Board of Education Meeting Packet for December 2, 2008

TENTATIVE, SUBJECT TO CHANGE

MEETING OF THE BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND

OPEN SESSION

Tuesday, December 2, 2008 3:30 P.M.-Closed Session, 7:30 P.M.-Open Session

Educational Support Services Building

I. PLEDGE OF ALLEGIANCE

II. SILENT MEDITATION IN REMEMBRANCE

III. AGENDA

Consideration of the agenda for December 2, 2008

IV. MINUTES

Consideration of the Report on the Board of Education Work Session of October 21, 2008; and the Open and Closed Minutes of November 5, 2008

Exhibit A

V. SELECTION OF SPEAKERS

VI. ADVISORY AND STAKEHOLDER GROUPS

VII. SUPERINTENDENT’S REPORT

• Remarks on George Washington Carver Center for Arts and Technology

• Financial Literacy

Exhibit B

VIII. RECOGNITION OF ADMINISTRATIVE APPOINTMENTS FROM NOVEMBER 5, 2008 AND NOVEMBER 19, 2008

(Dr. Peccia)

IX. OLD BUSINESS

A. Consideration of consent to the following Board of Education Policies (third reading):

(Ms. Harris)

• Proposed Changes to Policy 8360 – ETHICS CODE: Definitions Exhibit C

• Proposed Changes to Policy 8364 – ETHICS CODE: Financial Disclosure

Exhibit D

X. NEW BUSINESS

A. Consideration of consent to the following personnel matters: (Dr. Peccia)

1. Retirements 2. Retirements – Amendments 3. Resignations 4. Leaves 5. Advisory Council Appointments

Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I

Board of Education December 2, 2008 Open Session Agenda Page 2

X. NEW BUSINESS (cont)

B. Consideration of Hearing Officers’ Opinions in Case #08-52, #08-59, and #09-03

(P. Tyson Bennett, Esq.)

C. Consideration of Hearing Officer’s Opinion in case #08-36 (P. Tyson Bennett, Esq.)

D. Consideration of Hearing Officer’s Opinion in case #09-13 (P. Tyson Bennett, Esq.)

E. Consideration of consent to the following contract awards: (Mr. Gay/Mr. Sines) Exhibit J

1. Contract Modification: Food Service Products

2. Contract Modification: eCatalog: Unique Office Supplies

3. Contract Modification: Therapy Services Infants and Toddlers

Contract Modification: Therapy Services Occupational

Contract Modification: Nursing Services

Contract Modification: Personal Assistants

4. Contract Extension: 100 Black Men of Maryland, Inc., College Access Program – Memorandum of Understanding

5. Contract Extension: Teaching American History

6. Air Filters for HVAC Equipment

7. Baltimore County Public Schools Principals’ Academy

8. Commercial Off-the-Shelf (COTS) Software

9. Diplomas, Diploma Covers, and Certificates

10. eCatalog: Periodicals

11. Modular Classrooms – Leasing

12. Modular Classrooms – Purchasing

13. Network Components (Baltimore County Government ITB #206567)

14. Voluntary 403(b) Plan

15. Western States Contracting Alliance Purchasing Consortium

16. Contract Modification: Consultant Services – Architectural/ Engineering (A/E) Services – Franklin High School

17. Contract Modification: Consultant Services – Architectural/ Engineering (A/E) Services – Hereford High School

18. Contract Modification: Consultant Services – Architectural/ Engineering (A/E) Services – Pine Grove Middle School

19. Window, Blind, and Door Replacement – Chadwick Elementary School


X. NEW BUSINESS (cont)

20. Roof Design and Contract Administration Services – Loch Raven Technical Academy, Colgate Elementary School, and Bear Creek Elementary School

21. Air Distribution Modernization Phase II – Perry Hall High School

22. Roof Replacement – Riderwood Elementary School

23. Off-hour Corridor Separations – Various Elementary Schools

24. Fee Acceptance – On-call Weatherization Design Services

XI. ANNOUNCEMENTS

A. Public Comment on the following Board of Education Policies:

• Proposed Changes to Policy 2000 – ADMINISTRATION: Administrative and Supervisory Personnel

• Proposed Changes to Policy 2111 – ADMINISTRATION: Superintendent of Schools

• Proposed Deletion of Policy 2112 – ADMINISTRATION: Deputy Superintendent

• Proposed Deletion of Policy 2113 – ADMINISTRATION: Associate Superintendent

• Proposed Deletion of Policy 2114 – ADMINISTRATION: Assistant Superintendent

• Proposed Deletion of Policy 2120 – ADMINISTRATION: Directors, Coordinators, and Supervisors

• Proposed Deletion of Policy 2131 – ADMINISTRATION: Assistant to Superintendent

• Proposed Changes to Policy 2132 – ADMINISTRATION: Consultant

• Proposed Deletion of Policy 2134 – ADMINISTRATION: Office of Research

• Proposed Deletion of Policy 2211 – ADMINISTRATION: Principal

• Proposed Deletion of Policy 2212 – ADMINISTRATION: Assistant Principal

• Proposed Deletion of Policy 2221 – ADMINISTRATION: Elementary School Administrative Assistant

• Proposed Deletion of Policy 2222 – ADMINISTRATION: Principal’s Administrative Staff: Department Chair

• Proposed Deletion of Policy 2230 – ADMINISTRATION: Helping Teacher


XI. ANNOUNCEMENTS (cont)

• Proposed Deletion of Policy 4157 – PERSONNEL: Professional-Vacations

• Proposed Changes to Policy 5110 – STUDENTS: Enrollment and Attendance-Admission

• Proposed Changes to Policy 5120 – STUDENTS: Enrollment and Attendance-Attendance and Excuses

• Proposed Deletion of Policy 5160 – STUDENTS: Enrollment and Attendance-Transfers

• Proposed Changes to Policy 5450 – STUDENTS: Services to Students-Accident Insurance (renumber to 3151)

B. General Public Comment

Next Board Meeting Tuesday, December 16, 2008

6:30 PM Greenwood

Exhibit A TENTATIVE MINUTES

BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND

Tuesday, October 21, 2008

The Board of Education of Baltimore County met in open session at 6:32 p.m. at Greenwood. Vice President H. Edward Parker and the following Board members were present: Mr. James E. Coleman, Ms. Frances A. S. Harris, Mr. Earnest E. Hines, Mr. Rodger C. Janssen, Ms. Ramona N. Johnson, Ms. Mary-Margaret O’Hare, Ms. Valerie A. Roddy, and Mr. David Uhlfelder. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present.

PLEDGE OF ALLEGIANCE

The open session commenced with the Pledge of Allegiance to the Flag, which was led by Ms. Jasmine Shriver, followed by a period of silent meditation for those who have served education in the Baltimore County Public Schools.

Mr. Parker informed the audience that Board President, JoAnn C. Murphy, was unable to attend the meeting due to illness.

OLD BUSINESS

403(b) Retirement Plan Provider Ms. O’Hare moved that the Board approve PCR-212-08, 403(b) Retirement Plan

Providers, as presented in exhibit A. Mr. Coleman seconded the motion. Mr. Uhlfelder asked what happens to participants not covered by the five vendors and

what their options are. Kenneth Hoffman, Esq., of Venable, LLP, responded that the funds would remain under the old 403(b) contract until the employee terminates employment with Baltimore County Public Schools (BCPS) or reaches 59-1/2 years. Mr. Uhlfelder asked whether there would be five separate plans. Mr. Hoffman responded that there is one plan that will cover all five vendors. Mr. Uhlfelder asked if any of the vendors proposed to be the third party administrator (TPA) and at what cost. Mr. Gay responded that all five vendors have indicated their interest in being the TPA; however, three of those vendors indicated there would be no cost in performing the TPA function. Mr. Gay noted that staff will review the three vendors’ process, software capability, and reporting mechanisms to determine what the best vehicle would be to maintain and oversee the program. Mr. Uhlfelder expressed concern of selecting vendors that may not be financial sound. Mr. Hoffman stated that, in terms of best practices, BCPS would need to ensure that the vendors are sound, the products being offered are sound, and that periodic reviews are conducted on the product. Mr. Uhlfelder requested an independent analysis of the fiscal soundness of the five selected vendors.

Board of Education October 21, 2008 Open and Closed Session Minutes Page 2

OLD BUSINESS (cont)

Ms. Harris expressed concern over a particular vendor. Mr. Gay stated that BCPS can

remove vendors at any time if that vendor cannot fulfill the contract obligations. Mr. Uhlfelder recommended that BCPS file an extension with the IRS and ask Maryland

senators to generate a bill delaying the implementation. Mr. Hoffman stated that the IRS has been asked to extend the deadline of January 1, 2009, and the IRS has indicated that it will not extend the deadline. Ms. Barbara Burnopp, Chief Financial Officer, stated that BCPS could bring provide an update to the Board once the evaluations of each vendor is complete.

Ms. O’Hare asked which three vendors agreed to be the TPA without additional costs to

BCPS. Mr. Gay responded, AIG, ING, and Lincoln Financial. Mr. Parker asked whether staff would bring the TPA recommendation to the Board for approval. Mr. Gay stated that, since there is no cost associated with the contract, it typically would not go to the Board for approval. Mr. Gay stated that staff can inform the Board of the contract award for the TPA prior to notifying the vendor.

Mr. Hines requested that staff bring to the Board the TPA vendor recommendation and

details of how that vendor was selected. The Board approved the contract (favor – 7; abstained-2). Mr. Parker and Ms. Roddy did

not vote on this item.

