BOARD OF EDUCATION MEETING AGENDA October 3, 2007...October 3, 2007 . Submitted by: Jeannette Wilson, Assistant Board Secretary Recommended action: That the Board approve the meeting

BOARD OF EDUCATION

MEETING AGENDA

October 3, 2007

Mission statement: “In partnership with the community, the Thompson Schools will educate all students to assume their current and future responsibilities as individuals, citizens and members of the work force.”

800 South Taft Avenue Loveland, CO 80537 Phone (970) 613-5013

Lola Johnson Director District A 2473 Chama Ct. 669-8838 Loveland, CO 80538 Term Expires 2007 [email protected]

Dennis Breitbarth Director District B 4109 Stoneham Circle 667-6126 Loveland, CO 80538 Term Expires 2009 [email protected]

Lucille Steiner Director District C 7401 Streamside Drive 204-9008 Fort Collins, CO 80525 Term Expires 2007 [email protected]

Becky Jay Director District D 1008 South County Road 23E 667-9502 Loveland, Colorado 80537 Term Expires 2007 [email protected] Bill McCreary Director District E 1240 W. 6th Street 667-7625 Loveland, Colorado 80537 Term Expires 2009

[email protected]

Marcia Venzke, Secretary-Treasurer Director District F 2043 Wimbleton Drive 667-9743 Loveland, Colorado 80538 Term Expires 2009

[email protected]

TBD Director District G Address City, State Zip Term Expires 2007 Email Address

Dan Johnson, Superintendent of Schools 613-5013 [email protected] Jeannette Wilson, Assistant Board Secretary 613-5013 [email protected] Terry Schueler, Assistant Superintendent 613-5050 [email protected] Lynn Langton, Executive Director of Student Achievement Services 613-5092 [email protected] Steve Towne, Executive Director of Business Services 613-5777 [email protected] Luis Martinez, Executive Director of Human Resources 613-5007 [email protected]

mailto:[email protected]�





*The Board President will ask if any members of the Board or the audience wish to speak on any issues listed on the Consent Agenda. If so, these items will be removed from the Consent Grouping and considered immediately after Consent Grouping. For all items remaining on the Consent Agenda, adoption of the Consent Agenda will be considered as adoption of staff recommendations furnished.

THOMPSON SCHOOL DISTRICT R2-J Board of Education Meeting

800 S. Taft Ave., Loveland, Colorado October 3, 2007

AGENDA

0.0 DINNER SESSION - 5:30 PM 1.0 OPENING OF BUSINESS MEETING - 7:00 PM Call to Order / Roll Call / Pledge of Allegiance / Mission Statement 2.0 ADOPTION OF AGENDA 3.0 APPROVAL OF MINUTES

3.1 Approval of September 19, 2007 Minutes 4.0 PUBLIC PARTICIPATION 5.0 ACTION ITEMS 5.1 *Consent Agenda

5.1.1 Approval of Personnel/Coaching/Activity Sponsor Recommendations 5.1.2 Approval of Early Graduation Waivers 5.1.3 Approval of Overnight In-State Activities 5.1.4 Approval of District-wide Fleet Vehicles and Equipment Purchase 5.1.5 Acceptance of Public Gifts

5.2 Proclamation – Classified Staff Appreciation Week 5.3 Approval of Coyote Ridge Elementary School Boundary Change

6.0 DISCUSSION ITEMS

6.1 Diversity Council Charges Written 6.2 Secondary Summer Options Written 6.3 Proposed Amendment to 2007-2008 General Fund Budget Written 6.4 Energy Savings Report Written 6.5 CASB Policy Revisions Written 6.6 Annual PILO Report Written

7.0 FUTURE AGENDA ITEMS AND REQUESTS FOR INFORMATION 8.0 ADJOURNMENT

ACTION ITEM 3.1

Approval of Meeting Minutes

Date: October 3, 2007 Submitted by: Jeannette Wilson, Assistant Board Secretary Recommended action: That the Board approve the meeting minutes as written or amended.

The September 19, 2007 minutes are attached for your review. This is not a transcription of what was said by each individual Board member rather it is a record of what was done at the meeting [Robert’s Rules of Order, §47] and includes a summary of any pertinent discussion or debate. For a more detailed account of individual comments, a video recording of the meeting has been placed in the archive files and is available for Board and public review.

September 19, 2007 Board Meeting Minutes

-1-

THOMPSON SCHOOL DISTRICT R2-J Board of Education Meeting Minutes 800 S. Taft Ave., Loveland, Colorado

September 19, 2007 President ................................................................................................................................ TBD, District G Vice President ................................................................................................... Dennis Breitbarth, District B Secretary/Treasurer ................................................................................................ Marcia Venzke, District F Director .................................................................................................................... Lola Johnson, District A Director ......................................................................................................................... Becky Jay, District D Director ................................................................................................................... Bill McCreary, District E Director .................................................................................................................. Lucille Steiner, District C Assistant Secretary ............................................................................................................... Jeannette Wilson Superintendent of Schools ......................................................................................................... Dan Johnson Assistant Superintendent ......................................................................................................... Terry Schueler Executive Director of Student Achievement Services ............................................................. Lynn Langton Executive Director of Human Resources .................................................................................. Luis Martinez Executive Director of Business Services ................................................................................... Steve Towne

0.0 DINNER SESSION 5:30 PM The main topics of discussion were 1) Superintendent Evaluation Update and 2) Focus Groups for the Communications Audit. 1.0 OPENING OF BUSINESS MEETING Vice President, Dennis Breitbarth called the meeting to order at 7:00 PM. PRESENT: Dennis Breitbarth, Becky Jay, Lola Johnson, Bill McCreary, and Lucille Steiner. Also present were Dan Johnson, Terry Schueler, Lynn Langton, Luis Martinez, and Steve Towne. ABSENT: Marcia Venzke The Board led the Pledge of Allegiance – Lucille Steiner read the Mission Statement. 2.0 ADOPTION OF AGENDA The following amendments were made to the agenda:

• Addendum to 5.1.1, Approval of Personnel Recommendations • Addition of 5.2, Approval of CASB Board Candidate Endorsement

Becky Jay moved for approval of the agenda as amended. Lucille Steiner seconded the motion. Those voting AYE: Dennis Breitbarth, Becky Jay, Lola Johnson, Bill McCreary, and Lucille Steiner. Those voting NO: None. Motion carried: 5-0. 3.0 APPROVAL OF MINUTES Becky Jay moved for approval of the September 5, 2007 minutes as written. Lola Johnson seconded the motion. Those voting AYE: Dennis Breitbarth, Becky Jay, Lola Johnson, Bill McCreary, and Lucille Steiner. Those voting NO: None. Motion carried: 5-0.


