December 14, 2015 Board Packet

Board of Directors Page 1 Printed 12/11/2015

~ NOTICE OF MEETING ~

CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY

BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX 78702

~ Agenda ~

Executive Assistant/Board Liaison Gina Estrada

512-389-7458

Monday, December 14, 2015 12:00 PM Capital Metro Board Room

I. Pledge of Allegiance

II. Safety Briefing

III. Public Comment:

IV. Advisory Committee Updates:

1. Update on the Customer Satisfaction Advisory Committee (CSAC); and

2. Update on the Access Advisory Committee (AAC)

V. Executive Session of Chapter 551 of the Texas Government Code:

Section 551.072 for real property issues - Real Estate Matters - Acquisition and Disposition of Property for Capital Metro facilities

VI. Board Committee Updates:

1. Operations, Planning and Safety Committee

2. Finance, Audit and Administration Committee; and

3. CAMPO update

VII. Consent Items

1. Approval of minutes for the November 18, 2015 board meeting.

2. Approval of the Capital Metro 2016 Board Meeting Calendar.

3. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a sole source contract with Stadler Service AG for the installation of Stadler’s proprietary Rail Data Services (RDS) software in Capital Metro’s six (6) existing Diesel Multiple Units (DMUs), and to license the software to Capital Metro for use in both the six (6) existing and the four (4) new DMUs. The term of the contract will consist of a 7-year Base Period with two Option Periods of 4 years each, for an amount not to exceed $841,640.

Regular Meeting Agenda December 14, 2015

Capital Metropolitan Transportation Authority Page 2 Updated 12/11/2015 8:29 AM

4. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract modification with Stadler Bussnang AG, the original manufacturer of the MetroRail vehicles, for $ 315,600 to modify the existing fleet of six (6) GTW Rail Vehicles in order to make them Alternate Vehicle Technology compliant as part of the TIGER V grant project. The revised contract amount is $2,501,600 of which $200,000 is for contingency.

5. Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute an Interlocal Agreement (ILA) with the City of Austin for the relocation and improvement of a water line in connection with the Plaza Saltillo Track Relocation project in the reimbursable amount of $75,350 plus a contingency of $7,535, for a total agreement amount not to exceed $82,885.

6. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement (ILA) with the City of Austin for employee transit passes for a period of 1-year from January 1, 2016 to December 31, 2016, with a maximum of four (4) one-year extensions.

7. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $520,000.

VIII. Action Items:

1. Approval of a resolution authorizing the President/CEO, or her designee, to implement the FY 2016 Capital Metro Strategic Plan.

2. Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute a contract with the Central Texas Regional Mobility Authority for the sale of a portion of Capital Metro property located at the intersection of Highway 183S and 51st Street in Austin, Texas for an amount not to exceed $360,000.

IX. Presentations:

1. Service Plan 2025 (Connections 2025) Update

X. Reports:

1. Financial Report for September

2. President's Report

XI. Items for Future Discussion:

XII. Adjournment

ADA Compliance

Reasonable modifications and equal access to communications are provided upon request. Please call (512)389-7458 or email [email protected] if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Ann Stafford, board secretary; Terry Mitchell, Delia Garza, Ann Kitchen, Rita Jonse and Juli Word. Board Liaison: Gina Estrada (512)389-7458, email [email protected] if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance

Regular Meeting Agenda December 14, 2015

Capital Metropolitan Transportation Authority Page 3 Updated 12/11/2015 8:29 AM

with Texas Government Code, Section 551.071, consultation with attorney for any legal issues, under Section 551.072 for real property issues; under Section 551.074 for personnel matters, or under Section 551.076, for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda.

Capital Metropolitan Transportation Authority MEETING DATE: 12/14/2015

Board of Directors (ID # 3389)

CSAC December 2015 Minutes

Page 1

TITLE: November 2015 Customer Service Advisory Committee Minutes

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Capital Metropolitan Transportation Authority

Customer Satisfaction Advisory Committee

Wednesday, November 17, 2015

6:00 p.m. – 8:00 p.m.

The Customer Satisfaction Advisory Committee (CSAC) met on Wednesday, November 17,

2015 at the Capital Metro Transit Store. Committee Members in attendance were Chairman

William Shamburg, Oscar Gaytan, David Foster, Betsy Greenberg, and Michael French.

Capital Metro staff included Dan Dawson, Allen Walker, Sam Sargent, Tammy Quinn, Paul

Hamilton, and Valerie Rivera.

Mr. Edward Sledge attended as a citizen.

Call to Order Chairman William Shamburg, Customer Satisfaction Advisory Committee

The meeting was called to order by Mr. Shamburg at 6:16 p.m.

Committee Action Update

Mr. Sam Sargent, Capital Metro Community Involvement

Mr. Sargent informed the committee that there were no pending resolutions or motions but the

scheduled action items for the evening included previous month’s minutes and the revised CSAC

bylaws. Mr. Sargent also updated the committee on the status of the three current vacancies on

the committee.

New Business

Customer Complaint Data Report

Allen Walker, Capital Metro, Customer Service Manager

Mr. Walker presented a PowerPoint presentation on customer complaint reporting at the request

of the committee. He explained how the complaint process works, beginning with a citizens’

phone call, email ,letter, web form, social media post, or walk-in. The Customer Service

Department then attempts to assist, educate, explain, and/or resolve the customer concern.

A formal complaint may become unnecessary once explanation of the service is provided, Mr.

Walker explained. If explanation isn’t sufficient, the Customer Service Department creates a

Customer Comment Report for further follow-up, action, and review.

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Mr. Walker continued, defining Customer Comment Reports (or “CCRs”) as complaints,

compliments suggestions, requests, and comments. These CCRs are then entered into a database

and assigned to a department. Capital Metro reports a “dashboard” metric to the Board of

Directors, based on certain bus, paratransit, and passenger rail complaints.

Once the CCR is entered into the database, the Customer Service department’s action officers

investigate, contact the citizen (if requested to do so), and then performs department-level

monitoring and reporting of CCRs.

Mr. Walker explained that service providers are contractually accountable for complaint

statistics. Bus and Paratransit (BPS) utilizes a “Chargeable/Non-Chargeable” method of

contractor accountability. BPS holds contractors accountable for complaint CCRs as Chargeable,

unless complaint information is ambiguous or otherwise not identifiable to the contractor or is

related to an item outside the scope of the service contractor. The monthly Board of Directors

complaints dashboard number is based on complaints per 100,000 passengers for fixed route

services and complaints per 10,000 passengers for paratransit services.

Mr. Walker walked the committee through a variety of customer complaint data across all

Capital Metro services, including trends through the year 2014. Chairman Shamburg requested

that CSAC receive the CCR data and their own version of the complaint dashboard on more

regular intervals. Capital Metro staff will work to fulfill this request going forward. Mr. Dawson

closed by explaining how seriously the agency takes these complaints and gave examples of the

agency taking quick action to resolve an issue after hearing about it on social media.

Capital Metro Two-Timer Campaign Report

Mr. Dan Dawson, Capital Metro, Vice President of Marketing and Communications

Mr. Dawson brought the committee up to speed on the background to Capital Metro’s “Two-

Timer” marketing campaign. The campaign, he explained, urged community members to “two-

time” on their cars twice a week and ride Capital Metro services. The initiative was created to

encourage commuters to give public transit a try and help reduce car use on area streets and

highways.

As part of the initiative, Mr. Dawson noted, Capital Metro shot three short, humorous “how to

ride” videos featuring local personalities and five Urban Adventures that people can take within

Austin. Other videos for web platforms were created. Examples of these videos were screened

for the committee.

Mr. Dawson discussed the YouTube views, Facebook and other social media platform hits, ad

views, and Capital Metro homepage clicks related to this try transit campaign.

