BOARD OF DIRECTORS’ MEETING May 26, 2016 PROPOSED … · A. Approval of May 26, 2016 Agenda page 1 B. Approval of Consent Agenda 16.05.01 i. Approval of March 24, 2016 Board of

BOARD OF DIRECTORS’ MEETING May 26, 2016

4:00 P.M. until business is concluded 2536 Countryside Blvd., Suite 500 Clearwater, FL 33763

PROPOSED AGENDA

I. CALL TO ORDER A. Approval of May 26, 2016 Agenda page 1 B. Approval of Consent Agenda 16.05.01

i. Approval of March 24, 2016 Board of Directors’ Minutes page 2 ii. Finance Report page 11 iii. Performance Report page 25 iv. CCEP Application FY 2016-2017 16.05.01i page 27 v. Anti-Fraud Plan 16.05.01ii page 32

II. PROVIDER RECOGNITION

A. R’Club Community Pride at Gateway

III. ACTION ITEMS A. Proposed Budget FY 2016-2017 16.05.02 page 40

IV. C.E.O.’s REPORT

A. Report page 59

V. DISCUSSION ITEMS A. NIEER Florida 2015 page 64 B. Strategic Plan Overview page 66 C. 2016-2017 Tactical Plan page 67

VI. PRESENTATION

A. PreK 5K: Readiness Run

VII. INFORMATIONAL ITEMS A. Public Meeting Notice page 75

VIII. PUBLIC COMMENT

In accordance with the Florida Government in the Sunshine, all meetings of the Early Learning Coalition of Pinellas County, Inc. and its committees are open to the public. Those in attendance who wish to address the Coalition must submit a public comment card to the recorder prior to addressing the Coalition.

IX. ADJOURNMENT

Next meeting – Tentatively rescheduled for Thursday, July 28, 2016 at 4:00 p.m. 2536 Countryside Blvd., Clearwater, FL. 33763

*This meeting will be recorded for the purpose of composing the meeting minutes.

For a copy of the meeting’s recording please contact Eva Mathews.

Board of Directors Meeting Minutes March 24, 2016 – Unapproved

BOARD OF DIRECTOR’S MEETING Minutes – Unapproved

Thursday, March 24, 2016 In attendance: Jane Bambace, Patsy Buker, Shurrea Daniels, Joshua Drechsel, Harry Fogle,

Jack Geller, Pat Gerard, Craig Phillips-Chair, Anne Ryan, Elliott Stern, Yvonne Malague, Jim Madden

Conference Call: N/A Absent: Celeste Fernandez, Stuart Laake, Ellen Lasher, Erik Smith,

James Sewell, Edward Peachey, Dr. Shana Rafalski, Amy Crumble Coalition Council: Jay Walker Coalition Staff: Lindsay Carson, Eva Mathews, Matt Bonner, Janika Polk Guests: Rick Davis, St. Petersburg Council Member Karl Nurse

I. CALL TO ORDER A quorum was present. Chair Craig Phillips called the meeting to order at 4:07 p.m.

A. Chair Craig Phillips called for approval of the agenda for the March 24, 2016 Board of

Director’s Meeting.

A motion was made by Jack Geller and seconded by Jim Madden to: Approve the March 24, 2016 Agenda.

The motion passed unanimously.

B. Chair Craig Phillips called for approval of the consent agenda for the March 24, 2016 Board

of Director’s Meeting.

A motion was made by Jack Geller and seconded by Jim Madden to: Approve the March 24, 2016 Consent Agenda.

January 28, 2016, Board of Director’s Minutes 16.03.01i


Finance Report 16.03.01ii Performance Report 16.03.01iii School Readiness Enforcement Policy 16.03.01iv VPK Enforcement Policy 16.03.01v Approve Budget Amendment 16.03.01vi Sliding Fee 16.03.01vii


II. PROVIDER RECOGNITION A. Child Development and Family Guidance

Provider was unable to attend the Board Meeting. Lindsay highlighted that the Child Development and Family Guidance Center, located on 4th St. South in St. Petersburg, recently obtained their NAEYC Accreditation. We are very excited to continue the increase access in our high need areas.

III. ACTION ITEMS

A. Pinellas County School Board – Florida First Start Program Contract SR. 16-01 This has been approved by both Finance and Executive Committees last week. The Pinellas County School Board Florida First Start Program is the home visitation and play groups that we do in partnership with the Pinellas County School Board. While this is routine, it was not placed on the consent agenda in order to allow the School Board to abstain. This is a standard renewal of their contract. Lindsay Carson noted that the School District representative was not present and therefore could not abstain. This is the contract for next year that will then go before the School Board. We have had this program in place for the last 12 or 13 years now and it has continued to work well.

Chair Craig Phillips called for approval to accept the Pinellas County School Board – Florida First State Program Contract SR. 16-01.

A motion was made by Jack Geller and seconded by Elliott Stern to:

Accept the PCSB Florida First State Program Contract SR. 16.01


IV. CEO’s REPORT

A. Report

Lindsay Carson thanked the Board for traveling to St. Petersburg for this month’s Board Meeting. We are amidst transition in terms of our office space in Clearwater. But this is also a great opportunity to get us down to South County. Last year over half the kids we served were in St. Petersburg. Enrollment wise we expect to end the year with a balance budget. We just enrolled nearly 400 children in recent months. School Readiness is going


well. VPK at this point has almost a hundred more children enrolled than this time last year. All lot of effort has gone into the goal we set to increase enrollment and it seems to be working. Exciting news upcoming is ELC’s move to Countryside Blvd. Special thanks to Elliott for who has been instrumental in getting this moving. Our office in Clearwater is packed. The servers will be shut down tomorrow night. Server should be back up Monday night. Movers will start on Saturday with a slight delay. Our staff is working closely with the contractors as we get settled in by April 1, 2016 which will allow us not to extend our lease and incur any additional cost with our current space. We have begun our ongoing project to partner with Pinellas County School to get Student ID numbers assigned to our students in VPK. This is of great value to ELC for number of reasons. This unique identifier will allow us to touch longitudinal outcomes for VPK students in partnership with JWB research department. This would allow a more long term benefit of our programs and guide our programing moving forward where we can improve. And the flip side is that the School District can figure out where their incoming kindergarteners will be coming from and plan accordingly. It’s mutually beneficial to everyone involved. After submitting a letter of intent to apply, we have been invited by the Foundation of St. Petersburg to submit application for additional grant funding that will allow us to provide some mental health services and behavior analysis services for children who, as we refer to as the top of the pyramid, those children who have more significant needs in terms of health, social and emotional development in child care settings. If funded, we’ll have staff working with the provider and then ideally be contracting out to have clinicians to work and create case plans for those children in partnership with the families, while identifying other services needed. This was the first round for the Foundation and there were a lot of applicants. This Foundation came about by the sale of Bayfront and we are pleased to have made it to the next level. Rachel Meadors, our Office Coordinator, has moved to Tallahassee and taken a position working with our coalition partners in Tallahassee. As her replacement, we welcome Eva Mathews. Eva has been with the Coalition for a number of years and we know she will do a wonderful job for us in this new position.

B. Legislative Update

Lindsay Carson reported we didn’t get everything we wished for, but we did get what we really needed. On the School Readiness side there was additional funding. In the Appropriations Act it looks like it’s an additional funding of over $500,000 for Pinellas County. However, this funding has specific ties that instead of it covering slots like we have done historically in the past based on child attendance, we will actually be contracting with


child care providers in high need areas by census tracts to pay for slots. We are essentially renting a slot regardless of enrollment or attendance so that we can ensure that they have capacity and openings for them. This was recommended in the CCDF Reauthorization Act and is new to our community. We have been strongly advocating that as the Legislature moves forward with this that there will be some additional quality requirements in place so these providers who will be getting this guaranteed funding will be subject to a higher threshold of quality care. It will open up additional slots and care for children in terms of access; it’s a step in the right direction. They are investing more dollars in School Readiness and I understand these are recurring funds. VPK on the other hand did not fare as well. We saw no increase in the base student allocation in VPK so we are still paying VPK providers a rate lower than they were paid dollar for dollar, not reflecting inflation, than they were paid in 2005. Interestingly enough, an amendment filed very late in the game did affect the VPK Teaching Strategies Gold Pre and Post Assessment There was a petition circulating in Lakeland at one point and the short version is that will not be required next year. They struck the line item in the budget that paid for that assessment and we will not be doing that next year. The Office of Early Learning has sent notification to the providers. However, this change will not go into effect until July which means this fiscal year the providers do have to do it and if they don’t they will be out of compliance. We’re still working very closely with our providers to support them and ensure that they do get the assessments completed this year. It is my intention that in Pinellas County we will continue using this tool. The tool on a voluntary basis is a very good tool. The way that it was being implemented by the state in terms of the timeline and the requirements and lack of funding for support for it didn’t set up our VPK providers for success. As Rodney MacKinnon, from the Office of Early Learning had shared previously with the Board, the draft readiness rates that came out did not reflect an accurate picture of the readiness of the children who participated in VPK or in general in the state of Florida. Based on the draft rates of the 203 providers in Pinellas who received 100%, only 70 of those providers had 100% in 2012-13. Those rates are now suspended. There will not be a rate for this year. And we will not have new rates for this year and we won’t have rates for next year, as well. All the more reason why I feel we will want to continue support the Teaching Strategies Assessment among our School Readiness providers so that we can still continue to monitor student growth at the local level in our program. Discussion: Yvonne Malague commented that the Board and Legislature would benefit from how the providers are looking at this issue. The trouble that the schools have gone through to come in line with the TSGold Assessment has been very overwhelming. My teachers are asking when am I going to have time to teach the children. Yvonne stated that the TSGold is a good assessment. She expressed concern over the money that’s been invested, teacher


training and additional hours paid for them to learn the TSGold. The Legislature need to understand the outcome data will not be valid. The teachers are going to fill it out and it’s not going to mean anything since they aren’t going to care if it’s accurate because it doesn’t count. My request would be, if anyone on the Board has a Legislature’s ear, to voice that if they decide to do something like this again involving the whole community that possibly they decide to fund it for 5 years to see if it’s a viable thing. Then, if it’s discarded, at least it would not have cost the providers and exasperated the teachers to this degree when nothing has been gained from the investment. There is nothing wrong with the measurement, the problem was in the implementation and then to up and stop it. Making it a VPK requirement when VPK is typically 3 hours a day where SR is all day, was also a challenge and created a logistical nightmare. Lindsay Carson explained the reason given by the Legislature as to why it was pulled had a lot to do with the vendor of the TSGold. The vendor wasn’t prepared for the glitches and not as responsive as they needed to be for the scale that it was implemented. Schools have made significant investments to implement this assessment, as has the coalition and the taxpayers. And because of these investments, it would make sense for us to continue some investment to support the teachers with appropriate technical support to get good SR data out of it to drive instruction and improve quality in the programs and set up our providers and teachers for success. The CCDF realignment so we came into the federal requirements did finally pass after 3 years we got the bill passed. This strengthens the background screening requirement and also calls for the 12 month eligibility. With these requirements we can expect see an increase in our Waitlist over the next year. If there is a job change and they don’t exceed 85% of state median income level, they can remain eligible during that 12 months and phase out period. We’ve also met with Child Protection at the Pinellas County Sheriff Office to see impact this will have on short term referrals that turn into longer term referrals. We’ll continue to monitor and keep the Board informed. Background screening will be more stringent, but since these changes were brought about at the last minute, additional guidance will be forthcoming on how the background screening will impact exemptions. We may have providers and teachers who have had a criminal violation that would have excluded them before, but exemptions could be requested in the past. It’s proposed that these individuals will have to resubmit their background screen and this time exemptions will not be provided. We don’t know if there will be a panel to monitor these exemptions. Patsy Buker shared that we do have teachers that are working in SR and VPK programs that are working who have these exemptions so we will see an impact to staffing but we don’t know to what extent. There are approximately 160-200 statewide but we need to be prepared even if it doesn’t affect us at this time. The Legislature is to contact for rescreening by the August 1, 2016.


V. DISCUSSION ITEMS A. PreK: 5K Readiness Run

Mary Burns presented information regarding the upcoming 5K Readiness run and presented an ELC promo video created internally with our eligibility staff. The run has been working with the Fit to Run in St Petersburg and hope the Board will also take part as possible runners and sponsor supporters. The Readiness Run will be held April 23, 2016 at the Boyd Hill Nature Center and area. The focus is on a Storybook Village outreach event with more than 10 providers participating in bringing storybook themes alive in games and activities for parents and children. It’s an expo of sorts bringing together our funding partners and community sponsors, creating a great day of fun and resources for parents and children. Kaplan, Scholastic, Clifford the Big Red Dog, Home Depot and St. Petersburg Young Professionals Chamber volunteers will be on hand along with our own CCR&R personnel. Special thanks to Jack Geller, Craig Phillips and Elliott Stern who have sponsored the run and sponsorships are still available. There was very little staff time used to create this event. We have had large support from the community towards its success. The City of St. Petersburg donated free admission for anyone registering for the race and sponsored the entire facility at no charge. Discussion: Patsy Buker, knowing the area mentioned that we be mindful of the need for public health precautions regarding mosquitos and recommending that repellant be suggested to those attending.

B. New Governor Appointees Elliott Stern, currently from Private Sector, was appointed yesterday to the end of April 2016 and will continue for full term May 2016. Phillip Russell was appointed by the governor replacing Cindy Seletos.

VI. PRESENTATIONS

A. VPK Utilization Discussion: Elliott Stern addressed a conversation he had with principals regarding the K readiness ratio reported by Campbell Park and Melrose Elementary. He stated that the numbers that were indicated by the principals were much different from those from the state and that they would look into it, but coming from the state there was nothing the principals said there was nothing they could do to change them.


B. Vroom - Video Discussion: Family engagement is critical to success of kindergarten readiness. OEL has received a grant to help promote Vroom! Vroom! Is an online app that offers tips to parents on how to support their child’s development. We’ll be sharing this a lot on social media, at CCR&R events and during the eligibility process as well. We’ll be working with the state to get data on how many families are using the program.

