BOARD OF EDUCATION - Cincinnati Public Schools · The Board of Education of the City School ... Report of the Superintendent ... Receipt of Donation from Hughes High School Class

March 21 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

March 21, 2011

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 215 Recess into Executive Session . . . . . . . . . . . . . 215 Adjourn from Recess . . . . . . . . . . . . . . . 215

March 21 215 2011

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, March 21, 2011 at 6:30p.m., President Bolton in the chair.

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Absent: None Superintendent Ronan was present.

RECESS INTO EXECUTIVE SESSION

Mrs. Reed moved and Mr. Nelms seconded the motion that the Board recess into executive session at 6:35 p.m. to consider sale of property at competitive bidding and pending or imminent court action in conference with Board Legal Counsel. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 6:54p.m.

Jonathan L. Boyd Treasurer/CFO

March 21 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

March 21, 2011

Table of Contents Roll Call . . . . . . . . . . . . . . . . . . 216 Minutes Approved . . . . . . . . . . . . . . . . 261 Presentation . . . . . . . . . . . . . . . . . 216 A Resolution Memorializing Dr. Herbert C. Smitherman Sr. . . . . . . 216 Presentation-(cont.) . . . . . . . . . . . . . . . 218 Hearing the Public . . . . . . . . . . . . . . . . 218 A Resolution Revising Policies 6320.01 and 6320.02 for General Purposes and Related

to Its Accelerated Urban School Building Assistance Program Project . . . . .

218 A Resolution Approving Construction Documents and Authorizing the Commencement

of Bidding Including the Advertisement for and the Review of Bids for Bid Package #1; Environmental Remediation and Asbestos Abatement Related to New Aiken High School . . . . . . . . . . . . . . . . . .

220 A Resolution Approving Construction Documents and Authorizing the Commencement

of Bidding Including the Advertisement for and the Review of Bids for Bid Package #2; Demolition and Sitework and Bid Package #3; New Football and Track Stadium at Old Woodward High School . . . . . . . . . . . . . . .

223 A Resolution Expressing an Intent to Award Construction Contract For Bid Package

#10; Abatement North Wing and Authorizing the President and the Treasurer to Enter Into Said Contract Upon Compliance with All Conditions Precedent Related to Walnut Hills High School Renovations . . . . . . . . . . . . .

226 Student Achievement Committee . . . . . . . . . . . . . 228 Report of the Superintendent . . . . . . . . . . . . . 230 Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 230 2. Civil Service Personnel . . . . . . . . . . . . . 234 Report of the Treasurer 1. Receipt of Grant from Collective Brands Foundation- Douglass Elementary . . 236 2. Receipt of Grant from Collective Brands Foundation- Evanston Academy . . 236 3. Receipt of Grant from Collective Brands Foundation- - Rothenberg Elementary . 236 4. Receipt of Grant from Molina Healthcare of Ohio . . . . . . . 236 5. Receipt of Grant and Agreement with The Children’s Home of Cincinnati . . 236 6. Receipt of Donation from American Bottling Co. . . . . . . . 236

March 21 2011

PROCEEDINGS

REGULAR MEETING

March 21, 2011

Table of Contents

(cont.)

Report of the Treasurer –cont. 7. Receipt of Donations from Diana McBride, Lori Christenson and John Glaccum . 236 8. Receipt of Donation from Collective Brands Foundation . . . . . . 236 9. Receipt of Donation from HDR Engineering Inc. . . . . . . . 237 10. Receipt of Donation from Kiwanis Club of Cheviot-Westwood . . . . 237 11. Receipt of Donation from Hughes High School Class of 1944 and Ruth Rapport . 237 12. Receipt of Donation from Coca-Cola . . . . . . . . . . 237 13. Receipt of Donation from Ragtime Inc . . . . . . . . . . 237 14. Receipt of Donation from MSL New York . . . . . . . . . 237 15. Receipt of Donation from Abitibi-Consolidated Corp. . . . . . . 237 16. Receipt of Donation from Catholic Health Partners . . . . . . . 237 17. Receipt of Donation from Lifetouch National School Studios . . . . . 237 18. Receipt of Donation from Dr. Catherine O’Brien and Susan Tweeten . . . 237 19. Receipt of Donation from Mathematica Policy Research and Janet Warren . . 237 20. Receipt of Donation from New City Presbyterian Church . . . . . . 238 21. Agreement with Cincinnati Bell Telephone, LLC- for Flat Business Telephone

Service . . . . . . . . . . . . . . . . .

238 22. Agreement with Cincinnati Bell Wireless, LLC - Wireless Telephone Service

and Internet Access . . . . . . . . . . . . . .

238 23. Agreement with Cincinnati Bell Telephone, LLC- Prime Advantage / Disaster

Redirect . . . . . . . . . . . . . . . . .

238 24. Agreement with Cincinnati Bell Telephone, LLC- for Anonymous Call Rejection

Services . . . . . . . . . . . . . . . . .

238 25. Agreement with Cincinnati Bell Telephone, LLC- Managed Telecommunications

Services . . . . . . . . . . . . . . . . .

238 26. Agreement with Cincinnati Bell Telephone, LLC- Fuse Dedicated Internet

Access Service . . . . . . . . . . . . . .

238 27. Payment for Legal Services from General Fund General Counsel’s Office . . 239 28. Agreement with Children’s Hospital Medical Center . . . . . . . 239 29. Payment of Confirming Requisitions . . . . . . . . . . 239 30. Award Of Purchase Orders . . . . . . . . . . . . 240 31. Award Of Change Orders . . . . . . . . . . . . . 241 32. Award Of Contract . . . . . . . . . . . . . . 242 For Board Information 33. Agreements with Consultants . . . . . . . . . . . . 244 34. Agreement with Children’s Hospital Medical Center . . . . . . . 245 35. Agreements with Consultants- Late Requests . . . . . . . . 245 Other Business . . . . . . . . . . . . . . . . 247 Assignment . . . . . . . . . . . . . . . . . 247 Adjournment . . . . . . . . . . . . . . . . . 247

March 21 216 2011

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, March 21, 2011 at 7:06 p.m., President Bolton in the chair. The pledge to the flag was led President Bolton.

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Absent: None Superintendent Ronan was present.

MINUTES APPROVED Mrs. Reed moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on March 21, 2011.

Special Public Meeting – March 9, 2011 Passed viva voce. President Bolton declared the motion carried.

PRESENTATION 1. Recognition of Herbert C. Smitherman, Sr. – Cincinnati Board of Education

A RESOLUTION MEMORIALIZING DR. HERBERT C. SMITHERMAN SR.

WHEREAS, on October 9, 2010, Dr. Herbert Charles Smitherman Sr., died at the age of 73; and WHEREAS, Dr. Smitherman was a dedicated employee and strong supporter of Cincinnati Public Schools, who joined

CPS in 2002 after working 29 years as a research chemist and a manager for the Procter & Gamble Co., where he paved the way for other African-Americans and was known as the “Jackie Robinson of Procter & Gamble;” and

WHEREAS, Cincinnati Public Schools recruited Dr. Smitherman to be the first principal of the new Western Hills Design Technology High School (later renamed, Western Hills Engineering High School) to create an engineering environment within the school and help students perform at the highest levels of math and science; and

March 21 217 2011

A RESOLUTION MEMORIALIZING DR. HERBERT C. SMITHERMAN SR. (cont.)

WHEREAS, driven by his passion for education and for working with young people, Dr. Smitherman later served as principal at CPS’ Virtual High School and, in 2009, accepted an offer from Superintendent Mary Ronan to be manager of CPS’ new Office of Innovation, where he worked until the end; and

WHEREAS, Dr. Smitherman earned a Bachelor’s degree and a Master’s degree in physical organic chemistry at

Tuskegee University, and earned a Doctorate degree in 1966 in the same subject at Howard University; and WHEREAS, Dr. Smitherman, hired in 1966 by Procter & Gamble, was the company’s first African-American with a

Ph.D in physical organic chemistry; and, during his years at the company, Dr. Smitherman worked on many products including, to name a few, Crest toothpaste, Safeguard soap, Folgers coffee, Bounce fabric softener, Biz detergent and flavors for Crush soda; and

WHEREAS, Dr. Smitherman’s patents for tartar-control toothpaste, detergent composition and detergent

manufacturing were featured in the “America I AM: The African-American Imprint” exhibit at the Cincinnati Museum Center in 2010; and

WHEREAS, Dr. Smitherman retired from P & G in 1994, and then served as Vice President for Academic Affairs for

Wilberforce University and taught chemistry there before joining Cincinnati Public Schools; and WHEREAS, Dr. Smitherman, a loving husband, father and grandfather, was married to Barbara for 51 years and also

is survived by five sons, Christopher Smitherman, President of the Cincinnati branch of the NAACP, Dr. Herbert Smitherman Jr., James Smitherman, Albert Smitherman and Joseph Smitherman; a daughter, Mae Angela Smitherman-Smith; and 14 grandchildren; and

NOW, THEREFORE BE IT RESOLVED, that on March 21, 2011, the Cincinnati Board of Education expresses its

deepest sympathy to the Smitherman family for their great loss, remembering Dr. Herbert Smitherman Sr. for his many contributions to the students of Cincinnati Public Schools, and for being an unwavering role model for how a good person leads a good life.