REPORTS

The Board received the following reports:

A. Board of Education Policies – Ms. Frances Harris, Chairperson of the Board Policy Committee, stated that the Board of Education’s Policy Committee met to consider the policies presented this evening, and that the committee is recommending approval of these policies. This is the first reading.

• Proposed Changes to Policy 8360 – ETHICS CODE: Definitions

• Proposed Changes to Policy 8361 – ETHICS CODE: General

• Proposed Changes to Policy 8364 – ETHICS CODE: Financial Disclosure

• Proposed Changes to Policy 8365 – ETHICS CODE: Lobbying Disclosure


REPORTS (cont)

Mr. Janssen asked whether these policies were approved by the Board prior to going to the State Ethics Commission. Ms. Harris responded in the affirmative. Mr. Janssen asked whether the Board needs to vote again on the policies approved by the State Ethics Commission. Mr. Bennett responded that if the Board’s vote was to approve these policies, subject to the State Ethics Commission, then there is no need for another vote.

B. Report on School Staffing – Dr. Donald Peccia, Assistant Superintendent of

Human Resources, and Dr. Alpheus Arrington, Director of Personnel, provided the 2008-2009 staffing report, which included:

• the number of highly qualified teachers (HQT) in core subject areas total

95.76%; • the number of highly qualified paraeducators in Title I schools total 100%; • the number of core academic subject (CAS) classes taught by highly qualified

teachers total 88.8%; • the number of elementary teachers who teach in high poverty schools total

97.4%; • the number of secondary teachers who teach in high poverty schools total

88.9%; and • the strategies for continued improvement.

With respect to trends in hiring minority teachers, Mr. Janssen asked whether the number of percentages were hires. Dr. Peccia responded in the affirmative. Ms. O’Hare expressed concern over the low percentage of highly qualified teachers in the high poverty schools. Ms. O’Hare asked what the school system can do to improve these percentages. Dr. Peccia responded that the percentages are steadily increasing. He noted that high school principals need to have input into the selection of their staff to ensure student success. Ms. O’Hare asked what areas teachers are lacking courses in. Dr. Arrington responded that of the 240 non-highly qualified core subject teachers, 121 are special education teachers. Dr. Arrington noted that while the majority of those teachers are in the middle and high schools, a majority are highly qualified in special education but not highly qualified in the content area that they are teaching. These teachers continue to work on their certification with the assistance of the Office of Professional Development. Mr. Uhlfelder asked whether there was a percentage breakdown of middle and high school high poverty and low poverty schools. Dr. Peccia responded there is no significant difference. Compared with the other Maryland school systems, the


REPORTS (cont)

state has a gap of 25% in the elementary school level between high poverty and low poverty teachers; BCPS does not have a gap. At the secondary level, the state gap is approximately 23%; BCPS has 1.7% gap, which is due in part to the school system’s transfer policy. In regards to the 240 teachers remaining to be highly qualified, Ms. Johnson asked what schools house the majority of these teachers. Dr. Peccia referred to the 2008 high school map as presented in exhibit F. Ms. Johnson asked what academic subjects these teachers are teaching. Dr. Peccia responded 121 are special education, 37 science, 31 math, 16 Spanish, and 18 English. Ms. Johnson asked what school has the largest percentage of teachers needing to be highly qualified. Dr. Peccia responded Woodlawn High School. Ms. Johnson asked if there was a relationship between the number of teachers to be highly qualified and student performance. Dr. Peccia responded that highly qualified sets the foundation; however, it is more important to be highly effective in getting instruction to the students. Ms. Johnson asked how much the school system has paid out in signing bonuses and relocation stipends. Dr. Peccia responded that the information would be provided to the Board in the Friday Letter. Ms. Johnson also requested information on the percentage/number of minority teachers currently in the school system. Mr. Janssen requested that the breakout of the 240 teachers yet to be highly qualified be shared with the Board in the Friday Letter. Mr. Hines asked that staff come back to the Board, at the next work session, with ideas of what Board members can do to maximum the county’s resources to ensure success.

C. Curriculum and Instruction Update – Dr. Patricia Abernethy, Chief Academic Office, provided highlights of the history of assessments:

1989 Sondheim Report 1992-2002 Maryland School Performance Assessment Program (MSPAP) 2001-2002 High School Assessments (HSA) 2002-2004 Maryland School Assessments (MSAs) 2003 Maryland Functional Tests 2004-2005 HSA’s became a graduation requirement beginning with the Class

of 2009

Next, Dr. Abernethy provided the highlights from the 2008 MSAs: • Double-digit gain in three elementary schools and four middle schools in

reading and mathematics.


REPORTS (cont)

• Percentage point gains in middle school in the number of Free and Reduced

Meals (FARMS) and special education students scoring proficient in reading. • Percentage point gains in middle school in the number of Hispanic students

and special education students scoring proficient in mathematics. • Double-digit gain in six elementary schools in the number of students scoring

advanced in reading. • Double-digit gain in 12 elementary schools in the number of students scoring

advanced in mathematics. • All 27 middle schools had a gain in the number of students scoring advanced

in reading and mathematics. Dr. Abernethy reviewed the curriculum and instruction planning protocols, which included identifying major projects, professional development, web-base Articulated Instruction Model (AIM), service to schools, and continuous improvements. Dr. Abernethy noted that curriculum and instruction supports schools in implementing the BCPS curriculum in every subject. As students progress through the grades, BCPS will analyze disaggregated data to find out which schools need assistance. The following directors and coordinators provided an overview of their specific content area and next steps: Ms. Patricia Baltzley, Director of Mathematics; Mr. George Newberry, Director of Science; Ms. Tina Nelson, Coordinator of Social Studies; Mr. Rex Shepard, Coordinator of Social Studies; and Ms. Karen Harris, Principal on Assignment, English/Language Arts. Ms. O’Hare asked if professional development offers more engagement and interaction rather than text. Ms. Baltzley responded that the focus of rigorous, hands-on engagement mathematics for students is the same for teachers. Mr. Coleman asked how the school system selects schools for pilot programs. Ms. Baltzley responded that, at the elementary level, central office staff works with the area assistant superintendents in the selection of schools for Project C. At the middle school level, pilot programs are with the schools in alternative governance. Ms. Johnson asked if there are any challenges related to science lab facilities and are the labs sufficient for teachers to deliver instruction. Mr. Newberry responded that many of the school system’s labs have recently been renovated and are state-of-the art. All schools have the necessary chemicals and supplies for teachers to deliver instruction.


REPORTS (cont)

Ms. O’Hare asked if there are any plans to place a comprehensive, financial literacy course at the secondary level. Mr. Shepard responded that Baltimore County has required an economics and public issues course as a graduation requirement. Mr. Shepard shared with Board members one activity. Students are asked to pursue investment options by using the Internet and visiting banks, financial institutes, and investigate investment plans, and make decisions based upon current data. Ms. O’Hare asked if professional development can be placed on Safari Montage for teachers who cannot attend the training. Mr. Shepard responded that the school system uses webinars on rigorous instruction so that interactions do not need to be limited by proximity. Ms. Johnson asked if the school system teaches basic finances such as checking and savings accounts, managing budgets, and home buying process. Mr. Shepard responded that students perform banking investments and saving opportunities. He also noted that students construct a budget during the course. Mr. Uhlfelder asked if the school system has any input on the Commission on Financial Literacy. Dr. Hairston responded that Baltimore County’s elementary schools have been actively involved over the past five years with junior achievement and BizWorld. Ms. O'Hare asked how many individuals are in schools performing support services for teachers, and what percentage of time of the individuals' workday is spent in the school. She also requested information on the evaluation of the Language! program. Both items will be placed on a future Curriculum Committee meeting agenda.

ANNOUNCEMENTS

Mr. Parker made the following announcements:

• The PTA Council of Baltimore County will hold its annual Fall Reception and Workshop on Thursday, October 23, 2008, at New Town High School beginning at approximately 6:00 pm.

• The Northeast Area Education Advisory Council will hold its “meet and greet” with elected officials on Wednesday, October 29, 2008, at the Crossroads Center beginning at 7:00 p.m.


ANNOUNCEMENTS (cont)

• The Board of Education of Baltimore County will hold its next business meeting on Wednesday, November 5, 2008, at Greenwood. The meeting will begin with an open session at approximately 5:00 p.m. The Board will then adjourn to meet in closed session. The open session will reconvene at approximately 7:30 p.m. The public is welcome to all open sessions.

Mr. Parker reminded Board members of community functions and Board of Education events scheduled in October and November.

ADJOURNMENT Since there was no further business, the Board adjourned its meeting at 8:43 p.m. Respectfully submitted, ___________________ Joe A. Hairston Secretary-Treasurer /bls

TENTATIVE MINUTES

BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND

Wednesday, November 5, 2008

The Board of Education of Baltimore County met in open session at 4:07 p.m. at Greenwood. President JoAnn C. Murphy and the following Board members were present: Ms. Frances A. S. Harris, Mr. Rodger C. Janssen, Ms. Ramona N. Johnson, Ms. Mary-Margaret O’Hare, Mr. H. Edward Parker, Jr., and Mr. David Uhlfelder. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present. The Board entertained oral argument in Hearing Examiner’s Case #08-36. The matter was heard in closed session. In addition to the above listed Board members, the following persons were present for oral argument: J. Robert Haines, Esquire, Deputy Superintendent; Dr. Patricia Abernethy, Chief Academic Officer; Ms. Rita Fromm, Chief of Staff; Dr. Carol R. Batoff, Superintendent’s Designee; Margaret-Ann F. Howie, Esquire, General Counsel; Anjanette Dixon, Esquire, Associate General Counsel; Edward Novak, Esquire, Associate General Counsel; P. Tyson Bennett, Esquire, Legal Counsel to the Board of Education; and Ms. Brenda Stiffler, Administrative Assistant to the Board of Education. The Appellant did not appear; Ms. Dixon requested the matter be dismissed. The proceedings of the hearing were recorded by a court reporter. Board members deliberated on the case. The deliberations concluded at 4:49 p.m.