-2-

4.0 PUBLIC PARTICIPATION Lynn Langton introduced the following administrators: Jim Neigherbauer, FHS; Marcia Ross, CES; Bill Siebers, TMS; and Camilla Lojeske, BES. Ms. Langton also recognized the attending teachers. 5.0 ACTION ITEMS 5.1 Approval of Personnel/Coaching Recommendations

Becky Jay moved for approval of the personnel/coaching recommendations as presented. Lola Johnson seconded the motion. Those voting AYE: Dennis Breitbarth, Becky Jay, Lola Johnson, Bill McCreary, and Lucille Steiner. Those voting NO: None. Motion carried: 5-0. 5.2 Approval of CASB Board Candidate Endorsement Becky Jay moved for the Board to endorse Jana Ley as a candidate for the CASB Board of Directors and that the secretary write a letter of support. Lola Johnson seconded the motion. Those voting AYE: Dennis Breitbarth, Becky Jay, Lola Johnson, Bill McCreary, and Lucille Steiner. Those voting NO: None. Motion carried: 5-0. 6.0 DISCUSSION ITEMS 6.1 Lacrosse Presentation Shana Cundall, representing a district-wide lacrosse parent support group, presented information on the possible implementation of high school lacrosse teams beginning in 2008-2009. Lacrosse is a CHSAA sanctioned sport and all rules and regulations would be recognized. Ms. Cundall told the Board that the District’s expense for one team to play Lacrosse would be approximately $8,000. However, she said that the parents would cover all costs for at least the first year until the funds can be worked into the District’s budget. Board discussion included:

• CHSSA rules specify that kids from all high schools can participate on one team. • The competitions would include the surrounding area as well as Denver. • CHSSA is asking each team to provide at least three registered officials. • Injury rate and/or unusual liability concerns. • College scholarship opportunities for the less popular sports. • More expensive than most sports. • Opportunities for fundraising. • The club season and the CHSSA season are the same so the club season would “disappear” if it

becomes a District sport.

A recommendation will come through the extra curricular group and a Board decision should be made by the end of April or May.


-3-

6.2 Financial Report for July and August 2007 The July and August 2007 financial reports were provided by Steve Towne. Mr. Towne’s report indicated that this year’s revenues and expenditures are tracking very closely as a percentage of budget versus last year’s performance at the same time. One notable exception is the transfers from Funds 10 & 12 to other funds supported by those. Most of the transfers were made in July of this year whereas last year the transfers were not made until November. That has skewed those comparative percentages. There really is no timing for those transfers that is better than another, and we fully expect to track closely to budget in these areas throughout the year. Cash balances at July 31 and August 31 are as expected. The earlier than usual posting of transfers show up when comparing General Fund cash balances versus last year for Funds 10 & 12 combined. The disparate Interfund AR balances in the General Fund, between the two years, are indicative of the transfers that were made even though cash itself hasn’t necessarily moved between funds as yet. New Vision Charter School Budget will be finalized at the same time as Thompson. 6.3 Summer Food Program Summary The summer food service program operated from June 4, 2007 through July 29, 2007 from 11:30 a.m. – 12:30 p.m. at Bill Reed Middle School. Students from ages 18 months to18 years received one meal at no charge and adults could purchase a meal for $2.80. The program operated under the USDA Summer Food Service Program. Total Revenue received was $ 38,246.78 with a total Profit/Loss of $2,834.62. Board discussion included:

• The 2007 Average per day figure should be changed to read 353 instead of 265. • Numbers went up down because of the summer food programs and the migrant program. • The food bank operates through that program too.

6.4 District Wide Fleet Vehicles and Equipment Bids for District white fleet vehicles and equipment were requested to replace white fleet vehicles within the Facilities Maintenance, Grounds, Transportation, and Delivery Service areas. The District is in its eighth year of implementing the capital reserve budget fleet vehicle replacement cycle, which will eventually get the District to a ten-year replacement cycle. An award recommendation will be brought to the October 3 Board meeting for approval. Terry Schueler told the Board that the determination of vehicles and equipment need is based on age and maintenance record. She estimated that we are currently in a 12-year replacement cycle; however Traci Burtnett will bring back specific bids at the next meeting. 6.5 Elementary Summer Programs Reports on the following 2007 summer programs were presented: 1) Elementary Jump Start, 2) Elementary SLIRP 3) Enrichment in the Valley 4) Summer Academy of Music 5) Migrant Summer Programs and 6) Summer Reading Group. Roger Boettcher stressed that the intention was to maintain reading levels, not necessarily to increase them.


-4-

Board discussion included:

• Follow-up data has not been pulled yet this year. • First year for Read 180 implementation. • Look in our own budget to fund these programs. • Potentially adding sites. • Adopted new assessments so will make it a little more difficult to compare data. • Teachers are updating some of the units. • Received a grant to help write new curriculum, purchase materials, and scholarships. • Weekly progress reports are sent home. • Difficulty in home communications. • Enrichment in the Valley program is being run at Mary Blair and is dependent on the size of the

parking lot and the size and condition of the building. Facilities Services is consulted when choosing a location.

• There were two certified ESL bi-lingual teachers in the Migrant Summer program. • Would be nice to have special education teachers, but it is costly. • Most of the students are recommended by their teachers – some are repeat families.

6.6 Coyote Ridge Elementary Boundaries The Transportation Department and the Master Plan Committee have reviewed possible changes to the boundaries of Coyote Ridge Elementary School. With the opening of the school in the fall of 2008, it is necessary to adjust elementary boundaries to provide an attendance area. The attendance area was designed with open space and geographically distinct neighborhoods in mind. Skip Armatoski explained that it is desirable to consolidate the Lago Vista neighborhood into one feeder system because it is presently split only at the secondary level. He said that as of October count of last year there were 60 students at the secondary level from that neighborhood (38 – MVHS, 1 – FHS, 1 – BRMS, and 20 – CBMS) and there were 183 students (including 9 home school or other education options) that fall within the boundaries of Coyote Ridge (Carrie Martin, Edmondson, Big Thompson, Lincoln, Mary Blair, Cottonwood Plains, and New Vision Charter School). Mr. Armatoski stressed that the Lago Vista boundary change does not affect the elementary level. 6.7 New Vision Charter School Policy Waiver Requests The Board was asked to review policy waiver requests that were submitted by New Vision Charter School. Dr. Johnson and various District administrators reviewed the requests and provided input, which was also included in the packet of waiver requests. Dr. Johnson said that one of the concerns that were raised regarding these policy waivers is EEAG, Student Transportation in Private Vehicles. We need to make sure that NVCS is aware that parents provide transportation they assume personal liability for those students. If we don’t think it is a substantive change i.e. “Principal” for “Superintendent” then they are just assumed changes (not waivers). Legal counsel will also conduct a review and will be available prior to Board action at the October 3 meeting. When questioned about the absence of statements as to the reason for the waiver requests, Michelle Horstmeyer, President of NVCS told the Board that CDE requested those statements when asking for


-5-

waivers from State mandated policies. She said that the contract did not require a statement for Thompson policies. A clarification was made regarding the “-R” at the end of a policy. The “R” does not mean it is a state mandated policy, rather it denotes a “Regulation.” 7.0 FUTURE AGENDA ITEMS AND REQUESTS FOR INFORMATION

• The public should be aware of upcoming public sessions (focus groups) regarding the

Superintendent Search. • During budget discussions, the Board should talk about schools who have a high level of low

socio economic children or children who are far below proficiency. Can we give extra funding to those schools?