C. Ownership Changes – Investigative News Story ELC in Palm Beach was recently featured in an investigating news report looking at the “shell game” played by some providers who do the quick change of ownership to avoid compliance issues to stay in business. Licensing and coalitions have been dealing with this issue for a long time. Elliott Stern asked if we have any of these ownership change fraud issues in Pinellas County. Patsy Buker replied, yes, there are. Elliott Stern suggested that this issue we discussed at the next Executive Board meeting. He also asked if the provider is suspended, do that children have to be relocated. Lindsay replied yes, if they want to continue to use their SR or VPK scholarship. Elliott Stern asked how many times can a child transfer in VPK and if there were any special provisions in the event of provider disqualification. Matt Bonner reiterated that there is rule development for good cause being worked on by OEL and should go to the Board of State Education at their May meeting. Lindsay expanded that years ago there was draft legislation that would have taken care of this issue but it didn’t pass. It has always been that if a provider is identified by USDA to be fraudulent on a food program, they will not be deemed eligible for School Readiness or VPK funding. Elliott Stern asked how do we know if a new owner is legit or not and do we have any legal right to check history. Lindsay said the only way for disqualification is to be out of compliance with ELC or from the health and safety side. We can’t disqualify based on who does and does not own a


center unless they are on the USDA disqualified list. It wouldn’t be a surprise to see this issue come up again in the next session. Elliott Stern stated that based on the expose we just viewed, there are substantial dollars involved and we should stay on top of this issue. Jack Geller questioned, since it wasn’t brought out in the video, if there is still a quality of care for the children in spite of the shell game. Lindsay remarked that if the issues concerned were due to health and safety compliance and the license was on the verge of being revoked, then there could well be issues regarding the safety and quality of care of the children.

VIII. PUBLIC COMMENT Karl Nurse requested to address the Board as a follow up to Lindsay’s presentation at the last meeting of the St. Pete Youth Services Committee. The statistics clearly present that the greatest concentration of neighborhoods whose children are not school ready are also the neighborhoods where the children are not participating in VPK. Council Member Nurse candidly spoke that he doesn’t believe the School System is equipped to close that gap alone and his interest is to essentially ask the Board what needs to be done and how much would it cost to make it happen in terms of access and quality. The Youth Services Committee is requesting a proposal from ELC that can be review by JWB, the City of St. Petersburg and Pinellas Education Foundation to see if we can work to put that funding in place in the upcoming budget plans. We all know that there is never enough money to go around, but there is always enough to clean up the failures and that’s the City’s underlying interest. The sooner we get a proposal, the sooner we can start shopping around. Lindsay responded that looking at the number of children currently waiting in St. Petersburg, the estimate looking at June 2016 would be $800,000. There is also an option to partner with the Florida Children’s Forum that administers and provides incentives to teachers. The barrier from the quality side is a qualified workforce, with varying degrees of credentials and motivating them to continue quality training with increased incentives so they stay on at the centers where they are needed. It’s the choice of the School District not to provide School Readiness services in Pinellas County schools, leaving the private providers to offer the majority of SR services. The reasons given have been logistics and cost, but we continue to have conversations regarding the possibility. Discussion:


Yvonne remarked that not everything is always about money. What kindergarten teachers need and what we want based on our measurements are two different things. We under emphasize in our measurements the big problem of behavior, focusing on what we are teaching these children to do in a classroom instead of the social and environments issues needed for a child to be school ready. If they know how to be in a classroom they will have a better focus on what they The state defines our data for us using FLKRS, but we do have to look beyond that to handle these behavior issues.

IX. ADJOURNMENT : The meeting adjourned at 5:15 p.m.

Next Meeting: Thursday, May 26, 2016 at 4:00 p.m. at the new Clearwater location at 2536 Countryside Blvd., Suite 500 Clearwater FL 33763

_______________________________ _______________________________ Craig Phillips, Chair Date Patsy Buker, Secretary Date

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Board of Directors Meeting May 26, 2016 Monthly Board Financial Report ______________________________________________________________________________

FINANCIAL HIGHLIGHTS April 30, 2016

Prepared by Merita Kafexhiu, CFO

______________________________________________________________________________ Enclosed you will find the April 2016 reports. Please note the following: All Programs: It was expected at the end of the month of April 2016, the fiscal year budget would be 83.33 % spent. The actual spending rate was 81.43%.

Spending by Budget Category

Total Budget ($)

YTD Expenditures ($)

YTD Expenditures %

Administration

$1,539,651

$1,228,136

3.14%

Non Direct

$2,695,901

$2,091,239

5.35%

Quality

$2,765,536

$1,451,664

3.71%

Direct Services

$40,928,707

$34,330,654

87.80%

Total:

$47,929,795

$39,101,693

100%

School Readiness Program: 1. It was expected at the end of the month of April 2016, the fiscal year budget for SR services would be 83.33% spent. The actual spending rate was 81.74%. The year to date budget was underspent by $554,718. 2. The School Readiness budget by category spending rates is in line with state and federal requirements. Actual spending rates are as follows:

2

Spending by SR Budget Category

Budget ($)

Expenditures ($)

Year To Date %

Minimum/Maximum Requirements

Administration

$1,390,179

$1,023,445

4.23%

5% Maximum

Non Direct

$2,165,718

$1,708,506

7.06%

14% Maximum

Quality

$2,882,722

$1,339,402

5.53%

4% Minimum

Direct Services

$23,284,369

$20,143,128

83.19%

78% Minimum

Total:

$29,723,038

$24,214,481

100%

3. The School Readiness grant agreement with the Coalition requires a match of 6% from local sources for working poor eligible participants in the School Readiness Program child care slots unless granted a waiver. The Coalition received $65,535.13 from JWB this month, bringing our year-to-date total to $588,786.22. 4. The School Readiness grant agreement with the Coalition requires a match of 50% from local sources for the Child Care Executive Partnership program in the School Readiness Program. The Coalition received $67,876.33 from JWB this month, bringing our year-to-date total to $829,427.13. 5. The School Readiness Utilization Report ending April 2016 indicates the following: As of April 30, 2016, the Coalition is forecasting a SR budget surplus of $428K by year end. The projections are based on the number of children reported for payment during the current month. The Coalition paid for 6,415 children with an average cost per child per month of $321.17. To manage the SR budget surplus and ensure effective utilization, strategies are being implemented.

All children ages 0-5 years prior to kindergarten that entered the waitlist before January 1, 2016 have been invited into care. We are monitoring enrollment closely and will continue to enroll as funding allows.

The mandatory priority eligibility groups 1(TANF recipient’s ages birth to 13 years) and 2(At-Risk children under the age of 9 years)) are not impacted by the wait list. However, we have noticed a decrease in these numbers for the past month.

One time financial assistance to the SR child care providers in the high need zones as identified locally from JWB.

Quality & classroom materials for the quality initiatives as identified in the Coalition plan.

Investment in the Coalition infrastructure; servers & computers for the Coalition office.

During a fiscal year, fluctuations in the number of children enrolled in the School Readiness program may result in the amount of School Readiness funds needed to support the program to also fluctuate.

3

Following is a list of other common variables that may have impacted the cost of providing direct services for this past fiscal year.

i. Attendance of children is not mandatory; therefore, the number of days attended by each child varies. ii. Parents are required to recertify their child’s eligibility on an on-going basis. During the recertification process parents are assigned a parent fee. The changes in parent fees impact the average daily rate. iii. The Coalition pays different rates per child depending on the age of each child and the rates charged by each provider. The birthdays of each child during the fiscal year impacts the average daily rate. iv. School age children are generally authorized to attend full time care when the public school is closed for holidays, planned days off, or half days. As a result, the attendance of school age children on full time days impacts the average daily rate. v. The projections are based on the children reported for payment during the current month. If a provider failed to report an eligible child for payment they are authorized to do so in the following month. The failure to report a child for payment impacts the average daily rate. vi. The Coalition is required to serve certain populations of children, such as children under the State’s protection, upon receipt of a referral. The cost of services provided to these children impacts the average daily rate. vii. Parents terminate their child’s School Readiness services for a variety of reasons. The termination of a child’s services impacts the average daily rate.

Voluntary Pre-Kindergarten Program It was expected at the end of the month of February 2016, the fiscal year budget for VPK services would be 83.33% spent. The actual spending rate was 87.3 %. The allowable VPK administrative, enrollment, and monitoring expenses are limited to 4.00% of the total slot expenditures. The Coalition paid for 5,811 children with an average cost per child per month of $236.85. Currently, the spending rate for Voluntary Pre-Kindergarten is 4.39 %.

Spending by VPK Budget Category

Budget ($)

Expenditures ($)

Year To Date %

Minimum/Maximum Requirements

Administration

$578,707

$552,525

4.39%

4% Maximum (% of Direct Services not Total)

Direct Services

$14,467,663

$12,583,099

95.61%

Total:

$15,046,369

$13,135,624

100%

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Interim Financial Statements April 2016 Attached are preliminary financial statements for the period ending on April 30, 2016. As indicated on the financial statements, the Coalition’s financial position is sound. The Coalition’s cash and grant receivable exceed its accounts payable due to providers and advances due back to grantors by $197,057.89 Restitution Reports During the 2013 session, the Florida Legislature passed important early learning legislation such as Rule 6M-9.400 related to the Coalition Antifraud Plan. The intent of the rule is that suspension would be for cases where a recipient is temporarily suspended from the program, meaning they would not have to go to the back of the waiting list when their suspension is finished. Termination would mean that the recipient would have to go to the back of the waiting list when their termination is expired. This rule only addresses parents or legal guardians of children enrolled in the School Readiness or Voluntary Prekindergarten Education programs. Provider fraud is a violation of the terms of the contract and will therefore be addressed in the statewide contracts rules that the Coalition has in place with the providers. The OEL and the Coalition needs to be able to determine how many providers and recipients are being terminated for suspicion of fraud. The reports attached indicate the number of recipients and providers that have been referred to the DFS and terminated for fraud. In addition, the repots include the amount of the ordered restitution, amount collected as of April 2016, and the remaining balance by recipient and provider. Florida Office of Early Learning -Fiscal Monitoring– Quarter ending 3/31/2016

As previously reported, the Florida Office of Early Learning performs quarterly desk reviews of the Coalition’s invoices/expenditures. As indicated on the attached report, there were no question costs or comments regarding this review. Report attached.

Early Learning Coalition of Pinellas County,Inc.

School Readiness Grant

Utilization Summary

FY 2015-2016

Billed Through 04/30/2016

OCA Line Items

Budget

FY 2015-16

% of Budget

Utilized

YTD

Expenditures Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16

97BBA Administration 1,327,191 74.15% 984,159 70,274 86,225 94,151 145,357 97,213 83,868 97,261 114,625 86,851 108,334

97FIR Fraud - administration 62,988 62.37% 39,286 2,486 4,142 4,297 6,020 4,193 4,124 4,325 4,323 4,196 1,180

97BBD Nondirect/Support 949,329 75.53% 716,997 60,758 76,018 67,795 86,267 67,242 64,926 73,253 67,226 59,712 93,800

97QOO Quality 461,320 62.15% 286,731 27,321 21,576 23,472 45,623 32,932 22,032 22,442 24,263 38,801 28,270

97QCS Child Screening 254,613 100.11% 254,902 13,433 23,266 24,680 34,202 24,724 24,377 25,386 25,374 24,852 34,608

97QTA TA to Providers 270,423 71.67% 193,801 12,365 21,145 16,791 24,438 20,031 20,624 21,889 15,239 21,227 20,052

97QPD Professional dev. 300,826 79.00% 237,656 12,600 20,346 21,788 27,860 21,676 20,432 31,111 23,811 20,530 37,501

97Q14 CCR&R 171,779 62.71% 107,729 4,516 6,925 7,954 16,040 11,016 11,096 11,450 11,450 11,170 16,112

97QIN Inclusion 53,964 74.69% 40,304 2,436 3,796 3,933 5,472 3,650 3,662 3,831 3,831 4,039 5,654

97BDE Elegibilty support 1,216,389 81.51% 991,509 75,719 106,740 105,860 131,524 92,910 89,578 96,804 87,515 91,669 113,189

97INT Infant &Toddlers 336,882 64.79% 218,281 2,066 9,770 4,461 40,107 4,451 45,066 30,355 28,273 25,815 27,917

97PPO CCEP slots 1,040,000 79.76% 829,516 91,380 95,294 86,839 87,014 83,558 87,444 76,564 73,287 80,262 67,874

97ROO At-Risk slots 4,539,420 88.32% 4,009,406 454,044 381,234 400,091 410,836 398,515 422,797 375,865 387,126 414,846 364,053

97GOO Transitional slots 2,849,106 80.12% 2,282,585 239,053 215,053 222,085 227,634 222,910 249,611 226,430 225,655 239,083 215,069

97GSD Gold Seal slots 1,032,965 87.72% 906,156 99,119 79,934 73,107 75,432 80,328 92,156 88,379 98,478 114,839 104,385

97POO Working Poor slots 10,973,134 84.04% 9,221,700 1,005,990 786,000 751,554 785,499 817,548 971,721 923,193 995,482 1,157,975 1,026,736

97GNW TANF slots 3,882,709 74.53% 2,893,766 370,350 308,864 268,709 276,851 278,760 291,134 254,713 256,423 305,790 282,172

Total costs 29,723,038 81.47% 24,214,481 2,543,911 2,246,328 2,177,569 2,426,175 2,261,656 2,504,647 2,363,251 2,442,381 2,701,657 2,546,906

YTD 24,769,198.33 83.33% 554,717.81

Non-Slot 5,405,704 13.7% 4,071,353 283,974 379,950 375,183 562,910 380,036 389,784 418,108 405,930 388,862 486,616

Slots 24,317,334 67.8% 20,143,128 2,259,936 1,866,379 1,802,386 1,863,266 1,881,619 2,114,864 1,945,143 2,036,451 2,312,795 2,060,289

Targeted Slot Spending 24,317,334$ 2,026,445$ 2,026,445$ 2,026,445$ 2,026,445$ 2,026,445$ 2,026,445$ 2,026,445$ 2,026,445$ 2,026,445$ 2,026,445$

Children Served 6,102 6,055 5,969 5,580 5,716 5,886 6,068 6,301 6,515 6,515 6,415

Slot Dollars per Child 343 373.23$ 312.68$ 323.01$ 325.97$ 319.68$ 348.53$ 308.70$ 312.58$ 355.00$ 321.17$

% Budget used

Non-Slot Dollars 3,603,802.67 4,071,353 113.0%

Slot Dollars 16,211,556.00 20,143,128 124.25%

Total 19,815,359 24,214,481 122.20%

Prior Year Utilization and Enrollment

Slot Dollars 24,110,076 2,332,034 1,833,491 1,893,651 1,908,020 1,809,588 2,056,177 1,873,893 1,854,288 2,124,457 2,184,655

Children Served 6,023 5,810 5,752 5,626 5,793 5,979 5,918 5,706 6,151 6,354 6,434

Slot Dollars per Child 334 401.38$ 318.76$ 336.59$ 329.37$ 302.66$ 347.44$ 328.41$ 301.46$ 334.35$ 339.55$

YTD expenses 24,214,481 %

YTD admin* 1,023,445 4.23%

YTD non direct** 1,708,506 7.06%

YTD Quality*** 1,339,402 5.53%

YTD Slots**** 20,143,128 83.19%

Total 24,214,481 100.00%

NOTES:

* Administrative Cap: 5%

** Administrative, Quality, and Non Direct services Cap: 22%

*** CCDF Quality: 4% --- may exceed the minimum

****Direct Services: minimum 78%

Early Learning Coalition of Pinellas County,Inc.