OPEN SESSION The Board of Education of Baltimore County met in open session at 5:46 p.m. at Greenwood. President JoAnn C. Murphy and the following Board members were present: Mr. James E. Coleman, Ms. Frances A. S. Harris, Mr. Earnest E. Hines, Mr. Rodger C. Janssen, Ms. Ramona N. Johnson, Ms. Mary-Margaret O’Hare, Mr. H. Edward Parker, Ms. Valerie A. Roddy, Mr. David Uhlfelder, and Miss Annette Karanja. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present.

Ms. Murphy reminded Board members of community functions and Board of Education events scheduled in November and December.

Ms. Harris moved that the student member be permitted to participate in closed session

collective bargaining discussions. The motion was seconded by Ms. O’Hare and unanimously approved by the Board.

Board of Education November 5, 2008 Open and Closed Session Minutes Page 2

Pursuant to the Annotated Code of Maryland, State Government Articles, §§10-508(a)(1),

(a)(7), and (a)(9) and upon motion of Mr. Janssen, seconded by Ms. Harris, the Board commenced its closed session at 5:51 p.m.

CLOSED SESSION MINUTES The Board of Education of Baltimore County, Maryland, met in closed session at 5:51 p.m. at Greenwood. President JoAnn C. Murphy and the following Board members were present: Mr. James E. Coleman, Ms. Frances A. S. Harris, Mr. Earnest E. Hines, Mr. Rodger C. Janssen, Ms. Ramona N. Johnson, Ms. Mary-Margaret O’Hare, Mr. H. Edward Parker, Jr., Ms. Valerie A. Roddy, Mr. David Uhlfelder, and Miss Annette Karanja. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and the following staff members were present: J. Robert Haines, Esq., Deputy Superintendent; Dr. Patricia Abernethy, Chief Academic Officer; Ms. Rita Fromm, Chief of Staff; Dr. Jonathan Brown, Associate Superintendent, Curriculum and Instruction; Mr. William Lawrence, Assistant Superintendent, Northwest Area; Dr. Robert Tomback, Assistant Superintendent, Northeast Area; Dr. Manuel Rodriguez, Assistant Superintendent, Southwest Area; Ms. Jean Satterfield, Assistant Superintendent, Southeast Area; Mr. Lyle Patzkowsky, Assistant Superintendent, Central Area; Dr. Donald Peccia, Assistant Superintendent, Human Resources; Dr. Alpheus Arrington, Director, Human Resources; Mr. Daniel Capozzi, Staff Relations Manager; Margaret-Ann Howie, Esq., General Counsel; P. Tyson Bennett, Esq., Counsel to the Board of Education; and Ms. Brenda Stiffler, Administrative Assistant to the Board. Mr. Capozzi updated Board members on negotiations with collective bargaining units. Mr. Capozzi exited the room at 5:55 p.m.

Dr. Peccia reviewed with Board members personnel matters to be considered on the evening’s agenda.

Mr. Bennett provided legal advice on an administrative appeal and the legal requirements

under the McKinney-Vento Homeless Act. On motion of Mr. Parker, seconded by Ms. Harris, the Board adjourned at 6:12 p.m. for a

brief dinner recess.

OPEN SESSION MINUTES The Board of Education of Baltimore County, Maryland, reconvened in open session at 7:29 p.m. at Greenwood. President JoAnn C. Murphy and the following Board members were present: Mr. James E. Coleman, Ms. Frances A. S. Harris, Mr. Earnest E. Hines, Mr. Rodger C. Janssen, Ms. Ramona N. Johnson, Ms. Mary-Margaret O’Hare, Mr. H. Edward Parker, Jr., Ms. Valerie A. Roddy, Mr. David Uhlfelder, and Miss Annette Karanja. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present.


PLEDGE OF ALLEGIANCE

The open session commenced with the Pledge of Allegiance to the Flag, which was led by Justin and Ryan Zelinski, followed by a period of silent meditation for those who have served education in the Baltimore County Public Schools.

Hearing no additions or corrections to the Report on the Board of Education Work Session of September 23, 2008, and the Open and Closed Minutes of October 7, 2008, Ms. Murphy declared the minutes approved as presented on the Web site.

Ms. Murphy informed the audience of the sessions in which Board members had participated earlier in the afternoon.

SELECTION OF SPEAKERS After collecting completed sign-up cards, Ms. Murphy announced the names of persons who

would be speaking during the public comment portion of the meeting as well as the order in which the persons would be called.

ADVISORY AND STAKEHOLDER COMMENTS Mr. Daniel Breidenbaugh, Baltimore County Student Council President and member of the Superintendent’s Student Council Advisory Group, reported on the Council’s first general assembly. Mr. Breidenbaugh announced that the second general assembly will be held on November 13, 2008 and the BCPS Middle School Leadership Conference will be held on November 22, 2008. Ms. Jasmine Shriver, Coordinator of the Area Education Advisory Councils, commended staff for its tremendous efforts to place highly qualified teachers in core academic subjects. She also thanked the administration and principals for their progress to ensure that the school system is in compliance with the No Child Left Behind Act. Ms. Laura Mullen, Chair of the Central Area Education Advisory Council, reported on the council’s operating pre-budget meeting held on October 16. Some of the testimony received included, but was not limited to, sound enhancement in all classrooms, full-time technical integration teacher for each elementary school, regular maintenance plan for Rodgers Forge and Dumbarton schools, and overcrowding issues in Towson. Mr. Clifford Collins, Chair of the Northwest Area Education Advisory Council, reported on the Council’s operating pre-budget meeting held on October 14. Testimonies from twenty-two individuals were received, which focused on technology, local school staffing issues, and salary increases. Copies of each school’s requests were provided to Board members.


ADVISORY AND STAKEHOLDER COMMENTS (cont)

Mr. David Asler, a representative of the American Federation of State, County, and Municipal Employees (AFSCME) asked the Board to review Policy 4265.2 and to consider including particular positions in the policy. Mr. John Desmone, Executive Director of the Council of Administrative and Supervisory Employees (CASE), thanked the Board for hearing employee groups’ concerns regarding the 403(b) program. Mr. Desmone stated that CASE is seeking legislation to return to two bargaining units, one comprised of certificated employees, and another composed of non-certificated employees. Ms. Nancy Ostrow, President of the PTA Council of Baltimore County, reported on the success of the PTA’s Fall Reception and Workshop held on October 23, 2008. Ms. Ostrow announced that on October 27, 2008, the Image Discovery Charter School officially established its PTA. Ms. Cheryl Bost, President of the Teachers Association of Baltimore County, thanked the Board for listening to employees’ concerns regarding the 403(b) program.

SUPERINTENDENT’S REPORT Dr. Hairston provided Board members with background information on the Diversity Achievement Steering Committee (DASC), formerly known as the Minority Achievement Advisory Group (MAAG). Dr. Hairston stated that this diverse group reflects all Baltimore County citizens including racial and ethnic groups.

RECOGNITION OF ADMINISTRATIVE APPOINTMENTS

Dr. Donald Peccia, Assistant Superintendent of Human Resources, recognized the

administrative appointments made at the October 7, 2008 Board meeting:

NAME FROM TO RANDY C. ALESHEVICH Teacher/Resource Data Specialist (Effective October 8, 2008) Department of Research, Department of Research, Accountability and Assessment Accountability and Assessment


RECOGNITION OF ADVISORY COUNCIL APPOINTMENTS

Dr. Donald Peccia, Assistant Superintendent of Human Resources, recognized the advisory

council appointments made at the October 7, 2008 Board meeting: • Aaron Moore Northeast Area – new student member

OLD BUSINESS

FY10 Revised State Capital Budget Ms. Barbara Burnopp, Chief Financial Officer, noted the following proposed changes to the

state capital request: • Recommending Sollers Point Technical and Dundalk High Schools be listed as

“renovation/replacement” projects and requesting planning funds only. • Adding roof replacements for six schools. • Adding chiller replacement for one school. • Adding boiler replacements for four schools. • Changing the state capital budget request amount to $86,418,000. Ms. Burnopp noted that the county capital request will be presented to the Board at its

December work session. Ms. Harris asked what would happen if the money for state-funded projects “runs out.” Ms.

Burnopp responded that the State commits to finishing projects. Mr. Hines asked whether air conditioning projects can be included. Ms. Burnopp responded

that the state has specific requirements of which projects can be funded. Air conditioning could be added depending on how the project is structured. Ms. Burnopp stated that air conditioning, which would be eligible for state funding, has been taken into account for the projects listed.

Mr. Janssen asked whether the state is asking BCPS to provide cash flow to the project

through completion or for the immediate year ahead. Ms. Burnopp responded that the state is asking for the cash flow for the whole life of the project.