• Staff should clean up email directories. 8.0 ADJOURNMENT Meeting was adjourned at 8:45 PM.

~Signature Page Follows~

ACTION ITEM 5.1

Consent Agenda Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Recommended action: That the Board approve the consent agenda as outlined below.

5.1.1 Approval of Personnel/Coaching/Activity Sponsor Recommendations 5.1.2 Approval of Early Graduation Waivers 5.1.3 Approval of Overnight In-State Activities 5.1.4 Approval of District-wide Fleet Vehicles and Equipment Purchase 5.1.5 Acceptance of Public Gifts

ACTION ITEM 5.1.1

Approval of Personnel / Coaching / Activity Sponsor Recommendations Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Luis Martinez, Human Resources Recommended action: That the Board approve the attached personnel and coaching recommendations.

The personnel, coaching, and activity sponsor recommendations have been processed by the Human Resources Department following recommendations from the supervisors of the various schools and departments.

222.c

LICENSED PERSONNEL RECOMMENDATIONS

October 3, 2007

Licensed

New Appointment Name: Karen Zachary Assignment: Read to Achieve Teacher - 100% - Truscott Elementary School Type Appointment: Temporary Reason: Additional Position Effective Dates: September 20, 2007 – May 30, 2008

222.c

CLASSIFIED PERSONNEL RECOMMENDATIONS October 3, 2007

Separations Name: Megan Chastain Assignment: NS Aide – Loveland High School Type Appointment: Regular Effective Date: September 21, 2007 Name: Michelle Garrett Assignment: NS Aide – Cottonwood Plains Elementary Type Appointment: Regular Effective Date: September 20, 2007 Name: Rebecca Hughes Assignment: NS Aide – Bill Reed Middle School Type Appointment: Regular Effective Date: September 21, 2007 Increased/Decreased Appointments Name: Denise Cahill Assignment: Crossing Guard/NS Aide – 56% - Transportation/ Winona Elementary Currently –Crossing Guard– 25% - Transportation Type Appointment: Regular Effective Date: September 10, 2007 Name: Patricia Hall Assignment: Crossing Guard/Classroom Aide - Resource – 50% - Transportation/ Berthoud Elementary Currently –Crossing Guard– 25% - Transportation Type Appointment: Temporary Reason: Additional Position Effective Dates: September 19, 2007 – May 30, 2008 Name: Harriet Langer Assignment: Paraprofessional – Early Childhood Classroom – 45% - Berthoud Early Childhood Currently – Paraprofessional – Early Childhood Classroom – 40% - Berthoud Early Childhood Type Appointment: Regular Reason: Additional Position Effective Date: September 24, 2007 Name: Sherrie Piburn Assignment: Paraprofessional – ELA – 75% - Bill Reed Middle School Currently – Paraprofessional – ELA – 50% - Bill Reed Middle School Type Appointment: Regular Reason: Additional Position Effective Date: September 18, 2007 Name: Rosemarie Tweebeeke Assignment: School Health Office Assistant – 79% - Winona Elementary Currently – School Health Office Assistant – 70% - Winona Elementary Type Appointment: Regular Reason: Additional Position Effective Date: September 24, 2007

222.c

CLASSIFIED PERSONNEL RECOMMENDATIONS (continued)

October 3, 2007 New Appointments Name: Maia Matisse-Lorenzen Assignment: Intensive Reading Site Coordinator – 20% - Berthoud Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: September 25, 2007 – May 30, 2008 Name: Holly Ross Assignment: Classroom Aide – Ivy Stockwell Elementary Type Appointment: Temporary Reason: Additional Position Effective Dates: September 24, 2007 – May 30, 2008 Name: Yukimi Yeoman Assignment: Paraprofessional Early Childhood – 40% – Lincoln Early Childhood Type Appointment: Regular Reason: Replacing – JoAnn Willis Effective Date: September 19, 2007

222.c

CLASSIFIED PERSONNEL RECOMMENDATIONS (continued)

October 3, 2007 New Appointments (continued)

Pool Help Jeri Erickson

Extra Help/BWE Jessica Ortega

Transportation Substitutes

Mary Cwik Kelly Jean Harrington Bridget McGuire Sandra Pierce

Nutrition Services Substitutes

Crystal Deines Denise Hemmer Terri Hill Barbara Peluso Sandra Spence Robin Wade

CLASSIFIED PERSONNEL RECOMMENDATIONS ADDENDUM October 3, 2007

New Appointments Name: Gregory Dillman Assignment: Technologist I – District Wide Type Appointment: Regular Reason: Replacing – Joshua Hernandez-Coseo Effective Date: October 4, 2007 Name: Carolyn Fink Assignment: NS Aide – Mountain View High School Type Appointment: Regular Reason: Replacing – Helen Chamberlain Effective Date: August 29, 2007 Name: Eileen Gooding Assignment: Secretary – Counseling Office - SOARS – 50% – Administration Building Type Appointment: Regular Reason: Replacing – Patricia Owen Effective Date: October 1, 2007 Name: Terri Hill Assignment: NS Aide – Loveland High School Type Appointment: Regular Reason: Replacing – Karen Jaffe Effective Date: September 10, 2007 Name: Laurie Nelson Assignment: Classroom Aide – Resource – 50% – Big Thompson Elementary Type Appointment: Temporary Reason: Replacing – Karen Bloom Effective Dates: September 11, 2007 – May 30, 2008 Name: Saddie Norris Assignment: School Crossing Guard - Transportation Type Appointment: Regular Reason: Additional Position Effective Date: August 27, 2007 Name: Barbara Peluso Assignment: NS Aide – Conrad Ball Middle School Type Appointment: Regular Reason: Replacing – Barb Walker Effective Date: September 14, 2007 Name: Kristen Richardson Assignment: Paraprofessional – Special Needs – District Wide Type Appointment: Regular Reason: Additional Position Effective Date: September 24, 2007 Name: Robin Wade Assignment: NS Aide – Thompson Valley High School Type Appointment: Regular Reason: Replacing – Bonnie Barrett Effective Date: September 13, 2007

Coaching Contracts October 3, 2007 The individuals listed below have been recommended by their principal/administrator to assume duties and responsibilities as indicated. School/Name

Position

Level

Step

Bill Reed Middle School Benson, Rachel

Volleyball Assistant

8

1

Walt Clark Middle School Kelly, Paul Stieber, Christine Changstrom, Kayli

Boys Basketball Assistant Girls Basketball Assistant Swimming Assistant

8 8 8

7 1 1

Loveland High School Quere, Paul

Cross Country Assistant

6

2

Berthoud High School *Lanter, Link *Quach, William

Football Assistant - $800 Volleyball Assistant - $880

BACKGROUND: * Paid from fund-raising money. ** Indicates a noncertified coach/sponsor who will always work under the supervision of a certified

teacher. *** Indicates a noncertified coach/sponsor for whom special CHSAA certification by Letter of

Authorization is requested.