Voluntary Prekindergarten Grant

Utilization Summary

FY 2015-2016

Billed Through 04/30/2016

OCA Budget

% of Budget

Utilized YTD Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16

VPADM Administration 299,472 70.0% 209,725 18,459 17,305 18,795 27,794 21,841 18,312 27,813 29,113 25,259 5,034

VPENR Enrollment 279,234 122.8% 342,799 16,022 21,251 34,929 54,820 36,490 32,450 34,936 40,754 37,770 33,378

VPPRS Slots 14,467,663 87.0% 12,583,099 313,901 395,362 1,580,023 1,705,915 1,323,542 1,166,581 1,465,872 1,613,027 1,388,199 1,630,678

97ADV

Total costs 15,046,369 87.3% 13,135,624 348,382 433,918 1,633,747 1,788,529 1,381,873 1,217,343 1,528,621 1,682,894 1,451,228 1,669,091

YTD 12,538,640.83

Non-Slot 4.0% 482,255 552,525 34,481 38,556 53,724 82,614 58,331 50,762 62,749 69,867 63,029 38,413

Slots 96.00% 12,056,385.83 12,583,099 313,901 395,362 1,580,023 1,705,915 1,323,542 1,166,581 1,465,872 1,613,027 1,388,199 1,630,678

Targeted Slot Spending 1,205,639$ 1,205,639$ 1,205,639$ 1,205,639$ 1,205,639$ 1,205,639$ 1,205,639$ 1,205,639$ 1,205,639$ 1,205,639$ 1,205,639$

Children Served 5,208 309 4,806 5,562 5,962 5,963 5,937 5,920 5,949 5,861 5,811

Slot Dollars per Child 604.03$ 1,015.86$ 82.26$ 284.07$ 286.13$ 221.96$ 196.49$ 247.61$ 271.14$ 236.85$ 280.62$

% Budget used

Non-Slot Dollars 482,255 552,525 114.6%

Slot Dollars 12,056,386 12,583,099 104.4%

Total 12,538,641 13,135,624 104.8%

Prior Year Utilization and Enrollment

Slot Dollars 14,993,550 605,809 716,832 1,596,264 1,747,988 1,219,578 1,210,586 1,471,423 1,529,459 1,547,990 1,471,969

Children Served 4,622 517 5,469 5,679 5,810 5,887 16 5,874 5,885 5,832 5,771

Slot Dollars per Child 6,599.90$ 1,171.78$ 131.07$ 281.08$ 300.86$ 207.16$ 75,661.60$ 250.50$ 259.89$ 265.43$ 255.06$

YTD program slots 12,583,099

YTD VPK Admin& Enrollment 552,525

VPK admin based on slots 482,255

YTD % of admin expen vs. slots 4.39% State Requirement: 4.00%

Early Learning Coalition of Pinellas County IncBalance Sheet

As of 4/30/2016

Date: 5/18/2016, 3:22 PM Page: 1

Current Period Balance

Assets

Current Assets Checking and Savings 1,184,820.10 Accounts Receivable 3,215,853.76 Total Current Assets 4,400,673.86

Fixed Assets Equipment & Furniture 320,271.53 Accumulated Depreciation (293,764.82)Total Fixed Assets 26,506.71

Total Assets 4,427,180.57

Liabilities and Equity

Current Liabilities Accounts Payable 3,130,709.01 Other Current Liabilities 1,099,413.67 Total Current Liabilities 4,230,122.68

Equity Net Assets 162,296.02 Net Revenue 34,761.87 Total Equity 197,057.89

Total Liabilities and Equity 4,427,180.57

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Early Learning Coalition of Pinellas County IncAged Receivables

From 7/1/2015 Through 4/30/2016

Date: 5/18/2016, 3:43 PM Page: 1

Customer ID Customer Name Current1 - 30 Days Past

Due31 - 60 Days Past

Due61 - 90 Days Past

DueOver 90 Days Past

Due Total

OEL VPK Outreach & Awareness 6,737.25 0.00 0.00 0.00 0.00 6,737.25

OEL School Readiness Grant 2,225,929.81 0.00 0.00 0.00 0.00 2,225,929.81

VPK VPK Grant 701,535.13 0.00 0.00 0.00 0.00 701,535.13

JWB JWB-Working Poor Match 65,533.05 0.00 0.00 0.00 0.00 65,533.05

CFBHN Launch 12,029.86 0.00 0.00 0.00 0.00 12,029.86

PCMS JWB-CCEP Match 67,876.33 80,264.69 0.00 0.00 0.00 148,141.02

PCSB Teen Parent Program 26,538.94 29,408.70 0.00 0.00 0.00 55,947.64

Report Total 3,106,180.37 109,673.39 0.00 0.00 0.00 3,215,853.76

Early Learning Coalition of Pinellas County IncAged Payables

From 7/1/2011 Through 4/30/2016

Date: 5/18/2016, 3:41 PM Page: 1

Account Code Current1 - 30 Days Past Due

31 - 60 Days Past Due

61 - 90 Days Past Due

Over 90 Days Past Due Total

Providers - SR 2,214,238.87 (423.54) 0.00 1,645.53 2,139.57 2,196,967.32Providers - VPK 913,122.52 1,096.21 0.00 (1,110.15) 0.00 913,108.58

Report Total 3,127,361.39 672.67 0.00 535.38 2,139.57 3,130,709.01

Early Learning Coalition of Pinellas County, Inc.

Provider Restitution Report

As of April 30, 2016

Restitution Amount

Ordered July August September October November December January February March April

YTD

Received Remaining Balance

1 32,099.39 200.00 200.00 - 600.00 200.00 200.00 400.00 200.00 200.00 2,200.00 29,899.39

2 5,208.12 96.15 96.15 - 96.15 96.15 - 96.15 - 96.15 576.90 4,631.22

3 - - - - - - - - - -

4 - - - - - - - - - -

5 - - - - - - - - - -

6 - - - - - - - - - -

7 - - - - - - - - - -

8 - - - - - - - - - -

37,307.51 296.15 296.15 - 696.15 296.15 200.00 496.15 200.00 200.00 96.15 2,776.90 34,530.61


Client Restitution Report

As of 4/30/2016

Restitution

Amount Ordered July August September October November December January February March April YTD Received

Remaining

Balance

1 29,932.94 - - - - - - - 288.46 288.46 29,644.48

2 5,915.20 - - - - - - - - 5,915.20

3 2,692.10 - 96.15 96.15 - 48.08 - 72.12 144.23 48.08 504.81 2,187.29

4 5,275.84 - - - - - - - - 38.46 38.46 5,237.38

5 3,583.00 61.50 - - - - - - - 61.50 3,521.50

6 4,049.77 - - - 1,346.11 769.23 149.04 1,115.39 670.00 4,049.77 -

7 3,016.22 841.00 - - - - - - 841.00 2,175.22

8 5,882.15 2,403.85 673.08 - - - - - 2,307.69 5,384.62 497.53

60,347.22 2,465.35 841.00 769.23 1,442.26 769.23 48.08 149.04 1,187.51 814.23 2,682.69 11,168.62 49,178.60

PERFORMANCE REPORT April 2016

Priority 3: 669 Economically disadvantaged birth to Kindergarten entry

Priority 6: 776 Economically disadvantaged

younger than 13 years old

46 Children Served

CHILDREN SERVED:

5,811

TOTAL: 1,445

CHILDREN SERVED: 6,415

WAITING LIST

Access + Quality = Readiness

6,415

VPK ENROLLMENTS YTD: 6,324

FY 15/16

ELC BUDGET & EXPENDITURES YTD Comparison

Level 1Level 1 Level 2Level 2

Level 3Level 3 Level 4Level 4

6 Providers

8 Providers

5 Providers

5 Providers

Levels of Excellence for Accreditation Pinellas

Participants

Centers: 27

FCCH: 9

61 1 49

SR Gold Seal Providers

8

VPK Gold Seal

Providers

21.6% SR children attend Gold Seal accredited care

29.4% VPK children attend Gold Seal accredited care

FUNDING UTILIZATION

10 Providers

Level 5Level 5

ELC AGENCY EXPENDITURES YTD

**2 Centers not assessed**

16.05.01i


May 26, 2016

Subject: CCEP Application

BACKGROUND

The Florida CCEP program operates under the statutory authority of Section 1002.94, Florida Statutes, which provides the board and participating partners staff support through Florida’s Office of Early Learning. Child Care Executive Partnership Act expands child care assistance for low-income working families by using state and federal funds as incentives for matching local funds from local governments, employers and other sources. Through the program, federal and state funding is matched with contributions from local governments, charitable foundations and private businesses on a dollar-for-dollar basis to provide early education and care services to participating families. The Florida Legislature appropriates state funding through the use of federal Child Care and Development Fund (CCDF) dollars. The Coalition has completed the application for the CCEP funding for the year 2016-2017 in the amount of $1,040,000. JWB has provided the commitment letters and will provide the required match for the year 2016-17. In addition the Coalition is required to establish a community child care task force to support and manage the child care purchasing pool. Approved by the Finance and Executive Committees.

PROPOSED COALITION ACTION To approve Coalition applications for the CCEP grant funding for the year 2016-2017. Supporting Documents: CCEP Application; JWB Commitment Letter

Approval ______________________________ Board Committee Chair Signature ______________________________ Date

STATE OF FLORIDA

FLORIDA OFFICE OF EARLY LEARNING

CHILD CARE EXECUTIVE PARTNERSHIP (CCEP) PROGRAM PLAN

2016- 2017 CCEP Program Plan

Coalition Name Early Learning Coalition of Pinellas County, Inc.

CCEP Plan Requested Match $1,040,000

Award Amount (OEL Use)

Coalition Contact Name Merita Kafexhiu

Contact Phone 727.400.4424

Contact Email [email protected]

County Pinellas

Section I: Use of Funds

CCEP Private Business

Contributor Name

Number of Children to

be Served

Indicate Age of

Children to be

Served

Number of New

Children to Be

Served

Indicate Age of

New Children to

Be Served

Contribution Amount

Provided as Community

Benefit Match

Contribution Amount

Provided as Employee

Benefit Match

Total Contribution

Amount

Contributor

Expenditure

Restrictions

Employee Benefit

Match Contributor

Restrictions

Totals 0 0 -$ -$ -$

CCEP Non-profit Organization

Contributor Name


be Served

Indicate Age of

Children to be

Served

Number of New

Children to Be

Served

Indicate Age of

New Children to

Be Served

Contribution Amount


Benefit Match

Contribution Amount


Benefit Match

Total Contribution

Amount

Contributor

Expenditure

Restrictions

Employee Benefit

Match Contributor

Restrictions

Totals 0 0 -$ -$ -$

1. Section 1002.94(3)(e), Florida Statutes, requires each coalition board to develop a plan for the use of child care purchasing pool funds. Child care purchasing pools are established by county. For each participating county, please provide the information

3. Please attach a copy of each contribution commitment.

2. Please provide the following information by contributor.

Page 1 of 3Form OEL-CCEP 01 (April 2014)

mailto:[email protected]

STATE OF FLORIDA



CCEP Public Entity Contributor

Name


be Served

Indicate Age of

Children to be

Served

Number of New

Children to Be

Served

Indicate Age of

New Children to

Be Served

Contribution Amount


Benefit Match

Contribution Amount


Benefit Match

Total Contribution

Amount

Contributor

Expenditure

Restrictions

Employee Benefit

Match Contributor

Restrictions

Juvenile Welfare Board 220 Birth - 3 years 0 Birth - 3 years 594,000.00$ 594,000.00$ Direct Services Only

314 3 to 5 years 0 3 to 5 years 446,000.00$ 446,000.00$ Direct Services Only

Totals 534 0 1,040,000.00$ -$ 1,040,000.00$

Contributions - Summary (For OEL use only. This section will be completed as you complete the detailed information above.)


be Served

Age of Children

to be Served

Number of New

Children to Be

Served

Age of New

Children to Be

Served

Contribution Amount


Benefit Match

Contribution Amount


Benefit Match

Total Contribution

Amount

Private Business 0 0 -$ -$ -$

Non-profit Organization 0 0 -$ -$ -$

Public Entity 534 0 1,040,000.00$ -$ 1,040,000.00$

Other Contributor

Total Contributions 534 0 1,040,000.00$ -$ 1,040,000.00$

Section II: Plans for Attracting New Contributors

Identify employers to be contacted and informed of the CCEP Program.

Identify potential match from corporate community giving programs.

The Community Foundation of Tampa Bay and the Pinellas Community Foundation

List sheduled meetings with employer contacts by date and employer.

TBD Meetings to be held in June 2016

Describe other activities.

Submit to: Electronically via email to:

Florida Office of Early Learning [email protected]

250 Marriot Drive

Tallahassee, Florida 32399

Section 1002.94(3)(e), Florida Statutes, requires each coalition to develop a plan for attracting new employers and their employees to the program. For each participating county, please provide the information below.

Bayfront Medical Center

In addition to this targeted outreach, the CEO of the Coalition has increased participation in both the St. Petersburg Chamber of Commerce and the Clearwater Regional Chamber of Commerce in an effort to reach out to new businesses. The Coalition's CEO has made and will

continue to make presentations to chambers and other private businesses, and community not for profits regarding the CCEP program.



STATE OF FLORIDA



Section III - CCEP Task Force

Employer(s) - must comprise the majority of task force members

Name Name

Employer Name Employer Name

Phone Phone

Email Email

Parent(s)

Name Name

Phone Phone

Email Email

Private Child Care Provider(s)

Name Name

Provider Name Provider Name

Phone Phone

Email Email

Children's Services Council Representative (one member, if a council exists in the county)

Name

Council Name

Phone

Email

Submit electronically via email to:

[email protected]

Section 1002.94(3)(d), Florida Statutes, requires each coalition to establish a Community Child Care Task Force (CCCTF) for each child care purchasing pool. Child care purchasing pools are established by

county. For each participating county, please identify the following required CCCTF members. For multi-county coalitions, this form may be copied into additional tabs.