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Action Items

The committee passed the previous month’s minutes unanimously on a motion from Mr. Foster,

seconded by Mr. Shamburg. It was decided to delay consideration of the revised committee

bylaws until more committee members were present and the item was moved to the December

meeting.

Adjournment

Chairman William Shamburg, CSAC

The committee adjourned at 8:03 p.m.

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Access October 2015 Minutes

Page 1

TITLE: October 2015 Access Advisory Committee Minutes

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Access Advisory Committee Meeting Minutes

Wednesday, October 18, 2015

5:30 p.m. – 7:03 p.m.

The Access Advisory Committee met on Wednesday, October 18, 2015 in the Capital Metro

Board Room. Committee Members present were Acting Chairman Chris Prentice, Molly Birrell,

Tom Turner, Glenda Born, and Paul Hunt.

Capital Metro staff in attendance were Sam Sargent, Chad Ballentine, Martin Kareithi, Paul

Hamilton, Bradley Weaver, Abel Tamez, and Sgt. John Jones.

Capital Metro contractors in attendance were Buster Capuchino and Regina Marshall.

Citizens in attendance were Sandra Seekamp, Carlos Aleman, Cheryl Hunt, Monica Nwevo, and

Alexa Schoeman of the Arc of Texas.

Call to Order

Access Advisory Committee Member Glenda Born

Ms. Born called the meeting to order at 5:30 p.m.

Citizen Communication

Ms. Sandra Seekamp

Ms. Seekamp expressed her frustration with riding regular fixed-route bus service while in an

electric wheelchair. She explained that she prefers Access buses because they only stop at rail

crossings and red lights, as opposed to multiple stops on MetroBus service. Ms. Seekamp

suggested further educating fixed-route drivers on serving passengers in wheelchairs, especially

securing wheelchairs properly. Mr. Kareithi asked Ms. Seekamp to call in any complaints in a

timely manner so that they can be properly recorded and investigated. He also explained that all

operators are trained in wheelchair securement, but there is always room for further training.

Ms. Seekamp also expressed concern over the number of vacancies on the Access Advisory

Committee. Mr. Sam Sargent, Capital Metro staff liaison, informed Ms. Seekamp that two

vacancies remained on the committee and both are expected to be filled by the January 2016

meeting.

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Mr. Carlos Aleman

Mr. Aleman told the committee that it would be good for drivers to be more familiar with their

routes to avoid having passengers with disabilities dropped off at the wrong stop. Mr. Aleman

also suggested that the annunciator on Route 5 buses should specifically announce when the bus

is approaching the Chris Cole Rehabilitation Center, considering how many riders are blind or

visually impaired. Mr. Martin Kareithi stated that he would follow up with Mr. Aleman and the

committee on this idea.

Mr. Aleman also asked for a future presentation on estimated trip time notifications and how the

system works.

Ms. Monica Nwevo

Ms. Nwevo complained about the “no-show” notices she had received from Metro Access staff

and the validity of the notices.

MetroAccess Statistics & Tech Update Mr. Chad Ballentine, Director of Paratransit, Capital Metro

Mr. Ballentine updated the committee on Metro Access statistics for October 2015. Total ADA

ridership held steady from previous months at 57,934 and total requested trips increased slightly

to 66,237. On Time Performance (OTP) was 91.17 percent, slightly under the 93 percent goal.

No Shows were below the 4 percent threshold at 3.01 percent and the call center abandonment

rate was up slightly to 7.68 percent.

Total registered passengers was steady from previous months at 5,674 with 3,246 active riders.

An active rider is a passenger who has used Metro Access in the last 90 days. 168 Metro Access

applications were processed in October 2015 with an average wait time for an eligibility

appointment of 3 days. The average time for an eligibility determination was 6 days.

Ms. Born asked if passenger complaints could be presented in a categorized way in the coming

months for the committee to review. Mr. Ballentine said he would work with the committee and

agency staff on this request.

Committee Action Update

Mr. Sam Sargent, Community Involvement and Staff Liaison, Capital Metro

Mr. Sargent informed the committee that there were no committee action updates due to lack of

quorum at the previous meeting. Board Members and staff continue to review applications to fill

the remaining committee vacancies.

Thanks to the addition of Mr. Hunt and Mr. Turner to the Access Advisory Committee, Mr.

Sargent noted, there would be quorum and action items to vote on at the meeting.

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New Business

Administrative Citations and Fare Evasion Policy

Mr. Abel Tamez, Fare Inspector, Capital Metro

Mr. Tamez updated the committee on Capital Metro’s fare evasion policies, enforcement, and

statistics. Capital Metro uses an “open” fare verification system for Metrorail that involves

random checks by fare inspectors, as opposed to having a physical barrier such as a turnstile. The

agency decided early on that a closed fare collection system on Metrorail would be cost

prohibitive. MetroRapid services use the operator, on-board validators, and fare inspectors to

ensure proper fare collection and MetroBus services rely solely on the operator and the fare box.

Mr. Tamez stated that fare evasion falls into two categories: soft and hard. Soft fare evasions

occur when a customer provides a valid pass but it is the wrong service type or is expired. A hard

fare evasion occurs when a customer fails to provide any proof of purchase.

Fare evasion data for FY2015 through August 31st shows an Metrorail evasion rate of 2.2 percent

and a 2.37 percent rate for MetroRapid services. This is based on tens of thousands of Capital

Metro staff scans.

Mr. Tamez explained Capital Metro’s fare enforcement procedures to the committee as well. Mr.

Tamez is the agency’s only full time fare inspector, but there are 4 other temporary inspectors.

First, the fare inspector boards the service and makes a general announcement of their intent to

inspect fares. The fare inspector then makes initial contact and any violators are referred to

Austin Police Department officers for disposition. Whether or not a citation is issued or the

evader is removed from the service is at the discretion of the officer.

Capital Metro’s fare enforcement program has statutory authority under Chapter 451 of the

Texas Transportation Code. The code states that “[t]he agency’s board of directors may authorize

enforcement officers to enforce the payment of fares and issue citations.” Furthermore, the

agency “[m]ay set Administrative fines up to $100 to be paid within 30 days.” Fare evasion, Mr.

Tamez informed the committee, is no longer classified as a crime of moral turpitude. This allows

the fare policy to be enforced without the offender having a theft offense on their record.

Additionally, the agency has recommended a $75 administrative penalty rather than the full

$100. The policy will be effective January 1, 2016.

Action Items

Revised Access Committee Bylaws

The committee unanimously approved a revised set of Access Advisory Committee bylaws on a

motion from Mr. Hunt, seconded by Ms. Born. The revised bylaws will be published on the

committee’s website.

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Approval of Minutes

The committee unanimously approved the August, September, and October 2015 Access

Advisory Minutes on a motion from Ms. Born, seconded by Ms. Birrell. The approved minutes

will be published on the committee’s website.

New Business (Continued)

Access-a-Ride Program Update

Mr. Chad Ballentine, Director of Paratransit, Capital Metro

Mr. Ballentine told the committee that the Access-a-Ride program was scheduled to sunset in

May 2016, but the agency was given an extension to allow for more time to find a replacement

program. The committee will participate in a conference call in December to discuss suitable

program replacements. The program will also be an agenda item on the Access Advisory

Committee’s January 2016 regular meeting.

Ms. Born asked if the 220 people participated in the current program had been notified about the

program’s end in May 2016. Mr. Ballentine responded that they had not, because there was now

11 months until the end of the current program. The agency would like to find a suitable

replacement program before informing the current Access-a-Ride users.

Metro Access Schedule: Trip Window Negotiation

Mr. Chad Ballentine, Director of Paratransit, Capital Metro

Mr. Ballentine reminded the committee that when a passenger calls in to Metro Access there will

be a trip window negotiation. This began a few years ago when there was capacity issues at the

call center. Mr. Ballentine and Metro Access staff hope that by having the ability to move a pick-

up time a few minutes, it will make the schedule more precise for passengers. If a passenger

requests a 9:00 a.m. pick-up, the reservation agent will have the ability to negotiate a time within

30 minutes of the requested time.