Extra Duty Contracts October 3, 2007

The individuals listed below have been recommended by their principal/administrator to assume duties and responsibilities as indicated. School/Name

Position

Level

Step

Truscott Elementary Nolan, Marla Hunn, David Bessey, Todd Holdeman, Delaine Patchin, Patricia Hosea, Kristi Loomis, April

Lead Teacher – 34% Lead Teacher – 33% Lead Teacher – 33% Student Council – 25% Student Council – 25% Student Council – 25% Student Council – 25%

10 10 10 10 10 10 10

5 1 2 1 1 2 6

Cottonwood Plains Elementary Acklam, Crystal Geraghty, Angie Svedman, Pam Howard, Laney

Student Council – 50% Student Council – 50% Lead Teacher – 50% Lead Teacher – 50%

10 10 10 10

2 2 2 2

Big Thompson Elementary Messerli, Anne

Lead Teacher

10

1

Namaqua Elementary Drennan-Owens, Candace

Lead Teacher

10

1

Berthoud Elementary Rude, Deb Schaffran, Gail

Lead Teacher – 50% Lead Teacher – 50%

10 10

3 9

Ivy Stockwell Elementary Vincent, Angelika DeSousa, Lynne

Student Council – 50% Student Council – 50%

10 10

1 1

Bill Reed Middle School May, Douglas Oetinger, Kathleen

Math Curr. Coordinator Publications – 50%

7 8

8 1

Conrad Ball Middle School Swanson, Elizabeth Worthington, Natalie Swanson, Elizabeth

Publications Team Leader – 50% Team Leader – 50%

8 6 6

3 1 1

Lucile Erwin Middle School Billington, Angela

LUC Advisor

9

1

Berthoud High School White, David

Flag Team

7

2

Thompson Valley High School Murray, Donald Burgueno, Andres

DECA LUC Advisor

6 6

1 8

District Wide Sussman, Grace Dench, Kathleen Beckett, Lara Deason, Ben

Elementary Curriculum Liaison Elementary Curriculum Liaison Elementary Curriculum Liaison MESA District Coordinator

7 7 7 6

1 4 1 3

BACKGROUND: * Paid from fund-raising money. ** Indicates a noncertified coach/sponsor who will always work under the supervision of a certified

teacher. *** Indicates a noncertified coach/sponsor for whom special CHSAA certification by Letter of

Authorization is requested.

ACTION ITEM 5.1.2

Approval of Early Graduation Waivers

Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools

Terry Schueler, Assistant Superintendent of Schools Lynn Langton, Student Achievement Services

Recommended action: It is administration’s recommendation that the Board of Education

approve the following early graduation requests:

School Effective 10/18/07

Effective 1/18/08

Effective 3/21/08

Effective 5/30/08

Berthoud High School Ashley Martin

Ferguson High School Kacey Evans Bridgette Hagedorn

Loveland High School Robert Duvall Whitney Helstein Alyssa Kitley Aaron Pattison

Mountain View High School

Angela Alvarez Rhianna Evans Ashley Meyers Brittany Mower Sarah Nassif A.J. Pierson

Thompson Valley High School

Background: Attached, please find correspondence from Len Sherman (Berthoud High School), Jim Neigherbauer (Ferguson High School), Fred Dreier (Loveland High School) and Kevin Aten (Mountain View High School) validating the completion of all graduation requirements as outlined in Policy IKFA. The students listed will have completed all requirements by the dates shown above and will graduate in October, 2007 and January, 2008.

ACTION ITEM 5.1.3

Approval of Overnight In-State Activities Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Lynn Langton, Student Achievement Services Recommended action: That the Board approves the overnight in-state activities listed below.

School/Program: Bill Reed Middle School Activity: 6th grade Date: 5/14/08 – 5/16/08 Location: Pingree Park Number of Students: 120 Sponsor(s): Kevin Schafer Financing: $85/student, grants and donations for scholarships Description: The students will be learning through hands-on class work on

orienteering, wildlife and environment science, survival skills and river ecology. They will be interacting and building team bonding throughout all of the activities.

School/Program: Lucile Erwin Middle School Activity: 7th grade Cheetah team Date: 10/3/07 – 10/05/07 Location: Covenant Heights Number of Students: 140 Sponsor(s): Linda Hewett Financing: No student fee Description: Students will learn through class work on orienteering, wildlife

and environmental science, survival skills and river ecology. This will be hands-on learning for the students. Involvement in these activities will build team bonding.

School/Program: Loveland High School Activity: Student Council Date: 10/14/07 – 10/16/07 Location: Highlands Ranch Number of Students: 20 Sponsor(s): Jennifer Jantz Financing: $100/student, scholarships available Description: This conference is designed to motivate and inspire students

involved in Student Council. This enhances student leadership and increases the level of energy, education and networking that helps build and enrich the Student Council environment.

School/Program: Lucile Erwin Middle School Activity: 7th-8th grade Choir and Honor Choir Date: 4/26/08 – 4/27/08 Location: Colorado Springs Number of Students: 112 Sponsor(s): Christina Forkner Financing: $200/student, fundraising and scholarships available Description: To provide a level of choral performance otherwise not

available to the students of this school. It will also provide adjudication from some of the top choral professionals in the field.

ACTION ITEM 5.1.4

Approval of District-wide Fleet Vehicles and Equipment Purchase Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Terry Schueler, Assistant Superintendent Steve Towne, Business Services Recommended action: The Board approve contract awards to Dellenbach Motors and Weld

County Garage to purchase district wide fleet vehicles and equipment as provided below.

______________________________________________________________________________ The purchase of property or equipment with an individual new/replacement value equal to or greater than $10,000 can only be made after Board approval. These vehicles would be purchased through the capital reserve vehicle replacement schedule. The bid includes vehicle specifications to replace white fleet vehicles within the Facilities Maintenance, Grounds, Transportation and Delivery service areas. Bids for district white fleet vehicles and equipment have been requested. Bid packages were sent to vendors on August 16, 2007. A legal notice was printed in the Loveland Reporter Herald. Sealed bids were accepted until 2:00 p.m. on September 18, 2007. Bid tabulation results are as follows: Vehicle Description Davidson Chevrolet Dellenbach Motors Weld County Garage 4x4 Pickup (Grounds) $ 35,368.70 $ 37,147.00 $ 34,673.00 Delivery Van (2 units) $ 62,333.90 $ 61,370.00 $ 64,082.00 Cargo Van (Maint) $ 21,771.30 $ 20,889.00 $ 22,882.00 4x4 Pickup (Transp) $ 50,226.55 $ 38,851.00 $ 46,445.00 Total Bid: $169,700.45 $158,257.00 $168,082.00 We recommend the Board approve contract awards to Dellenbach Motors in the total amount of $121,110.00 and Weld County Garage in the total amount of $34,673.00 for the units provided above. Pricing is for the purchase of five units at a total award of $155,783.00 to the two providers. The district is in its eighth year of implementing the capital reserve budget fleet vehicle replacement cycle. The purchase of these units will provide service vehicles for two new positions (Maintenance and Delivery) and replace three units in the replacement cycle for Delivery, Grounds and Transportation. We are within approximately two funding cycles of having all of the district’s white fleet vehicles on the ten-year replacement cycle based on advantageous competitive bid results. Approximately nine vehicles remain to be replaced that we anticipate purchasing replacement units by the 2009-10 fiscal year. The vehicles and equipment included in this bid solicitation are planned to be purchased out of the 2007-08 capital reserve budget. Delivery of the vehicles is anticipated by December 2007.