In addition to this targeted outreach, the CEO of the Coalition has increased participation in both the St. Petersburg Chamber of Commerce and the Clearwater Regional Chamber of Commerce



.lwbE lrr"nile Welfare Board

lnvesting in children. Strenqtheninq our communitv

BOARO MEMBERS

Dr. James Sewell, PhD, Chan

Gubernatorial Appointee

Brian J. Aungst, Jr., Vice ChairGubernatorial Appointee

Susan Rolston, SecretaryGubernatorial Appointee

The Honorable Bob Dillinger

Public Defender

Maria Edmonds


Dr. MichaelA. Grego, EdDPinellas County SchoolsSuperintendent

The Honorable Bernie MccabeState Attorney

MichaelG. Mikurak


The Honorable Patrice MooreSixth Judicial Circuit Court

Raymond H. Neri


The Honorable Karen Seel

Pinellas County Commissioner

May 4,2016

Early Leaming Coalition of Pinellas County, Inc.Lindsay Carson, CEO2536 Countryside Boulevard #500Clearwater, FL 33763

Dear Ms. Carson,

On behalf of the Juvenile Welfare Board, I would like to thank you for thevalued services that you provide to children and families in Pinellas County.Attached is the FY16/17 renewal timeline to help guide you through therenewal process and your FY16l17 Provider Certification Form to becompleted and uploaded into your agency specific SharePoint site by May 17,

2016. The Targeted Service Level Proposal form will be sent under separate

cover.

JWB is currently working on a draft frscal201612017 budget for review by theBoard of Directors in July. At this time, we have identified preliminaryprogrirm allocations for the upcoming fiscal year.

The preliminary allocation for your programs are:Program Name -Child Care Executive Partnership MatchSubsidized Child Care (BG8) Match

Preliminarv Allocation$ 1 .040.000$ 720.000

Dr. Marcie A. Biddleman, DM

Executive Director

Preliminary allocations have been input into GEMS system so that you canenter your proposed FY 16/17 program budget. Your Contract Manager will be

in touch with fiscal staffto provide any needed technical assistance throughoutthis process. We ask that preliminary budgets be completed by May 31, 2016to allow for adequate time Io review.

If you have any questions, or would like to discuss the preliminary program

allocation, please feel free to call or email me directly.

Again, thank you for your continued services to children in Pinellas County.

Sincerely,

Paul Runyon 4'--

Juvenile Welfare Boardof Pinellas County

14'155 58th St. N.. Ste. 100

Clearwater. FL 33760P: 727 .453.5600F:727.453.5610JWBPinellas.org

@JWBPinellas Director, Contracts and Out of School time Services

16.05.01ii


May 26, 2016

Subject: Anti – Fraud Plan

BACKGROUND

Section 1002.91(8), Florida Statutes requires each Coalition to adopt an anti-fraud plan and submit the plan to the Office of Early Learning for approval. The criteria for the anti-fraud plans is described in Rule 6M-9.400, FAC. The Rule also states “The anti-fraud plan must be approved by the Coalition Board prior to submission to the Office of Early Learning. The plan must be sent to the Office of Early Learning’s Office of Inspector General no later than June 30 of each year.” The Coalition has revised its 2016 - 2017 Anti-Fraud Plan to streamline the processes for detecting, reporting, investigating, and preventing fraud. The funds would be returned to the state and eventually be reissued to the Coalition as part of the School Readiness Grant Award. In addition the Coalition is required to submit the plan for approval to the OEL by June 30. Approved by the Finance and Executive Committees.

PROPOSED COALITION ACTION To approve the Coalition 2016-2017 Anti-Fraud Plan. Implementation date is July 1, 2016. Supporting Documents: Anti – Fraud Plan

Approval ______________________________ Board Committee Chair Signature ______________________________ Date

Anti-Fraud Plan

2016-2017

Coalition Board Approval Date:

OEL Approval Date:

Table of Contents

I. Plan Statement

II. Plan Definitions

III. Description of Organization Structure with Plan Responsibilities

IV. Plan Procedures

A. ELC Procedures Review

B. ELC Staff Education/Awareness/Training

C. SR and VPK Parent Education and Awareness

D. SR and VPK Provider Education and Awareness

E. Providers, Parents, Employees, and Public Access to Reporting of Potential Fraud

F. ELC Detection and Investigation of Suspected Acts of Fraud, Abuse, or Improper

Payment

G. Benefit Recovery

H. Monthly Reporting Process to OEL

I. Plan Contact

V. Attachments

A. ELCPC-10.1A Provider Grievance and Due Process Policy

B. ELCPC-10.1B Client/Recipient Grievance and Complaint Resolution Policy

C. ELCPC-10.6 Suspected Employee Fraud Policy

D. ELCPC-50.1 Suspected Provider and Client Fraud and Misrepresentation Policy

I. Plan Statement

The Anti- Fraud Plan addresses the detection and prevention of overpayments, abuse, and

fraud relating to the provision of and payment for the School Readiness (SR) program and

Voluntary Prekindergarten (VPK) program services. The Plan addresses parents or legal

guardians of children enrolled in the SR or VPK programs. Note: provider fraud is a violation of

the terms of the contract and is addressed in the statewide contract rules.

The Anti- Fraud Plan serves to support organizational processes and staff in prevention of

fraud, build on employee knowledge and awareness of fraud prevention and describe the

Coalition’s procedures for detecting and investigating possible acts of fraud, abuse of services

and related overpayment. Due process procedures for suspending or terminating a recipient’s

eligibility for SR or VPK programs and the recipient’s right to appeal the decision are included

in the Plan.

II. Plan Definitions

Recipient- The parent or legal guardian whose child was determined eligible for SR or VPK

Education Program benefits.

Fraud- An intentional deception, omission, or misrepresentation made by a person with

knowledge that the deception, omission, or misrepresentation may result in unauthorized

benefit to that person or another person, or any aiding and abetting of the commission of such

an act. The term includes any act that constitutes fraud under applicable federal or state law.

Suspension- When services are temporarily no longer provided, however, parents do not have

to go to the waiting list when their suspension is finished.

Termination- When services are ended and the recipient would have to return to the waiting

list when their termination is expired.

III. Description of Organization Structure with Plan Responsibilities

The Fraud Analyst position is responsible for implementing the Coalition’s anti-fraud activities.

The Director of Program Operations is responsible for reviewing an initial appeal request by

recipient for decision to uphold or modify the suspension or termination.

The following are responsible for the daily activities related to prevention, detection,

investigation, and reporting of possible overpayment resulting from potential fraud or abuse:

Internal Means of Notification

External Means of Notification

Family Services Specialist Reimbursement Specialist Contract & Compliance Specialist Fraud Analyst Suspected Fraud Tip Line

Child Care Providers Centers & Homes DFS/DPAF DFS/DIF Pinellas County License Board CareerSource Pinellas Office of Early Learning Early Learning Coalitions USDA Food Programs LSF – Head Start/Early Head Start R’Club Child Care – Food Program Juvenile Welfare Board Local/ State Law Enforcement DCF Pinellas County School Board Early Steps/ FDLRS Suspected Fraud Tip Line

IV. Plan Procedures

A. ELC Procedures Review

1. The Human Resources, Chief Financial Officer, and Chief Executive Officer will annually

review job descriptions and internal processes to confirm appropriate separation of

duties is in place, and review internal controls to reduce risk.

B. ELC Staff Education/Awareness/Training

1. The Family Services Eligibility Staff annually attends training given by Department of

Financial Services, Division of Public Assistance Fraud Unit.

2. Family Services Department holds a staff meeting twice a month to review any changes

or issues that may arise.

3. All departments under Program Operation Services such as Contracts and Compliance,

Family Services, and Reimbursement meet twice a month to review any changes or

issues that may arise.

4. The Coalition’s Compliance Specialist continually monitors throughout the year and

holds department meeting on the findings.

C. SR and VPK Parent Education and Awareness

1. Display fraud awareness posters in interview rooms at ELC.

2. A fraud awareness statement is included in SR parent packets with ELC phone number

to report any suspected fraud.

3. Family Services will review responsibilities of parent in detail at interview, including

importance of reporting changes in their circumstances with in ten (10) days, which will

include recipient signing an SR Scholarship Participant Agreement and receiving a VPK

Parent Guide, if applicable.

4. Information about the ELC Fraud Tip Line is included on the ELC phone system hold

menu.

D. SR and VPK Provider Education and Awareness

1. Encourage child care providers to report potential fraud to ELC staff through provider

communication venues including email or portal communications, and appropriate

provider group meetings.

2. Periodic reminders to providers about having procedures in place to prevent fraud

3. Regular practices of monitoring that occur with providers that also keep providers

aware of ELC’s intention to prevent and/or detect fraudulent practices

4. Use of SR and VPK monitoring tools.

E. Providers, Parents, Employees, and Public Access to Reporting of Potential Fraud

1. The Suspected Fraud Reporting form and phone number is on the ELC website; for the

purpose of reporting potential fraud for parents, providers, employees, and general

public.

F. ELC Detection and Investigation of Suspected Acts of Fraud, Abuse or Improper Payment

1. Monthly unscheduled reviews of work products and follow up on questionable

circumstances are conducted by Family Services Training Coordinator, Monitoring and

Compliance Specialist.

2. Monthly review, research, and follow up of data quality reports generated from Office

of Early Learning are completed by Family Services Specialist and Monitoring and

Compliance Specialist.

3. Documented verification of child care referrals from other organizations through

manager signature, if required, and periodic cross reference review of children in

service.

4. Daily alertness of Family Services Specialist to inconsistencies through regular

operational processes with recipient(s). At initial placement and eligibility

redetermination, the Coalition’s Family Services Specialist reviews the recipient’s

information for “red flags”. If the Specialist believes “red flags” exist, but cannot be

confirmed, then the case is forwarded to the Director of Program Operations and the

Compliance Specialist for further review with an explanation on the ELC Investigation

form. This will include consultation with the Department of Financial Services (DFS), the

Division of Public Assistance Fraud (DPAF) and/or the Division of Insurance Fraud (DIF).

5. Once inconsistencies are identified through any of the above means, the Coalition’s

Fraud Analyst will conduct a phone interview with recipient(s) (recipient will be told

that the interview is being recorded) and obtain verification from parent or legal

guardian within five (5) business days to resolve inconsistencies, which could include

but not limited to income, residential documentation, or household composition, and

determine if situation is resolved or warrants next steps of due process provisions for

termination or suspension of SR or VPK benefits.

6. The Coalition’s Fraud Analyst will save the recording of the phone call.

7. For those cases in which there is reasonable suspicion that a recipient has committed

fraud in the receipt of SR or VPK services, calculate associated overpaid benefits

amount and follow the due process provisions for termination or suspension of SR or

VPK benefits.

8. After phone interview by Coalition’s Fraud Analyst, a follow up letter with delivery confirmation will be sent by Coalition’s Fraud Analyst requesting all documents to be sent within five (5) business days that will clarify or correct Coalition records.

9. If there is no response by recipient(s), case will be referred to DFS.

G. Benefit Recovery

Cases Below Minimum Threshold

In situations where DFS determines that there is reasonable suspicion fraud has occurred,

but is unable to refer the case to the States Attorney’s Office due to low restitution amount,

the case will be processed through the repayment agreement process.

1. DFS determines that there is reasonable suspicion fraud has occurred, but refuses case due to restitution is below $5,000.00.

2. DFS shares findings and supporting documentation with Coalition’s Fraud Analyst. 3. The Coalition’s Fraud Analyst contacts recipient(s) and schedules an in person interview. 4. During the interview with the recipient(s), the Coalition’s Fraud Analyst and another ELC

staff person, the ELC/DFS findings are shared and recipient(s) is given the opportunity to sign a repayment agreement or request a Review Hearing.

5. If the recipient(s) is still qualified for services and signs a repayment agreement, services will continue as long as the terms of the repayment agreement are being met.

6. Payments must be made by money order or cashier’s check and payable to the Early Learning Coalition of Pinellas County.

7. The Coalition’s Fraud Analyst or assigned ELC Staff person will write a receipt for each payment received and document payments in recipient(s) file.

8. All payments will be delivered to the Fiscal Department for further processing. 9. If the recipient fails to meet the terms of the repayment agreement, the ELC may

choose to have the case resubmitted to DFS or file a civil action through Pinellas County Clerk of Court.

10. If recipient(s) requests a Review Hearing, the Coalition will follow the procedures outlined in the Client/Recipient Grievance and Complaint Resolution Policy. Services will continue until the Review Hearing is conducted and a final decision is made by the committee.

11. Coalition’s Fraud Analyst or assigned ELC Staff person will document outcomes of the Review Hearing.

12. If the Review Hearing Committee determines that the evidence supports DFS’s determination that fraud was committed, the recipient will be given the opportunity to sign a repayment agreement.

H. Monthly Reporting Process to OEL

The Coalition’s Fraud Analyst will submit an electronic report monthly reporting the

parents and providers terminated from services as a result of fraud, per Rule 6M.9.400

subsection (b).

Process for Mandatory Reporting Fraud and Abuse through the OEL Fraud Referral System

The Coalition’s Director of Program Operations is the designated administrator for the

Office of Early Learning’s Fraud Referral System.

At the point when potential fraud has been communicated to the recipient, the Coalition’s

Fraud Analyst makes a mandatory referral for potential fraud or abuse investigation using

Office of Early Learning Fraud Referral System. The referral includes the recipient

information, amount of overpayment; discover date and a brief summary of the

allegations, and notifications of any evidencing documents available that substantiate the

allegations.

Note the Coalition’s fraud investigation and appeals procedures outlined in this plan will

complement the OEL referral process to Department of Financial Services through the

Fraud Referral System.