Mr. Parker moved to adopt the revised FY10 State Capital budget, as presented in Exhibit B.

Ms. O’Hare seconded the motion. The Board approved the budget (favor – 11; opposed – 0; abstain – 0). Miss Karanja, student Board member, did not vote.


PERSONNEL MATTERS

On motion of Mr. Janssen, seconded by Mr. Parker, the Board approved the personnel

matters as presented on exhibits C, D, E, F, and G (Copies of the exhibits are attached to the formal minutes).

NEGOTIATION TEAMS FOR 2008-2009 On motion of Mr. Janssen, seconded by Mr. Parker, the Board approved the membership of

proposed negotiating teams as presented on exhibit G-1.

BUILDING AND CONTRACT AWARDS

The Building and Contracts Committee, represented by Ms. Harris, recommended approval of items 1-11 (exhibit H). Ms. Johnson separated items 2 and 3 for further discussion. Mr. Janssen noted his opposition to item 5. With respect to item #4, Mr. Richard Gay, Purchasing Manager, noted that the description should read “…by federal law, are entitled to transportation” instead of “…by state law, are entitled to transportation.” The Board approved items 1, 4, 6, 7, 8, 9, 10, and 11.

1. MBU-552-08 Contract Modification: Vehicle Parts and Materials 4. JNI-713-09 Transportation for Selected Students 6. JMI-651-05 Contract Modification: Design Services for Systemic

Renovation – Woodlawn Middle School 7. MBU-513-09 Roof Repairs/Warranty – Arbutus Middle School 8. MWE-808-09 Elevator Modernization – Perry Hall High School and Golden

Ring Middle School 9. MWE-628-08 Fee Acceptance: Consultant Services – Architectural/

Engineering (A/E) Services for Milford Mill Academy 10. JMI-628-08 Fee Acceptance: Consultant Services – Architectural/

Engineering (A/E) Services for Parkville High School 11. PCR-292-08 Fee Acceptance: Design Services – Providence Road Bus

Maintenance Facility Feasibility Study


BUILDING AND CONTRACT AWARDS (cont)

Item #2

Ms. Johnson asked how the tutoring system works. Ms. Patricia Baltzley, Director of Mathematics, responded that the online tutoring program will be used for after-school programs or in-school programs. Ms. Johnson asked how the success of the tutoring system will be measured. Ms. Baltzley responded that students’ progress will be measured in three ways: 1) review technical reports received from the online tutoring company, 2) review pre- and post-evaluation tools that BCPS will administer, and 3) evaluate short-cycle assessments, benchmark performance, and MSA data. Ms. O’Hare asked if any data was collected at Woodlawn Middle School. Ms. Baltzley responded in the affirmative. The program was used at Woodlawn Middle School from January 2008 through June 2008. BCPS utilized the company’s pre- and post-test, and students showed progress. On motion of Mr. Parker, seconded by Ms. O’Hare, the Board approved item 2.

2. JNI-728-09 Apangea Learning, Inc.

Item #3 Ms. Johnson asked how students will be selected for this online tutoring system. Ms. Baltzley responded that this is a one-to-one voice tutor and that students will establish a relationship with the same tutor. Ms. Baltzley stated that, if the program is approved, Woodlawn High School would revisit the algebra and data analysis courses to determine which students need support, organize an after-school program with HSA interventions, and potentially establish a Saturday program. Ms. O’Hare asked how many students would use the online system. Ms. Baltzley responded 50 students the first year and 50 students the second year for a total of 100 students. Ms. Baltzley noted that the cost is approximately $800 per student per year. Ms. O’Hare expressed concern that the Board is approving items with no data and no pilot study. Dr. Hairston stated that the accountability in place today is reflective of the students in the classrooms now. By the time pilot programs are tested, those students have moved onward. Dr. Hairston commented that when items are brought before the Board, it is because staff believes that the program will work for students. On motion of Mr. Parker, seconded by Mr. Hines, the Board approved item 3.

3. JNI-726-09 Elevate Math


BUILDING AND CONTRACT AWARDS (cont)

Item #5

On motion of Mr. Harris, seconded by Mr. Parker, the Board approved item #5. Mr. Janssen opposed this item (favor-10; opposed-1; abstain-0).

5. JMI-630-08 Contract Modification: Consultant Services – Architectural/ Engineering (A/E) Services for Towson West Elementary School

ANNOUNCEMENTS Ms. Murphy made the following announcements:

• The Southeast Area Education Advisory Council will hold its next meeting on Monday, November 10, 2008, at Sparrows Point Middle/High School beginning at 7:00 p.m.

• The High School Honors Music Concert will be held at the Joseph A. Meyerhoff Symphony Hall on Monday, November 10, 2008, at 7:30 p.m.

• On Wednesday, November 12, 2008, the Board of Education’s Fall Recognition Ceremony will be held at New Town High School beginning at 7:00 p.m.

• The Northwest Area Education Advisory Council will hold its next meeting on Wednesday, November 12, 2008, at Milford Mill Academy beginning at 7:00 p.m.

• The Board of Education of Baltimore County will hold its next meeting on Wednesday, November 19, 2008, at Greenwood. Please note that the meeting was originally scheduled for Tuesday, November 18. The meeting will begin with an open session at approximately 5:30 p.m. The Board will then adjourn to meet in closed session. The open session will reconvene at approximately 6:30 p.m. The public is welcome to all open sessions.

PUBLIC COMMENT ON PROPOSED CHANGES TO POLICY 8360 No one from the public signed up to speak on this policy.

PUBLIC COMMENT ON PROPOSED CHANGES TO POLICY 8364 No one from the public signed up to speak on this policy.


GENERAL PUBLIC COMMENT

Ms. Frances Zimmerman asked that a policy be put in place specifically for heat issues, especially in non-air conditioned schools. She stated that while Superintendent’s Rule 6303 does include a paragraph about closing selected schools, the rule it too subjective to be fully effective.

ADJOURNMENT Since there was no further business, the Board adjourned its meeting at 8:49 p.m. Respectfully submitted, ___________________ Joe A. Hairston Secretary-Treasurer /bls

Schematic Design Briefing for Dr. Joe A. Hairston

December 2, 2008


December 2, 2008

George Washington Carver Center for Arts and TechnologyBaltimore County Public Schools

11720 Beltsville Drive, Suite #600, Calverton MD 20705 | 301-595-1000 | 301-595-0089 | www.grimmandparker.com

GEORGE WASHINGTON CARVER CENTER FOR ARTS AND TECHNOLOGY Baltimore County Public Schools

December 2, 2008

SCHEMATIC NARRATIVE INTRODUCTION The existing George Washington Carver Center for Arts and Technology is considered to be one of the finest arts and technology magnet schools in the country. The school is known for its unique curriculum, consisting of a rigorous academic program providing a range of advanced placement opportunities, as well as the (10) specialty areas or ‘primes’, which include acting, business, carpentry, cosmetology, culinary arts, dance, literary arts, technical theatre, vocal music and visual arts. It is the mission of Carver to provide a ‘supportive community for students and to prepare them for college and career choices by immersing them in rigorous programs which are implemented through the interrelationship of arts, technology, academics and field learning experiences’.

GUIDING DESIGN PRINCIPLES • Construction of the new school occurs in proximity to the existing building while the current program continues to function • Create inspiring and engaging interdisciplinary organization • The building organization and form encourages interaction between academics and the exciting prime areas of study • Environmentally sustainable design – Building orientation maximizes north / south natural daylighting • Create a unique, inspiring and energetic atmosphere expressive of the interactive, ‘hands on’ educational philosophy

SITE DESIGN

• Maintain function of the existing building during construction – Phased site development • Create an inviting building entrance sequence expressing the educational programs inside and out • Extend the educational programs out into the environment and site • Locate the new school to maximize north / south classroom orientation • Address vehicular circulation through the site from York Road • Create separation of buses, cars and pedestrians while allowing all to arrive at the main entrance • Locate class and multi-purpose fields close to the gym • Provide screening for the multiple service areas of the programs

Page 2

BUILDING DESIGN • The design reflects the large number of program areas that are required to be located on the first floor while creating an

efficient (3) story academic wing above that maximizes daylighting opportunities for the classroom areas and public spaces. • The plan is designed and organized to maximize the interaction between the multiple prime programs and academics through

the creation of a main circulation path and a dramatic central space, where the displays and activities representing all of the school programs can be experienced by students and visitors.

• The engaging ‘central space’ is bordered by the 1,000 seat Theatre, the Black Box Theatre, Gallery space and the Culinary Arts program and Café.

• Circulation and display occur throughout the entire building to showcase all programs. • The main entrance is overseen by Administration. • Separate entrance lobbies allow for multiple functions without opening the entire building.