ACTION ITEM 5.1.5

Acceptance of Public Gifts

Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Recommended action: That the Board approve the following gifts and send letters of thanks to the donors.

RECIPIENT DONATOR DONATION Mary Blair Elementary Ron & Laurie Linville $100 for school supplies for children in

need Lucile Erwin Middle School Mary Jane Tom Used sousaphone Berthoud High School Ermerson Micro Motion,

Inc. Seven Dell desktop computers

Loveland High School R. A. Jensen Construction 1963 Chevy Half Ton Pick-Up Mountain View High School John Roe New Holton French Horn - $2,000 value

ACTION ITEM 5.2

Proclamation - Classified Staff Appreciation Week Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools

Luis Martinez, Human Resources Recommended action: That the Board declare October 14 - 20, 2007 as Classified Staff

Appreciation Week. The proclamation promotes public awareness of the importance of classified school employees in the school district. This is an excellent time to recognize and thank classified employees for their contributions toward educating our students.

PROCLAMATION CLASSIFIED STAFF APPRECIATION WEEK

WHEREAS, classified school employees are an essential part of the Thompson R2-J School District's educational system; and

WHEREAS, classified employees are dedicated to assisting in the provision of quality education for the students of this district; and

WHEREAS, classified employees perform the daily cleaning and maintenance of school property, safely transport students, prepare and serve nourishing lunches, maintain records and reports, and assist in classrooms and on school playgrounds; and

WHEREAS, it is appropriate for the Thompson School District to recognize the role classified school employees hold in our education system and to salute them for the invaluable service they provide to our students and to our community;

NOW, THEREFORE, BE IT RESOLVED that the Board of Education of the Thompson School District proclaims October 14 – 20, 2007 as Classified Staff Appreciation Week and urges parents, students and administrators to salute these dedicated men and women.

THOMPSON R2-J SCHOOL DISTRICT

(SEAL) By:____________________________________ Dennis Breitbarth, Vice President Board of Education

Attest:

____________________________ Marcia Venzke, Secretary/Treasurer Board of Education

ACTION ITEM 5.3

Approval of Coyote Ridge Elementary School Boundary Change Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent Terry Schueler, Assistant Superintendent Recommended action: That the Board approve the proposed boundary changes that create the

Coyote Ridge Elementary School boundaries and consolidate the Lago Vista neighborhood into one feeder system beginning with the 2008-09 school year.

______________________________________________________________________________ With the opening of Coyote Ridge Elementary School in the fall of 2008, it is necessary to adjust elementary boundaries to provide an attendance area. The attendance area was designed with open space and geographically distinct neighborhoods in mind. Additionally, it is desirable to consolidate the Lago Vista neighborhood into one feeder system, as it is presently split only at the secondary level. The recommendation is this entire neighborhood will feed into Lucille Erwin Middle School and Loveland High School. The proposed changes have been reviewed by the Transportation Department, and have been presented to the Master Plan Committee.

DISCUSSION ITEM 6.1 Written Report

Diversity Council Charges

Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent Lynn Langton, Student Achievement Services Consideration: Does the Board have any questions regarding the proposed 2007-08 Diversity

Council Charges as revised? For the 2007-08 school year, the Diversity Council plans on taking a more active role in working with key district personnel to address issues regarding students of diverse backgrounds. Proposed charges address three areas of the Strategic Plan: Safety and Belonging, Basic Skills, and School to Life. Please refer to the attachment for specific information regarding the charges. Dennis Rastatter will be available to answer questions at the board meeting the evening of October 3, 2007.

The 2007-2008

Proposed Diversity Council Charges:

1. Safety and Belonging: We will promote an increase in positive multicultural interactions within school communities through a variety of diverse learning experiences by 2008. Essential Components: • Convene meeting with district and school based athletic/activities directors to encourage

multicultural perspectives within school communities through the participation of diverse students as defined by, but not limited to: age, race, ethnicity, ability, sexual orientation, socio-economic status, gender, etc. in district co-curricular activities

• Convene and facilitate discussions with principals at level meetings to raise awareness of issues and barriers facing diverse populations within our school communities

• Support appropriate programs designed to increase positive multicultural interactions 2. Basic Skills: To support students of color and other underrepresented students to achieve academically at an equitable rate by 2008. Essential Components: • Meet with Human Resource leaders to encourage recruitment and retention of both diverse

and culturally proficient staff members • Encourage that district educational options be afforded and fully accessible for each and

every student • Through meetings with principals determine professional development needs that focus on

how to address and meet the needs of all students • Through long range funding request adequate staffing for translators, interpreters and

advocates to increase quality parent/guardian involvement 3. School to Life: Through access to high-level educational options, students of color and other underrepresented students will have increased access to SCHOOL TO LIFE opportunities by the year 2008. Essential Components: • Convene meeting with IB coordinators at middle and high school to determine strategies to

identify, recruitment and Retain underrepresented students in higher-achieving academic, leadership & career-focused programs

• Convene meeting with identified district representatives from various educational options/programs (ie PEBC, PBS, TALK etc.) to discuss how these strategies address the needs of students of diverse backgrounds.


Secondary Summer Options

Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Lynn Langton, Student Achievement Services Consideration: Does the Board have any questions regarding the summer school

program? Secondary Summer school programs for the 2007 were hosted at Erwin Middle School. Students were invited to participate if they earned a failing grade in any of the core classes required for completion of the school year or graduation or if they needed additional help in a course they had completed. Below is a list of courses offered and number of students who participated at Erwin.

The table indicates the courses and the number of students enrolled for our summer program. We had 206 students enrolled in our summer school program who completed courses ranging from math 6-8, Algebra A, B to English 6-11, social studies and science in high school. Some students took more than one course. A minimum number of ten students must be enrolled in order for us to be able to offer the course. This year the only course which did not meet enrollment includes 6th grade reading. The summer school budget requires approximately $30,000 per year which is funded primarily through student fees. Included in the $30,000 is the $5,000 budget from the district. Summer school staff requests a campus monitor and a custodian. At a later date, we will propose raising the fee to attend summer school courses by $10.00 per class.

Course offered HS Number of participants Courses Offered MS Number of Participants Algebra A, B, I 32 Math 19 Civics 17 Reading/LA 17 Earth Science 23 Biology 30 Economics 16 Modern America 12 Speech 16 English 9, 10, 11 65

DISCUSSION ITEM 6.3 Proposed Amendment to 2007-2008 General Fund Budget

Written Report Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Steve Towne, Business Services Consideration: Does the Board have any questions regarding the proposed budget

change that will properly record costs incurred to maintain student lockers?