I. Plan Contact:

Merita Kafexhiu

Chief Financial Officer

2536 Countryside Blvd.

Clearwater FL 33763

[email protected]

727.400.4424


16.05.02

Early Learning Coalition of Pinellas County, Inc. May 26, 2016

Subject: Fiscal Year 2016-2017 Budget

BACKGROUND The Coalition’s budget for School Readiness and Voluntary Prekindergarten combined is approximately $48 million. This budget is funded by a mix of federal, state and local grants. The Coalition is charged with using this funding effectively and efficiently to achieve program goals. However, this budget does not fully cover the identified needs in Pinellas County, as evidenced by the waiting list for financially assisted early care and education services. REVENUE: Factors affecting the Coalition revenues include the impact of the legislature. However, at this time, the proposed budget for the year 2016-17 is being presented based on the SR and VPK grant allocations from the OEL, DCF and the and preliminary program allocations from JWB and PCSB for FY 2016-2017. The revenue will be approximately 48M for the year 2016-2017. The Coalition historically derived nearly all its revenues from the Florida Office of Early Learning at the State level, but over the last few years, revenue maximization efforts have diversified the base through the local sources; Juvenile Welfare Board programs, Pinellas County Schools Teen Parent program, and the LAUNCH program. EXPENDITURES: The proposed funding allocations are focused on the Coalition mission and are recommended by an interdepartmental staff team. They are as follows: The School Readiness (SR) program is part of the state’s early childhood education. It provides the elements necessary to prepare at-risk children for school, including health screenings/referrals and an appropriate educational program. SR services are provided on a full day, full-year, and full-choice basis to the extent possible in order to enable parents to work and be financially self-sufficient. The delivery of SR programs is comprised of child care providers and school-based sites operated by public and nonpublic schools. The total SR program allocation for the year 2016/17 is: $30,250,105. The funds will be expended as follows: Slots 81% or $24,443,876; Quality Programs 7.11% or $2,150,336; Non-Direct 7.60% or 2,298,530, and Administration 4.49% or $1,357,363. The Voluntary Pre-Kindergarten (VPK) program provides that every four-year old child in Florida is eligible for a free, high quality pre-kindergarten learning opportunity that shall be voluntary and delivered according to professionally accepted standards. This program is designed to enhance each child’s ability to make age appropriate progress in the development of language and cognitive capabilities through education in basic skills. The delivery system for the VPK program is comprised of private Pre-Kindergarten providers and of school-based sites operated by public and nonpublic schools.

2 The total VPK program allocation for the year 2016/17 is: $15,719,611.The VPK funds will be expended as follows: Slots 96% or $15,107,623; Non-Direct and Administration 4% or $611,987. The Juvenile Welfare Board funds will be expended in accordance with the terms of the agreement for slots as follows: Child Care Executive Partnership match: $1,040,000; and Subsidized Child Care (BG8) match: $720,000. The Pinellas County Schools funds for the Teen Parent program will be expended in accordance with the terms of the contract for slots $499,860, and non-direct services $59,658. Current grants that continue for the year 2016-2017 will be 1) The LAUNCH program contract which funds 2FTE. The amount of $145,369 remains the same for the year 2016-17. The Coalition budget includes a personnel staff of 83. Health insurance may increase, so staff has budgeted an increase of 10% for health and other insurance benefits for the year 2016-2017. The Coalition staff is committed to maintenance of effort with operating expenses, but some uncontrollable cost increases may occur in items such as, D&O, liability, and property insurance, and other vendor and IT maintenance contracts. The budget has been prepared based on the funding allocation and revenues discussed above. Approved by the Finance and Executive Committees.

PROPOSED COALITION ACTION To approve the Coalition Budget for the year 2016-2017 as presented by the Coalition staff. Supporting Documents: Proposed 2016-2017 Budget Document

Approval ______________________________ Board Chair Signature ______________________________ Date

2016-2017

Fiscal Year Budget

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Mission & Vision Mission Statement To lead the community in the development and delivery of a high quality early learning system and family support services that maximize each child's potential and promote the economic self-sufficiency of families.

Vision Statement Pinellas County is a community that embraces the importance of early learning to ensure all children have a foundation for future success.

Strategic Goals Kindergarten Readiness rate for children served by the Coalition programs will increase

from 84% to 90%

VPK enrollment will increase 10%

The average time a child (age 0-5) spends on the School Readiness waiting list will decrease to 8 weeks

The number of VPK and SR children in Gold Seal accredited care will increase from 17% to 40%

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Budget Narrative BACKGROUND The Early Learning Coalition of Pinellas County, Inc.(Coalition) was established in May of 2000, as a private, nonprofit corporation exempt from the federal income tax under Section 501(c)(3) of the Internal Revenue Code. The Coalition administers the School Readiness and Voluntary Prekindergarten programs. The current service area is Pinellas County and the target population includes all eligible children that enroll for School Readiness and Voluntary Prekindergarten services within the county. The Coalition’s budget combined is approximately $48.4 million. This budget is funded by a mix of federal and state grants. Local sources contribute to the Coalition’s budget as well. The Coalition is charged with using this funding effectively and efficiently to achieve program goals. However, this budget does not fully cover the identified needs in Pinellas County, as evidenced by the waiting list for financially assisted early care and educational services.

REVENUE The revenue will be approximately $48,475,894 for the year 2016/17. The total revenue has increased by 2.60%. The calculated revenue increase will be approximately $1,186,459 compare to the FY 15/16 amount of $47,289,435. This year’s revenues have been budgeted at 100% to accurately reflect the actual revenues received. Factors affecting the Coalition revenues include the impact of the State legislature. The Coalition derives nearly 95% of all its revenues from the Florida Office of Early Learning at the State level. The Florida Office of Early Learning is the oversight agency for the federal and/or state grant program funds received from the State of Florida. Over the last few years, revenue maximization efforts have diversified the base through the local sources; Juvenile Welfare Board, Pinellas County Schools, and the Central Florida Behavioral Health Network. Grant Revenue: The overall grant revenue received from the FOEL has increased by 2.60%. The calculated grant revenue increase is $1,186,459. Local Sources/funding: The local funding has remained the same. Juvenile Welfare Board funds remain at the same level as the FY 15/16. The required BG8 match funding remains at the same level of $720,000.

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Also, the Child Care Purchasing Pool match funding remains at the same level of $1,040,000. Other local revenue sources that are budgeted a n d r e m a i n a t t h e s a m e l e v e l include the Pinellas County Schools contract funding of $559,518 for the Teen Parent program. Revenue from CFBHN for the LAUNCH program remains at the same level of $145,369.

EXPENDITURES In order to properly classify expenditures for federal reporting purposes under 45 CFR 98.70 and for day-to-day operations of the Coalition, it is necessary to utilize a cost accounting system to maintain the collection of costs in an organized and systematic manner. To ensure consistency for federal reporting, the Coalition is required to keep cost reporting by Other Cost Accumulators (OCAs) current with the most recent release of the single statewide information system for tracking expenditures to the correct funding source. Proposed Coalition funding allocations are focused on the Strategic Plan, grant requirements and are recommended by an interdepartmental staff team. They are as follows: SCHOOL READINESS PROGRAM (SR) School Readiness grant program is the largest program that the Coalition administers. It is an important part of early learning. The Florida Legislature recognized that when they passed the School Readiness Act to help children from low-income families get the support they need to be successful in school. The SR program offers financial assistance to low-income families for early education and care so they can become financially self-sufficient and their young children can be successful in school in the future. The School Readiness Program has three specific eligibility requirements:

Parent(s)/guardian(s) must be working or participating in an educational activity such as attending college or trade school at least 20 hours per week.

Gross income must be at or below 150 percent of the federal poverty level for family size.

Families must pay a copayment for child care based on income and family size. The SR program is funded primarily by the Federal Child Care and Development Fund Block grant. OEL administers the program at the state level. The Coalition’s SR allocation for the year 2016/17 is $30,250,152 and includes the following areas:

1. DIRECT SERVICES to children are those expenditure/costs that can be identified specifically with providing early education services to eligible children. The State’s cost

4

accumulators used by the Coalition to track direct services expenditures are: 97ROO, 97GOO, 97POO, 97PPO, 97GNW, and 97GSD.

During the 2013 session, the Florida Legislature passed early learning legislation; House Bill 7165 which requires the Coalition to use new eligibility priority criteria (listed below) for families applying for the school readiness services.

Section 1002.87 (1), Florida Statutes, lists the following nine priorities.

Priority 1 – Children younger than age 13 whose parents receive temporary cash assistance and are subject to federal work requirements.

Priority 2 – At-Risk children younger than age 9.

Priority 3 – Economically disadvantaged children until eligible to enter kindergarten. Their older siblings up to the age they are eligible to enter 6th grade may also be served.

Priority 4 – Children from birth to kindergarten whose parents are transitioning from the temporary cash assistance work program to employment.

Priority 5 – At-Risk children who are at least age 9 but younger than 13. Those with siblings in priority groups 1-3 are higher priority than other children ages 9-13 in this priority group.

Priority 6 – Economically disadvantaged children younger than 13. Priority in this category is given to children who have a younger sibling in the School Readiness Program under priority 3.

Priority 7 – Children younger than 13 whose parents are transitioning from the temporary cash assistance work program to employment.

Priority 8 – Children who have special needs and current individual educational plans from age 3 until they are eligible to enter kindergarten.

Priority 9 – Children concurrently enrolled in the federal Head Start Program and VPK, regardless of priorities 1-4.

Approximately 81.81 % or $24,443,876 of the SR funding is allocated to direct services/slots to serve children in priorities above. The state requirement is that the Coalition allocates and expends 78% of the total SR funding to the direct services/slots. The Juvenile Welfare Board funding in the amount of $1,760,000 is allocated 100% to the SR direct services as indicated below:

The required, working poor match in the amount of $720,000 is allocated to the direct services, Economically Disadvantage category (97POO).

The required dollar per dollar CCEP local match in the amount of $1,040,000 is allocated to the direct services (97PPO).

5

2. QUALITY SERVICES are those costs/expenditures associated with enhancing the overall performance of the state’s School Readiness early education program. The State’s cost accumulators used by the Coalition to track quality services expenditures are 97QOO, 97QCS, 97QTA, 97QPD, 97QI4, 97QIN, AND 97INT.The Coalition’s quality programs includes the following programs/initiatives:

Levels of Excellence and Accreditation for Pinellas (LEAP) as part of the Quality Rating Improvement System (systematic approach that assesses, improves, and communicates quality levels in early care and education programs), helps School Readiness Child Care providers with accreditation process.

Child Screening/Development provides developmental screening using the Ages and Stages Questionnaire (ASQ) at specific intervals, indicating concerns, and follow up. It provides for referral services within a specified time frame.

Professional Development provides trainings to the community of child care providers, tuition and fees to complete a degree in early childhood; the professional development incentive program which assists early childhood professionals in reaching their educational goals in order to meet or maintain standards for accreditation.

Child Care Resource & Referral (CCR&R) provides assistance to identify quality early learning programs; child care referrals that are customized to meet the needs of each family. It also includes promotional activities and offering information about other services in the Pinellas County.

Inclusion Services is responsible for providing the “warm line” for the Coalition that pertains to assisting an early learning program or a school age program that has a child with identified or suspected disability or special health care needs.

Infant and Toddler is responsible for providing professional development and technical assistance, training, on site visits, and provider mentoring; selection of age appropriate materials and the administration of an infant/toddler environmental rating scale and training on the instrument. In addition, the contract with the PCSB for the Florida First Start program is part of the initiative. This is a home visitation program for the infant and toddlers.

Approximately 7.11 % or $2,150,335 of the SR funding is allocated to the quality programs above. The state requirement is that the Coalition allocates and expends a minimum of 4% of the total SR funding to the quality programs and services. 3. PROGRAM SUPPORT SERVICES are program support costs identified in 45 CFR 98.52,

and capture all costs related to determining and re-determining the eligibility of a

6

particular person for child care services, and enrollment processes and services, supervision of child care placements, case management, processing provider payments and tracking of attendance records, recruitment of providers, preparation and participation in judicial hearings, program development, and rate setting. The State’s cost accumulators that the Coalition has in use to track those expenditures are: 97BBD and 97BDE.

Approximately 7.60 % or $2,298,530 of the SR funding is allocated to the Coalition support and non-direct services. The Coalition is responsible to comply with 22% of the total SR funding to the administration, non-direct, and quality services.

4. ADMINISTRATIVE costs are those costs associated with the overall management and

administration of the SR program. SR administrative costs include items as identified in 45 CFR 98.52 such as: salaries and related costs of staff engaged in administration and implementation of program planning, development, and design; providing local officials and the public with information about the program; preparing the coalition plan; developing agreements or contracts; monitoring program activities for compliance; fiscal and budgetary activities; human resource activities; procurement; contract management; legal services; resolution of audit findings etc. The State’s cost accumulators that the Coalition has in use to track administrative expenditures are: 97BBA and 97FIR.

Approximately 4.49 % or $1,357,363 of the SR funding is allocated to the Coalition administrative services. The Coalition is responsible for compliance with the 5% administrative cap. Total administrative expenditures may not exceed 5% of the Coalition’s total SR expenditures.

5. CHILD CARE EXECUTIVE PARTNERSHIP is part of the SR allocation. It provides state, federal, and local funds to offer subsidies to low- income working parents whose family income does not exceed the allowable income for any federally subsidies child care program with a dollar for dollar match from the local sources.

The total CCEP amount of $2,080,000 allocated to the Coalition for the CCEP program will be expended 100% to direct child care services/slots. The total School Readiness program allocation for FY 2016/2017 has increased by 1.73 % over the FY 2015/2016. The calculated increase will be approximately $513,264 above the FY 15/16 amount of $29,736,888.

7

The increase is part $10M that legislature appropriated for contracted slots for providers in high need areas. The increase will fund and bring the reimbursement rate up to the 75percentile, private pay rate. VOLUNTARY PREKINDERGARTEN (VPK) The Voluntary Pre-kindergarten Education program is part of the state’s early childhood development and education services delivery model. It provides that every four-year old child in Florida is eligible for a free, high quality pre-kindergarten learning opportunity that shall be voluntary and delivered according to professionally accepted standards. The Voluntary Prekindergarten (VPK) Education Program prepares early learners for success in kindergarten and beyond. Children must live in Florida and be 4 years old on or before Sept. 1 of the current school year to be eligible. The program helps build a strong foundation for school using educational materials that are geared to various stages in a child’s development. Parents can choose from different educational settings and various program options as indicated below:

A school-year program provides 540 hours of instruction with class sizes of no more than 20 children.

A summer program includes 300 instructional hours and class sizes no larger than 12 students.

Parents who have 4-year-old children with special needs may choose the VPK Specialized Instructional Services educational program, where certified or licensed professionals provide instruction in individual or small group settings. This option requires the child to have a current individual education plan from a local school district.

Private Child care providers, public schools and specialized instructional services providers offer the VPK program. The VPK program is funded fully with State General Revenue funds. OEL administers the program at the state level. The Coalition’s VPK allocation for the year 2016/2017 is $15,719,611 and includes the following areas:

1. DIRECT SERVICES TO CHILDREN include program services delivered to eligible four year old children enrolled in the Voluntary Prekindergarten Education Program. These expenditures are payments to the private prekindergarten providers and public schools delivering VPK services. Service providers are paid based on enrollment (as shown on a monthly attendance form), which is subsequently reconciled to actual attendance in the following month. The coalition’s staff accumulates this information based on the services provided to each child. Payments to all providers are based on the attendance

8

data submitted. The State’s cost accumulators to track VPK direct child services are VPPRS and VPKSD.

Approximately 96% or $15,107,623 of the VPK funding is allocated to direct services/slots to serve children enrolled in the VPK program. The base student allocation program for the year 16/17 for Pinellas is $2,084.78 for the VPK summer program and $2,442.61 for the VPK School year program.