SUSTAINABLE DESIGN

Options for Green Building Systems • Building Systems

o Energy efficiency that exceeds industry standards by means of high efficiency equipment, high insulation thermal values, high shading coefficient glazing, solar shading devices and energy recovery features for both exhausted air and waste water.

o Low emitting materials o Daylighting o Acoustical performance o SRI compliant roofing systems that reduce urban heat island effect - High reflectivity membranes and vegetated

roofing • Mechanical / Electrical systems

o Energy efficient systems o Energy recovery o Maximize indoor air quality o Water efficiency that exceeds industry standards by use of waterless urinals, dual flush toilets and low flow fixtures o Zoned lighting o Occupancy sensors controlling lighting, heating and cooling o Commissioning

• Construction Techniques o Pollution prevention o SWM control - Significant reductions in storm water quantity and increase of storm water quality by filtering. o Construction waste management

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SUSTAINABLE DESIGN continuedo Specification of high recycled content construction materials o Specification of locally manufactured materials o IAQ construction plan - Improved air quality through careful specification of materials and construction procedures

SCHEDULE / BUDGET

• Building area: 219,900 g.s.f. • Student capacity: 1,000 • Estimated budget:

o New Construction – Building / Site $55,194,900 (219,900 sf @ $251/ft) o Hazmat Abatement / Demolition $ 850,000 (170,000 sf @ $5/ft)

• Project schedule: o Bidding for sitework and utility packages occurs in April / May 2009 o Construction starts with utility relocation and site package in summer of 2009 o Bidding for building packages occurs in October / November 2009 o Building construction starts February 2010 – Completes March 2012 – School moves spring break 2012 o Hazmat abatement / Building demolition / Balance of sitework starts April 2012 – Completes November 2012

jproj2\20819\docs\BOESchematicNarrative3.docs


December 2, 2008


December 2, 2008

PHASE I WORK:NORTHWESTSIDE OF SITE

PHASE II WORK:SOUTHEASTSIDE OF SITE

SITE ANALYSIS

Temporary Classrooms

George Washington Carver Center for Arts and Technology

CONSTRUCTIONFENCE


December 2, 2008


December 2, 2008


Site Plan


December 2, 2008


December 2, 2008

First Floor Plan



December 2, 2008


December 2, 2008

Second Floor Plan



December 2, 2008


December 2, 2008

Third Floor Plan



December 2, 2008


December 2, 2008

Perspective



December 2, 2008


December 2, 2008

Central Space


Exhibit C BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: December 2, 2008 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: CONSIDERATION OF THE PROPOSED CHANGES TO BOARD OF

EDUCATION POLICY 8360 – ETHICS CODE: DEFINITIONS ORIGINATOR: Frances A. S. Harris RESOURCE PERSON(S): Margaret-Ann F. Howie, Esq., General Counsel Edward J. Novak, Esq., Associate General Counsel

RECOMMENDATION

That the Board of Education approves the proposed changes to Policy 8360. This policy has been reviewed and approved by the State Ethics Commission. This is the third reading.

* * * * *

Attachment I – Policy Analysis Attachment II – Policy 8360

2

Policy Analysis for Board of Education Policy 8360

Definitions

Statement of Issues or Questions to be Addressed Board of Education Policy 8360 was revised to include recommendations that were made by the State Ethics Commission. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by this revision. Relationship to other Board of Education Policies None Legal Requirements Annotated Code of Maryland, State Government §15-101, §15-811 to §15-815 COMAR, 19A.05 Similar Policies Adopted by Other Local School Systems None Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timeline: First reading: October 21, 2008 Public comment: November 5, 2008 Third reading: December 2, 2008

3

POLICY 8360 ETHICS CODE: Definitions The following terms used within the Ethics Code are defined as follows: (A) Board of Education means the local Board of Education of Baltimore County. (B) Business entity means any individual or organization, regardless of form, including

but not limited to A corporation, general[,] or limited partnership, sole proprietorship (including a private consultant operation), joint venture, unincorporated association or firm, institution, trust, foundation, or other organization, whether or not operated for profit.

(C) Compensation means any money or thing of value, regardless of form, received or

to be received by any individual covered by this title from an employer for service rendered. If lobbying is only a portion of a person’s employment, “compensation” means a prorated amount based on the time devoted to other employment duties. For reporting purposes, a prorated amount shall be labeled as such.

(D) Doing business with means having or negotiating a contract that involves the

commitment (either in a single or combination of transactions) of school system funds; or being subject to the authority of the school system; [or] being registered as a lobbyist [in accordance] with THE BOARD OF EDUCATION OF BALTIMORE COUNTY [Section 8 of] the State Ethics Commission;] OR PURSUING COMMERCIAL FINANCIAL TRANSACTIONS WITH THE SCHOOL SYSTEM.

(E) Economic value means when a good is useful and its worth can be measured in

financial terms. (F) Employee means an individual whose compensation is paid in whole or part by the

Board and/or is a student teacher for the school system. (G) Ethics Review Panel means the advisory board designated to serve the Board of

Education of Baltimore County with the responsibility for interpreting the Ethics Code.

(H) Gift means the transfer of anything of economic value, regardless of the form,

without adequate and lawful consideration. “Gift” does not include the solicitation, acceptance, receipt, or regulation of political campaign contributions regulated in accordance with the provisions of the Annotated Code of Maryland, [Article 33, Section 26-1, et seq.,] ELECTION LAW ARTICLE, TITLE 13 SUBTITLE 2 or any

4

POLICY 8360

other provision of state or local law regulating the conduct of elections or the receipt of political campaign contributions. As used in this Code, gift excludes non-cash recognition for professional, educational, athletic or scholastic achievements AND/OR SCHOLARSHIPS.

(I) Immediate family means father, mother, brother, sister, husband, wife, son, daughter,

grandmother, and grandfather by blood (not marriage), grandson, granddaughter, mother-in-law, father-in-law, son-in-law, daughter-in-law, equivalent stepfamily members, legal dependent of the employee, or a person residing as a member of the household where the employee is making his or her home.

(J) Lobbying means communicating in the presence of a Board member or employee

with the intent to influence any official action of that Board member or employee, where money is spent for food, entertainment, or other gifts during the calendar year in furtherance of this activity; or engaging in activities having the express purpose of soliciting others to communicate with a Board member or employee with the intent to influence that Board member or employee, where money is expended in furtherance of this activity.

(K) Outside employment means any supplementary employment, including teaching

and secondary employment within State service and excluding service in the military reserves or National Guard, for which the employee receives remuneration or other economic gain.

(L) Person means an individual or business entity. (M) Personal benefit means anything that promotes or enhances the well being of the

individual, or his/her immediate family, or accrues to the personal advantage of that individual, or his/her immediate family.

(N) School system means the educational system under the authority of any Board of

Education. (O) Superintendent means any person [designated] DEFINED as such WITHIN THE

MEANING OF [in] the Education Article, §[1-101(e)] 4-102, Annotated Code of Maryland.

(P) Tutoring means any private additional, special or remedial instruction performed for

compensation.

5

POLICY 8360 (Q) Volunteer means any person who provides a service or performs a duty or

responsibility for the school system without compensation. Legal References: Annotated Code of Maryland, State Government Article, §§15-101,

15-811 to 15-815 COMAR 19A.05 Policy Board of Education of Baltimore County Adopted: 10/8/96 Revised: 8/12/97 Revised: 9/23/98 REVISED: _____________ State Ethics Commission Responses-4/21/2008: New language: UPPERCASE BOLD UNDERLINE Deleted language: redlined

Exhibit D BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: December 2, 2008 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: CONSIDERATION OF THE PROPOSED CHANGES TO BOARD OF

EDUCATION POLICY 8364 – ETHICS CODE: FINANCIAL DISCLOSURE

ORIGINATOR: Frances A. S. Harris RESOURCE PERSON(S): Margaret-Ann F. Howie, Esq., General Counsel Edward J. Novak, Esq., Associate General Counsel

RECOMMENDATION

That the Board of Education approves the proposed changes to Policy 8364. This policy has been reviewed and approved by the State Ethics Commission but a subsequent change recommended by the legislative auditors will still require its approval. This is the third reading.

* * * * *

Attachment I – Policy Analysis Attachment II – Policy 8364

2

Policy Analysis for Board of Education Policy 8364

Financial Disclosure

Statement of Issues or Questions to be Addressed Board of Education Policy 8364 was revised to include recommendations that were made by the State Ethics Commission and the legislative auditors. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by this revision. Relationship to other Board of Education Policies None Legal Requirements Annotated Code of Maryland, State Government §15-813 Similar Policies Adopted by Other Local School Systems None Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timeline: First reading: October 21, 2008 Public comment: November 5, 2008 Third reading: December 2, 2008

3

POLICY 8364 ETHICS CODE: Financial Disclosure A. Board members and employees listed below as officials shall file annually no later

than April 30 of each calendar year during which they hold office, a statement with the Ethics Review Panel disclosing any gifts exceeding a $[25]50 market value received during the preceding calendar year from any person under the authority of the school system or having a contract with the school system. The statement shall identify the donor of the gift and its approximate retail value at the time of receipt. A Board of Education member or required employee who has not filed a statement of financial disclosure and who is appointed to fill a vacancy to a position listed under officials required to file shall file a statement covering the calendar year in which the official is appointed within 30 days after appointment.

B. Officials required to file:

(i) Board of Education members (ii) Superintendent (iii) Deputy Superintendent (iv) ASSISTANT SUPERINTENDENTS (v) Superintendent’s Staff members (vi) Office heads in the positions of Executive Director, Director, Manager, and

Coordinator (vii) Principals (viii) PURCHASING AGENTS (ix) Any other employees who have authority to make the final decision to

commit the school system to the expenditure of public funds (x) Other employees so designated by the Board of Education as periodic

review would suggest.

C. All specified officials shall file a statement with the Ethics Review Panel disclosing any interest or employment the holding of which would require disqualification from participation pursuant to conflict of interest of the Ethics Code, sufficiently in advance of any anticipated action to allow adequate disclosure to the public.