In the original 2007-08 General Fund (10) budget, adopted on June 20, 2007, a decrease in general fund revenue of $24,700 versus 2006-07 was included as a result of the board’s decision to eliminate locker fees from amongst those fees charged to the public. Implementation of this decision will not actually decrease general fund revenues as those revenues, and the expenditures to maintain the lockers have historically been posted through the Fee Supported Fund (29). Because locker maintenance expenditures are no longer “fee supported” those costs will now be posted through the General Fund (10). The impact on the General Fund (10) budget should have been an increase in expenditures by $24,700 rather than a decrease in revenues by that same amount. The net effect of this change to the General Fund (10) Budget will be an increase to revenue and an increase in expense by the same amount.

Amendment to 2007-08 Budget General Fund (10)

Source of Revenues: Eliminate the reduction of school fees revenue in the GF Budget (10) $24,700 Expenditures: Incremental expenditures beyond the original budget will be for expenses incurred in order to maintain school building lockers. $24,700 BE IT RESOLVED, by the Board of Education of the Thompson School District R2-J in Larimer County, Colorado, that the amount of $29,700 be appropriated to the General Fund for the year beginning July 1, 2007 and ending June 30, 2008. October 3, 2007 _____________________________________ Date of Adoption Dennis Breitbarth, Vice-President _____________________________________ Marcia Venzke, Secretary/Treasurer


Energy Savings Report

Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Terry Schueler, Assistant Superintendent Consideration: Does the Board have any questions regarding the attached Energy Savings Report? ____________________________________________________________________________ Rob Stafford, Energy Resource Conservation Manager, will be available to answer Board questions.

Resource & Energy Management Fiscal 2007 Annual Summary Report

RESOURCE AND ENERGY MANAGEMENT

ANNUAL SUMMARY REPORT 2006 – 2007

Thompson School District Facilities Services

800 South Taft Avenue Loveland, Colorado 80537


About the Cover: The Resource Conservation and Energy Management initiatives have produced EnergyStar recognition or significant improvement certificates from the EPA in a number of schools including Bill Reed, Big Thompson, Berthoud Elementary, Monroe and Winona. Thompson Schools was awarded the State of Colorado Energy Champion designation from the Governor’s Office of Energy Conservation. Resource- Energy Management continues with highlighting and presenting the value of sustainability thinking and strategies in all district endeavors. While these activities are initiated and coordinated by Resource/Energy Management, they were accomplished successfully with the capable assistance and contributions from all of Operational Services and other stakeholders throughout the district.

INTRODUCTION

This annual report summarizes utilities usage and resource conservation activities of

Thompson School District for fiscal year 2007, beginning on July 1, 2006. During this fiscal year

resource conservation has continued to support the incorporation of energy conserving and

sustainable strategies into the new school facilities under design and construction. Additionally, the

focus of efforts has been to:

• Implement more detailed utility billing categories

• Continue working with the district’s utility suppliers to pursue conservation and

appropriate utility rates

• Expand upon the application of sustainable strategies and approaches to facilities

operations and maintenance

• Supporting new facilities with LEED and sustainability resources

• Supporting other departments with the repair and updating of raw water delivery options

• Continue with district-wide energy benchmarking in pursuit of improved awareness and

EPA EnergyStar recognition

• Continuing to define and recommend improved strategies for selected utility submetering

to gather useful data in support of efficiency improvements.


THE LONGER TERM TRENDS FOR UTILITIES USAGE

Longer term trends for district-wide utility usage are summarized in the thumbnails

below. The individual utilities presented include: electricity, natural gas, treated water, and the

combination of sewer/stormwater charges. Please consider that the scale factors have been

adjusted to the utility for individual clarification and that the aggregate annual cost for the basket

of utility is about $ 2.6 million.

Electricity

Annual electricity usage has increased by 7.1% overall in the last four years. This growth

is equivalent to a compounded increase of 1.7% annually.

Long Term KWH Usage

1550000016000000165000001700000017500000

2000 2002 2004 2006 2008

Year

KW

H

Annual KWH

Annual electricity cost has increased by $50114, or 4.14 %, over the last four years. This

increase is equivalent to 1.2 % compounded annually.


Annual Cost $

11000001150000120000012500001300000

2000 2002 2004 2006 2008

Years

Dol

lars

Ann Cost $

Natural Gas

The longterm trend for natural gas usage shows a declining trend being offset by the

recent cold winter and expanded schools needing to be heated. Over the four years natural gas

usage increased by 72321 CCF, or 6.2 %. This increase is equivalent to compounded annual

increases of 1.5%.

Annual CCF

105000011000001150000120000012500001300000

2000 2002 2004 2006 2008

CCF

Beginning in January, 2007, a new approach for natural gas procurement was initiated.

Regardless of the increased usage of nearly 24% over last year, the annual natural gas cost was

lower by $85293, or 8.5% for the entire year.


Annual Gas Cost $

0200000400000600000800000

10000001200000

2000 2002 2004 2006 2008

Cost $

Treated Water

Over the last four years use of metered treated water has increased by 46797 kilo-gallons,

or 86.6%. The proportion of this increase is largely due to extensive drought regulations which

occurred during FY2002. In the past 3 years, treated water use has increased by 14106 kilo-

gallons, or 16.26 % total. This increase is equivalent to an annual compounded increase of 5.15%

annually.

Annual Water Usage kGal

0

50000

100000

150000

2000 2002 2004 2006 2008

Water kGal

Longterm annual water cost in the past 3 years has increased by $32721, or 21.4% in 3

years. This is equivalent to an annually compounded cost increase of 6.7%. However, compared

to last year, treated water cost decreased by $14052, or 12.2%.


Annual Water Cost $

050000

100000150000200000250000

2000 2002 2004 2006 2008

Cost $

Sewer and Stormwater Utilities

Beginning in the last 2 years, stormwater and sewer billing units have been broken out in

more detail from consolidated water charges. Most of the increase in billing units is due to this

more detailed accounting and auditing. This is done to avoid over-valuing potential non-potable

water options which can displace the use of treated water.

Storm & Sewer Use Units

01000020000300004000050000

2000 2002 2004 2006 2008

Storm UseUnits

Over the past 2 years the annual disaggregated sewer/stormwater customer charges have

increased by $102638, or 74%. This is equivalent to 31.9% compounded annually. The district is

continuing to audit these charges and to expand the detailed database of cost and charges beyond

just the last 2 years for all the utility accounts involved.


Annual Sewer/ /Storm Cost $

0

100000

200000

300000

2000 2002 2004 2006 2008

Annual Cost$

Longterm Combined Utility Costs

Over the last 4 years the cost of the utility basket has increased by 35%, or $662720. This

is equivalent to 7.8% annually. However, since last year the cost of the utilities has decreased

slightly, regardless of the expansion and new construction.

Longterm Utility Basket Cost $

0

1000000

2000000

3000000

2000 2002 2004 2006 2008

Annual Cost$

YEAR-TO-YEAR UTILITY CHANGES

District-wide utility usage units for last year and this year are presented below. The

consolidated trend was for level to lower utility costs. These reductions were found in spite of

increased construction and certification of over 65,000 square feet of expansion in the

elementary schools.