2. ADMINISTRATIVE expenses for the VPK grant program include two categories: 1) VPK

program administration and 2) VPK Enrollment services. Reimbursement to the Coalition for total costs in this category (combined administrative with total costs for VPK Enrollment, and VPK Monitoring) may not exceed 4% of the total costs the Coalition expends for VPK Direct services.

VPK Administrative costs are those costs associated with the overall management and administration of the VPK program, such as: salaries and related costs of staff engaged in administration and implementation of program planning, development, and design; providing local officials and the public with information about the program; developing agreements or contracts; monitoring program activities for compliance; fiscal and budgetary activities; human resource activities; procurement; contract management; legal services; audits and resolution of audit findings etc. The State’s cost accumulators to track VPK administrative services is VPADM.

VPK Enrollment costs are those costs associated with program support and enrollment such as: planning and implementation, local curricula and materials, local training, enrolling and reenrolling children, maintaining and distributing provider profiles, and registering providers, and determining eligibility of providers. The State’s cost accumulators to track VPK enrollment services is VPENR.

Approximately 4.00 % or $611,987 of the VPK funding is allocated to the Coalition VPK administrative and enrollment services.

The VPK program allocation for FY 2016/2017 has increased by 4.47% compare to the FY 2015/2016. The calculated increase is $673,242 compare to the FY 2015/2016 amount of $15,046,369. VPK OUTREACH & AWARENESS PROGRAM (OA) The VPK Outreach & Awareness grant program provides support funds for continuation of planning and implementation of the VPK program. These costs include the costs of activities for planning, implementation, public awareness, and monitoring of the providers of the Voluntary Prekindergarten Education Program.

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The VPK OA program allocation for FY 2016/17 is $41, 291. This has remained unchanged compare to the FY 2015/16 amounts. LAUNCH GRANT/PROGRAM LAUNCH (Linking Actions for Unmet Needs in Children’s Health) program supports the social, emotional, behavioral, physical and cognitive aspects of children’s development from birth to age 8. The funding provides early screening and intervention for children; support childcare centers and schools serving these children; assessment; and integration of behavioral health into primary care. Ultimately, the goal is to prevent youth behavioral health disorders and improve family functioning. The focus of the grant is the Lealman Corridor Community of Pinellas County. The LAUNCH program allocation for FY 2016/2017 is $145,369. This has remained unchanged compare to the FY 2015/16 amounts. LAUNCH program is passed through to the Coalition from the Central Florida Behavioral Health Network and funds two positions and the operating expenses necessary to run the program. TEEN PARENT PROGRAM The Teen Parent program is funded by the Pinellas County Schools. The program supports and provides reliable child care for the infants and toddlers of the teenage parents. Providing child care to teenage parents is a critically important component for making the program successful. The Teen Parent program allocation for FY 2016/2017 remains at the same level as FY 2015/16. The Coalition’s allocation for the FY 2016/17 is $559,918 and includes the following areas:

Direct Child Care Services: $499,860

Program Administration and Support: $59,658 As indicated earlier, the Coalition budget for the fiscal year ended June 30, 2017 funds 83 positions. An Organizational chart has been attached illustrating how these positions will be utilized. The Coalition will start a 40 hour week schedule effective July 1, 2016. The proposed changes in salary of 2.5 hours/week were built into the salary schedule as well as the benefits. In addition, health insurance rates will increase, so staff has budget an increase of 10% for health and other insurance benefits for the year 16/17. Staff is committed to maintenance of effort with operating expense, but some uncontrollable cost increases occur in items such as rent, Directors & Officers and liability insurance rate increases, other vendor and IT maintenance contracts.

EARLY LEARNING COALITION OF PINELLAS COUNTY, INC.

PROPOSED BUDGET

FY 2016-2017

REVENUEOEL- School Readiness Grant 30,250,105$

OEL- Voluntary Prekindergarten Grant 15,719,611$

OEL- Voluntary Prekindergarten O&A Grant 41,291$

JWB Local Match (BG8, CCEP) 1,760,000$

PCSB- Teen Parent Program 559,518$

DCF-LAUNCH Grant 145,369$

Total Revenue: 48,475,894$

EXPENDITURE

Direct Services - Child Care/Slots 41,811,361$

Contractual Services- Subrecipient PCSB-Florida First Start program 239,220$

Coalition Expenses

Administration/Non direct/ Quality

Salaries & Benefits 5,083,061$

Staff Development 6,000$

Professional Services 266,810$

Occupancy 301,278$

Postage and delivery 41,891$

Rentals 55,511$

Office Supplies 41,578$

Communications 57,124$

Insurance 40,548$

Tangible Personal Property 64,200$

Quality 279,513$

Travel 64,599$

Other Expenses 123,200$

Total Coalition Expenses 6,425,313$

Total Expenditurese: 48,475,894$

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REVENUE AND EXPENDITURE SUMMARY

Current Year Budget with Prior Year Comparison

FY FY Increas/Decrease

% of

Revenue/Expense

2015-2016 2016-2017From Prior Year Total

REVENUES

School Readiness Grant 29,736,888 30,250,152 513,264 62.40%

Voluntary Prekindergarten Grant 15,046,369 15,719,611 673,242 32.43%

Outreach & Awarenes Grant 41,291 41,291 - 0.09%

JWB Funding 1,760,000 1,760,000 - 3.63%

PCSB Teen Parent Funding 559,518 559,518 - 1.15%

LAUNCH Grant 145,369 145,369 - 0.30%

REVENUES TOTAL 47,289,435$ 48,475,941$ 1,186,506$ 100%

EXPENDITURES

Administration 1,689,651 1,621,945 (67,706) 3.35%

Non Direct & Support 2,545,901 2,746,884 200,983 5.67%

Quality Programs 1,995,176 2,295,704 300,528 4.74%

Child Care/Slots 41,058,707 41,811,361 752,654 86.25%

EXPENDITURE TOTAL 47,289,435$ 48,475,894$ 1,186,459 100.00%

3.35% 5.67% 4.74%

86.25%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

EXPENDITURES

62.40%

32.43%

0.09% 3.63%

1.15% 0.30% 0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

REVENUE

12


REVENUE BUDGET BY FUNDING SOURCE

FY 2016-2017

BUDGET BUDGET

FY 2015-2016 FY 2016-2017

STATE OF FLORIDA- FOEL GRANTS

FOEL/School Readiness Grant 28,696,888$ 29,210,105$

FOEL/School Readiness Grant - CCEP 1,040,000$ 1,040,000$

FOEL/Voluntary Prekindergarten Grant 15,046,369$ 15,719,611$

FOEL/Outreach & Awarenes Grant 41,291$ 41,291$

DCF/LAUNCH Grant 145,369$ 145,369$

Total State Grants 44,969,917$ 46,156,376$

LOCAL FUNDING

JWB - Child Care Executive Partnership Match 1,040,000$ 1,040,000$

JWB - BG8 /Working Poor Match 720,000$ 720,000$

PCSB - Teen Parent Program 559,518$ 559,518$

Total Local Funding 2,319,518$ 2,319,518$

TOTAL REVENUES 47,289,435$ 48,475,894$

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EXPENDITURE BUDGET BY FUNDING SOURCE OCA

FY 2016-2017

FY 2015-2016 FY 2016-2017

Percent of Focus

Area

SCHOOL READINESS 29,736,888$ 30,250,104$ 62.46%

DIRECT SERVICES -- SLOTS 24,331,184$ 24,443,876$ 81%

97GOO - TCA Working, Priority 1 2,849,106$ 2,764,106$ 11%

97GNW - TCA Not working, Priority 1 3,882,709$ 3,480,309$ 14%

97ROO - At Risk, Priority 2 4,553,270$ 4,579,450$ 19%

97POO - Economically Disadvantage, Priotity 3 10,973,134$ 11,004,979$ 45%

97GSD - Gold Seal Quality Care 1,032,965$ 1,047,965$ 4%

97PPO - Child Care Executive Partnership 1,040,000$ 1,040,000$ 4%

NEW - Paid Slots -$ 527,067$ 2%

QUALITY SERVICES 1,849,807$ 2,150,335$ 7.11%

97QOO - Quality 411,320$ 602,440$ 28.02%

97QCS - Child screening/Development & Health 306,613$ 308,152$ 14.33%

97QTA - Technical Assistance to Providers 270,423$ 387,927$ 18.04%

97QPD - Professional Development 300,826$ 269,127$ 12.52%

97Q14 - Child Care Resource & Referral 171,779$ 174,536$ 8.12%

97QIN - Quality Improvement- Inclusion 51,964$ 61,530$ 2.86%

97INT - Quality Improvement - Infant & Toddler 336,882$ 346,623$ 16.12%

NON DIRECT SERVICES 2,165,718$ 2,298,530$ 7.60%

97BBD - Program Support Services 914,329$ 831,920$ 36.19%

97BDE - Program Eligibility 1,251,389$ 1,466,610$ 63.81%

ADMINISTRATION 1,390,179$ 1,357,363$ 4.49%

97BBA - Administration 1,327,191$ 1,321,363$ 97%

97FIR - Fraud Investigation& Restitution 62,988$ 36,000$ 3%

JWB Funding 1,760,000$ 1,760,000$ 3.63%

BG8 Match 720,000$ 720,000$ 40.91%

CCPP MATCH 1,040,000$ 1,040,000$ 59.09%

VOLUNTARY PREKINDERGARTEN 15,087,660$ 15,719,611$ 32%

VPPRS - Direct Program Services 14,467,663$ 15,107,623$ 96.11%

VPADM - Administration 299,472$ 264,582$ 1.68%

VPENR - Enrollment 279,234$ 347,405$ 2.21%

VPK OUTREACH & AWARENESS 41,291$ 41,291$ 0.26%

TEEN PARENT PROGRAM 559,518.00 559,518.00 1.16%

DIRECT SERVICES -- SLOTS 499,860.00 499,860$ 89.34%

SUPPORT SERVICES 59,658.00 59,658$ 10.66%

LAUNCH PROGRAM 145,369$ 145,369$ 0.30%

TOTAL EXPENDITURES 47,289,435$ 48,434,602.00$ 1,145,167.00$

14

TOTAL 97QOO 97QCS 97QTA 97QPD 97INT 97INC LAUNCH

I. Revenue - Sources

OEL - School Readiness 1,736,581 602,441 308,152 387,927 269,127 107,403 61,530 0

LAUNCH 145,369 0 0 0 0 0 0 145,369

Total Revenue 1,881,950 602,441 308,152 387,927 269,127 107,403 61,530 145,369

II. Expenses

A. Personnel FTEs

5000 - Salaries 23.00 1,011,417$ 331,259$ 206,167.73 155,221$ 142,261$ 41,957$ 44,237$ 90,314$

Personnel Subtotal 1,011,417 331,259 206,168 155,221 142,261 41,957 44,237 90,314

% of Total % of Salaries 33% 20% 15% 14% 4% 4% 9%

Fringe Benefits 41% 409,675 128,391 96,439 53,380 66,977 18,427 15,362 30,699

5005 - Payroll Taxes 131,080 42,931 26,719 20,117 18,437 5,438 5,733 11,705

5010 Health 157,351 45,750 45,006 14,656 31,486 7,959 4,326 8,168

5020 - Retirement 101,142 33,126 20,617 15,522 14,226 4,196 4,424 9,031

5030 - Life, Disability & Other Benefits 4,223 1,383 861 648 594 175 185 377

7265 - Insurance WC 15,879 5,201 3,237 2,437 2,233 659 695 1,418

Subtotal Personnel and Fringe 1,421,091 459,649 302,607 208,601 209,237 60,383 59,600 121,013

B. Program Costs

6025 - Printing 2,000 2,000 0 0 0 0 0 0

6035 - Professional Services - Other 16,400 10,000 0 5,400 1,000 0 0 0

6040 - Professional Services - Payroll 0 0 0 0 0 0 0 0

7001 - Occupancy 89,416 89,416 0 0 0 0 0 0

7001 - Postage 2,000 2,000 0 0 0 0 0 0

7101 - Rentals - Office Equipment 10,239 9,239 0 0 0 0 0 1,000

7101 - Office Supplies 3,000 2,500 0 0 0 0 0 500

7201 - Communication 12,192 12,192 0 0 0 0 0 0

7401 - Quality & Classroom Materials 123,456 6,200 0 60,000 25,000 14,900 0 17,356

7405 - Training Materials 5,000 0 0 0 5,000 0 0 0

7415 - Grants to Providers 7,000 0 0 0 7,000 0 0 0

7420 - Scholarships 45,960 0 0 40,440 0 5,520 0 0

7421 - Teacher Stipends 8,600 0 0 0 7,000 1,600 0 0

7422 - Provider Stipends 25,000 0 0 0 0 25,000 0 0

7423- Family Engagement Stipends 7,000 0 0 0 7,000 0 0 0

7425 - Wage Incentives 37,500 0 0 37,500 0 0 0 0

7501 - Conference Travel 26,101 1,500 1,945 16,136 3,290 0 730 2,500

7510 - Travel Local 22,000 1,000 3,600 9,600 3,600 0 1,200 3,000

7620 - Dues & Subscriptions 6,745 6,745 0 0 0 0 0 0

7625 - License & Fees 11,250 0 0 10,250 1,000 0 0 0

0 0 0 0 0 0 0 0

Subtotal Operating Cost 460,859 142,792 5,545 179,326 59,890 47,020 1,930 24,356

Total Expenses 1,881,950 602,441 308,152 387,927 269,127 107,403 61,530 145,369

Excess of Revenue over Expenses 0 0 0 0 0 0 0 0

Early Coalition of Pinellas County, Inc.