Eve Bolton, President A. Chris Nelms Vanessa Y. White, Vice President Sean T. Parker Melanie Bates Eileen Cooper Reed Catherine D. Ingram Mrs. Reed moved and Mr. Nelms seconded the motion that the Resolution Memorializing Dr. Herbert C. Smitherman Sr. be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

March 21 218 2011

PRESENTATION (cont.)

2. The Analysis and Impact of the State Budget – Neil Clark, Grant Street Consulting

HEARING THE PUBLIC The following persons addressed the Board regarding the topics indicated: Walter Huckaby CPS Master Plan-construction Andi McBride Magnet school lottery proposal. Sean Kelley Magnet school lottery proposal. Angela Knighten Magnet school lottery proposal. Marisa Rowe Reopen East Side School. Carl rich Reopen East Side School.

REVISED A RESOLUTION REVISING POLICIES 6320.01 AND 6320.02 FOR GENERAL PURPOSES AND RELATED TO

ITS ACCELERATED URBAN SCHOOL BUILDING ASSISTANCE PROGRAM PROJECT

WHEREAS, the Cincinnati Public Schools (hereinafter called the "School District"), County of Hamilton, Ohio, on a continuous basis, contracts for numerous goods, services and supplies and is bidding and awarding construction contracts related specifically to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program (hereinafter called the "Project"); and

WHEREAS, the School District's Board of Education (hereinafter called the "Board of Education") has entered into

an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the "Project Agreement") with the Ohio School Facilities Commission (hereinafter called the "Commission") as authorized under Section 3318.38 of the Ohio Revised Code pursuant to the receipt of State of Ohio's monies for basic project costs set aside and approved by the Ohio Controlling Board under Section 3318.04 of the Ohio Revised Code; and

WHEREAS, Section 3313.46 of the Ohio Revised Code requires School Districts to award contracts to contractors

submitting the lowest responsible bids after competitive bidding; and WHEREAS, Section 3318.10 of the Ohio Revised Code provides discretion for the Board of Education, subject to

Commission approval, to determine which contractor is the lowest responsible bidder; and WHEREAS, the Board of Education has been and continues to be committed to ensuring that Project schools are

built by responsible contractors employing a qualified workforce; and WHEREAS, the Board of Education has previously adopted Policy 6320.01 Determination of Lowest Responsible

Bidder (hereinafter called “Policy 6320.01”) and Policy 6320.02 Business Policy (hereinafter called “Policy 6320.02”) on March 21, 2011 and has to date been adhering to the Commission's Instructions To Bidders' Responsible Bidder factors in IB 3.5 in the award of competitively bid Project construction contracts under Chapters 3313.46 and 3318.10 of the Ohio Revised Code; and

March 21 219 2011


ITS ACCELERATED URBAN SCHOOL BUILDING ASSISTANCE PROGRAM PROJECT (cont.)

WHEREAS, the Board of Education has previously adopted Policy 6450 Equal and Fair Opportunity in Contract Employment and Business Opportunities (hereinafter called “Policy 6450”) on December 21, 2009 and has previously adopted on June 28, 2004 a Resolution on Equal and Fair Opportunity in Contract Employment and Business Opportunities (hereinafter called the “Cincinnati Public Schools Supplier Diversity Program”) and has had success meeting or exceeding its inclusion goals for the Supplier Diversity Program; and

WHEREAS, the Board of Education where applicable, in its continuing commitment to use responsible contractors

and provide for equal and fair contract employment and business opportunities including but not limited to the creation of internships and employment opportunities for participants and graduates of the Woodward Career Technical Program, now desires to revise Policy 6320.01 and Policy 6320.02 to enhance its current bidder responsibility standards and to even further strengthen its Cincinnati Public Schools Supplier Diversity Program, where possible within established Project Budgets and, where consistent with the Board of Education's Project Owner-Controlled Insurance Program (OCIP); and

NOW, THEREFORE BE IT RESOLVED THAT, the Board of Education after careful consideration and evaluation of the information before it:

Section 1. The Board of Education in its continuing commitment to the utilization of responsible contractors and

to even further strengthen its Cincinnati Public Schools Supplier Diversity Program including but not limited to the creation of internships and employment opportunities for participants and graduates of the Woodward Career Technical Program, hereby adopts Revised Policy 6320.01 and Revised Policy 6320.02 on file with this Board of Education for general purposes and as specifically related to the Project. Said adopted Revised Policy 6320.01 and adopted Revised Policy 6320.02 shall be consistent with the Board of Education's June 28, 2004 Resolution on Equal and Fair Opportunity in Contract Employment and Business Opportunities (Cincinnati Public Schools Supplier Diversity Program) and Policy 6450.

Section 2. Subject to the approval of the Commission and as related to the Project only, the Board of Education

authorizes said adopted Revised Policies 6320.01 and 6320.02 and Policy 6450 to be added to the Responsible Bidder factors in IB 3.5.2 for Project contractor contracts competitively bid pursuant to Chapters 3313.46 and 3318.10 of the Ohio Revised Code and the applicable portions of the Special Conditions to the Commission’s Standard Conditions. Said adopted Revised Policies 6320.01 and 6320.02 and Policy 6450 shall be consistent with the Board of Education's Project Owner-Controlled Insurance Program (OCIP). Said adopted Revised Policies 6320.01 and 6320.02 and Policy 6450 are reasonably related to performance of the Project contract work within the statutory framework set forth in Section 9.312 of the Ohio Revised Code and shall be evaluated in accordance with Section 3.5 of the Instructions to Bidders.

Section 3. The provisions of this Resolution shall not be used to contravene Cincinnati Public Schools'

Supplier Diversity Program or Ohio's Encouraging Diversity Growth and Equity ("EDGE") Program as established by the Ohio General Assembly and implemented by the Commission.

Section 4. The Board of Education directs the Administration to strengthen its efforts to inform students about

career opportunities in construction and work with staff who are counseling student about careers to insure that students are well informed about the benefits of construction careers and pathways to such careers.

Section 5. The Bidder shall employ good faith efforts to select 40% of its labor and trade personnel who live

within the Cincinnati Public Schools District and 40% within the SMSA and certify that they have given priority to hiring workers who live within the CPS District and who are parents of CPS students.

March 21 220 2011


ITS ACCELERATED URBAN SCHOOL BUILDING ASSISTANCE PROGRAM PROJECT (cont.)

Section 6. This Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22 of the Ohio Revised Code.

Section 7. This resolution shall be in full force and effect upon adoption for implementation by the administration.

This adoption shall supersede any prior resolution or act of this Board of Education which may be inconsistent or duplicative with the provisions of this resolution. Eve Bolton, President A. Chris Nelms Vanessa Y. White, Vice President Sean T. Parker Melanie Bates Eileen Cooper Reed Catherine D. Ingram

Mrs. Reed moved and Mr. Nelms seconded the motion that the Revised Resolution Revising Policies 6320.01 And 6320.02 For General Purposes And Related To Its Accelerated Urban School Building Assistance Program Project be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried. A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #1;

ENVIRONMENTAL REMEDIATION AND ASBESTOS ABATEMENT RELATED TO NEW AIKEN HIGH SCHOOL

WHEREAS, the Cincinnati Public Schools (hereinafter called the "School District"), County of Hamilton, Ohio is bidding and awarding construction contract related to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program (hereinafter called the "Project");


an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the "Project Agreement") with the Ohio School Facilities Commission (hereinafter called the "Commission") as authorized under Section 3318.38, ORC, pursuant to the receipt of State of Ohio's monies for basic project costs set aside and approved by the Ohio Controlling Board under Section 3318.04, ORC;

March 21 221 2011 A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #1;


(cont.)