Thompson School District R2-J Utility Usage History - Year Ending 06-2006 Electricity Demand Natural Gas Water Sewer Storm Water Month (kWh) (kW) (CCF) (kGal) (kGal) (CCF) 07/06 931137 4743 9417 22920 1695 10 08/06 1325596 5627 12803 19828 1696 0 09/06 1523862 5761 21213 14505 1578 0 10/06 1612877 5680 84553 6126 1457 0 11/06 1497881 5453 132164 1646 1196 0 12/96 1374197 5396 181002 1251 1147 1 01/07 1587659 5319 170963 1447 1334 0 02/07 1567987 5561 168356 1515 1329 0 03/07 1470225 5686 155135 1854 1282 0 04/07 1291793 5870 78220 7474 1470 0 05/07 1465736 5924 40880 15293 1467 0 06/07 1009116 5467 10196 21048 1511 0 Annual Total 16658066 5924 1064902 114908 17164 11 Thompson School District R2-J Utility Usage History - Year Ending 06-2007 Electricity Demand Natural Gas Water Sewer Storm Water Month (kWh) (kW) (CCF) (kGal) (kGal) (CCF) 07/06 929789 4747 8552 22994 1774 0 08/06 1354733 5916 10855 17233 1954 0 09/06 1505449 5952 34509 10856 1528 10 10/06 1625447 5485 103671 4885 1474 2 11/06 1585865 5473 150101 1946 1348 0 12/96 1559841 6055 200395 1443 1283 0 01/07 1766920 6265 238627 1605 1458 0 02/07 1526564 6317 195918 1531 1341 0 03/07 1529489 6321 127992 2081 1382 0 04/07 1551150 6373 114386 6861 1654 0 05/07 1439279 6392 42776 12564 1940 1 06/07 914829 5950 13655 16857 1615 0 Annual Total: 17289355 6392 1241437 100856 18750 13

Change: 3.65% 7.32% 14.22% -

13.93% 8.46% 15.38%


A year-to-year comparison of total utility cost is shown below.

Thompson School District R2-JUtility Cost History - Year Ending 06-2006

Electricity Natural Gas Water Sewer Storm Water Total UtilityMonth (kWh) (CCF) (kGal) (kGal) (CCF) Cost $

07/06 $76,209 $11,891 $37,480 $3,496 $7,829 $136,90408/06 $104,939 $15,051 $34,515 $4,129 $8,017 $166,65109/06 $110,076 $19,721 $24,223 $3,530 $7,550 $165,10010/06 $118,481 $66,131 $10,760 $4,498 $8,541 $208,41011/06 $109,244 $155,174 $3,825 $4,747 $8,011 $281,00112/96 $101,685 $183,666 $3,148 $4,273 $8,422 $301,19301/07 $112,604 $166,635 $3,631 $4,213 $8,785 $295,86802/07 $110,638 $143,469 $3,640 $4,552 $8,008 $270,30603/07 $112,545 $122,704 $4,281 $4,397 $9,075 $253,00204/07 $106,264 $63,087 $13,334 $6,183 $7,370 $196,23805/07 $107,609 $36,937 $26,957 $15,475 $4,122 $191,09906/07 $76,867 $17,637 $36,702 $14,369 $6,989 $152,564

Annual Total $1,247,161 $1,002,103 $202,495 $73,861 $92,717 $2,618,337

Thompson School District R2-JUtility Cost History - Year Ending 06-2007

Electricity Natural Gas Water Sewer Storm Water Total UtilityMonth (kWh) (CCF) (kGal) (kGal) (CCF) Cost $

07/06 $66,781 $13,845 $38,901 $8,800 $12,594 $140,92108/06 $99,401 $16,789 $32,653 $8,872 $11,190 $168,90509/06 $106,199 $29,051 $19,681 $9,103 $10,008 $174,04210/06 $109,003 $77,931 $9,117 $8,527 $11,598 $216,17711/06 $103,208 $124,068 $4,398 $7,141 $11,798 $250,61312/96 $106,211 $160,241 $3,654 $7,389 $12,310 $289,80501/07 $118,480 $150,295 $4,118 $7,647 $13,556 $294,09702/07 $103,892 $143,620 $3,947 $7,010 $11,477 $269,94603/07 $106,389 $97,236 $5,014 $7,331 $13,365 $229,33504/07 $108,134 $60,368 $13,463 $7,461 $13,380 $202,80705/07 $107,632 $30,633 $20,797 $7,554 $13,488 $180,10406/07 $73,133 $12,732 $29,861 $7,296 $12,286 $135,308

Annual Total $1,208,464 $916,810 $185,604 $94,131 $147,050 $2,552,059

Change: -3.20% -9.30% -9.10% 21.53% 36.95% -2.60% 6


This comparison shows that overall utility costs were slightly less, by 2.6%, in FY 2007 versus FY2006. A comparison of the overall average costs for the utility division is shown below.

Average Utility Rates Paid Thompson School District

FY05 FY06 FY07

Electricity $/kWh 0.07 0.08 0.07

Natural Gas $/CCF 0.71 0.94 0.74

Treated Water$/kGal 1.80 1.76 1.84

Sewer/Storm water $/kGal 3.00 1.94 2.35

CONTINUED AND NEW INITIATIVES Automated Building Warming Cycles

Natural gas continues to be one of the most expensive utilities procured by the district.

The chart shows an effective heating energy reduction strategy again during this year. While

overall gas use was higher from colder late winter months, the strategy continued to be effective.

050000

100000150000200000250000

CCF

Jul Oct Jan Apr

FY 07 Building Warmup Plan

FY 07 Gas UseFY 06 Gas Use


New Natural Gas Procurement Contract

A new natural gas procurement contract was begun in January, 2007. The new

procurement approach allows the district to index the price of natural gas for about 70% of

district needs to the local market, rather than a national market. The benefit of this new approach

can be seen in the chart below which compares the average natural gas price for one of the

traditional schools with gas from the gas transport index contract. By the end of fiscal year 2007,

the new index contract has already produced significant savings.

00.20.40.60.8

1

$/ CCF

Jan Mar May

Retail versus New Gas Option

Retail GasNew Index Gas

Updates of Non-potable Water Systems

During the year improvements to achieve improved resource conservation and

application of raw water were funded by the capital reserve fund and coordinated by resource

management at:

• Loveland High School

• Thompson Valley High School

• Walt Clark Middle School

• Mountain View High School

• Ivy Stockwell Elementary – Berthoud


Loveland High School Non-Potable Irrigation

This year the intake separator screen for district’s Lake Loveland non-potable water

pumpstation was replaced. This facility was purchased originally for the City of Loveland in

1991. The intake separator had become partially blocked and required replacement for more

reliable operation.

Thompson Valley High School

At Thompson Valley High School a pressure-sensitive valve was installed at the interface

of the treated water and non-potable water from the irrigation pond. The valve acts to reduce the

use of treated water when the non-potable water is available. In addition the lift station which

brings non-potable water to the irrigation pond was equipped with new pumps and controls more

suitable to the present operational conditions of the local ditch company.