Adjournment

Acting Chairman Chris Prentice, Access Advisory Committee

The committee adjourned at 7:03 p.m.

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Board of Directors minutes

Page 1

SUBJECT: Approval of minutes for the November 18, 2015 board meeting. FISCAL IMPACT: Does not apply. .

STRATEGIC GOAL ALIGNMENT:

1. Deliver the best possible customer experience

STRATEGIC OBJECTIVE(S):

1.2 Improve system reliability and convenience

DBE/SBE PARTICIPATION: Does not apply. Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors

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Page 2

RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS

COUNTY OF TRAVIS RESOLUTION (ID # 3027)

Board of Directors minutes

Approval of minutes for the November 18, 2015 board meeting. ________________________ Date: December 14, 2015 Secretary of the Board Ann Stafford

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Board of Directors Page 1 Printed 12/9/2015


BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX 78702

~ Minutes ~ Executive Assistant/Board Liaison Gina Estrada

512-389-7458

Wednesday, November 18, 2015 12:07 PM Meeting Called To Order 12:00 PM 3:24 PM Meeting Adjourned

I. Pledge of Allegiance

II. Safety Briefing

Dottie Watkins, Vice President of Bus and Paratransit Services, presented the monthly safety briefing. With the holidays upon us and holiday drinking, don't drink and drive -- take transit -- was the focus of this month's message.

III. Public Comment:

Greg Casar, Austin City Council member, announced that the City's Housing Committee met earlier today and passed recommendations in support of housing affordability. He shared that he was an advocate of affordable housing prior to running for the City Council and was very involved in discussions regarding the Saltillo redevelopment. He offered to meet with Board members as a resource to discuss housing affordability and transportation as we continue with the Saltillo redevelopment project. Bo Delp, Workers Defense Project, stated disagreements regarding better builder construction standards, for Plaza Saltillo, continue with Endeavor and their business partner, Robert Shaw, with Columbus Realty and owner of Amicus Properties. He stated Amicus is under an OSHA federal investigation for unsafe working conditions on the Domain. He provided the Board with copies of the OSHA violation and copies of the lien notice filed for back pay wages on behalf of the construction worker injured at the Domain. He asked the Board for their support on better builder construction standards. Alejandro Gutierrez Vega, citizen, spoke (through a translator) about Mr. Vega's recent work experience at the Domain. They talked about low wages and no overtime pay. They discussed unsafe working conditions and stated Mr. Vega fell on the job and hurt his knee. In conclusion, they asked the board to set standards for developers and general contractors to provide construction workers with honest wages and safe working conditions. Madgorata Adamaszek, Bus Operator, thanked the board for intervening on their behalf with MV Transit after the recent transition. Yolanda Williams, Bus Operator, also thanked the board for laying the foundation with MV and said things are improving. Board Member Stafford thanked Madgorata and Yolanda for reporting back to the Board.

IV. Advisory Committee Updates:

1. Update on the Customer Satisfaction Advisory Committee (CSAC)

William Shamburg, CSAC Chair, gave the update for the committee. Members of the committee discussed:

Two public comment issues

Establishing a customer process & data reporting method

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Regular Meeting Minutes November 18, 2015

Capital Metropolitan Transportation Authority Page 2 Updated 12/9/2015 2:19 PM

Ways to improve operator behavior - perhaps offer some type of incentive

How to increase ridership with millennials No official action was taken at this month's meeting.

2. Update on the Access Advisory Committee (AAC).

Jackie Nirenberg, Manager of Community Involvement, provided an update. She stated there was no official meeting due to Veterans Day and no actions taken.

V. Executive Session of Chapter 551 of the Texas Government Code:

Section 551.071 for Real Property Issues - Real Estate - Saltillo Property; and Section 551.074 for personnel matters - related to the annual performance review of President/CEO.

VI. Board Committee Updates:

1. Operations, Planning and Safety Committee

Board Member Silas, Chair of the Operations, Planning and Safety Committee, presented the update from the Committee's meeting on Monday, November 9. She indicated there were two action items on the agenda, item #4 which is on today's consent agenda and item #1 which is on today's action agenda. Presentations to the committee this month included the following:

North Ops update on the MV transition

Mobility Transformation update

2016 Strategic Plan update

Bus Stop Accessibility & Amenities report

Service Plan 2025 (now Connections 2025) update

2. Finance, Audit and Administration Committee

Board Member Mitchell, the Chair of the Finance, Audit and Administration Committee, was not able to attend the committee meeting. Therefore, Chair Cooper presented the report from the committee meeting held November 9, 2015. There were 3 action items on the committee agenda; 1 item is on today’s Consent agenda, which is item number 3: Approval of a contract with Chambers, Conlon & Hartwell for government consulting services. The other 2 items are on today's action agenda. They are: Action item #2: Approval of a fare evasion policy; and Action item #3: Approval of the President's/CEO Review and compensation. The committee also heard the following presentations:

Service Plan 2025 (now Connections 2025) Public Outreach Initiative

Mobility Transformation update

3. CAMPO update

Todd Hemingson, Vice President of Planning and Development, gave an update from this month's CAMPO meeting. He stated there was a public hearing on the 183N project. In addition, the committee heard recommendations to approve several Transportation Improvement Program amendments and those were approved.

VII. Consent Items

1. Approval of minutes from the October 26, 2015 board meeting.

2. Approval of a resolution appointing Paul Hunt to the Access Advisory Committee

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3. Approval of a resolution authorizing the President/CEO, or her designee, to exercise Option Year 4 of the contract with Chambers, Conlon & Hartwell for government consulting services for one year in an amount not to exceed $169,296.

4. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract modification with RailComm, Inc., to provide software maintenance and support for the current fiscal year and options for other fiscal years in the amount not to exceed $550,000.

VIII. Action Items:

1. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract with Motor Coach Industries, utilizing the Houston - Galveston Area Council Purchasing Cooperative to purchase twelve (12) over-the-road, commuter style coaches and the option for twenty four additional vehicles in an amount not to exceed $25,816,635 for the purpose of expanding the commuter coach fleet.

Dottie Watkins, Vice President of Bus and Paratransit Services, presented the contract with Motor Coach Industries for the purpose of expanding the commuter coach fleet. She indicated Capital Metro anticipates additional demand for commuter services and is building additional park and ride locations. This bus purchase will provide the vehicles necessary to provide service as these facilities come on line. Board member Silas moved/Board member Stafford seconded. Motion carries: 7-0.

RESULT: ADOPTED [UNANIMOUS]

MOVER: Beverly Silas, Vice Chair

SECONDER: Ann Stafford, Secretary

AYES: Silas, Stafford, Mitchell, Word, Cooper, Garza, Kitchen

ABSENT: Jonse

2. Approval of a resolution implementing a policy prohibiting the use of the Capital Metropolitan Transportation System without evidence of payment of an appropriate fare and approving an administrative penalty of $75.00 for a person who fails to provide evidence of payment of a fare for use of the Capital Metropolitan Transportation System.

John Jones, Security Manager, presented this item on imposing a $75 administrative fine on those who are caught on Capital Metro services without a valid proof of payment. He offered that several committees have been briefed on this item. Lastly, he mentioned that this policy is in line with the Texas Transportation Code Sec. 451.0611. Enforcement of Fares and other charges. Following a brief discussion regarding the legal enforcement and management of fare evasions, Board member Silas moved/Board member Stafford seconded. Motion carries: 7-0.

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RESULT: ADOPTED [UNANIMOUS]

MOVER: Ann Stafford, Secretary

SECONDER: Beverly Silas, Vice Chair

AYES: Silas, Stafford, Mitchell, Word, Cooper, Garza, Kitchen

ABSENT: Jonse

3. Approval of a resolution confirming the evaluation rating for the first year of the President/CEO’s Employment Agreement as Amended and Restated of January 1, 2014 and approving the amount of the annual performance award of 4 percent increase in base pay and a 8 percent performance bonus. The increases are awarded retroactively to the annual Employment Agreement date of July 26, 2015.