Line Item Proposed Budget

Quality Programs

Grant Period: July 1, 2016 - June 30, 2017

SCHOOL READINESS PROGRAM

15

TOTAL 97BBA 97BBD 97BDE 97SYS 97QI4 TPP VPKENR VPKOA


OEL - School Readiness 2,644,112 111,389 793,905 1,466,610 38,015 174,536 59,658 0 0

OEL - Voluntary Prekindergarten 388,696 0 0 0 0 0 347,405 41,291

Total Revenue 3,032,809 111,389 793,905 1,466,610 38,015 174,536 59,658 347,405 41,291

II. Expenses

A. Personnel FTEs

5000 - Salaries 48.00 1,928,920$ 76,907$ 485,415$ 932,481$ 26,941$ 119,954$ 42,002$ 219,624$ 25,597$

Personnel Subtotal 1,928,920 76,907 485,415 932,481 26,941 119,954 42,002 219,624 25,597

% of Total % of Salaries 4% 25% 48% 1% 6% 11% 1%

Fringe Benefits 41% 785,858 32,683 199,203 375,502 11,074 49,582 17,361 90,051 10,403

5005 - Payroll Taxes 249,988 9,967 62,909 120,850 3,492 15,546 5,443 28,463 3,317

5010 Health 304,640 13,496 78,104 142,871 4,353 19,656 6,883 35,260 4,017

5020 - Retirement 192,892 7,691 48,542 93,248 2,694 11,995 4,200 21,962 2,560

5030 - Life, Disability & Other Benefits 8,055 321 2,027 3,894 112 501 175 917 107

7265 - Insurance WC 30,284 1,207 7,621 14,640 423 1,883 659 3,448 402

Subtotal Personnel and Fringe 2,714,779 109,589 684,618 1,307,983 38,015 169,536 59,363 309,674 36,000

B. Program Costs

6025 - Printing 9,600 0 0 8,400 0 0 0 1,200 0

6035 - Professional Services - Other 0 0 0 0 0 0 0 0 0

7001 - Occupancy 127,941 0 62,203 38,877 0 0 0 26,861 0

7001 - Postage 38,129 0 1,096 36,533 0 0 0 500 0

7101 - Rentals - Office Equipment 19,004 0 3,264 15,740 0 0 0 0 0

7101 - Office Supplies 25,354 0 1,592 21,467 0 0 295 2,000 0

7201 - Communication 22,712 0 8,932 9,540 0 0 0 4,240 0

7302 - Equipment >1,000 0 0 0 0 0 0 0 0 0

7302 - Equipment <1,000 6,000 0 2,500 2,500 0 0 0 1,000 0

7410 - Consumer Education & Outreach 0 0 0 0 5,000 0 0 5,000

7501 - Conference Travel 8,430 0 2,700 5,000 0 0 0 730 0

7510 - Travel Local 8,310 1,800 1,800 3,219 0 0 0 1,200 291

7605 - Application Software & Support 28,200 0 13,200 15,000 0 0 0 0 0

7610 - Web Services/Hosting 13,850 0 12,000 1,850 0 0 0 0 0

7615 - Other Employee Expenses 500 0 0 500 0 0 0 0 0

Subtotal Operating Cost 308,030 1,800 109,287 158,626 0 5,000 295 37,731 5,291

Subtotal Expenses 3,032,809 111,389 793,905 1,466,610 38,015 174,536 59,658 347,405 41,291

Total Expenses 3,032,809 111,389 793,905 1,466,610 38,015 174,536 59,658 347,405 41,291

Excess of Revenue over Expenses 0 0 0 0 0 0 0 0



Program Operations

Grant Period: July 1, 2016-June 30, 2017

16

TOTAL SR ADM VPK ADM


OEL - School Readiness 1,510,557 1,245,974 264,582

LAUNCH 0 0 0

Total Revenue 1,510,557 1,245,974 264,582

II. Expenses

A. Personnel FTEs

5000 - Salaries 12.00 716,495$ 626,851$ 89,643$

Personnel Subtotal 716,495 626,851 89,643

% of Total % of Salaries 87% 13%

Fringe Benefits 32% 230,696 203,346 27,350

5005 - Payroll Taxes 92,858 81,240 11,618

5010 Health 51,948 46,962 4,986

5020 - Retirement 71,649 62,685 8,964

5030 - Life, Disability & Other Benefits 2,992 2,618 374

7265 - Insurance WC 11,249 9,842 1,407

Subtotal Personnel and Fringe 947,191 830,198 116,993

B. Program Costs

5101- Staff Development 6,000 5,000 1,000

6001- Professional Services-Accounting 12,000 9,000 3,000

6002- Professional Services-Auditing 15,750 10,743 5,007

6005- Professional Services-Information Technology 34,405 25,048 9,358

6010- Professional Services-Legal 65,860 50,302 15,558

6035 - Professional Services - Other 110,795 82,600 28,195

7001 - Occupancy 83,921 53,253 30,668

7001 - Postage 1,762 1,162 600

7101 - Rentals - Office Equipment 26,268 19,704 6,564

7151 - Office Supplies 13,224 9,600 3,624

7201 - Communication 22,220 12,720 9,500

7251 - Insurance - Directors &Officers 5,559 4,780 779

7260 - Insurance - General Liability 12,425 8,285 4,140

7270 - Insurance - Property 7,015 4,725 2,290

7275 - Insurance -Other 15,549 12,035 3,514

7301 - Equipment > 1,000 25,500 25,500 0

7302 - Equipment < 1,000 32,700 25,750 6,950

7501 - Conference Travel 6,918 5,218 1,700

7510 - Travel Local 2,840 2,340 500

7601 - Bank Fees 12,828 9,000 3,828

7605 - Application Software & License Support 2,544 1,910 634

7610 - Web Service/Hosting & Support 32,580 24,540 8,040

7620 - Dues & Subscriptions 14,210 12,070 2,140

7625 - Taxes, License & Fees 493 493 0

Subtotal Operating Cost 429,351 415,777 147,589

Total Expenses 1,510,557 1,245,974 264,582

Excess of Revenue over Expenses 0 0 0



Administration Budget

Grant Period: July 1, 2016 - June 30, 2017

17

ELCP CEO Report May 20, 2016

CEO Report Submitted by Lindsay Carson May 20, 2016

Enrollment & Utilization In April, we served 6,415 children in School Readiness. We expect to fully utilize the School Readiness and Child Care Purchasing Pool grants by the close of the fiscal year, June 30, 2016. Participation in VPK continues to increase. In April, we served 5,811 children. Enrollment is in full swing for the 2016 summer and fall programs. Funding Gaps We have approached the City of St. Petersburg and the Board of County Commissioners to address funding gaps related to access and quality of early learning opportunities. These include additional funding for School Readiness scholarships and the Child Care WAGE$ program. Additional details attached.

Objective 1: Increase access to early learning opportunities in Pinellas County.

Enrolled Wait ListPlacement

RateActual Need

Average Reimbursement

Total Slot Need

Total w/Admin & Nondirect

Services @12%Infant 247 263 0.52 383.76 $5,727 $2,197,655Toddler 713 252 0.52 844.04 $5,828 $4,919,403Twos 974 212 0.52 1084.24 $4,603 $4,990,453Preschool 1913 254 0.52 2045.08 $3,768 $7,705,8610-5 Subtotals 3847 981 0.52 4357.12 $4,981 $19,813,373

School Age 2422 2259 NA 2422 $2,760 $6,684,720Total SR Slots 6269 3240 6779.12 $4,537 $26,498,09316-17 Slots Budget $25,676,779Admin & NonDirect 12%

Gap in Funding Pinellas $821,314 $919,871

Notes:

~Enrollment as of March 30, 2016

~Proposal: Serve all School Readiness eligible children ages 0-5 within 8 weeks of waitlist entry; Sustain School age population

~Wait list projections based on March 29, 2016 data and anticipated increase of 125% based on new federal guidelines effective July 1, 2016.

Level Supplement

Estimated Eligible Teachers & Family Child Care Home

Providers

Estimated Supplements

Hourly Increase Equivalent

8 $3,000 9 $27,000 $1.447 $2,250 35 $78,750 $1.086 $1,500 24 $36,000 $0.725 $1,125 110 $123,750 $0.544 $750 $0 $0.363 $600 0 $0 $0.292 $400 152 $60,800 $0.191 $200 377 $75,400 $0.10

Total Supplements $401,700Administration $20,085Non Direct Services $52,221

Total $474,006

Objective 2: Recruit and retain a highly qualified workforce at early learning providers in high need areas. Zones 1‐5 identified by the Juvenile Welfare Board.

Child Care WAGE$® FLORIDA Project Invest in the Early Care and

Education Workforce

What is the Child Care WAGE$® FLORIDA Project?The Child Care WAGE$® FLORIDA Project is a successful strategy aimed at retaining the early childhood workforce and incentivizing ongoing education to improve the practitioner’s knowledge, skills and abilities in working with young children. WAGE$ is a nationally recognized program created and licensed by Child Care Services Association in North Carolina. The Children’s Forum is licensed to provide both WAGE$ and T.E.A.C.H. in Florida. Through a well-defined program of training, technical assistance and quality assurance, T.E.A.C.H. and WAGE$ programs across the country receive thousands of hours of support. To ensure the quality, integrity and fidelity of these programs, the National Technical Assistance and Quality Assurance Center requires each licensed state to engage a self-study process resulting in the development of an individual program portfolio that is updated regularly. Additionally, programs are monitored through ongoing programmatic and database review.

Child Care WAGE$® FLORIDA Project

Invest in the Early Care and Education Workforce

Invest in the Early Care and Education Workforce

Research suggests that the teacher is the most important determinant of quality in early childhood settings; yet poor compensation and lack of benefits are barriers to recruiting and retaining a highly qualified workforce. Turnover of staff has negative effects on program quality and the social-emotional development of young children. A stable well-trained and fairly compensated workforce is essential to provide the level of quality young children need for success in school and life.

Want to make a signif cant dif erence for young children in your community?Want to make a signif cant dif erence for young children in your community?

• Provide career counselors / support staff to all participants Annual evaluations are sent to each participant and their centers

to evaluate the program’s effectiveness, their satisfaction with the program and the Forum’s services

Evaluation data are provided to the funder for quality assurance purposes

• Provide a specific webpage on the Children’s Forum website that can link directly from the funder’s website to:

Provide detailed eligibility information Provide downloadable applications and brochures Brand page according to local “look and feel”

How Effective is the Child Care WAGE$® FLORIDA Project?Child Care WAGE$® Works!Data show that those participating in the Child Care WAGE$® program increase their education levels and stay at their jobs longer. WAGE$ participant’s turnover is reduced from a national average of 30% - 40% to less than 10% annually. Feedback from practitioners confirms that they are more committed to their jobs, continuing their education and remaining in the field of early childhood. Investing in the early childhood workforce through Child Care WAGE$® is a wise investment strategy.

What are the costs for local funders? The Child Care WAGE$® program has proven to be an effective strategy to incentivize participation in Quality Rating Improvement Systems or strategically targeting other audiences to improve the quality of services for young children. Central to the success of the program in achieving these positive outcomes is careful adherence to procedures, practices and guidelines that are evidence based to produce intended results to ensure that the investment is well spent.

The Forum administers the program typically for the costs outlined below.

• Administration (5%)• Direct program support, case management and career

counseling (13%)• WAGE$ Supplements to Practitioners (82%)

What does the Children’s Forum do as the WAGE$ licensee? When the Children’s Forum is contracted to provide the WAGE$ program in a local area, we will:

• Administer the program for the fiscal year: Receive and evaluate all applications

review pay stubs to ensure salary is within allowable limits for supplements

evaluate education documents, college transcripts and college accreditation

assure compliance with participant and program eligibility requirements

Data enter all recipient information Correspond with program participants and employers Issue salary supplement checks to qualified recipients twice a

year verify practitioner employment, work hours and education

prior to issuing each check Prepare bills and invoices for the funder Maintain all files and make available all records for monitoring

and audit purposes Maintain the WAGE$ database Maintain a waitlist if necessary

• Provide marketing and application materials for this program: Provide generic program brochures, fact sheets and all provider

application materials in quantities sufficient for the total number of qualified early childhood teachers in the county.

Work with the funder to target the specific market intended for the program.

Local early learning coalitions or other local funders may request customized marketing materials from the Forum for an additional cost.

• Provide IRS-1099 forms at the end of the year to recipients as mandated by current tax law.

• Provide training and technical assistance as needed to the local funder staff and board.

• Provide quarterly and end-of-year reports to the local funder: Quarterly reports on the number of WAGE$ recipients Remaining balance of funds Documentation of outcomes A final annual report and cumulative report at the end of the

agreement period

For more information on the Child Care WAGE$® FLORIDA Project, contact:Child Care WAGE$® FLORIDA Director

Children’s Forum, Inc.2807 Remington Green Circle

Tallahassee, FL 32308850-681-7002

888-FL-CHILDOr visit the website at: http://www.wages-fl.com/

Want to make a signif cant dif erence for young children in your community?Want to make a signif cant dif erence for young children in your community?

67

THE STATE OF PRESCHOOL 2015 - STATE PRESCHOOL YEARBOOK - NATIONAL INSTITUTE FOR EARLY EDUCATION RESEARCH - WWW.NIEER.ORG

lorida’s Voluntary Prekindergarten (VPK) Education Program was created as a result of the 2002 state constitutional amendmentrequiring pre-kindergarten access for all of Florida’s 4-year-olds. The program began operating in 2005, serving approximately100,000 children. Since that time, enrollment has increased steadily to more than 175,000 children in the 2011-2012 program

year, decreasing in 2012-2013 and 2013-2014 in response to a declining preschool population. VPK was jointly managed in 2013-2014 by Florida’s Office of Early Learning (OEL) and the Department of Children and Families. Florida’s Office of Early Learning (OEL)was established as an independent agency administratively linked to the DOE, separated from Florida’s Agency for WorkforceInnovation in 2011.

Age-eligible children are enrolled in either a 300-hour summer program, which every school district is mandated to offer, or a school-year program totaling 540 instructional hours. Teachers in the school-year program are required to have at minimum a ChildDevelopment Associate (CDA) degree or equivalent credential. Teachers in the summer program are required to have a bachelor’sdegree. More than 65% of the lead teachers hold a Child Development Associate or Associate degree. In 2011, the Florida EarlyLearning and Developmental Standards for Four-Year-Olds was approved by the State Board of Education, which all programs wererequired to meet in the 2012-2013 school year. A variety of settings provide VPK, such as public schools, accredited nonpublicschools, licensed child care centers, accredited faith-based centers, and licensed family child care homes. More than 80% of thechildren are provided services in nonpublic school settings. Regional early learning coalitions are formed to monitor programs forcompliance and to administer VPK. The coalitions also distribute funds to VPK programs based on a fixed hourly rate.

The VPK program is reviewed annually as part of the legislative appropriation process and funding is determined by the legislativebody. VPK is assessed annually based on the Florida Kindergarten Readiness Screener (FLKRS), composed of FAIR and ECHOS,administered within the first 30 days of kindergarten, comparing children and programs that participated in VPK to those that didnot. Legislation adopted in 2011 requires the State Board of Education to periodically adopt a minimum kindergarten readiness rateto assess satisfactory delivery of the VPK Education Program by providers and schools. Beginning with the 2011-2012 program year,the state changed the requirements for children to be ready for kindergarten to require that children be rated as proficient on boththe ECHOS and FAIR components of FLKRS. Beginning with the 2012-2013 school year, all providers were required to administer theFlorida VPK assessment. Results from the first and third assessment periods will be collected and used as a pre- and post-assessmentto demonstrate learning gains.