WHEREAS, the Board of Education, with the approval of the Commission, has contracted with a qualified professional firm, Sierra Environmental Group, Inc. (hereinafter called the "Engineer") under Sections 153.65 to 153.71, ORC to prepare plans, specifications and estimates of cost, and such data as the Board of Education and Commission deem necessary for Bid Package #1; Environmental Remediation and Asbestos Abatement (hereinafter called the "Bid Package") for the New Aiken High School (hereinafter called the "portion of the Project") in compliance with the Project Agreement and Section 3318.091, ORC;

WHEREAS, the Commission, with the assistance of the Engineer and Board of Education, has retained a qualified

construction management firm, Turner/DAG/TYS (hereinafter called the "Construction Manager"), under Sections 9.33, 9.331 and 9.332, ORC, related to Project planning document estimates of cost, bid packaging, bidding, contract award, administration and closeout, including, but not limited to, the scheduling and coordination of multiple prime contractors;

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the

"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the Project; WHEREAS, the Construction Manager, with the assistance of the Engineer and Board of Education's Authorized

Representatives, has completed a Scope of Work to facilitate the bidding and awarding of Contract for said Bid Package for the portion of the Project, taking into consideration factors including, but not limited to, time of performance, availability of labor, overlapping trade jurisdictions, provision of training for start-up and maintenance, provision of operation and maintenance manuals and provisions for temporary facilities, and to eliminate areas of conflict and overlap in the Work to be performed by the various Contractors and has divided said Work into an appropriate number of Bid Packages so as to effect the greatest possible savings for the Board of Education taking into account the Construction Manager's responsibilities to schedule, coordinate and monitor the multiple Contractors;

WHEREAS, the Engineer, with the assistance of the Construction Manager, has prepared and submitted to the Board

of Education's Authorized Representatives, draft Construction Documents for the Bid Package for the portion of the Project consisting of Drawings and Specifications setting forth in detail the requirements for construction of the portion of the Project. Said Drawings and Specifications are based on the Scope of Work provided by the Construction Manager, the approved Design Development Documents and approved Detailed Estimate of Project Cost and updated Schedule and any further revisions to the Approved Program of Requirements. Additionally, the Engineer and Construction Manager have prepared necessary revisions to the Detailed Estimate of Project Cost and updated the Project Schedule; and

WHEREAS, the Board of Education, on behalf of the State of Ohio, now desires to commence the competitive

bidding process for the Bid Package for said portion of the Project as authorized under the Project Agreement, and Sections 3313.46 and 3318.10, ORC.

NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and

evaluation of the information before it: Section 1. The Board of Education authorizes its Authorized Representatives to procure, prior to this Board of

Education's award of a Contract for said portion of the Project, if not done so previously, and maintain during the progress of the Work, and until the execution of a certificate of Contract Completion by the Commission, a Builder's Risk insurance policy as and to the extent required by Paragraphs GC12.2 and 12.3. Said policy shall cover all Work in the course of construction for said portion of the Project, including but not limited to falsework, temporary buildings and structures and materials used in the construction process, stored on or off site, or while in transit.



(cont.)

Section 2. The Board of Education, as authorized under Sections 3313.46(A)(1) and 3318.10, ORC, and the Project Agreement, approves the draft Construction Document Detailed Estimate of Cost of $760,000.00 for the Bid Package referenced in Section 3 for said portion of the Project in substantially the form presently on file with this Board of Education subject to final approval of the Commission.

Section 3. The Board of Education, as authorized under Sections 3313.46(A)(1) and 3318.10, ORC, and the Project

Agreement, approves the draft Construction Documents for the following portion of the Project Bid Package in substantially the form presently on file with this Board of Education, subject to finalization to the satisfaction of the Board of Education or the Board of Education's Authorized Representatives, and approval as to legal form by construction counsel and the procurement of all necessary government approvals, including the Commission:

Bid Package Phase I – BP #1; Environmental Remediation and Asbestos Abatement

Section 4. The Board of Education authorizes the Construction Manager, Engineer and the Board of Education's

Authorized Representatives, upon finalization of the Construction Documents and procurement of all necessary government approvals, including the Commission, to commence the bidding process for said Bid Package in compliance with all applicable laws, including but not limited to, Sections 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC, and to use the Construction Document Detailed Estimate of Cost stated in Section 2 as the estimate of cost to be included in the Construction Documents as required by Section 153.12, ORC.

Section 5. Subject to the approval of the Commission, the Board of Education approves for publication a “Notice

To Bidders” for the Bid Package for said portion of the Project and authorizes the Treasurer, through the Construction Manager, to publish said Notice once each week for a period of at least two (2) consecutive weeks in a newspaper published in and of general circulation in the School District with the last said Notice published at least eight (8) days prior to the date specified for receiving bids in conformance with Sections 7.12, 3313.46 and 3318.10, ORC, unless said Notice is also posted on the School District’s website, in which case said Notice can be published only one (1) time in said newspaper, but only if said Notice published in said newspaper and posted on said School District website fully complies with Section 3313.46(A)(2), ORC.

Section 6. Subject to the approval of the Commission, the Board of Education authorizes its Authorized Representatives, with the assistance of the Construction Manager and Engineer, to coordinate the opening and tabulation of bids for said Bid Package with the Board of Education in compliance with Sections 3313.46(A)(3) and 3318.10, ORC, and, immediately following the opening of all bids, authorizes the Construction Manager and Engineer to substantiate the bids for responsiveness, consult with the Board of Education and Commission on the acceptance or rejection of alternates and any budget considerations, then conduct a responsibility investigation of the apparent low bidder for said Bid Package, and any other bidder as appropriate, in conformance with the Instructions to Bidders and any bid evaluation process agreed to with the Board of Education's Authorized Representatives and its construction counsel, and prepare and submit to the Board of Education's Authorized Representatives, a recommendation about the award of, or rejection of, any bid or bids for said Bid Package, and the acceptance or rejection of any alternate for said Bid Package, in accordance with applicable law.

Section 7. This Board of Education hereby finds and determines that all formal actions relative to the adoption of

this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.



(cont.)

Section 8. This resolution shall be in full force and effect from and immediately after its adoption and shall supersede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution. Eve Bolton Ms. Bolton moved and Mrs. Bated seconded the motion that the Resolution Approving Construction Documents And Authorizing The Commencement Of Bidding Including The Advertisement For And The Review Of Bids For Bid Package #1; Environmental Remediation And Asbestos Abatement Related To New Aiken High School be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried. A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #2; DEMOLITION AND SITEWORK AND BID PACKAGE #3; NEW FOOTBALL AND TRACK STADIUM AT OLD

WOODWARD HIGH SCHOOL

WHEREAS, the Cincinnati Public Schools (hereinafter called the "School District"), County of Hamilton, Ohio is bidding and awarding construction contracts related to its Ohio School Facilities Commission Accelerated Urban School Building Assistance Program (hereinafter called the "Project");


an Accelerated Urban School Building Assistance Program Project Agreement (hereinafter called the "Project Agreement") with the Ohio School Facilities Commission (hereinafter called the "Commission") as authorized under Section 3318.38, ORC, pursuant to the receipt of State of Ohio's monies for basic project costs set aside and approved by the Ohio Controlling Board under Section 3318.04, ORC;

WHEREAS, the Board of Education, with the approval of the Commission, has contracted with a qualified

architecture firm, SHP Leading Design (hereinafter called the "Architect") under Sections 153.65 to 153.71, ORC to prepare plans, specifications and estimates of cost, and such data as the Board of Education and Commission deem necessary for Bid Package #2; Demolition and Sitework and Bid Package #3; New Football and Track Stadium (hereinafter called the "Bid Packages") for the Old Woodward High School (hereinafter called the "portion of the Project") in compliance with the Project Agreement and Section 3318.091, ORC;

WHEREAS, the Commission, with the assistance of the Architect and Board of Education, has retained a qualified

construction management firm, Turner/DAG/TYS (hereinafter called the "Construction Manager"), under Sections 9.33, 9.331 and 9.332, ORC, related to Project planning document estimates of cost, bid packaging, bidding, contract award, administration and closeout, including, but not limited to, the scheduling and coordination of multiple prime contractors;

March 21 224 2011 A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #2; DEMOLITION AND SITEWORK AND BID PACKAGE #3; NEW FOOTBALL AND TRACK STADIUM AT OLD

WOODWARD HIGH SCHOOL (cont.)

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the "Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the Project;

WHEREAS, the Construction Manager, with the assistance of the Architect and Board of Education's Authorized

Representatives, has completed a Scope of Work to facilitate the bidding and awarding of Contracts for said Bid Packages for the portion of the Project, taking into consideration factors including, but not limited to, time of performance, availability of labor, overlapping trade jurisdictions, provision of training for start-up and maintenance, provision of operation and maintenance manuals and provisions for temporary facilities, and to eliminate areas of conflict and overlap in the Work to be performed by the various Contractors and has divided said Work into an appropriate number of Bid Packages so as to effect the greatest possible savings for the Board of Education taking into account the Construction Manager's responsibilities to schedule, coordinate and monitor the multiple Contractors;

WHEREAS, the Architect, with the assistance of the Construction Manager, has prepared and submitted to the Board

of Education's Authorized Representatives, draft Construction Documents for the Bid Packages for the portion of the Project consisting of Drawings and Specifications setting forth in detail the requirements for construction of the portion of the Project. Said Drawings and Specifications are based on the Scope of Work provided by the Construction Manager, the approved Design Development Documents and approved Detailed Estimate of Project Cost and updated Schedule and any further revisions to the Approved Program of Requirements. Additionally, the Architect and Construction Manager have prepared necessary revisions to the Detailed Estimate of Project Cost and updated the Project Schedule; and

WHEREAS, the Board of Education, on behalf of the State of Ohio, now desires to commence the competitive

bidding process for the Bid Packages for said portion of the Project as authorized under the Project Agreement, and Sections 3313.46 and 3318.10, ORC.

NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and

evaluation of the information before it: Section 1. The Board of Education authorizes its Authorized Representatives to procure, prior to this Board of

Education's award of Contracts for said portion of the Project, if not done so previously, and maintain during the progress of the Work, and until the execution of a certificate of Completion by the Commission, a Builder's Risk insurance policy as and to the extent required by Paragraphs GC12.2 and 12.3. Said policy shall cover all Work in the course of construction for said portion of the Project, including but not limited to falsework, temporary buildings and structures and materials used in the construction process, stored on or off site, or while in transit.


Agreement, approves the draft Construction Document Detailed Estimate of Cost of $3,875,000.00 for the Bid Packages referenced in Section 3 for said portion of the Project in substantially the form presently on file with this Board of Education subject to final approval of the Commission.


Agreement, approves the draft Construction Documents for the following portion of the Project Bid Packages in substantially the form presently on file with this Board of Education, subject to finalization to the satisfaction of the Board of Education or the Board of Education's Authorized Representatives, and approval as to legal form by construction counsel and the procurement of all necessary government approvals, including the Commission:

Number Bid Package Description BP#2 Demolition and Sitework BP #3; New Football and Track Stadium

March 21 225 2011 A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR AND THE REVIEW OF BIDS FOR BID PACKAGE #2; DEMOLITION AND SITEWORK AND BID PACKAGE #3; NEW FOOTBALL AND TRACK STADIUM AT OLD

WOODWARD HIGH SCHOOL (cont.)

Section 4. The Board of Education authorizes the Construction Manager, Architect and the Board of Education's Authorized Representatives, upon finalization of the Construction Documents and procurement of all necessary government approvals, including the Commission, to commence the bidding process for said Bid Packages in compliance with all applicable laws, including but not limited to, Sections 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC, and to use the Construction Document Detailed Estimate of Cost stated in Section 3 as the estimate of cost to be included in the Construction Documents as required by Section 153.12, ORC.

Section 5. Subject to the approval of the Commission, the Board of Education approves for publication a “Notice

To Bidders” for the Bid Packages for said portion of the Project and authorizes the Treasurer, through the Construction Manager, to publish said Notice once each week for a period of at least two (2) consecutive weeks in a newspaper published in and of general circulation in the School District with the last said Notice published at least eight (8) days prior to the date specified for receiving bids in conformance with Sections 7.12, 3313.46 and 3318.10, ORC, unless said Notice is also posted on the School District’s website, in which case said Notice can be published only one (1) time in said newspaper, but only if said Notice published in said newspaper and posted on said School District website fully complies with Section 3313.46(A)(2), ORC.

Section 6. Subject to the approval of the Commission, the Board of Education authorizes its Authorized Representatives, with the assistance of the Construction Manager and Architect, to coordinate the opening and tabulation of bids for said Bid Packages with the Board of Education in compliance with Sections 3313.46(A)(3) and 3318.10, ORC, and, immediately following the opening of all bids, authorizes the Construction Manager and Architect to substantiate the bids for responsiveness, consult with the Board of Education and Commission on the acceptance or rejection of alternates and any budget considerations, then conduct a responsibility investigation of the apparent low bidders for said Bid Packages, and any other bidders as appropriate, in conformance with the Instructions to Bidders and any bid evaluation process agreed to with the Board of Education's Authorized Representatives and its construction counsel, and prepare and submit to the Board of Education's Authorized Representatives, a recommendation about the award of, or rejection of, any bid or bids for said Bid Packages, and the acceptance or rejection of any alternate for said Bid Packages, in accordance with applicable law.


this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 8. This resolution shall be in full force and effect from and immediately after its adoption and shall

supersede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution. Catherine D. Ingram Mrs. Ingram moved and Mr. Nelms seconded the motion that the Resolution Approving Construction Documents And Authorizing The Commencement Of Bidding Including The Advertisement For And The Review Of Bids For Bid Package #2; Demolition And Sitework And Bid Package #3; New Football And Track Stadium At Old Woodward High School be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

March 21 226 2011

A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACT FOR BID PACKAGE #10; ABATEMENT NORTH WING AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER

INTO SAID CONTRACT UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO WALNUT HILLS HIGH SCHOOL RENOVATIONS

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for Bid Package #10; Abatement North Wing (hereinafter called the "Bid Package") related to Walnut Hills High School renovations (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;

WHEREAS, the Board of Education has complied with all prerequisites of entering into a contract for said Bid

Package, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the

"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the portion of the Project;

WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of Pinnacle

Environmental Consultants, Inc. (hereinafter called “the Engineer”), and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Package;

WHEREAS, the Construction Manager, with the assistance of the Engineer and the Authorized Representatives, held

a Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Package; WHEREAS, the Treasurer, on behalf of the Board of Education, with the assistance of the Engineer, received sealed

bids at the time and place established for the receipt of bids for said Bid Package in the Notice to Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2;

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Engineer and Authorized

Representatives, have tabulated the bids received and advised the Board of Education and the Commission on the acceptance or rejection of any or all bids, Alternates and budget considerations;

WHEREAS, the Board of Education has complied with all prerequisites of entering into a contract for said Bid

Package, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; and WHEREAS, the Treasurer and Construction Manager, with the assistance of the Engineer and Authorized

Representatives, have reviewed all bids received for the Bid Package and conducted a responsibility investigation of the apparent low Bidder in compliance with paragraph IB 3.5 and Sections 153.12, 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law; and

NOW THEREFORE, BE IT RESOLVED, by the Board of Education that after careful consideration and

evaluation of the information before it: Section 1. Subject to the approval of the Commission, the Board of Education hereby accepts the recommendation

of the Authorized Representatives, Construction Manager and Engineer to accept the voluntary withdrawal of said Bid Package for the portion of the Project low bidder Quality Asbestos & Demolition Services pursuant to said bidder’s withdrawal request letter in compliance with paragraph IB 4.2.3 and Section 9.31, ORC.

March 21 227 2011



(cont.)

Section 2. Subject to the approval of the Commission, the Board of Education hereby accepts the recommendation of the Authorized Representatives, Construction Manager and Engineer to award the Base Bids and any Alternates for said Bid Package for the portion of the Project to the Bidder as provided below as the lowest responsible Bidder in compliance with paragraph IB 3.5 and Sections 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law, contingent upon compliance with all conditions precedent to contract execution under paragraph IB 7.3:

Bid Package Lowest Responsible Bidder #10; Abatement North Wing Rainbow Environmental Services, Inc. Base Bid $112,315.00 Alternate: none ________-0- Total

$112,315.00

Section 3. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction

Manager, on its behalf, to forward a Notice of Intent to Award Contract for said portion of the Project in compliance with paragraph IB 3.7, with the appropriate Contract Form, to the lowest responsible Bidder referenced in Section 2. The Construction Manager shall simultaneously notify the surety and agent of the surety of said lowest responsible Bidder of the intent to award pursuant to Section 9.32, ORC.

Section 4. Subject to the approval of the Commission and Board of Education construction counsel, and upon

compliance with all conditions precedent to Contract execution under paragraph IB 7.3, the Board of Education hereby authorizes the President and Treasurer to sign said Contract.

Section 5. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer to

sign the Certificate of Funds, upon execution of said Contract, and attach to said Contract a copy thereof, along with a copy of this resolution. The Construction Manager is then directed to forward the executed Contract to the Commission for approval.

Section 6. Subject to the concurrence of the Commission, the Board of Education hereby authorizes the

Construction Manager, at a time determined appropriate by the Construction Manager, after the Construction Manager's receipt of said Contract signed by the Contractor, to forward a Notice to Proceed for said Contracts in compliance with paragraph IB 7.4.

Section 7. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer, at

the appropriate time and with the assistance of the Board of Education construction counsel, to prepare, and make available upon request, a Notice of Commencement pursuant to Section 1311.252, ORC, prior to the performance of any work related to said Contract.


this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 9. This resolution shall be in full force and effect from and immediately after its adoption shall supersede

any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution. Melanie Bates

March 21 228 2011



(cont.) Mrs. Bates moved and Mrs. Reed seconded that the Resolution Expressing An Intent To Award Construction Contract For Bid Package #10; Abatement North Wing And Authorizing The President And The Treasurer To Enter Into Said Contract Upon Compliance With All Conditions Precedent Related To Walnut Hills High School Renovations be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE The Student Achievement Committee (SAC) met on Monday, March 14, 2011 at 5:00 PM at the John P. Parker School, 5051 Anderson Pl, Cincinnati, Ohio 45227, in the Parker Café. FOR BOARD INFORMATION

Ohio School Boards Association (OSBA) Legislative Platform The Committee and the Administration reviewed the Platform and recommended no changes.