Board members came back from Executive Session and passed a resolution confirming a 4.0% increase in base salary and an 8% bonus, retroactive to the contract start dates. Board member Silas motion/Board member Stafford second. Passes 5-0 (Garza, Jonse, Kitchen off the dais.)

RESULT: ADOPTED [5 TO 0]

MOVER: Beverly Silas, Vice Chair

SECONDER: Ann Stafford, Secretary

AYES: Silas, Stafford, Mitchell, Word, Cooper

ABSENT: Jonse

AWAY: Garza, Kitchen

IX. Presentations:

1. Capital Metro Sustainability Efforts/Update

Robert Borowski, Sustainability Officer presented this report. The report focused on recent sustainability activity and future projects. It included an update on the Environmental and Sustainability Management System, Capital Metro's Commute Solution, and the Zero Waste Program improvements. Board member Stafford suggested a partnership with the public - in particular neighbors who may live close to Capital Metro facilities -- in recycling efforts.

X. Reports:

1. Quarterly Ridership Report

Todd Hemingson, Vice President of Planning and Development, provided the Fourth Quarter & Year End Report for Projects and Ridership. He provided an update on the following and reported that ridership is down 4.1% from FY2014. He also gave overviews of the following

Current Projects

Summary of Ridership by Mode

Business Partnerships

Systemwide View

2. Year End Operations Report

Dottie Watkins, Vice President of Bus and Paratransit Operations, presented the report. Dottie recognized our new service provider MV Transportation for the efforts they have made recently to improve employee relations and communicate with their staff more effectively.

3. President's Report

Linda Watson, President/CEO, presented her report. The report included the following:

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ACL Ridership

Halloween Flood Relief Efforts

Austin receives Gold Bicycle Friendly Community Award

Rider Appreciation Day

XI. Items for Future Discussion:

XII. Adjournment

ADA Compliance

Reasonable modifications and equal access to communications are provided upon request. Please call (512)389-7458 or email [email protected] if you need more information. BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Ann Stafford, board secretary; Juli Word; Ann Kitchen; Delia Garza; Terry Mitchell and Rita Jonse. Board Liaison: Gina Estrada (512)389-7458, email [email protected] if you need more information The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section 551.071, consultation with attorney for any legal issues, under Section 551.072 for real property issues; under Section 551.074 for personnel matters, or under Section 551.076, for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda.

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2016 Board Calendar Meetings

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SUBJECT: Approval of the Capital Metro 2016 Board Meeting Calendar. FISCAL IMPACT: Does not apply. .





EXPLANATION OF STRATEGIC ALIGNMENT: Does not apply. BUSINESS CASE: Does not apply. COMMITTEE RECOMMENDATION: This agenda item will be presented to the full board. EXECUTIVE SUMMARY: Section 451.514 of the Texas Transportation Code requires the Board of Directors to hold at least one regular meeting each month to transact the business of the authority and to set the place, date and time for each meeting. In order to ensure the public can rely on consistent meeting dates throughout the year, the board establishes its meeting dates for the entire year. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


2016 Board Calendar Meetings

WHEREAS, Section 451.514 of the Texas Transportation code requires the Board to hold at least one regular meeting each month to transact the business of the Authority and to set the place, date and time for each meeting. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors will hold a monthly meeting at 12:00 noon at 2910 East Fifth Street, Austin, Texas and adopts the following dates for its Board of Directors meetings in 2016:

F/A/A Committee O/P/S Committee Full Board Meeting

10 a.m. to noon 12:30 to 2:30 p.m. Noon to 3 p.m.

January Wednesday, 1/13 Wednesday, 1/13 Monday, 1/25

February Wednesday, 2/10 Wednesday, 2/10 Monday, 2/22

March Wednesday, 3/9 Wednesday, 3/9 Monday, 3/21

April Wednesday, 4/13 Wednesday, 4/13 Monday, 4/25

May Wednesday, 5/11 Wednesday, 5/11 Monday, 5/23

June Wednesday, 6/15 Wednesday, 6/15 Monday, 6/27

July Wednesday, 7/13 Wednesday, 7/13 Monday, 7/25

August Wednesday, 8/10 Wednesday, 8/10 Monday, 8/22

September Wednesday, 9/7 Wednesday, 9/7 Monday, 9/26

October Friday, 10/14 Friday, 10/14 Monday, 10/24

November Monday, 11/7 Monday, 11/7 Wednesday, 11/16

December Monday, 12/5 Monday, 12/5 Wednesday, 12/14

________________________ Date: December 14, 2015 Secretary of the Board Ann Stafford

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Stadler Rail Data Services (RDS) Software

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a sole source contract with Stadler Service AG for the installation of Stadler’s proprietary Rail Data Services (RDS) software in Capital Metro’s six (6) existing Diesel Multiple Units (DMUs), and to license the software to Capital Metro for use in both the six (6) existing and the four (4) new DMUs. The term of the contract will consist of a 7-year Base Period with two Option Periods of 4 years each, for an amount not to exceed $841,640. FISCAL IMPACT: Funding for this action is available in the FY2016 Capital Budget. .




1.1 Promote a culture of safety 1.2 Improve system reliability and convenience

EXPLANATION OF STRATEGIC ALIGNMENT: This action will allow Capital Metro to

remotely monitor and collect rail vehicle performance data, capture system and

subsystem performance information, providing real-time diagnostics for tracking the

performance of the DMUs.

BUSINESS CASE: Stadler is the owner of a proprietary technology product called Rail

Data Services (RDS). RDS is a software product that, when installed on the rail

vehicles, collects vehicle performance data and transmits the information to a central

server. This RDS software will provide Capital Metro and Herzog, the service provider,

with the ability to conduct real-time diagnostics and remote troubleshooting, reducing

the impact of rail vehicle system and subsystem failures on scheduled train service,

maximizing rail vehicle reliability.

COMMITTEE RECOMMENDATION: This agenda item was presented to and

recommended for approval by the Operations, Planning and Safety Committee on

December 7, 2015.

EXECUTIVE SUMMARY: Stadler, the Original Equipment Manufacturer (OEM) of Capital Metro’s commuter rail vehicles, is the proprietary owner of Rail Data Services (RDS) Software, a software system that can remotely analyze rail vehicle systems and subsystems in real-time. Stadler will install the RDS in the 4 new DMUs currently in production at Stadler’s factory in Bussnang, Switzerland. The RDS software will allow Capital Metro to continuously monitor the rail vehicle’s systems and subsystems which will provide Capital Metro and Herzog with the ability to detect and diagnosic, rail vehicle system and subsystem anomalies and conduct remote trouble shooting with the goal of reducing service interruptions and modifying or implementing maintenance procedures to address the anomalies. By installing the RDS in Capital Metro’s six (6) existing railcars, Capital Metro will be afforded continuity and consistency in

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performance, and maintenance data across all ten (10) DMUs. Following installation, Capital Metro will license the software from Stadler through 2022. As part of the license fee, Stadler will provide training and software maintenance. All data generated by the RDS Software will be owned by Capital Metro. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: On October 1, 2015, a Public Notice was issued and formally advertised of Capital Metro’s intent to award a sole source contract to Stadler Service AG to install their proprietary Rail Data Services (RDS) software onto Capital Metro’s six (6) existing DMUs and to license the software for use with all of Capital Metro’s ten (10) DMUs (6 existing, 4 under production). No additional proposals or responses were received by the closing date of 10/15/15.