(i) All statements filed pursuant to this policy shall be on a form developed

by the Ethics Review Panel. (ii) Disclosure statements filed pursuant to this policy shall be maintained

by the Ethics Review Panel as public records available for public inspection and copying.

4

POLICY 8364

Legal Reference: Annotated Code of Maryland, State Government Article, §[10-611 et

seq.] 15-813

RELATED POLICIES: SUPERINTENDENT’S RULE 2373, PUBLIC INFORMATION REQUESTS: SCHEDULE OF FEES

Policy Board of Education of Baltimore County Adopted: 10/18/96 Revised: 8/12/97 REVISED: ____________

Exhibit E BALTIMORE COUNTY PUBLIC SCHOOLS

TOWSON, MARYLAND 21204

December 2, 2008

RETIREMENTS

YRS. OF EFFECTIVE NAME POSITION SCHOOL/OFFICE SERVICE DATE James Ferguson Bus Attendant Transportation 45.7 10/01/08 Andrew Fowler ROTC Instructor Kenwood High School 9.2 11/01/08 Annie Gordon Principal Hebbville Elementary School 17.4 01/01/09 William Johnson Phys Ed Teacher Maiden Choice School 33.4 01/01/09 Joyce Quintavalle Secondary Nurse Student Support Services 30.2 11/01/08 Joyce Reier Personnel Officer Human Resources 28.1 01/01/09 Allen Wilkins Special Ed Teacher Old Court Middle School 20.1 10/01/08 As of 11/06/2008

Exhibit F BALTIMORE COUNTY PUBLIC SCHOOLS

TOWSON, MARYLAND 21204

December 2, 2008

RETIREMENTS

Amendment

YRS. OF EFFECTIVE NAME POSITION SCHOOL/OFFICE SERVICE DATE Arlene Fleischmann Personnel Officer Greenwood H.R. 30.0 01/01/09 As of 11/03/2008

Exhibit G

BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204

December 2, 2008

RESIGNATIONS ELEMENTARY – 1 Scotts Branch Elementary School Jan Francis, 10/24/08, 2.0 mos. Grade 4 SECONDARY - 3 Milford Mill Academy Michael J. Piero, 10/31/08, 3.0 mos. English Parkville High School Dara J. O’Neil, 11/11/08, 1.0 yr., 3.0 mos. Mathematics Patapsco High School Pamela G. Knell, 10/24/08, 10.0 mos. Business Education SEPARATION FROM LEAVE – 1 Rebekah V. Carney, granted Child Rearing Leave, 09/30/07-06/30/09, resigning 10/13/08, 6.0 yrs., 3.0 mos.

Exhibit H

DOP: 12/3/2008

BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204

December 2, 2008

LEAVES

CHILD REARING LEAVE KEITH NORRIS – (Special Education) Hereford Middle School Effective December 18, 2008, through June 30, 2010 EDUCATIONAL LEAVE MARIA A. RAMOS – (Paraeducator) Chatsworth School Effective January 26, 2009, through May 19, 2009 PERSONAL ILLNESS LEAVE CHRISTINA M. MUSCOLINO – (Building Service Worker) Mars Estates Elementary School* Effective October 1, 2008, through October 1, 2009 UNUSUAL OR IMPERATIVE LEAVES DEBORAH L. HIEBLER – (Cafeteria Worker) Dundalk Middle School* Effective August 18, 2008, through June 30, 2009 SAMANTHA JEAN YUHANIK – (Resource Teacher) Riverview Elementary School Effective November 10, 2008, through June 30, 2009

Exhibit I

BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: December 2, 2008 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: APPOINTMENT TO THE NORTHEAST AREA EDUCATION

ADVISORY COUNCIL ORIGINATOR: Robert Tomback, Assistant Superintendent, Northeast Area RESOURCE PERSON(S):

RECOMMENDATION

That Ms. Lorrie A. E. Erdman be appointed as a new member of the

Northeast Area Education Advisory Council.

*****

Exhibit JBALTIMORE COUNTY PUBLIC SCHOOLS

DATE: December 2, 2008 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent RE: RECOMMENDATIONS FOR AWARD OF CONTRACTS ORIGINATOR: J. Robert Haines, Esq., Deputy Superintendent PERSON(S): Rick Gay, Manager, Office of Purchasing

Michael G. Sines, Executive Director, Department of Physical Facilities

RECOMMENDATION That the Board of Education approves the following contract recommendations.

***** See the attached list of contract recommendations presented for consideration by the Board of Education of Baltimore County. RLG/caj Appendix I – Recommendations for Award of Contracts – Board Exhibit

1

Recommendations for Award of Contracts Board Exhibit – December 2, 2008

The following contract recommendations are presented for consideration by the Board of Education of Baltimore County. 1. Contract Modification: Food Services Products

Contract #:

MBU-566-08

Term: N/A Extension: N/A Contract Ending Date: 6/30/09 Estimated annual award value: $ 2,100,000 Estimated modification amount: $ 4,100,000 Estimated total award value: $ 2,100,000 New estimated total award value: $ 6,200,000 Board meeting date: December 2, 2008 Description: On May 20, 2008, the Board approved this contract. This modification increases funding to the level necessary to purchase food service products for the entire school year. Recommendation: Award of contract modification is recommended to:

Various vendors

Responsible school or office: Department of Planning and Support Operations

Contact person: Michele Prumo

Funding source: Operating budget

PDK audit alignment: None

Explanatory details: The PDK audit does not address this item.

2

2. Contract Modification: eCatalog - - Unique Office Supplies

Contract #:

MBU-563-08

Term: N/A Extension: N/A Contract Ending Date: 4/30/09 Estimated annual award value: $ N/A Estimated modification amount: $ N/A Estimated total award value: $ N/A New estimated total award value: $ N/A Board meeting date: December 2, 2008 Description: On April 22, 2008, the Board approved this contract. The contract with Windtree Enterprises was terminated because of a failure on their part to deliver ordered items in the time frame mandated by the solicitation’s terms and conditions and the contract. As such, we are reassigning those unique office supply products to two alternate vendors already participating in the contract. Recommendation:

Rescission of award of contract to:

Windtree Enterprises, Inc.

Boca Raton, FL

Recommendation: Award of contract modification is recommended to:

Printron Office Products School Specialty

Baltimore, MD Greenville, WI

Responsible school or office: Department of Fiscal Services

Contact person: Barbara Burnopp




3

3. Contract Modification: Therapy Services Infants and Toddlers

Therapy Services Occupational Nursing Services Personal Assistants

Contract #:

PCR-281-08 PCR-279-05 PCR-297-05 PCR-279-07

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $ N/A Estimated modification amount: $ N/A Estimated total award value: $ N/A New estimated total award value: $ N/A Board meeting date: December 2, 2008 Description: The Board approved these contracts on:

PCR-281-08, September 18, 2007 PCR-279-05, May 24, 2005 PCR-297-05, June 14, 2005 PCR-279-07, May 22, 2007

This contract modification consists of Assignment and Assumption and Consent to Assignment of the above four contracts to ResCare, Inc., a subsidiary of Arbor E&T, LLC, from Care Resources, Inc. ResCare, Inc., is assuming Care Resources’ current service contracts to provide special education and related services to BCPS. ResCare, Inc., will provide these services as currently provided under existing contracts. Recommendation: Award of contract modification is recommended to:

Arbor E&T, LLC

Louisville, KY

Responsible school or office: Department of Special Education

Contact person: Dr. Jonathan D. Brown




4

4. Contract Extension: 100 Black Men of Maryland, Inc., College Access Program -

Memorandum of Understanding Contract #:

RGA-193-06

Term: 6 months Extension: 0 Contract Ending Date: 6/30/09 Estimated extension award value: $ 47,500 Estimated total award value: $ 47,500 Board meeting date: December 2, 2008 Description: On August 22, 2006, the Board approved this memorandum of understanding (MOU). The initial term of this agreement was from August 23, 2006, to December 31, 2008. The original contract agreement allows for an annual renewal through December 31, 2010. As required by the MOU, 100 Black Men requested renewal of the contract sixty (60) days prior to the end of the term. To be effective, the renewal must be approved by the Board prior to December 31, 2008. Continuation of the MOU is contingent on funding. A review of the program is scheduled for this spring. Recommendation: Award of contract extension is recommended to:

100 Black Men of Maryland, Inc., College Access Program

Baltimore, MD

Responsible school or office: Area Office(s)

Contact person: Dr. Manuel Rodriguez, Southwest Area Assistant Superintendent Regina Satterfield, Southeast Area Assistant Superintendent

Funding source: Operating funds



5

5. Contract Extension: Teaching American History

Contract #:

JNI-734-06 (U.S. Department of Education Grant #U215X050138)

Term: 1 year Extension: 0 Contract Ending Date: 9/30/09 Estimated annual award value: $ 122,649 Estimated total award value: $ 532,754 Board meeting date: December 2, 2008 Description: On January 10, 2006, the Board approved the initial contract for Teaching American History until September 30, 2008. At the ending date, $122,649 was still available in the grant from the U. S. Department of Education. The Social Studies Office has received an extension from the U. S. Department of Education to allow the use of the remaining appropriated funds. Recommendation: Award of contract extension is recommended to:

Center for History Education, UMBC Dr. Bruce VanSledright, University of Maryland

Baltimore County, MD College Park, MD

Responsible school or office: Department of Curriculum and Instruction


Funding source: U.S. Department of Education Grant

PDK audit alignment: Recommendation 9

Explanatory details: Develop and implement system planning focused on goals to ensure equal access for students to all comparable programs, services, and opportunities for student success, take steps to eliminate the achievement gap among student groups, and act to allocated resources on the basis of need.