Ohio Graduation Test (OGT) Jerry Moore, Director of Testing, explained the process for preparation and the administration of the OGT and advised the Committee that testing began March 14, 2011 and went well. Mr. Moore also informed the Committee that due to the flooding at the Riverview East Academy, students were tested at the old Burton school. He discussed the importance of making sure that 95 percent of the students get tested to avoid losing Adequate Yearly Progress points.

Educational Initiatives Panel (EIP) and Ohio Improvement Process (OIP) Laura Mitchell, Deputy Superintendent, reported that she attended a meeting on March 10, 2011 to discuss Race To The Top (RTTT) and would be working on each “bucket” of the below assurances:

The standards and assessments assurance includes the adoption of internationally benchmarked standards and assessments that prepare students for success in college and the workplace.

The data systems assurance includes building a longitudinal data system that measures student success and informs teachers and principals how they can improve their practices in concert with analyzing student data.

The great teachers and leaders assurance includes recruiting, developing, retaining and rewarding effective teachers and principals. Additionally, it calls for changes in teacher and principal preparation and training programs.

The lowest-achieving schools assurance calls for aggressive action to be taken in turning around persistently underperforming schools.

The Guidelines are released from the U.S. Department of Education U.S. Department of Education.

March 21 229 2011

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

Budgets tied to each of the assurances, amounts of money available to spend at end of the school year, and how RTTT dollars will be allocated to support those assurances were also discussed at the meeting. Mrs. Mitchell reported that implementation of the contract was discussed and eight groups are responsible for the implementation of the contract. The next meeting will take place on Friday, March 18, 2011 to discuss implementation of the contract.

General Electric (GE) Superintendent Ronan reported that superintendents were invited to participate in discussions about “Managing in Fiscal Crisis.” The administration had a phone conference with Bob Corcoran, President and CEO of the GE Foundation, and Kelli Wells, Director of the GE Foundation, to discuss future funding of CPS by the GE Foundation. Both expressed the intent to continue the Foundation's relationship with the district. GE will continue to work with district and CPS will submit a proposal for continued funding.

STEM Vincent Nelson, Associate Dean, University of Cincinnati, reported that Hughes STEM High School is featured as model school and furniture for the Innovation Lab will be arriving and the classroom will be wireless by spring 2011.

Hamilton County Family & Children First Council (HCFCF) Vanessa White, Board Member and Board representative for HCFCF, reported that she has attended three meetings and would like the Administration to research the District’s role on this Council. Mrs. White expressed the Council’s concern for the life of the organization, instead of their focus being on children. Committee member Eileen Cooper Reed and Mrs. White recommended that the Board discuss Board appointments on other organizations to determine necessity.

Other Business Committee Chair Melanie Bates advised the Administration to bring a recommendation to the Committee to discuss the charge of the K-12 Discipline Safety Committee and how it should be organized. Ms. Bates, who is the Board’s representative for the City of Cheviot’s Tax Review Council, reported that the Family Dollar store is looking to get tax abatement and would like to enter into a partnership with the Cheviot school. Ms. Bates and an administrator will attend a meeting at City Hall to discuss this partnership. Herschel Daniels talked about issues affecting the development of STEM programs within Taft Elementary. Mrs. Mitchell passed out information regarding the status of what has been done so far with STEM at the school. The meeting adjourned at 6:10 PM. Student Achievement Committee Staff Liaisons Melanie Bates, Chair Mary Ronan, Superintendent Eve Bolton Laura Mitchell, Deputy Superintendent Eileen Cooper Reed Janet Walsh, Chief Information Officer

March 21 230 2011

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

Mrs. Bates moved that the Report of the Student Achievement Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE SUPERINTENDENT 1. Superintendent Ronan acknowledged the passing of two Cincinnati Public Schools students: Jaylen Neely and Candi Moore. 2. Taft High School Principal Anthony Smith appeared on ABC’s News.

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio.

Bruce A. Breiner Principal - Westwood Service February 1, 2011

Cherese Luvette Campbell-Clark Principal – Pleasant Hill Disability October 1, 2010

Greg P. Hook Principal – Covedale Service September 1, 2011

Paulette A. Keys Manager - Preschool Disabilities Service October 1, 2010

Thomas G. Rothwell Assistant Superintendent Service August 1, 2011

B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Jonathon J. Futch Interim Principal – Aiken College Other Employment March 14, 2011

Michelle D. Harper Substitute Teacher Other Employment February 28, 2011

Beth A. Hensley Principal – Taft Elementary Personal Reasons January 4, 2011

Joseph M. Holmes Substitute Teacher Personal Reasons March 10, 2011

Geri L. Johnson Substitute Teacher Other Employment March 14, 2011

Rita Swegman Principal – Sands Montessori Personal Reasons June 1, 2011

Ines Yost Substitute Teacher Relocating March 14, 2011

March 21 231 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) C. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher – Class V (Master’s Degree plus 30 semester hours) Barbara A. Williams To: $75,316.71 From: $73,119.27 March 13

Teacher – Class V (Master’s Degree plus 30 semester hours) (cont.) Alia Williams-Tolbert To: $68,623.42 From: $66,428.13 March 27

Teacher – Class IV (Master’s Degree) Sarah E. Doogan To: $56,375.30 From: $52,328.38 March 13

D. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Teacher-In-Charge - $39.79 per hour (extended employment rate) 2011 Juvenile Court Spring Break School – (Title I ARRA) – 5 hours

Murray W. Grace*

Teacher - $34.11 per hour (extended employment rate) 2010 Juvenile Court Spring School – (Title I) – 35 hours

Michael E. Brown* Gloria J. Hill* Stephen W. Morris*

Gregory L. Dougoud* Joan M. Irvin-Smith* Kimberly Shine*

Murray W. Grace* Michael A. Jones* Chemical and Environmental Evaluation and Removal – hours as indicated

Richard J. Knudsen 50 hours Mary Ann Schnieders 10 hours

Chemical and Environmental Evaluation and Removal – (Fund 0004) - 40 hours

Mary Ann Schnieders*

Collaborate, Support and Expand Foreign Language – S.C.P.A. – (FLAP Grant) – 8 hours

Peiyan Berman*

Intervention Website – Student Services – (IDEA-B ARRA) – 30 hours

Nanci D. Butler*

March 21 232 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. ADDITIONAL ASSIGNMENT (cont.) Teacher - $34.11 per hour (extended employment rate) (cont.) ABLE Program – (ABLE Grant) – 150 hours except as indicated

Lois A. Brady* 50 hrs Mary P. Key* Julie L. Thuman*

Teacher – Tutor - $27.81 per hour (extended employment rate) After School Tutor Program – Hartwell – (21st Century Grant) – 100 hours

Susan M. Ruhe-Hallquist* OGT Tutoring – Taft High – (IDEA-B) – 65 hours

Demarco M. Bradley* Kelly J. Rozelle* Michael D. Turner*

Grace M. Daniels* Felicia Steagall* After School Intervention Program – Student Services – (IDEA-B) – 24 hours

Christine M. Antram* Theresa A. Harris* Deborah T. Mattia*

Theresa Berding* Edward G. Hautman* David J. Moore*

Jody Curren* Larry D. Jackson* Viola T. Norman*

Michael H. Folz* Brittiney A. Lazar* Kelly A. Stenger*

Gayle L. Frank* Mary T. Martin* Extended Learning Program – Carson – (Title I) – 31 hours

Natara Ivory Warren* Credit Recovery – Withrow Intl. – (Title I) - 41 hours

Maria L. Hidalgo* Home Instructor - $27.81 per hour (extended employment rate)

Grace Anderson* (SWP) 10 hours Roxanna M. Melton 29 hours

Carrie L. Bray* (IDEA-B) 25 hours Cynthia A. Miller-Wehrle* (SWP) 20 hours

Antonio DeVond 75 hours Martha D. Presutti 20 hours

Stephanie R. Garrison* (IDEA-B) 38 hours Sonja Phillips-Anderson* (IDEA-B) 64 hours

Tracey L. Jones* (SWP) 45 hours

The following teachers are recommended to receive supplemental contracts for the school year 2010-11. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount George E. Harris Jr. Mt. Airy MS Head Track Coach 1401.32 Maurice M. Henderson Hughes Center Sr Hi Varsity Track Coach 2335.52

March 21 233 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2010-11 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is March 22, 2011. Substitute Teacher – Class III – $115.93 per day John T. Ford Holly M. Simkonis Meredith M. Sternberg

Maria J. Rodenhizer

Substitute Teacher – Retiree – $114.29 per day Mary Jo Hammersmith

Substitute Teacher – Class I – $102.54 per day Alissa J. Baez Amanda R. Robinson

F. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Substitute Teacher – Class I – $102.54 per day Sherri Campbell McQueen March 27 Class III Sub

National Teacher Board Certification The following teachers are recommended for the $1,000.00 stipend during the 2010-11 school year, as a result of attaining National Board Certification.