Capital Metro requested a proposal from Stadler on September 3, 2015. Stadler responded with its technical and price proposal from Stadler Service AG on September 10, 2015. An award to Stadler Service AG is considered the best value for the Authority. Stadler is the company that built and delivered the DMUs for the MetroRail Red Line, which began service in March of 2010, and they are the proprietary owner of executive and application software that is used to operate the MetroRail fleet. The term of the contract will be a 7 year Base Period with two Option Periods of 4 years each, for a total of $841,640 as follows:

Stadler Service AG

Base Term - (years 1-7) Installation: $142,248.00

License Fees ($5,464/year per DMU): $262,272.00

Total Base Term (yrs 1-7) $404,520.00

Option 1 (years 8-11) License Fees ($5,464/year per DMU):

$218,560.00

Option 2 (years 12-15) License Fees ($5,464/year per DMU):

$218,560.00

Grand Total (Base+Options) $841,640.00

RESPONSIBLE DEPARTMENT: Rail Operations

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Stadler Rail Data Services (RDS) Software

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors

and Capital Metro management endeavor to maintain a state of good repair of the

MetroRail fleet; and

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to install and license a software system that can remotely analyze rail vehicle systems and subsystems in real-time.

NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a sole source contract with Stadler Service AG, for the installation of Stadler’s proprietary Rail Data Services (RDS) software in Capital Metro’s six (6) existing Diesel Multiple Units (DMUs), and to license the software to Capital Metro for use in both the six (6) existing and the four (4) new DMUs. The term of the contract will consist of a 7-year Base Period with two Option Periods of 4 years each, for an amount not to exceed $841,640. ________________________ Date: December 14, 2015 Secretary of the Board Ann Stafford

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Stadler AG Contract Modification for Capital MetroRail Compatible Seats

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract modification with Stadler Bussnang AG, the original manufacturer of the MetroRail vehicles, for $ 315,600 to modify the existing fleet of six (6) GTW Rail Vehicles in order to make them Alternate Vehicle Technology compliant as part of the TIGER V grant project. The revised contract amount is $2,501,600 of which $200,000 is for contingency. FISCAL IMPACT: Funding for this project is provided through the FY 2015 TIGER Grant Capital Budget. .




1.1 Promote a culture of safety 1.2 Improve system reliability and convenience

EXPLANATION OF STRATEGIC ALIGNMENT: This action will allow Stadler

Bussnang to install and test Capital MetroRail style seats as part of the Alternate

Vehicle Technology compliant upgrades instead of the proposed Denton County Transit

rail vehicle seats.

BUSINESS CASE: Capital Metro’s commuter and freight trains currently operate under

a Federal Railroad Administration (FRA) imposed temporal separation agreement

where freight trains and commuter trains cannot operate on the commuter corridor at

the same time. The Stadler GTW rail vehicle meets the European standards for

crashworthiness, but not those of the Federal Railroad Administration.

The temporal separation agreement limits Capital Metro’s ability to address the

demands by our commuter and freight customers for increased rail service. In order to

reduce or eliminate the need for temporal separation, Stadler Bussnang will modify the

Capital Metro rail vehicles so that they meet the FRA requirements for Alternate Vehicle

Technology compliance.

COMMITTEE RECOMMENDATION: This agenda item was presented and is

recommended for approval by the Operations, Planning, and Safety Committee on

December 7, 2015.

EXECUTIVE SUMMARY: In 2013, Capital Metro received Tiger V grant funds to

improve the commuter and freight rail system infrastructure and systems in order to

enhance the delivery of our commuter and freight service. The Stadler Alternate Vehicle

Technology contract covers one of the freight components of the grant which is to

upgrade the existing fleet of six (6) Stadler GTW’s in order to make them Alternate

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Vehicle Technology (AVT) compliant. This modification allows Capital Metro to operate

the MetroRail vehicles with standard Federal Railroad Administration compliant vehicles

(freight) during non-rush hours and evening hours.

In October 2015, Capital Metro contracted with Stadler Bussnang to modify the existing

fleet of six GTW railcar to meet the FRA’s requirements for Alternate Vehicle

Compliance. Stadler submitted the original proposal based on the Denton County Rail

Car, which meets the requirements for Alternate Vehicle Compliance as the project

base line. During the product submittal review phase, Capital Metro staff determined

that the Denton County specifications were a deviation from the current MetroRail

vehicle.

In order to maintain the current standard of functionality and comfort, Capital Metro

requested Stadler to provide seats in accordance with the existing seat configuration

standard. Stadler will provide a Federal Railroad Administration compliant modification

that meets the 8g crashworthiness requirements. The testing accounts for 60% of the

total with the remainder going to design and production costs.

DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: In response to Capital Metro’s request to supply AVT compliant seats which match the configuration of the existing rail vehicle fleet seats, Stadler provided a proposal dated 9/18/15 which includes pricing for Capital Metro’s six existing DMUs at $52,600 per railcar, $315,600 total. Pricing includes design, production and testing. Stadler will equip the DMUs with AVT compliant passenger seats that will meet the crashworthiness requirements. The costs are deemed fair and reasonable. Stadler has prior knowledge, experience and expertise critical to providing these services, and is uniquely positioned to deliver these services to Capital Metro in an expeditious, high quality, and cost efficient manner. RESPONSIBLE DEPARTMENT: Rail Operations

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Stadler AG Contract Modification for Capital MetroRail Compatible Seats

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to maintain a state of good repair on the Capital Metro Railroad; and

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors

and Capital Metro management recognize the need to modify the existing MetroRail fleet of six (6) GTW’s in order to make them AVT (Alternate Vehicle Technology) compliant to be able to operate them with standard FRA vehicles;

NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan

Transportation Authority Board of Directors that the President/CEO, or her designee, is

authorized to finalize and execute a contract modification with Stadler Bussnang AG,

the original manufacturer of the MetroRail vehicles, for $ 315,600 to modify the existing

fleet of six (6) GTW Rail Vehicles in order to make them Alternate Vehicle Technology

compliant as part of the TIGER V grant project. The revised contract amount is

$2,501,600 of which $200,000 is for contingency.


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ILA with the City of Austin for Water Line Replacement on Navasota

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute an Interlocal Agreement (ILA) with the City of Austin for the relocation and improvement of a water line in connection with the Plaza Saltillo Track Relocation project in the reimbursable amount of $75,350 plus a contingency of $7,535, for a total agreement amount not to exceed $82,885. FISCAL IMPACT: Refer to Executive Summary for clarification .





EXPLANATION OF STRATEGIC ALIGNMENT: The ILA with the City of Austin will

remove the possibility of disruption to our service if the water line is relocated at a later

date.

BUSINESS CASE: Including the City’s water line replacement project as part of the

MetroRail line relocation project will result in cost efficiencies for both parties.

COMMITTEE RECOMMENDATION: This agenda item was presented and is

recommended for approval by the Operations, Planning, and Safety Committee on

December 7, 2015.

EXECUTIVE SUMMARY: Capital Metro is in the process of relocating the MetroRail

line between IH35 and the Plaza Saltillo Station. Part of the rail relocation work will

occur on Navasota Street and the City of Austin desires to replace the water line that is

currently placed in Navasota Street and in Capital Metro’s Right of Way. Through the

ILA Capital Metro agrees to construct the City’s project as part of the rail relocation

project, and the City agrees to design the City’s project and reimburse Capital Metro for

materials for the City’s project.

Capital Metro will have full project management responsibility for the City project from

pricing the scope of work to completion of construction and turnover to the City of

Austin. The City of Austin will participate in the oversight of the construction of the City

Project.

DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Chapter 791 of the State of Texas Government Code encourages governmental entities to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another. In

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doing so, local governments are permitted to forego the requirements of full and open competition and contract directly with one another. RESPONSIBLE DEPARTMENT: Real Estate & Asset Management

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


ILA with the City of Austin for Water Line Replacement on Navasota

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the benefit of working with the City of Austin to realize cost and time efficiencies.

NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to negotiate and execute an Interlocal Agreement (ILA) with the City of Austin for the relocation and improvement of a water line in connection with the Plaza Saltillo Track Relocation project in the reimbursable amount of $75,350 plus a contingency of $7,535, for a total agreement amount not to exceed $82,885. ________________________ Date: December 14, 2015 Secretary of the Board Ann Stafford

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City of Austin ILA for MetroWorks Employee Passes

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement (ILA) with the City of Austin for employee transit passes for a period of 1-year from January 1, 2016 to December 31, 2016, with a maximum of four (4) one-year extensions. FISCAL IMPACT: Revenue recognition of approximately $250,000 annually. .


3. Demonstrate the value of public transportation in a dynamic community


3.1 Develop new ridership markets

EXPLANATION OF STRATEGIC ALIGNMENT: The continuation of the City of Austin

employee pass interlocal agreement supports the ongoing efforts of Strategic Objective

3.1.02. Develop and implement comprehensive, successful B2B program.

BUSINESS CASE: The ILA has positively impacted ridership and demand for Capital Metro's services and has been well utilized by City of Austin employees. The proposed 5-year ILA will allow City employees to continue to make use of our services. COMMITTEE RECOMMENDATION: This agenda item was presented and

recommended for approval by the Finance, Audit and Administration Committee on

December 7, 2015.

EXECUTIVE SUMMARY: As part of Capital Metro’s and ACC’s continued joint effort to

promote and educate sustainability through public transportation alternatives, thereby

reducing the number of individual car trips and reduce parking expenses and demand.

This new Interlocal Agreement aligns with the Board MetroWorks employee pass

discounts and “runway” pricing presented to and approved by the Capital Metro Board

in February 2014. As in previous agreements, City of Austin Employees will be charged

on a “per ride” basis, at the following rates:

Service Type 2016 2017 - 2020

Local $.75 $0.85

Premium $1.15 $1.25

Commuter $2.00 $2.45

The City of Austin will also reimburse Capital Metro $70 per month for each RideShare

participants and $46.50 a month per employee for access to MetroAccess paratransit

services. The employees are responsible for any additional fees owed on these

services to Capital Metro.

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. DBE/SBE PARTICIPATION: Does not apply. PROCUREMENT: Chapter 791 of the State of Texas Government Code encourages governmental entities to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another. In doing so, local governments are permitted to forego the requirements of full and open competition and contract directly with one another. RESPONSIBLE DEPARTMENT: Marketing

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


City of Austin ILA for MetroWorks Employee Passes

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to demonstrate the value of public transportation in a dynamic community; and WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the need to develop new ridership markets. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute an Interlocal Agreement (ILA) with the City of Austin for employee transit passes for a period of 1-year from January 1, 2016 to December 31, 2016 with a maximum of four (4),1-year contract extensions. ________________________ Date: December 14, 2015 Secretary of the Board Ann Stafford

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capmetro.org | City of Austin Interlocal Agreement1

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• Inter-Local Agreements:

– City of Austin

– Travis County

– ACC

• MetroWorks Partners


– St. Edwards U.

– Hotel Van Zandt

– JW Marriot

– Frost Bank

– Rackspace

– Omni Hotel

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City of Austin Inter-Local Agreement

• Start: January 1, 2016

• Term: 12 Months, Four Extension Options

• Invoicing: Quarterly

• Reporting: Quarterly

• Payment: Net 30


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City of Austin Ridership


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• Fixed Route Services: Pay per Ride

• MetroAccess & RideShare: City ContributionPer Rider per Month


Service CY’16 CY’17 CY’18 CY’19 CY’20

Local $.75 $0.85 $0.85 $0.85 $0.85

Premium $1.15 $1.25 $1.25 $1.25 $1.25

Commuter $2.00 $2.45 $2.45 $2.45 $2.45

MetroAccess $46.50 $46.50 $46.50 $46.50 $46.50

RideShare $70 $70 $70 $70 $70

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• Inter-Local Agreements:

– City of Austin

– Travis County

– ACC

• MetroWorks Partners


– St. Edwards U.

– Hotel Van Zandt

– JW Marriot

– Frost Bank

– Rackspace

– Omni Hotel

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• Start: January 1, 2016

• Term: 12 Months, Four Extension Options

• Invoicing: Quarterly

• Reporting: Quarterly

• Payment: Net 30


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City of Austin Ridership


240

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270

FY2013 FY2014 FY2015

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• Fixed Route Services: Pay per Ride

• MetroAccess & RideShare: City ContributionPer Rider per Month


Service CY’16 CY’17 CY’18 CY’19 CY’20

Local $.75 $0.85 $0.85 $0.85 $0.85

Premium $1.15 $1.25 $1.25 $1.25 $1.25

Commuter $2.00 $2.45 $2.45 $2.45 $2.45

MetroAccess $46.50 $46.50 $46.50 $46.50 $46.50

RideShare $70 $70 $70 $70 $70

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DuBois Bryant & Campbell LLP

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SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $520,000. FISCAL IMPACT: Funds are available in the FY2016 Operating Budget. .


2. Demonstrate regional leadership


2.1 Lead public transportation and development 4.1 Improve the financial health of the organization

EXPLANATION OF STRATEGIC ALIGNMENT: Proper legal advice and representation on matters related to the Saltillo Property Project will ensure the financial health of the Authority for the future. BUSINESS CASE: Appropriate legal services and subject matter expertise are required to ensure the Authority meets all legal needs associated with the Saltillo Property Project. COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Finance, Audit and Administration Committee on December 7, 2015. EXECUTIVE SUMMARY: Capital Metro currently has a contract with DuBois, Bryant & Campbell, LLP to provide legal services related to the transaction for the use of the Saltillo Property. This contract expires on September 30, 2016. Capital Metro entered into a contract with DuBois, Bryant & Campbell in October 2012 to provide the Board of Directors and staff advice related to the proposed development of Capital Metro's property adjacent to the Saltillo rail station. The original contract did not meet the financial threshold requiring board approval of the contract. In June 2014 the Board of Directors authorized the President/CEO to negotiate a master development agreement with Endeavor Real Estate to develop the property and in October 2014 and March of 2015 the Board of Directors added funds to the contract with DuBois for negotiation of an agreement. Due to the additional requirements of negotiating a complex master development agreement and associated real estate transactions and matters, the amount of effort required under the contract has increased and additional funds are required. Capital Metro desires to continue employing the services of DuBois, Bryant & Campbell on these matters and requests the Board approve an amendment to the current contract adding $145,000.00 to the contract to accommodate anticipated needs through the completion of the transaction and commencement of construction.

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DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Legal

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


DuBois Bryant & Campbell LLP

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors desires to ensure that Capital Metro is adequately represented by outside legal counsel in legal matters related to the transaction for the Saltillo Property Project and related issues; and WHEREAS, the law firm of DuBois, Bryant & Campbell, LLP is currently providing such services to Capital Metro and their continued services are required. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $520,000.


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Strategic Plan FY2016 Update

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to implement the FY 2016 Capital Metro Strategic Plan. FISCAL IMPACT: This action has no fiscal impact .


1. Deliver the best possible customer experience 2. Demonstrate regional leadership 3. Demonstrate the value of public transportation in a dynamic community 4. Continue to improve organizational practices and develop staff


1.1 Promote a culture of safety 1.2 Improve system reliability and convenience 1.3 Ensure an attractive and accessible transit environment 1.4 Deliver a customer-friendly experience through our people and system 2.1 Lead public transportation and development 2.2 Pursue service expansion opportunities 2.3 Encourage/promote transit-oriented development 2.4 Generate funding 3.1 Develop new ridership markets 3.2 Develop and deliver key agency messages 3.3 Strengthen community relationships 3.4 Actively engage the communities we serve (employees citizens riders etc.) 4.1 Improve the financial health of the organization 4.2 Enhance organizational development 4.3 Strengthen agency-business partnerships 4.4 Implement sustainability and environmental stewardship best practices

EXPLANATION OF STRATEGIC ALIGNMENT: The strategic plan provides alignment with all the goals and objectives within the current adopted plan.