6

6. Contract: Air Filters for HVAC Equipment

Contract #:

MWE-802-09

Term: 4 years, 6 months Extension: 2 years Contract Ending Date: 06/30/15 Estimated annual award value: $ 600,000 Estimated total award value: $ 3,900,000 Board meeting date: December 2, 2008 Bid issued: October 16, 2008 Pre-bid meeting date: N/A Due date: November 6, 2008 No. of vendors issued to: 23 No. of bids received: 2 No. of no-bids received: 1 Description:

This contract consists of supplying HVAC air filters to be used in all schools and offices.

Recommendation: Award of contract is recommended to:

Air Filter Maintenance, Inc.

Baltimore, MD

Responsible school or office: Department of Physical Facilities

Contact person: Michael G. Sines




7

7. Contract: Baltimore County Public Schools Principals’ Academy

Contract #:

RGA-120-09

Term: 7 months Extension: 0 Contract Ending Date: 6/30/09 Estimated annual award value: $ 65,000 Estimated total award value: $ 65,000 Board meeting date: December 2, 2008 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract consists of the use of guest and meeting room rentals, audio visual equipment, and meals for the Principals’ Academy during June 22 through 24, 2009. Recommendation: Award of contract is recommended to:

Rocky Gap Lodge and Golf Resort

Flintstone, MD

Responsible school or office: Department of Professional Development

Contact person: Verletta B. White


PDK audit alignment: Recommendation 2

Explanatory details: Develop and implement comprehensive professional development policies, rules, and plans which provide (1) central control and coordination of all professional development, (2) identification of individualized staff professional development needs, (3) systemic and coordinated delivery of needed knowledge and skills focused on improvement of student achievement, and (4) evaluation of professional development effectiveness in terms of improvement of learner achievement.

8

8. Contract: Commercial Off-the-Shelf (COTS) Software

Contract #:

JMI-621-09 (MD State #060B9800011)

Term: 3 years, 10 months Extension: 0 Contract Ending Date: 9/30/12 Estimated annual award value: $ 250,000 Estimated total award value: $ 958,333 Board meeting date: December 2, 2008 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract consists of providing software, maintenance, installation, and training services. Board of Education Policy 3210 and §5-112, Paragraph (3) of the Education Article of the Annotated Code of Maryland allows BCPS to participate in contracts awarded or negotiated by other government agencies if the lead agency for the contract follows the public bidding procedures.


54 technology-based companies

Responsible school or office: Department of Technology

Contact person: Michael Goodhues



Explanatory details: The PDK audit does not address this area.

9

9. Contract: Diplomas, Diploma Covers, and Certificates

Contract #:

JNI-723-09

Term: 5 years Extension: 2 years Contract Ending Date: 12/31/15 Estimated annual award value: $ 32,000 Estimated total award value: $ 224,000 Board meeting date: December 2, 2008 Bid issued: October 23, 2008 Pre-bid meeting date: October 30, 2008 Due date: November 13, 2008 No. of vendors issued to: 10 No. of bids received: 3 No. of no-bids received: 0 Description: This contract consists of the purchasing, printing, and delivering of diplomas, diploma covers, and certificates. Recommendation: Award of contract is recommended to:

Herff Jones

Olyphant, PA






10

10. Contract: eCatalog: Periodicals

Contract #:

MBU-510-09

Term: 1year Extension: 1 year Contract Ending Date: 12/31/10 Estimated annual award value: $ 80,000 Estimated total award value: $ 160,000 Board meeting date: December 2, 2008 Bid issued: October 9, 2008 Pre-bid meeting date: N/A Due date: November 6, 2008 No. of vendors issued to: 27 No. of bids received: 4 No. of no-bids received: 0 Description:

This contract consists of 104 periodicals used throughout the year by all schools.


Avanti Enterprises

Oak Brook, IL

Responsible school or office: Department of Curriculum and Instruction





11

11. Contract: Modular Classrooms – Leasing

Contract #:

MBU-506-09

Term: 5 years Extension: 0 Contract Ending Date: 12/31/13 Estimated annual award value: $ 500,000 Estimated total award value: $ 2,500,000 Board meeting date: December 2, 2008 Bid issued: October 2, 2008 Pre-bid meeting date: October 14, 2008 Due date: October 30, 2008 No. of vendors issued to: 8 No. of bids received: 3 No. of no-bids received: 1 Description: This contract consists of leasing modular classrooms. Recommendation: Award of contract is recommended to:

US Modular Group East, Inc. Modular Genius, Inc.

Baldwin, MD Bel Air, MD






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12. Contract: Modular Classrooms – Purchase

Contract #:

MBU-505-09

Term: 5 years Extension: 0 Contract Ending Date: 11/30/13 Estimated annual award value: $ 1,000,000 Estimated total award value: $ 5,000,000 Board meeting date: December 2, 2008 Bid issued: October 2, 2008 Pre-bid meeting date: October 14, 2008 Due date: October 30, 2008 No. of vendors issued to: 12 No. of bids received: 4 No. of no-bids received: 0 Description: This contract consists of purchasing modular classrooms. Recommendation: Award of contract is recommended to:

Modular Genius, Inc. EMH Environmental, Inc. US Modular Group East, Inc.

Bel Air, MD Glenwood, MD Baldwin, MD






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13. Contract: Network Components

Contract #:

JMI-612-09 (Baltimore County Government ITB# 206567)

Term: 1 year Extension: 9 years Contract Ending Date: 7/30/18 Estimated annual award value: $ 500,000 Estimated total award value: $ 5,000,000 Board meeting date: December 2, 2008 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract consists of network and security hardware, software, management tools, and support services, including equipment manufactured by CISCO Systems, Inc. Board of Education Policy 3210 and §5-112, Paragraph (3) of the Education Article of the Annotated Code of Maryland allows BCPS to participate in contracts awarded or negotiated by other government agencies if the lead agency for the contract follows the public bidding procedures. Recommendation: Award of contract is recommended to:

Netstar – 1, Inc.

Rockville, MD



Funding source: Operating and capital budgets



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14. Contract: Voluntary 403(b) Plan

Contract #:

PCR-234-09

Term: 5 years Extension: 5 years Contract Ending Date: 12/31/18

Estimated annual award value: $ N/A Estimated total award value: $ N/A Board meeting date: December 2, 2008 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description:

In October, 2008, the Board approved five vendors to offer voluntary 403(b) plans. In order to move forward with this program, the current Internal Revenue Service (IRS) regulations require adoption of a written plan by January 1, 2009. The IRS may create a remedial amendment period or delay the effective date of the written plan requirement before January 1, 2009. In addition, the IRS has published a model plan for adoption by school districts and may allow the creation and adoption of prototype 403(b) plans in order to provide school districts with some assurance that their plan satisfies the requirements of the code and regulations under 403(b). BCPS will adopt a written plan by January 1, 2009. If an extension is granted, BPCS may delay the adoption of a written plan document. Either way, Board approval is needed for the adoption of the required written plan.


N/A

N/A

Responsible school or office: Department of Human Resources

Contact person: Dr. Donald Peccia

Funding source: No BCPS funding is involved



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15. Contract: Western States Contracting Alliance Purchasing Consortium

Contract #:

JMI-615-09

Term: N/A Extension: N/A Contract Ending Date: Until replaced Estimated annual award value: $ 500,000 Estimated total award value: N/A Board meeting date: December 2, 2008 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract would allow Baltimore County Public Schools’ Office of Purchasing to comparison-shop by joining with other local governmental entities in the Western States Contracting Alliance (WSCA), which was established through a collaborative effort of public agencies across the United States with the specific purpose of reducing procurement costs by leveraging group volume. WSCA aggregates purchasing volume of participating public agencies across the country in order to receive larger volume discounts from suppliers. This is an optional-use program with no minimum volume requirements. This procedure is in compliance with Board of Education Policy 3210 that allows BCPS to utilize contracts awarded or negotiated by other government agencies as well as §5-112, Paragraph (3) of the Education Article of the Annotated Code of Maryland that allows BCPS to participate in contracts for goods or commodities that are awarded by other public agencies or by intergovernmental purchasing organizations if the lead agency for the contract follows the public bidding procedures. The contracts offered by the WSCA are competitively bid local government contracts and meet local agency piggy-backing requirements. Some of the contracts offered by the WSCA include data communications equipment, wireless communications equipment, and janitorial/industrial supplies. BCPS is already a member of the U.S. Communities Consortium, the Pennsylvania Education Joint Purchasing Council run by the Association of Educational Purchasing Agencies, the National Intergovernmental Purchasing Alliance Purchasing Consortium, and the National Joint Powers Alliance (NJPA).

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Western States Contracting Alliance

Lexington, KY

Responsible school or office: Department of Fiscal Services

Contact person: Barbara Burnopp




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16. Contract Modification: Consultant Services – Architectural/Engineering (A/E) Services

– Franklin High School Contract #:

JMI-628-08

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $49,947Estimated modification amount: $3,494,831 Board meeting date: December 2, 2008 Description: On February 26, 2008, the Board gave approval for the Department of Physical Facilities to conduct contract negotiations with Gilbert Architects, Inc., for the feasibility study portion of the Franklin High School design. On April 8, 2008, the Board approved the expenditure of $49,947 to Gilbert Architects, Inc., for the development of the feasibility report. A fee of $3,426,301 has been negotiated for services that include preparation of the schematic design phase, design development phase, and construction document phase documents with submissions to the state; assistance with the advertising/bidding of construction packages; and construction administration phase services. The estimated contingency amount is 2% of the recently negotiated fee of $3,426,301, or $68,530, which has been added to the negotiated fee for a total modification of $3,494,831. Recommendation: Award of contract modification is recommended to:

Gilbert Architects, Inc.