Walt Clark Middle School

In cooperation with the Western Area Power Administration (WAPA) several trees were

removed from the non-potable water storage pond area. These trees had grown up under the high

voltage power line in the area and needed to be removed as part of the national Homeland

Security initiative.

Mountain View High School

Initial inquiry and assessment regarding the potential to restore the use of non-potable

water were begun. Initial findings revealed that some of the original non-potable water delivery

systems were still available to the area. Preliminary research is continuing to identify the best

means to involve the several local stakeholders in the examinations.


Ivy Stockwell – Berthoud

Preliminary investigations regarding options to work in partnership with the Town of

Berthoud for improved non-potable water uses at Ivy Stockwell, Turner Middle School and other

Berthoud sites have indicated interesting technical alternatives. Discussion and coordination is

continuing to define which options would be appropriate for development jointly by the district

and the Town of Berthoud under the aegis of a Berthoud Area Sustainability Master Plan.

Cooperative Electric Load Profiling with City of Loveland

After many years of little changes to the electric rate, the district learned that some

changes in the peak demand charges may be passed through to customers of the City of

Loveland. The peak demand cost is about ½ of the total electricity cost. The district is continuing

to work closely with the City to obtain usage profiles from the City’s Automatic Load Profiling

System (ALPS). These efforts are being extended to selective submetering locations as well.

Twelve of the district sites are on the system now. 10 more are planned for addition, including all

the high schools, middle schools, and the largest elementary schools.


The chart below illustrates summer operation at Winona elementary.

Performance Contract Activities

In 2001 the district initiated a performance contract with the Siemens Corporation to

install certain energy conserving strategies. Based upon a study completed at the time, it was


agreed to install equipment where savings could be reliably estimated by measurement, selective

verification or stipulated by contract. A summary of the savings established by contract is shown

below.

TOTAL GUARANTEED SAVINGS ENERGY &

UTILITY OPERATING TOTAL CUMULATIVEYEAR SAVINGS SAVINGS SAVINGS SAVINGS

$ $ $ $

1 208177 44520 252697 2526972 212341 45410 257751 5104483 216587 46318 262905 7733534 220919 47244 268163 10415165 225357 48188 273545 13150616 229844 49151 278995 15940567 234441 50134 284575 18786318 239130 51136 290266 21688979 243913 52158 296071 2464968

10 248791 53201 301992 276696011 253767 54265 308032 307499212 258842 55350 314192 3389184

DISCUSSION ITEM 6.5

Proposed Policy Revisions

Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Executive Team Consideration: Does the Board have questions or require further information on the

proposed policy revisions that are listed?

JRA/JRC and exhibits, Student Records/Release of Information on Students, were reviewed and revised by CASB’s legal counsel to reflect recent changes in law that were passed during the 2007 session of the Colorado General Assembly. There are also proposed changes to remove language that overstates the school district’s responsibility or obligates the District to do something on an annual basis that isn’t required by law.

• A change was made to the language which addresses access to records when a student turns 18. Under federal law, an 18-year-old becomes the “eligible student.”

• With the passage of a new state law, the fee for copying a standard page of a public record cannot

exceed $.25 per page instead of up to $1.25 as allowed under prior law. • Section 5 of JRA/JRC was revised to eliminate language that was duplicative of policy JK,

Student Discipline. • Because student records are routinely disclosed to school officials having a legitimate educational

interest in the record, the definition of “legitimate educational interest” was added to section 8. • Federal and state law provide that parents/guardians and/or secondary students have the right to

request that student information not be released to military recruiters. The previous policy language indicated the student must be 18 to “opt-out” from the military.

• An Opt out Form was created into its own exhibit, JRA/JRC-E-3, and modified so either a parent

or a student may request that the information not be disclosed to the military. • Another major revision was an expanded definition of “directory information,” see Section 15.

Directory information is information in a student’s education record that would not generally be considered harmful or an invasion of privacy if disclosed. The list was expanded in federal law to include a student’s e-mail address, grade level, photograph, enrollment status, and honors.

CASB also suggested several more updates to the student section. Most of the changes are self-explanatory and are not major substantive changes.

• JEA, Compulsory Attendance Ages • JEB, Entrance Age Requirements • JF, Student Admissions to School • JHB, Truancy • JICDA, Code of Conduct • JICDE, Bullying Prevention, • JJJ, Extra Curricular Activity Eligibility • JLCE, First Aid


Annual PILO Report

Date: October 3, 2007 Submitted by: Dan Johnson, Superintendent of Schools Terry Schueler, Assistant Superintendent Consideration: Does the Board have any questions regarding the annual (PILO) report? ____________________________________________________________________________ The District has intergovernmental agreements (IGAs) with the City of Loveland, City of Fort Collins, Town of Berthoud, Town of Johnstown, and Town of Windsor for land dedication or payments-in-lieu-of school sites (PILO). The District receives similar funds from Larimer County and Weld County, based on CRS 30-28-133. These PILO funds are a vital part of the District’s ability to provide sites for new schools when and where growth occurs. PILO funds can be used only for site and infrastructure costs.

History The District’s first PILO IGA was signed in 1996 with the City of Loveland. Since that time over $7.4 million has been collected. Prior to this last year, funds were spent for infrastructure and design at Mountain View High School. During the past year, the District PILO funds were used:

• for site design and infrastructure at Centennial and Winona elementaries; • for required water dedications associated with Coyote Ridge and the yet to be name elementary

school to be built in north west Loveland; • for a 98-acre site between Fort Collins and Loveland; and • for the 15acres to expand the Turner Middle School Site.

At the end of the 2006/07 fiscal year, the PILO fund had $250,000 remaining plus funds encumbered for the Giuliano dedication.

The Process & Value The process begins whenever a new development comes through a jurisdictions’ review and approval process. The District is asked to submit an impact report. This impact report states what the proposed residential growth will do to the district’s school capacities. At the same time, the district requests either the dedication of a school site or payment of PILO.

The status of land dedications are documented annually in the appendices of each district Master Plan (see pages 122 and 123 in Master Plan 2007). Because of PILO, the district has been able to be proactive in locating school sites through dedications and purchases. This is enabling the district to reserve school sites for future needs while the land is still available.

PILO by year 2007 PILO by jurisdiction PILO share 1996-2007 10% 2007 $552,897 Loveland 68% Loveland 15% 2006 $103,904 Windsor 15% Fort Collins 12% 2005 $ 39,216 Johnstown 5% Windsor 12% 2004 $ 29,408 Larimer County 4% Larimer County 14% 2003 $ 8,268 Berthoud 2% Berthoud 37% 1996-2002 $ 0 Fort Collins 1% Johnstown

$ 23,704 All others 5% All others

Documents

BOARD OF EDUCATION MEETING AGENDA October 3, 2007...October 3, 2007 . Submitted by: Jeannette Wilson, Assistant Board Secretary Recommended action: That the Board approve the meeting