Allison C. Miller NTBC/Professional Certification The following Occupational Therapist is recommended for the $1,000.00 stipend effective the 2010-2011 school year, as a result of attaining NTBC/Professional Certification. Abigail Tarkington

G. NOTICE OF NON REEMPLOYMENT Pursuant to the provisions of Section 3319.02, Revised Code, the Board of Education is required to give notice by the thirty-first day of March of its action on the Superintendent’s recommendation not to reemploy any administrative/supervisory personnel currently employed under contract. It is recommended that the following persons not be reemployed. Effective date is August 1, 2011. Name Position Charlene R. Cleveland Principal Mary E. Hahn Principal

March 21 234 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. NOTICE OF NON REEMPLOYMENT-cont. Wayne Lane Assistant Principal James W. Noeth Assistant Principal Shay M. Rendleman-Smith Assistant Principal Tara D. Riley Assistant Principal Eugene Smith Principal

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Nancy Anderson Auxiliary Clerk Service July 1

Margarita Brewer Educational Services Coord Service July 1

Geri Hillgrove Sr. Support Specialist II Service April 1

Regina Jackson Paraprofessional Service June 1

Susan Madden Paraprofessional Service March 1

Dorothy Settles Sr. Elem Support Specialist Service June 1

Winston Stanley Level 1 Building Engineer Service April 1

B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. James Carter Paraprofessional Study March 25 Loretta Kowsky Paraprofessional Study March 23 Mary Linda McKinney Project Coordinator - Student Services Other Employment January 9

Lisa Piening Paraprofessional Relocating March 1 C. LEAVE OF ABSENCE (Indicates that an employee has been approved for a designated period of time for reasons such as study, medical or FMLA.) The Superintendent recommends granting the leave of absence, without pay, as requested by the following. Deborah Bush Food Service Helper Medical March 7

March 21 235 2011

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) D. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Maia Cash Pleasant Ridge Mont Elem Club Advisor – Gifted $ 622.80 Eric Pryor Pleasant Ridge Mont Elem Technology Coord 622.80 Eric Pryor Pleasant Ridge Mont Elem Booknet Coord 622.80 E. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Michelle Crawford-Davis Woodward Sr. Hi Asst Var Softball Coach $1284.55# Michael Posey Hughes Sr. Hi Asst Var Baseball Coach 1167.77 F. NOTICE OF NON REEMPLOYMENT Pursuant to the provisions of Section 3319.02, Revised Code, the Board of Education is required to give notice by the thirty-first day of March of its action on the Superintendent’s recommendation not to reemploy any administrative/supervisory personnel currently employed under contract. It is recommended that the following persons not be reemployed. Effective date is August 1, 2011. Name Position Karen L. Fessler Supervisor – Project Connect

Mary A. Ronan Superintendent of Schools

March 21 236 2011

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS Mrs. Bates moved and Mr. Nelms seconded the motion that the Recommendations Of The Superintendent Of Schools be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

REPORT OF THE TREASURER 1. Receipt of Grant from Collective Brands Foundation – That record be made of the receipt of a grant in the amount of

$500 from Collective Brands Foundation to Douglass Elementary. The donation is to be used to support the students and staff at Douglass Elementary. This was deposited into Fund 19-Misc.Local.

2. Receipt of Grant from Collective Brands Foundation – That record be made of the receipt of a grant from Collective

Brands to Evanston Academy in the amount of $250. These funds will be used to help purchase supplies for students. These funds have been deposited into Student Activity Funds (Fund 300).

3. Receipt of Grant from Collective Brands Foundation – That record be made of the receipt of a grant of $500 from

Collective Brands Foundation to Rothenberg Elementary. The donation is to be used for the students and staff at Rothenberg. This was deposited into Fund 19-Misc.Local.

4. Receipt of Grant from Molina Healthcare of Ohio – That record be made of the receipt of a mini grant in the amount

of $1,000 from Molina Healthcare of Ohio to AMIS. The grant is to support the school nurse in the implementation of a school wellness program for the students at AMIS. This was deposited into Fund 19-Misc.Local.

5. Receipt of Grant and Agreement with The Children’s Home of Cincinnati – That record be made of the

receipt of a grant from The Children’s Home of Cincinnati for the purpose of providing transition services for eligible children in the SPARK program, provide assessment coordination at monthly case conferences, attend collaboration meetings, provide a kindergarten teacher from JP Parker and Carson Elementary for the Get Ready for Schools kindergarten readiness camp. The program is from January 1, 2011 through December 31, 2011. The cost is not to exceed $8,080. Fund is 0019 – Misc Local.

6. Receipt of Donation from American Bottling Co. – That record be made of the receipt of a donation of $16.98 from

American Bottling Co .to James N. Gamble Montessori. The donation is to be used for the students at James N Gamble Montessori for miscellaneous supplies and materials. This was deposited into Fund 19-Misc.Local.

7. Receipt of Donations from Diana McBride, Lori Christenson and John Glaccum – That record be made of

donations of $250 from Diana McBride ($100), Lori Christenson ($100), and John Glaccum ($50). The donations are to be used to support the Music Festival at College Hill. This was deposited into Fund 19-Misc.Local.

8. Receipt of Donation from Collective Brands Foundation – That record be made of the receipt of a donation from

Collective Brands Foundation of $500 to Winton Hills Academy. The donations are to be used for the students and staff at Winton Hills. This was deposited into Fund 19-Misc.Local.

March 21 237 2011

REPORT OF THE TREASURER (cont.) 9. Receipt of Donation from HDR Engineering Inc. – That record be made of the receipt of a donation in the amount of

$140 from HDR Engineering to Fairview Clifton German Bilingual School. The donation is to be used for the students and staff at Fairview Clifton German Bilingual School. This was deposited into Fund 19-Misc.Local.

10. Receipt of Donation from Kiwanis Club of Cheviot-Westwood – That record be made of the receipt of a donation in

the amount of $400 from the Kiwanis Club of Cheviot-Westwood to Cheviot Elementary. The donation is to be used for Cheviot’s student incentives program to purchase miscellaneous supplies and materials. This was deposited into Fund 19-Misc.Local.

11. Receipt of Donation from Hughes High School Class of 1944 and Ruth Rapport – That record be made of the

receipt of two donations totaling $705 from the Hughes High School Class of 1944 for $700 and Ruth Rapport for $5 to Hughes Center. The donations are from alumni to support students and staff at Hughes Center. This was deposited into Fund 19-Misc.Local.

12. Receipt of Donation from Coca-Cola – That record be made of the receipt of a donation of $44.40 from Coca-Cola to

Rothenberg Elementary. The donation is to be used for the students and staff at Rothenberg. This was deposited into Fund 19-Misc.Local.

13. Receipt of Donation from Ragtime Inc. – That record be made of the receipt of a donation from Ragtime Inc. of

$65.55 to Dater High School. The donation is to pay for field trips for the MH students. This was deposited into Fund 19-Misc.Local.

14. Receipt of Donation from MSL New York – That record be made of the receipt of a donation in the amount of $5,000

from MSL New York to Quebec Heights as a finalist in the Bounty Contest. The donation is to be used for the students at Quebec Heights. This was deposited into Fund 19-Misc.Local.

15. Receipt of Donation from Abitibi-Consolidated Corp. – That record be made of the receipt of a donation in the

amount of $16.17 to Pleasant Hill from Abitibi-Consolidated Corp. The donation is to be used for the students and staff at Pleasant Hill. This was deposited into Fund 19-Misc.Local.

16. Receipt of Donation from Catholic Health Partners – That record be made of the receipt of a donation in the amount

of $75 from the Catholic Health Partners to Pleasant Hill Elementary School. The donation is to provide support for the students and staff at Pleasant Hill. This was deposited into Fund 19-Misc.Local.

17. Receipt of Donation from Lifetouch National School Studios – That record be made of the receipt of a donation in

the amount of $890 from Lifetouch National School Studios` to Dater Montessori. The donation is to be used for the students and staff at Dater Montessori. This was deposited into Fund 19-Misc.Local.

18. Receipt of Donation from Dr. Catherine O’Brien and Susan Tweeten – That record be made of the receipt of two

donations totaling $150 to Cincinnati Public Schools/Research & Development Department from Dr. Catherine O’Brien ($75) and Susan Tweeten ($75). The donations are to be used for professional development within Cincinnati Public Schools. This was deposited into Fund 19-Misc.Local.

19. Receipt of Donation from Mathematica Policy Research and Janet Warren – That record be made of the receipt of

two donations totaling $110 to Cincinnati Public Schools/Research & Development Department from Mathematica Policy Research ($75) and Janet Warren ($35). The donation is to be used professional development within Cincinnati Public Schools. This was deposited into Fund 19-Misc.Local.

March 21 238 2011

REPORT OF THE TREASURER (cont.) 20. Receipt of Donation from New City Presbyterian Church – That record be made of the receipt of a donation of $600

from New City Presbyterian Church to John P. Parker School. The donation is to be used at the principal’s discretion to support the students at John P. Parker. This was deposited into Fund 19-Misc.Local.