Owings Mills, MD



Funding source: Capital budget

PDK Audit Alignment: None

Explanatory Details: The PDK audit does not address this item.

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– Hereford High School Contract #:

JMI-628-08

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $49,982Estimated modification amount: $2,855,632 Board meeting date: December 2, 2008 Description: On February 26, 2008, the Board gave approval for the Department of Physical Facilities to conduct contract negotiations with Rubeling & Associates, Inc., for the feasibility study portion of the Hereford High School design. On April 8, 2008, the Board approved the expenditure of $49,982 to Rubeling & Associates, Inc., for the development of the feasibility report. A fee of $2,799,639 has been negotiated for services that include preparation of the schematic design phase, design development phase, and construction document phase documents with submissions to the state; assistance with the advertising/bidding of construction packages; and construction administration phase services. The estimated contingency amount is 2% of the recently negotiated fee of $2,799,639, or $55,993, which has been added to the negotiated fee for a total modification of $2,855,632. Recommendation: Award of contract modification is recommended to:

Rubeling & Associates, Inc.

Towson, MD






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- Pine Grove Middle School Contract #:

JMI-651-05 (PS #6)

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $715,621Estimated modification amount: $107,682 Board meeting date: December 2, 2008 Description: On May 24, 2005, the Board approved a contract with Gannett Fleming, Inc., for design, bidding, and construction administration services associated with the systemic renovation project at Pine Grove Middle School. This modification is for additional design, bidding, and construction administration services associated with the masonry removal and re-cladding of the entire building with brick. The engineering and construction project engineer has reviewed the proposal and found it to be reasonable. Recommendation: Award of contract modification is recommended to:

Gannett Fleming, Inc.

Baltimore, MD






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19. Contract: Window, Blind, and Door Replacement – Chadwick Elementary School

Contract #:

JNI-720-09

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $241,888Estimated contingency amount: 24,188Estimated total award value: $266,076 Board meeting date: December 2, 2008 Bid issued: October 23, 2008 Pre-bid meeting date: October 30, 2008 Due date: November 13, 2008 No. of vendors issued to: 9 No. of bids received: 9 No. of no-bids received: 0 Description: This project consists of the removal and replacement of windows, window wall systems, window blinds, doors, and other associated work. Recommendation: Award of contract is recommended to:

Baltimore Contractors

Baltimore, MD






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Contract: Window, Blind, and Door Replacement – Chadwick Elementary School

Contract #:

JNI-720-09

Bidders’ Names

Baltimore

Contractors

E. Pikounis Construction

Co., Inc.

RWC Contracting Corporation

Jerry DeBar Construction,

Inc.

Tito Contractors,

Inc. Base Bid $241,888 $251,296 $262,800 $276,000 $293,995

Bidders’ Names

Huntington & Hopkins, Inc.

Andrews Construction,

Inc. Phillips Way Towson

Mechanical, Inc. Base Bid $319,800 $323,800 $388,786 $432,800

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20. Contract: Roof Design and Contract Administration Services – Loch Raven Technical

Academy, Colgate Elementary School, and Bear Creek Elementary School Contract #:

JMI-614-09

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $66,755 Estimated contingency amount: N/A Estimated total award value: $66,755 Board meeting date: December 2, 2008 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: On July 12, 2005, the Board approved the use of the Pennsylvania Education Joint Purchasing Council (PAEJPC)/Weatherproofing Technologies, Inc. (TREMCO). This project consists of roof replacement, design, and contract administration services for three schools. Recommendation: Award of contract is recommended to:

Pennsylvania Education Joint Purchasing Council (PAEJPC)/Weatherproofing Technologies, Inc. (TREMCO)

Ashburn, VA





Explanatory Details The PDK audit does not address this item.

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21. Contract: Air Distribution Modernization Phase II – Perry Hall High School

Contract #:

PCR-231-09

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $1,393,800Estimated contingency amount: 140,000Estimated total award value: $1,533,800 Board meeting date: December 2, 2008 Bid issued: October 16, 2008 Pre-bid meeting date: October 28, 2008 Due date: November 14, 2008 No. of vendors issued to: 10 No. of bids received: 5 No. of no-bids received: 0 Description: This project consists of upgrades of the existing air distribution systems serving the core area of the school. The upgrades include replacement of dual duct air terminal boxes, four air handling units, eight return air fans, related components, and direct digital controls. Recommendation: Award of contract is recommended to:

Chilmar Corporation

Baltimore, MD



Funding source: Aging School Program and capital budgets



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Contract: Air Distribution Modernization Phase II – Perry Hall High School Contract #: PCR-231-09

Bidders’ Names

Chilmar

Corporation

Towson Mechanical,

Inc. Denver-Elek,

Inc. Phillips Way,

Inc. Dynastics,

Inc. Base Bid $614,500 $760,000 $787,000 $862,000 $1,501,000 Alternate No. 1 ADD: Replace AHU-2 with a constant volume unit $196,900 $195,000 $205,000 $239,000 $318,500 Alternate No.2 ADD: Replace AHU-2 with a variable volume unit $10,700 $23,000 $48,000 $248,000 $30,400 Alternate No.3 ADD: Replace AHU-3 with a constant volume unit $172,400 $168,000 $182,000 $241,000 $337,000 Alternate No.4 ADD: Replace AHU-3 with a variable volume unit $10,700 $23,000 $47,000 $253,000 $37,250 Alternate No.5 ADD: Replace AHU-4 with a constant volume unit $159,200 $160,000 $185,000 $241,000 $309,000 Alternate No.6 ADD: Replace AHU-3 with a variable volume unit $10,700 $21,000 $46,000 $253,000 $39,325 Alternate No.7 ADD: Replace AHU-1 with a constant volume unit $201,400 $155,000 $188,000 $238,000 $314,750 Alternate No.8 ADD: Replace AHU-1 with a variable volume unit $10,700 $23,000 $46,000 $251,000 $39,600 Alternate No.9 ADD: Central control of dual duct boxes $6,600 $8,200 $7,000 $6,900 $12,000 Total $1,393,800 $1,536,200 $1,741,000 $2,832,900 $2,938,825

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22. Contract: Roof Replacement – Riderwood Elementary School

Contract #:

JMI-607-09

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $1,214,782 Estimated contingency amount: 121,478 Estimated total award value: $1,336,260 Board meeting date: December 2, 2008 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This project consists of the removal of the existing roof system, and the installation of approximately 60,377 square feet of a four-ply, built-up, cold-coat surface, and gravel roof system with a 20-year warranty. Recommendation: Award of contract is recommended to:

Pennsylvania Education Joint Purchasing Council (PAEJPC)/Weatherproofing Technologies, Inc. (TREMCO)

Ashburn, VA






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23. Contract: Off-hour Corridor Separations – Various Elementary Schools

Contract #:

MBU-509-09

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $170,991 Estimated contingency amount: 17,100 Estimated total award value: $188,091 Board meeting date: December 2, 2008 Bid issued: October 9, 2008 Pre-bid meeting date: October 16, 2008 Due date: November 6, 2008 No. of vendors issued to: 16 No. of bids received: 11 No. of no-bids received: 0 Description: This project consists of the addition of security doors within corridors to give the Department of Recreation and Parks access to only the gymnasiums and restrooms in various elementary schools during school off-hours. Recommendation: Award of contract is recommended to:

JLN Construction Services, Inc.

Baltimore, MD






27

Contract: Off-hour Corridor Separations – Various Elementary Schools

Contract #:

MBU-509-09

Bidders’ Names

JLN Construction

Services, LLC

Huntington &

Hopkins, Inc.

Most Incorporated

Maryland Construction,

Inc.

RWC Contracting Corporation

Mirabile Construction

Co., Inc. Total $170,991 $179,800 $195,358 $209,000 $213,800 $220,984 Bidders’ Names

Jerry DeBar Construction,

Inc. Phillips

Way, Inc.

Tito Contractors,

Inc.

C&N Associates,

LLC

Warwick Supply &

Equipment Co., Inc.

Total $221,995 $256,281 $278,722 $333,236 $440,000

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24. Fee Acceptance: On-call Weatherization Design Services

Contract #:

MBU-503-09 (PS 08-09)

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: $400,000 (per consultant) Estimated contingency amount: N/A Estimated total award value: $2,800,000 (over two-year period) Board meeting date: December 2, 2008 Description: On October 7, 2008, the Board approved a request to negotiate with seven (7) architectural consultants for on-call weatherization design services. A contract amount with an upset limit of $400,000 has been negotiated for each consultant. Recommendation: Award of contract is recommended to:

Gale Associates, Inc. Colimore Thoemke Architects Grieves, Worrall, Wright & O’Hatnick (GWWO) Gannett Fleming URS Corporation Sanders Designs, PA Hord, Coplan, Macht

Baltimore, MD Baltimore, MD Baltimore, MD Baltimore, MD Hunt Valley, MD Cockeysville, MD Baltimore, MD






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Documents

Board of Education Meeting Packet for December 2, 2008