BUSINESS CASE: The strategic plan has been developed to help Capital Metro staff and the Board of Directors define strategy or direction, and to assist in making resource allocation decisions for future endeavors.

COMMITTEE RECOMMENDATION: The agenda item was presented and recommended for approval at the Operations, Planning and Safety Committee and the

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Finance, Audit and Administration Committee on December 7, 2015. EXECUTIVE SUMMARY: The Capital Metro Strategic Plan is updated annually to incorporate new strategies that meet the current business needs. At a May 2015 work session, the Board of Directors reviewed the status of the FY 2015 strategic plan and provided direction regarding the agency's future direction. Staff also held several work sessions to evaluate the status of the Strategic Initiatives and develop new strategic initiatives that would be presented for the Board of Directors consideration and approval. Based on the information gathered at these meetings, staff prepared a revised strategic plan for fiscal year FY 2016 for the Board of Director's approval. DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Operations

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Strategic Plan FY2016 Update

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management endeavor to develop strategic long-term operational, capital and financial goals for the agency; and WHEREAS, a Strategic Plan for FY 2016 will provide further advancement toward these goals. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to implement the approved FY 2016 Capital Metro Strategic Plan. ________________________ Date: December 14, 2015 Secretary of the Board Ann Stafford

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Sale of Highway 183S Right of Way

Page 1

SUBJECT: Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute a contract with the Central Texas Regional Mobility Authority for the sale of a portion of Capital Metro property located at the intersection of Highway 183S and 51st Street in Austin, Texas for an amount not to exceed $360,000. FISCAL IMPACT: Refer to executive summary for clarification .


2. Demonstrate regional leadership


2.4 Generate funding

EXPLANATION OF STRATEGIC ALIGNMENT: Sale of the property to CTRMA supports a complete regional transportation system. BUSINESS CASE: The referenced property was removed from transit service in 2014. The property is no longer needed for transit purposes. Capital Metro is able to recognize revenue from the sale of the property.

COMMITTEE RECOMMENDATION: This agenda item was presented and is recommended for approval by the Operations, Planning and Safety Committee on December 7, 2015. EXECUTIVE SUMMARY: Staff has determined that the land currently owned by Capital Metro is no longer needed for future transportation services. In 2014 Capital Metro was approached by CTRMA to purchase the land owned by Capital Metro. CTRMA’s proposed use for the tract is a pedestrian bridge spanning US183 at 51st Street as part of their commitment to constructing multi-modal, pedestrian friendly facilities as part of the 183 South Project. As part of the sale, Capital Metro is required to waive, release and relinquish certain access rights along Highway 183S. DBE/SBE PARTICIPATION: Does not apply. RESPONSIBLE DEPARTMENT: Real Estate & Asset Management

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RESOLUTION

OF THE


BOARD OF DIRECTORS

STATE OF TEXAS


Sale of Highway 183S Right of Way

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the referenced property is no longer needed for transit services; and

WHEREAS, the Capital Metropolitan Transportation Authority Board of Directors and Capital Metro management recognize the Central Texas Regional Mobility Authority’s purchase of the property is necessary or convenient for the purposes of operating a state highway or turnpike project, with control of access as necessary to facilitate the flow of traffic and promote the public safety and welfare on both non-controlled facilities and designated controlled access highways and turnpike projects.

NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the President/CEO, or her designee, is authorized to negotiate and execute a contract with the Central Texas Regional Mobility Authority for the sale of a portion of Capital Metro property located at the intersection of Highway 183S and 51st Street in Austin, Texas for an amount not to exceed $360,000. ________________________ Date: December 14, 2015 Secretary of the Board Ann Stafford

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Connections 2025 Update

Page 1

TITLE: Service Plan 2025 (Connections 2025) Update Planning will update the Board on Connections 2025, the ongoing service plan formerly known as Service Plan 2025. Updates will focus on public involvement and service evaluation activities that have taken place since November.

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Connections 2025Board Briefing

Board of Directors

December 14, 2015

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What is a service plan?

• Transit agencies use service plans as a guide for system enhancements and expansion for the next 10 years.

• Every 5 years, Capital Metro updates what we call a service plan, or comprehensive operational analysis, that spans 10 years and guides the agency’s 3 yearly service changes.

• It’s 2015, and our service plan is due for an update since its last refresh in 2010.

• Community engagement (riders & non-riders) will be KEY throughout this entire process. Together with our stakeholders, we will rethink transit’s role in our quality of life.

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Service Plan 2020 Successes

• Board adopted in February 2010 and most recommendations implemented over a 5 year period.

• Implemented the first transit priority lanes in Austin along Guadalupe and Lavaca.

• Launched the High-Frequency Route Network along five major routes.

• Realigned and extended routes to provide additional mobility options.

• Eliminated poor performing routes.

• Launched MetroRapid Routes 801 & 803.

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Logo

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Timeline

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Oct. 2015 Nov. 2015 Dec. 2015 Jan. 2016 Feb. 2016 Mar. 2016 Apr. 2016 May 2016 June 2016 July 2016 Aug. 2016 Sept. 2016

SYSTEM and SERVICE EVALUATION

FIVE YEAR TRANSIT PLAN

LONG-RANGE & FINANCIAL PLAN

FINAL PLAN

PUBLIC INVOLVEMENTmeetings meetings

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Primary Activities

1. Public Involvement

2. Market and Service Analysis

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Public Involvement

Two Goals

1. Inform public of Connections 2025 and ways to participate

2. Input

• “I would ride the bus more if…”

• “I would like to see…”

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Community Meetings

• Existing Meetings: January and February

• Pop-Up Meetings: First Week of February

• Open House Meetings: Mid February

• Concurrent Virtual Open House: February

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Public Involvement Promotion

• Website

– Online survey and engagement tool

• Promotion Materials

– Brochures, posters, placards, newspaper ads, e-mail blasts

– Translated into Spanish

• Media Interviews

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Advisory Committees

• Three Committees

– Executives

– Community Groups

– Government

• Up to 30 members per committee

• First meetings in January

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Market and Service Evaluation

• Staff has provided:

– 20 existing studies

– Financial information

– GIS Data

– Service Data

– Customer Call Reports

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Market and Service Evaluation

• TMD

– Organized Census and demographic information

– Compiled travel demand data

– Started service analysis using Capital Metro provided data

– Beginning peer review for MetroAccess

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Next Steps

• Promote Community Meetings –January/Early February

• Complete draft Market and Service Evaluation Report

• Conduct first advisory committee meetings

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Financial Report for September

Page 1

TITLE: Financial Report for September Staff will present the September 2015 financial results.

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(1) This variance is due to additional contribution for the administration pension plan.


Financial Report

Q4 FY 2015 - Preliminary Year-End Results (Unaudited)

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Table of Contents

Budgetary Performance

-Sales Tax Revenue 3

-Other Revenue 4

-Operating Expenses 5

Budget Transfers 6

-Statement of Net Position 7

-Cash, Investments and Reserves 8

-Statement of Revenues, Expenses and Changes in Net Position 9

-Budget Variance by Department Summary 10

-Capital Expenditures and Commitments 11

SUMMARY REPORT

APPENDIX REPORTS

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SALES TAX REVENUE

FY 2015 Actual Monthly Revenue in Millions of Dollars Sales Tax Budget vs. Actual

FY 2014 and FY 2015 Actual Monthly Revenue in Millions of Dollars Sales Tax Year vs. Year

$14.5

$15.5

$19.5

$13.9 $14.1

$18.2

$16.2

$15.2

$17.4

$15.8

$15.6

$18.0

$16.4

$15.9

$21.8

$15.0 $14.8

$19.9

$16.7 $16.8

$20.1

$16.8 $16.8

$19.4

$10.0

$11.0

$12.0

$13.0

$14.0

$15.0

$16.0

$17.0

$18.0

$19.0

$20.0

$21.0

$22.0

$23.0

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

FY 2014 FY 2015

$16.4

$15.9

$21.8

$15.0 $14.8

$19.9

$16.7 $16.8

$20.1

$16.8 $16.8

$19.4

$10.0

$11.0

$12.0

$13.0

$14.0

$15.0

$16.0

$17.0

$18.0

$19.0

$20.0

$21.0

$22.0

$23.0

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Sales tax revenue totaled $210.4 million in FY 2015.