21. Agreement with Cincinnati Bell Telephone, LLC – That the Treasurer be authorized to enter into an agreement with

Cincinnati Bell Telephone, LLC. for Flat Business Telephone Service to all CPS locations for alarm connections, 911 service connections, fax connections, modem connections, and voice communication. The annual cost will be $95,088. It is anticipated that the District will receive a reimbursement of 82% of this cost through the federally sponsored E-Rate program. The annual cost to the District will therefore be $17,115.84. Funding will come from the General Fund budget for Information Technology Management/Infrastructure (ITM). This agreement is for the period July 1, 2011 through June 30, 2014. Acceptance of a 36 month agreement will enable the District to receive a lower rate.

22. Agreement with Cincinnati Bell Wireless, LLC – That the Treasurer be authorized to enter into an agreement with

Cincinnati Bell Wireless, LLC. for wireless telephone service and internet access utilizing portable electronic devices (smart phones). The annual cost will be $431,803.92. It is anticipated that the District will receive a reimbursement of 82% of this cost through the federally sponsored E-Rate program. The annual cost to the District will therefore be $77,724.71. Funding will come from the General Fund budget for Information Technology Management/Infrastructure (ITM). This agreement is for the period July 1, 2011 through June 30, 2013. Acceptance of a two year agreement will enable the District to receive a free cell phone refresh under new E-Rate program rules.

23. Agreement with Cincinnati Bell Telephone, LLC – That the Treasurer be authorized to renew an agreement with

Cincinnati Bell Telephone for Prime Advantage / Disaster Redirect services. The annual cost will be $593074.32. It is anticipated that the District will receive a reimbursement of 82% of this cost through the federally sponsored E-rate program. The annual cost to the District will therefore be $106,753.38. CBT is the incumbent Local Exchange Carrier for the area. Funding will come from the General Fund budget for the various schools and Education Center. This renewal will be for the period of July 1, 2011 through June 30, 2012.


Cincinnati Bell Telephone for Anonymous Call Rejection services. The annual cost will be $237,600. It is anticipated that the District will receive a reimbursement of 82% of this cost through the federally sponsored E-rate program. The annual cost to the District will therefore be $42,768. CBT is the incumbent Local Exchange Carrier for the area. Funding will come from the General Fund budget for Information Technology Management/Infrastructure (ITM). This renewal is for the period July 1, 2011 through June 30, 2012.


Cincinnati Bell Telephone for the purpose of a managed telecommunications services. The annual cost will be $3,347,280. It is anticipated that the District will receive a reimbursement of 82% of this cost through the federally sponsored E-rate program. The annual cost to the District will therefore be $602,510.40. CBT is the incumbent Local Exchange Carrier for the area. Funding will come from the General Fund budget for Information Technology Services (ITS). Renewal will be for the period of July 1, 2011 through June 30, 2012.


Cincinnati Bell Telephone for Fuse Dedicated Internet Access Service. The annual cost will be $96,000. It is anticipated that the District will receive a reimbursement of 82% of this cost through the federally sponsored E-rate program. The annual cost to the District will therefore be $17,280. CBT is the incumbent Local Exchange Carrier for the area. Funding will come from the General Fund budget for Information Technology Services (ITS). This renewal is for the period July 1, 2011 through June 30, 2012.

March 21 239 2011

REPORT OF THE TREASURER (cont.) 27. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoices be

approved for payment:

a. McCaslin, Imbus & McCaslin – Professional services provided for general liability litigation and personnel litigation for the month of February 2011.

$ 5,833.30

b. Taft Stettinius & Hollister – Professional services provided for general liability litigation and personnel litigation for the month of February 2011.

$ 9,793.85

LATE REQUEST 28. Agreement with Children’s Hospital Medical Center – That the Treasurer be authorized to enter into an agreement

with Children’s Hospital Medical Center to conduct an independent evaluation of the CPS Community Learning Centers. The total amount of compensation is not to exceed $85,000 dollars to collect, analyze and report data on the progress of Community Learning Centers. The agreement period is March 15, 2011 to June 30, 2011. Funding is provided by Greater Cincinnati Foundation and United Way for this purpose - Fund 19 - Misc. Local.

29. Payment of Confirming Requisitions – That the Treasurer be authorized to pay the following Then and Now

Certificates (confirming orders): General Counsel Professional/Legal Services Board approved Invoices for July 1, 2010 – June 30, 2011 Vendor Taft, Stettinius & Hollister $5,604.75 Funding: General Fund – General Counsel General Counsel Professional/Legal Services Board approved Invoices for July 1, 2010 – June 30, 2011 Vendor Taft, Stettinius & Hollister $8,310.48 Funding: General Fund – General Counsel General Counsel Professional/Legal Services Board approved Invoices for July 1, 2010 – June 30, 2011 Vendor Taft, Stettinius & Hollister $5,709.00 Funding: General Fund – General Counsel Facilities Professional/Legal Services for Roosevelt School litigation for the month of December 2010 Vendor Frost, Brown, Todd $17,371.28 Funding: Fund 0004 Facilities Professional/Legal Services for FMP real estate work for December 2010 Vendor Frost, Brown, Todd $36,990.18 Funding: Fund 0004 FMP = $1,109.71; Fund 0004 Rothenburg = $35,880.47 Student Services Taft Elementary - Hamilton County Educational Service Center Court Program Vendor Hamilton County Educational Service Center $10,100.00 Funding: Fund 0537 SIG Grant – General Counsel

March 21 240 2011

REPORT OF THE TREASURER (cont.) 29. Payment of Confirming Requisitions – (cont.)

Facilities Chase – Additional construction materials, testing and inspections Vendor Thelen Associates $7,050.88 Funding: Fund 10 = $6,684.24; Fund 4 = 366.64 Facilities Evanston – Additional construction materials, testing and inspections Vendor Thelen Associates $3000.00 Funding: Fund 10 = $2,667.00; Fund 4 = 333.00 Curriculum Science Kits Vendor Cincinnati Youth Collaborative $95,250.00 Funding: General Fund – Excellence in Science

30. AWARD OF PURCHASE ORDERS

The Superintendent recommends approval be given for the following purchase order, charged to the appropriate fund:

IDEA Part B

Computers

a. CDW Government, Inc. Student Services $ 42,200.00 Explanation – 50 ea. Laptop Computers - upgrades for Psychologists for testing and reporting for students with disabilities.

Test Materials

b. Pearson Assessments Student Services $ 66,950.83 Explanation – Testing protocols and test kits required for use by Psychologists for legal identification of students with disabilities.

GENERAL

Computers

c. CDW Government, Inc. Withrow University High School $ 44,350.00 Explanation – 10 ea. Laptop Computers for teachers to check out (borrow) and 60 ea. desktop computers and monitors for Computer labs.

HB264 – Phase I

HVAC Building Automation Systems

d. ASA Controls, Inc. Various Locations $ 750,000.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers labor and materials for ECM Upgrades to complete HVAC Building Automation Systems for all Iowa Ave. Buildings, Queen City Vocational Center, Spencer Education Center and the Mayerson/Education Center as negotiated with ASA Controls, Inc. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

March 21 241 2011

REPORT OF THE TREASURER (cont.) 31. AWARD OF CHANGE ORDERS

The Superintendent recommends approval be given to the following change orders, charged to the appropriate fund:

BUILDING FUND

a. Facilities Branch Revised Contract Amt to line 2

Turner Construction PO# 522562 CO# 2 Add $ 187,000.00 $ 2,567,299.00 Explanation – Amendment to cover the LFI portion of construction management costs for segment 2b as requested by the Ohio School Facilities Commission to enable Turner Construction to complete contract obligations and bill for services.

HB264 – Phase I

b. Various Schools Revised Contract

Amount Allen Mayers Electric, LTD

PO# 575999 CO# 1 Add $ 97,627.00 $ 395,627.00

Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this change order covers relamping of T-8 fixtures with owner furnished 28 watt lamps for Fairview Clifton, Frederick Douglass, Hays Porter, Rees E. Price, Roberts Paideia, Rockdale and South Avondale Schools as negotiated with Allen/Mayers Electric, LTD, a certified Minority Business Enterprise. The additional scope of work was funded by savings from informal bid amounts. Per resolution section 11, formal advertised competitive bidding requirements were waived for the energy conservation measures. c. Various Schools Revised Contract

Amount Solar Solutions Electrical Services

PO# 576002 CO# 1 Add $ 23,664.00 $ 87,664.00

Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this change order covers relamping of T-8 fixtures with owner furnished 28 watt lamps for Carson, Covedale and Midway Schools as negotiated with Solar Solutions Electrical Services, Inc., a certified Minority Business Enterprise. The additional scope of work was funded by savings from informal bid amounts. Per resolution section 11, formal advertised competitive bidding requirements were waived for the energy conservation measures. d. Various Schools Revised Contract

Amount Parks OV Electric PO# 576001 CO# 1 Add $ 80,927.00 $ 340,927.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this change order covers relamping of T-8 fixtures with owner furnished 28 watt lamps for Academy of World Languages, Bond Hill, Kilgour, John P. Parker, Riverview East, Roselawn Condon, Shroder and Winton Hills Schools as negotiated with Parks OV Electric, a certified Minority Business Enterprise. The additional scope of work was funded by savings from informal bid amounts. Per resolution section 11, formal advertised competitive bidding requirements were waived for the energy conservation measures.

