricci 8/8/2013Building Paraprofessional Support Staff Budgeted K. Evans 8/6/2013

Homestake Peak School3rd Grade Teacher Professional Budgeted J. Selbig 6/13/2013Adventure Coordinator Classified Exempt Budgeted New Allocation 7/15/2013Building Paraprofessional Support Staff Budgeted Reallocation 7/15/2013

Berry Creek MiddleNo Openings

Eagle Valley MiddleNo Openings Gypsum Creek Middle0.5 Mathematics Interventionist Professional Budgeted N. Brummer 5/2/20130.86 Learning Commons Technician Support Staff Budgeted E. Lengel 6/24/20130.5 Physical Education Paraprofessional Support Staff Budgeted Reallocation 5/29/2013Moderate Needs Paraprofessional Support Staff Budgeted E. Retterbush 8/5/2013

Battle Mountain High Interim Language Arts Teacher Professional Budgeted R. High 8/5/2013

0.8 School Secretary (32.5 hours per week) Support Staff Budgeted J. Powers 5/28/2013Moderate Needs Paraprofessional Support Staff Budgeted C. Rosen 7/31/2013

Head Wrestling Coach Support Staff BudgetedCoaching Allocation 4/12/2013

Eagle Valley HighMathematics Teacher Professional Budgeted P. Gabriel 8/1/20130.75 AVID Teacher Professional Budgeted New Allocation 8/5/2013

Speech and Debate Coach Coaching Staff BudgetedCoaching Allocation 3/15/2013

Assistant Volleyball Coach Coaching Staff BudgetedCoaching Allocation 5/21/2013

Head Softball Coach Coaching Staff BudgetedCoaching Allocation 6/15/2013

Assistant Softball Coach Coaching Staff BudgetedCoaching Allocation 5/21/2013

Head Alpine Ski Coach Coaching Staff BudgetedCoaching Allocation 7/11/2013

Head Girl's Soccer Coach Coaching Staff BudgetedCoaching Allocation 7/11/2013

Assistant Boys Basketball Coach Coaching Staff Budgeted

Coaching Allocation 7/11/2013

Freshman Girls Basketball Coach Coaching Staff Budgeted

Coaching Allocation 7/11/2013

Red Canyon High0.79 Moderate Needs Paraprofessional Support Staff Budgeted C. Weis 8/8/2013

No Openings

Science Teacher (Upper School) Professional Budgeted R. Beavers 5/8/2013

0.5 Special Education Teacher Professional Budgeted M. Morrissey 7/31/2013Special Education Paraprofessional Support Staff Budgeted Reallocation 5/15/2013

Eagle County Charter AcademySpanish Teacher (5th/6th Grade) Professional Budgeted K. Kedrowski 6/7/2013Teacher Assistant Support Staff Budgeted E. Tilson 6/18/2013Lead Custodian Support Staff Budgeted Reallocation 2/14/2013

Vail Ski & Snowboard Academy

New America School

Documents

BOARD OF EDUCATION AGENDA August 14, 2013 · 8/14/2013 · Minutes July 10, 2013, Meeting Page 2 of 4 07-10-4 Approval of Consent Agenda Items.* 07-10-5* Approval of Agenda. 07-10-6*