Florida’s School Readiness Program, a separate initiative begun in 1999, expanded in 2001 by incorporating two other stateprograms—the Prekindergarten Early Intervention Program, which focused on young children’s health, and the State MigrantPrekindergarten Program, which served 3- and 4-year-olds whose parents are migratory agricultural or fishing industry laborers—offers financial assistance for child care to qualified parents. This report focuses solely on the VPK program.

Please note that funding and enrollment data are current; all other information was provided for the 2014 Yearbook and has beenconfirmed by state administrators.

ACCESS RANKINGS

4-YEAR-OLDS 3-YEAR-OLDS

RESOURCES RANKINGS

STATE ALL REPORTED SPENDING SPENDING

POLICIES TO SUPPORT

DUAL LANGUAGE WORKFORCE LEARNERS

PERCENT OF STATE POPULATION ENROLLED*

� 3-year-olds � 4-year-olds

STATE SPENDING PER CHILD ENROLLED*(2015 DOLLARS)

20152014201220102008200620042002 20152014201220102008200620042002

47%

61%

73%79% 80% 76%

$2,758 $2,900 $2,815 $2,413 $2,272 $2,304

68

FLORIDA VOLUNTARY PREKINDERGARTEN PROGRAM

RESOURCESTotal state pre-K spending ................................................$383,703,444

Local match required? ........................................................................No

State spending per child enrolled ................................................$2,304

All reported spending per child enrolled*....................................$2,304

ACCESS

Total state program enrollment ..................................................166,522

School districts that offer state program..............100% (school districts)

Income requirement..........................................No income requirement

Hours of operation ....................................................Determined locally

Operating schedule ..................................................Determined locally

Special education enrollment, ages 3 and 4 ................................20,816

Federally funded Head Start enrollment, ages 3 and 4 ..............33,596

State-funded Head Start enrollment, ages 3 and 4 ..............................0

QUALITY STANDARDS CHECKLIST1

POLICY STATE PRE-K BENCHMARK DOES REQUIREMENT REQUIREMENT MEET BENCHMARK?Early learning standards ................................................Comprehensive ..............Comprehensive

Teacher degree ..................................BA (summer); CDA or equivalent2 ..............BA plus specified training (school year)

Teacher specialized ..........BA or higher in ECE or related field (summer);2 ..............Specializing in pre-K training CDA and emergent literacy training (school year)

Assistant teacher degree ................................................................None ..............CDA or equivalent

Teacher in-service ....................................................10 clock hours/year ..............At least 15 hours/year

Maximum class size..................................................................................................20 or lower 3-year-olds ......................................................................................NA 4-year-olds ............................................12 (summer); 20 (school year)

Staff-child ratio ........................................................................................................1:10 or better 3-year-olds ......................................................................................NA 4-year-olds......................1:12 (summer); 1:11 or 2:12-20 (school year)

Screening/referral ......................................................Determined locally ..............Vision, hearing, health; and and support services at least 1 support service

Meals ..............................................Depends on length of program day3 ..............At least 1/day

Monitoring ............................................Site visits and other monitoring ..............Site visits

* Pre-K programs may receive additional funds from federal or local sources that are notincluded in this figure.

** Head Start per-child spending for the 2014-2015 year includes funding only for 3- and 4-year-olds served. Past years figured have unintentionally included funds for Early Head Start.

*** K–12 expenditures include capital spending as well as current operating expenditures.Data are for the ‘14-’15 school year, unless otherwise noted.

TOTALBENCHMARKS

MET

SPENDING PER CHILD ENROLLED

PRE-K*

HDST**

K–12***

0 2 4 6 8 10 12 14 16 18 20 22 24

� State Contributions� Local Contributions

� Federal Contributions� TANF Spending

$ THOUSANDS

STATE PRE-K AND HEAD START ENROLLMENTAS PERCENTAGE OF TOTAL POPULATION

$8,068

� Pre-K � Head Start† � Special Ed†† � Other/None† Some Head Start children may also be counted in state pre-K.

†† Estimates children in special education not also enrolled in state pre-K or Head Start.

$2,304

$10,219

3-YEAR-OLDS 4-YEAR-OLDS

3%

7%

90%

76%

9%

15%

1 Data on Florida’s quality standards are from the 2013-2014 school year. However no policy changes are known that would have changed the benchmarks met.2 Teacher qualification requirements are different for the summer and school-year programs. Teachers in the summer programs must have a BA in early childhood, primary, or preschool education,prekindergarten disabilities, family and consumer science, or elementary education. Teachers in the school-year programs are required to have a CDA or the Florida Child Care ProfessionalCredential (FCCPC) equivalent and must have completed a Department of Education course on emergent literacy.

3 Meals and snacks are required for extended-day programs.

Early Learning Coalition 2015-2018 Strategic Plan Overview

Mission Statement To lead the community in the development and delivery of a high quality early learning system and family support services that maximize each child's potential and promote the economic self-sufficiency of families.

2018 Strategic Goals

Kindergarten Readiness rate for children served by Coalition programs will increase from 84% to 90%

VPK enrollment will increase 10% The average time a child (age 0-5) spends on the School Readiness

waiting list will decrease to 8 weeks The number of VPK and SR children in Gold Seal accredited care will

increase from 17% to 40%

2015 Tactics Access and Affordability Goals Decrease 0-5 waiting list Build community capacity for quality infant and toddler care Increase VPK enrollment Quality of Care Goals Increase access to quality early learning programs Increase capacity of quality early learning workforce Build and promote a network of specialized child care providers to refer children in crisis Family Engagement Goals Increase engagement between ELC and families through maximizing initial contact opportunities Improve Cultural Competence in Early Learning system Improve family literacy Develop and deploy resources that support specialized care, with a specific focus on children in crisis (foster, temporary care, etc.) Role in the Community Goals Build a resource development platform to diversify funding streams Increase the Coalition’s community presence and enhance its reputation Develop a legislative advocacy plan

Strategic Focus Area

Goal Strategy Tactic Success Metric Timeline Champion/ Resources

1.

Access & Affordability of Care

1.1 Decrease time spent on 0-5 waiting list for School Readiness

1.1.1 Coordinate with local funding partners to increase access to available resources

Facilitate the Early Learning Systems Alignment Taskforce with partner agencies to identify gaps and opportunities to maximize resources. Assist families in applying to Head Start.

4 meetings convened Option added to Family Portal parent application

6/2017 Pending OEL system update

Lindsay OEL/Family Services Staff

1.2 Build community capacity for quality infant and toddler care

1.2.1 Provide assistance to high quality providers opening additional infant rooms.

Offer provider improvement grants to eligible centers expanding capacity for high quality infant care as funding allows.

5 new infant rooms will open at School Readiness centers

June 2017

Quality Staff

1.3 Increase VPK enrollment

1.3.1 Utilize available data to target specific populations with VPK recruitment information

Analyze utilization and barriers to participation to formulate recommended solutions.

1 page report

April 2017

Lindsay

1.3.2 Diversify VPK outreach and recruitment efforts

Partner with hyper-local and minority-serving community news and information sources

3 new outreach opportunities identified.

June 2017 Mary Burns, CCR&R



2.

Quality of Care

2.

Quality of Care (cont.)

2.1 Increase access to quality early learning programs

2.1.1 Assist providers in attaining Gold Seal designation.

Recruit and retain providers in the Levels of Excellence & Accreditation for Pinellas (LEAP) program. Recruitment of new providers will be aligned with OEL Performance Funding Project.

18 Providers will attain accreditation

6/2017 Quality Staff

2.1.2 Support research based child assessment practices

Provide funding and technical assistance to support LEAP participants in implementing TS Gold for SR children Provide training on TS Gold Amend Coalition Plan

600 children assessed 5 trainings Plan Amendment Approved

7/2016 6/2017 9/2016

Quality Staff

2.1.3 Implement literacy intervention curriculum in high need areas

Expand Nemours BrightStart Training to include

• Nemours Teacher/Director training

• Make-and-Take Session Facilitate Communities of Practice

20 new classrooms Training Completed 4 COP

9/2016 8/2016 7/2017

Quality Staff

2.2 Increase capacity of quality early

2.2.1 Expand professional development activities for early educators.

Establish a Professional Development Institute Offer 120 Hour National CDA course

PDI Launched 15 teachers

August 2016

Quality & Communications Staff



2.

Quality of Care (cont.)

learning workforce

Leverage TEACH scholarships to assist early educators at participating LEAP sites to obtain formal education.

will obtain NCDA 55 teachers will complete TEACH contract

2.2.2 Retain early educators upon completion of formal education courses.

Provide Commitment to Quality stipends for early educators upon completion of formal education courses who have been employed at a LEAP participant for greater than 1 year. Evaluate cost of implementing Child Care WAGE$ countywide and in specific areas.

80% of participating teachers will be retained Analysis presented to Board and potential funders

March 2017 January 2017

Quality Staff Lindsay

2.2.3 Support providers in attaining specialized certification for infant toddler care

Provide scholarships for 10 Infant toddler teachers to attend the SPC Infant Toddler Certificate Program.

10 teachers will obtain IT certificate

June 2017 Quality Staff

2.3 Build and promote a network of specialized child care providers for children in crisis

2.3.1 Expand network of providers trained in trauma informed care to be listed for referral

Expand Looking Beyond Behaviors program to new providers. Provide training to support current LBB providers.

5-7 new providers (14 new teachers) will complete LBB. 24 Trainings (12 topics)

June 2017 June 2017 November

Quality Staff



Share provider listing with community referring agencies to show specialization in Trauma practices

2017


Goal Strategy Tactic Success Metric Tactical Timeline

Champion/

Resources


Goal Strategy Tactic Success Metric Tactical Timeline

Champion/

Resources 3. Family Engagement

3.1 Increase engagement between ELC and families through maximizing initial contact opportunity

3.1.1 VROOM

Incorporate VROOM promotional materials with CCR&R packets. Assist families in registering for VROOM at ELC offices. Add VROOM widget to website.

Materials added to CCR&R packets and outreach kits. Pilot with LBB participants (previous and new)

July 2017 CCR&R & Communications Staff

3.2 Increase ELC interaction with families.

3.2.1 Increase opportunity for ELC interaction with families.

Utilize email to share information and resources for families. Attend community based events for families.

4 email blasts sent annually Attend at least 20 events

3.3 Improve Cultural Sensitivity in Early Learning system

3.3.1 Improve the cultural sensitivity of providers

Identify assessment tool for family friendliness/responsiveness Offer Quarterly Training on Cultural Competencies

Tool selection 4 trainings

August 2016 June 2017

Quality staff

3.4 Improve family literacy

3.4.1 Expand Backpacks for Literacy

Select an additional (15-17) family child care homes to provide materials and extensions for Backpacks for literacy homes

15-17 providers June 2017 Quality staff


Goal Strategy Tactic Success Metric

Tactical Timeline

Champion/ Resources

4.Role in the Community

4. (cont) Role in the

4.1 Build a resource development platform to diversify funding streams

4.1.1 Create a resource development plan

Board member presentation on direct giving strategies Establish Fundraising Committee Establish direct giving levels including allocation formula and donor “menu”. Add feature to website. Apply for 3 grant opportunities Host two fundraising events

Presentation Committee established Giving platform Web feature Application two event

11/2016 9/2016 12/2016 1/2017 6/2017 6/2017

Community Foundation of Tampa Bay Board Fundraising Committee Mary Burns Lindsay Board/Staff

4.1.2 Identify a champion to lead the effort, tap into community resources

Create ELC “elevator cards” Each board member will electronically promote the Coalition with at least 3 potential donors/partners. Board members will seek opportunities to present at community service organizations.

Cards 10 new interactions 5 Presentations

1/2017 6/2017 6/2017

Fundraising Committee; Mary Burns Board Board; Lindsay

4.1.3 Identify one major corporate sponsor to assist with funding

Engage with chambers and other community groups to build relationships.

Corporate Partner(s) Identified

June 2017 Staff & Board



Tactical Timeline

Champion/ Resources

Community 4. (cont) Role in the Community

goal

4.2 Increase the Coalition’s community presence and enhance its reputation

4.2.1 Partner with Law Enforcement Agencies to support relationships between early learning centers and public safety officials

Expand “Officer Friendly’s Book Club” 2 New LEA partners, 70 Centers by 6/2017

9/16 Launch expansion

Carrie, Linda

4.2.2 Increase visibility of internal ELC staff experts

Internal experts seek additional speaking/presentation opportunities Utilize digital media to increase exposure and build reputation of experts. Feature available speakers on website.

Staff will present to at least 6 different groups.

6/2017 Appropriate staff

4.2.3 Develop stronger relationships with faith-based organizations

Meet with and receive feedback from faith-based leaders on needs of families

3 meetings March 2017

Matt Bonner

4.3 Develop a legislative advocacy plan

4.3.1 Develop legislative agenda

Develop a short list of key legislative priorities

Agenda passes board

9/2016 Lindsay and Board

4.3.2 Engage board members to meet with legislative

Schedule legislative visits to include board members

At least 3 visits prior to 2017 session

Ongoing – as necessary

Lindsay



Tactical Timeline

Champion/ Resources

leaders and advocate for ELC agenda

Public Notice

June 2016 – July 2016

The Early Learning Coalition announces the following public meetings to which all interested parties are invited to attend.

Program Development Committee (scheduled to occur the third Monday of every other month)

Next Scheduled Meeting: Monday, June 27, 2016 at 1:00 p.m. Location: Early Learning Coalition, 2536 Countryside Blvd., Suite 500, Clearwater FL 33763

Executive Committee

(scheduled to occur the third Thursday of every other month) Next Scheduled Meeting: Thursday, July 21, 2016 at 4:00 p.m. Location: Early Learning Coalition, 2536 Countryside Blvd., Suite 500, Clearwater FL 33763

Finance Committee

(scheduled to occur the third Thursday of every other month) Next Scheduled Meeting: Thursday, July 21, 2016 at 4:00 p.m. Location: Early Learning Coalition, 2536 Countryside Blvd., Suite 500, Clearwater FL 33763

Board of Directors

(scheduled to occur the fourth Thursday of every other month) Next Scheduled Meeting: Thursday, July 28, 2016 at 4:00 p.m. Location: Early Learning Coalition, 2536 Countryside Blvd., Suite 500, Clearwater FL 33763

All Early Learning Coalition Board and Committee Meetings are publically noticed and the public has the right to comment. Those wishing to comment must fill out a Public Comment Card

and provide it to the recorder prior to the agenda item segment of the meeting.

For specific questions or requests for ADA accommodations, please contact Eva Mathews 727-400-4446 at least 10 business days prior to the meeting date.