March 21 242 2011

REPORT OF THE TREASURER (cont.) 31. AWARD OF CHANGE ORDERS (cont.)

e. Various Schools Revised Contract Amount

M-Pact Corporation PO# 576000 CO# 1 Add $ 51,472.00 $ 253,472.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this change order covers relamping of T-8 fixtures with owner furnished 28 watt lamps for Ethel Taylor, Mt. Airy, Pleasant Hill and Roll Hill Schools as negotiated with M-Pact Corporation, a certified Minority Business Enterprise. The additional scope of work was funded by savings from informal bid amounts. Per resolution section 11, formal advertised competitive bidding requirements were waived for the energy conservation measures.

32. AWARD OF CONTRACT

On March 7, 2011 bids for Asbestos Abatement for the North Wing of Walnut Hills High School were opened and read by the Purchasing Department. The following Notice to Bidders was published and is submitted as a matter of record.

State of Ohio Ohio School Facilities Commission

NOTICE TO BIDDERS

Bids will be received by the Board of Education of the Cincinnati Public School District of the City of Cincinnati, Ohio, (the “School District Board”), at the Office of Treasurer of the Board of Education, Second Floor, Room 204, Education Center, 2651 Burnet Avenue, PO Box 5384, Cincinnati, Ohio 45219 for the following Project:

Walnut Hills High School

Phase I –Abatement North Wing Package BP # 10 – Asbestos Abatement North Wing

Board of Education of the Cincinnati Public School District

Cincinnati, Ohio – Hamilton County

in accordance with the Drawings and Specifications prepared by:

Pinnacle Environmental Consultants 2088 Ross Ave

Cincinnati, OH 45212 Phone: 513/533-1823

Fax: 513/533-1859 Attn: Mike Glenn

Email: [email protected]

The Construction Manager for the Project is:

Turner/DAG 2315 Iowa Ave.

Cincinnati, OH 45206 Phone: 513/363-0875

Fax: 513/363-088

March 21 243 2011

REPORT OF THE TREASURER (cont.)

Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager. Sealed bids will be received for: Asbestos Abatement North Wing Package

Bid Package #10 – Asbestos Abatement North Wing $ 185,000

Until Monday, March 7, 2011 at 12:00 p.m., when they will be opened and read. A pre-bid meeting will be held on February 23, 2011 at 3:00 p.m. at the following location:

Jobsite Location: Walnut Hills High School (Meet at the Front Stairs off of Blair Ave.) 1506 Blair Ave Cincinnati, OH 45207

Contract Documents may be obtained by placing a non-refundable deposit in the amount of $30.00 per set payable to ARC formerly Queen City Reprographics, located at 2863 Sharon Road, Cincinnati, Ohio 45241, Phone 513/326-2300, Fax 513/326-2313 on or after February 17, 2011. DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES. The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations: Turner/DAG, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept, 2651 Burnet Ave, Cincinnati, OH 45219

FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); Jostin Concrete, 2335 Florence Ave., Cincinnati, OH 45206; NAACP, 4439 Reading Road, Cincinnati, OH 45229

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders. Also bidders shall comply with the State of Ohio Prevailing Wage Rates for public improvements for the Hamilton County area as contained in the Contract Documents. Publication Date: February 17, 2011 The legal notice for the contract is posted on the District’s website, www.cps-k12.org. By order of the Board of Education Mary A. Ronan Jonathan L. Boyd Superintendent of Schools Treasurer/CFO Bid Tabulation and Award – see attachment #1

March 21 244 2011


FOR BOARD INFORMATION 33. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source

a. Oracle Payroll Modifications – To implement “me too” Oracle Benefits changes from union negotiations.

Xionsoft, LLC March 22, 2011 – April 1, 2011

$3,300 General Fund ITM Budget

b. Life Skills Art – To provide life skills art class to occur up to 40 times at the Talbert House Bridge program through

June 30th, 2011.

C. Pic Michel March 17 - June 30, 2011 $4,000 Fund 0572 Title I – Disadvantaged Youth

c. Youth Development Through Sports – To provide Summer Basketball Camp (Character Education) for Talbert House

Alternatives Program.

Cincinnati Dream Academy June 6 -9, 2011 $3,000 Fund 0572 Title I – ARRA Disadvantaged Youth

d. Winton Hills Academy Tutoring – To coordinate literacy tutoring program for students at Winton Hills Academy.

Nancy Barngrover April 4, 2011 –

May 25, 2011 $3,200 Fund 0019

Allen Academy

e. Sports Medicine & Trainer Services – To provide physician based sports medicine and certified athletic trainer services for students at Walnut Hills.

Beacon Orthopedic & Sports

Medicine March 21, 2011 – June 3, 2011

$7,000 General Fund Walnut Hills

f. High Flying Trapeze & Arial Arts – To provide experiential program as part of third quarter study of energy,

movement and leadership for middle school students at Clark Montessori.

Elizabeth Feldman March 21 – 25, 2011 $4,500 Fund 0300 Student Activities Clark Montessori

g. Math Tutoring Program – To provide tutoring to improve math skills for students at John P. Parker.

Darrell Brown March 22, 2011 –

May 6, 2011 $4,200 Fund 0598

School Wide Pooling JP Parker Budget

March 21 245 2011


FOR BOARD INFORMATION 34. Agreement with Children’s Hospital Medical Center – That the Treasurer be authorized to enter into an agreement

with Children’s Hospital Medical Center to provide technical assistance, training and support to 21st Century Community Learning Center afterschool programs at Hartwell School, Western Hills University High School and Mt. Washington School. The total amount of compensation is not to exceed $12,000 dollars for the technical assistance, training and support. The agreement period is March 21, 2011 to June 30, 2011. Funding is from Fund 19 - Misc. Local.

FOR BOARD INFORMATION LATE REQUEST

35. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source a. Reading for the OAA – To provide one on one tutoring for Shroder students with disabilities for OAA reading test.

Cheryl W. Taylor March 7 – May 6, 2011 $4,080 Fund 0516 IDEIA B

b. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Carson to improve their academic achievement.

Mary Beth Busemeyer March 15, 2011 - May 6, 2011

$6,600 Fund 0516 IDEIA – B - ARRA

c. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Deborah Faris March 15, 2011 - May 6, 2011


d. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Grace Hayes March 10, 2011 - May 6, 2011


e. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with


Azar J. Nader March 15, 2011 - May 6, 2011

$6,600 Fund 0516 IDEIA –B - ARRA

f. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Douglass to improve their academic achievement.

John Zaffe March 14, 2011 - May 6, 2011


March 21 246 2011


FOR BOARD INFORMATION LATE REQUEST

35. Agreements with Consultants – (cont.)

Consultant Date(s) Amount Funding Source g. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Midway to improve their academic achievement.

Richard Rone II March 15, 2011 - May 6, 2011

$6,600 Fund 0516 IDEIA –B - ARRA

h. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Pleasant Hill to improve their academic achievement.

Mary Elizabeth Berry February 14, 2011 - May 6, 2011


i. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Quebec Heights to improve their academic achievement.

Jodi St. Charles-Bounds March 11, 2011 - May 6, 2011


j. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Quebec Heights to improve their academic achievement.

Joseph M. Holmes March 14, 2011 - May 6, 2011


k. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at South Avondale to improve their academic achievement.

Thirelene King March 10, 2011 - May 6, 2011


l. Elementary Initiative Tutoring Services Program – To provide supplementary tutoring services for students with

disabilities at Taft Elementary to improve their academic achievement.

Pushpa Ram February 15, 2011 - May 6, 2011


Jonathan L. Boyd Treasurer/CFO

March 21 247 2011

REPORT OF THE TREASURER (cont.) Mr. Nelms moved and Mrs. Reed seconded the motion that the Report of the Treasurer be approved. Ayes: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

OTHER BUSINESS

1. Kudos: To Clark Montessori, Taft High School, and Withrow High School for their exemplary basketball teams.

2. Contract Implementation: Topic will be addressed at the COW meeting March 23, 2011.

3. Council of Great City Schools: Mrs. Reed recently returned from the Council of Great City Schools meeting and will distribute the information to the Board members.

ASSIGNMENTS

1. Administration: Schedule a meeting with SCPA Administration and the parents of SCPA to relay information regarding the status of the P.T.O.

2. Board Members: Please review the Board meeting document process. Discussion will occur at a future Board Retreat.

3. Board Members: Please complete the Board self assessment.

ADJOURNMENT

The Board adjourned at 8:54 p.m. Jonathan L. Boyd Treasurer/CFO