Actual revenue exceeded initial budget projections of $197.5 million by 6.5% or $12.9 million.

Estimates were revised at mid year based on trending to date and projections were revised upward to $206.6 million.

Sales tax revenue exceeded the revised year-end estimate by 1.9% or $3.8 million.

Sales tax revenue of $210.4 million in FY 2015 exceeded revenue of $193.9 million in FY 2014 by 8.5% or $16.5 million.

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OTHER REVENUE

FY 2015 Budgetary Projections, Year-End Forecast, and Preliminary (Unaudited) Actual (Millions)

(1) This

variance

is due to

additional

contributio

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administra

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plan.

(2) A budget

transfer for $200,000

was processed in

March to the

0

6229957

$23.5

$28.6

$22.1

$4.9

$2.4

$23.1

$30.0

$7.4

$4.4

$2.2

$23.0

$29.1

$6.6

$4.9

$2.8

$0.0

$5.0

$10.0

$15.0

$20.0

$25.0

$30.0

$35.0

Fares Operating Contributions and Grants Capital Grants Freight Railroad Other Revenue

FY15 Budgetary Projections FY15 Year-End Forecast FY15 Preliminary (Unaudited) Actual

• Fare revenue includes passenger and third party fares.o Overall, total fare revenue is close to the year-end forecast of $23.1 million compared to initial budget

projections of $23.5 million.o Initial budgetary projections for passenger fares totaled $17.9 million. Projections were updated as part of

Capital Metro's year-end forecasting process and were adjusted downward to $16.9 million based on mid-year ridership trending.• Revenue from cash fares and local/premium passes lower than initial budget projections• Partially offset by higher commuter, special events and RideShare (vanpool) revenue

o Third party revenue consists of the University of Texas service.• Budget projections totaled $5.6 million. Year-end revenue estimates were adjusted upward at mid year

to reflect $6.2 million based on trending.• Preliminary year-end results do not yet reflect any additional transactions related to the reconciliation

process outlined in the interlocal agreement with UT. • Any adjustments will be reported in final year-end results included in the comprehensive annual

financial report.

Operating contributions and grants are expected to increase slightly when final reimbursements are processed.

Capital grant revenue is received after eligible expenditures are paid. Initial budget projections totaled $22.1 million.o Projections were lowered at mid year to reflect estimated capital spending eligible for reimbursement in FY

2015.o Most of the reduction resulted when the MetroRapid project was completed under budget and the Federal

Transit Administration reallocated the majority of the remaining funds to other grantees.o Other capital grant revenue that was budgeted in FY 2015 is expected to be received in FY 2016 when the

associated expenditures are made. These expenditures include new buses currently on order and the planned Saltillo track relocation.

o Railroad revenue primarily includes revenue related to freight operations and was close to initial budget projections.

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OPERATING EXPENSES

(1) This

variance (2) A

budget

transfer

for

YTD

384,340$

FY 2015 Budget, Year-End Forecast, and Preliminary (Unaudited) Actual (Millions)

$34.6

$28.4

$3.8

$20.0

$119.4

$14.8

$34.1

$24.4

$2.4

$17.0

$121.8

$12.6

$33.5

$21.9

$1.8

$15.2

$121.8

$9.1

$0.0

$20.0

$40.0

$60.0

$80.0

$100.0

$120.0

$140.0

FY15 Budget FY15 Year-End Forecast FY15 Preliminary (Unaudited) Actual

• Preliminary unaudited spending is below budget. Spending is also below the year-end forecast developed by departments at mid year and published in the proposed FY 2016 budget document in August.

• Salaries and benefits are under budget and the year-end forecast primarily due to vacancies. As of September 30, there were 30 unfilled positions.

• The year-end forecast for professional services was projected at $24.4 million compared to budgeted spending of

$28.4 million. Preliminary unaudited actual spending is lower than the year-end forecast at $21.9 million.

o The planned overhaul of commuter rail vehicles was deferred until FY 2016 and will be completed by the

commuter rail operator. The amount budgeted that will not be expended in FY 2015 is $2.8 million and is

reflected in the year-end forecast.

o Spending for consulting services for several projects related to freight railroad ended the year less than

forecast by approximately $300,000. Services estimated at $200,000 that are needed to update bridge ratings

are underway and will be expended in FY 2016.

o A contractual payment of approximately $200,000 for consulting services related to Saltillo Plaza

development planning will be processed in FY 2016 after the Board has approved the master development

agreement and ground lease.

o Other spending for various services that was forecast by departments at mid year ended the year less than

anticipated. Invoices not yet received for work completed in FY 2015 will be reported in final year-end results

included in the comprehensive annual financial report.

• Fuel and fluids are below the year-end forecast by $1.8 million, primarily due to the continued drop in diesel and

gasoline prices.

o Capital Metro contracts with a third party advisor to help manage diesel fuel pricing risk over time through

the use of futures contracts. These programs are designed to reduce fuel cost volatility and are commonly

referred to as fuel price risk management or fuel hedging.

o When fuel prices rise, the value of futures that were purchased when prices were lower will result in a gain

when contracts are sold. Conversely, as fuel prices drop, the value of futures that were purchased when

prices were higher will result in a loss when contracts are sold.

o Capital Metro budgeted $3.50 per gallon for diesel in FY 2015.

The average cost of diesel purchased during FY 2015 was $1.96 per gallon.

The average cost of diesel, net of hedging transactions, was $2.77 per gallon.

o Diesel usage was lower than budget projections.

5,221,000 gallons were consumed compared to budgeted gallons of 5,382,000.

o Futures contracts outstanding as of September 30, 2015, will be reported in the financial statements at fair

market value. The aggregate change in fair market value for these contracts will be shown as a "deferred

outflow of resources" on the statement of net position. Fuel prices at the time of sale will determine whether

future transactions result in either a realized gain or loss in a future fiscal year.

• Purchased transportation expenses ended the year close to the year-end forecast of $121.8 million.o Repairs on buses resulted in one-time costs that were more than anticipated when Capital Metro transitioned

services previously provided by Veolia to McDonald and MV Transportation. o MetroAccess and Rideshare services are above budget due to more demand than anticipated. o These additional costs are partially offset by savings in budgeted commuter rail services. A federal ruling

requiring two-person crews, which was anticipated in January 2015, has not yet occurred.

• Other expenses reflect unspent funds in the operating contingency account. This category also includes insurance claims and premiums, computer software, and leases.

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Account Number Account Name Amount

September

Transfer #1

From: BM1106 (2,379)$

EC1309 (15,869)

EC1311 (3,983)

EC1410 (20,655)

EC1415 (50,385)

EC1416 (7,423)

RR1303 (14,917)

VM1303 (1,015,526)

To: FIN1501 1,131,136

July

Transfer #2

From: FIN1501 (15,352)$

CPG1514 (225,000)

EC1304 (4,894)

EC1305 (24,392)

EC1314 (35,000)

EC1402 (12,673)

EC1414 (50,000)

REA1509 (7,500)

REA1510 (35,610)

To: FIN1501 379,717

BM1106 15,352

The purpose of this budget transfer is to close

completed or inactive projects.

Headquarters-HVAC Chilling System

Station and Platform Placemaking

Fitness Equipment

509 Thompson Lane R&R Gas Fired Heaters

509 Thompson Lane HVAC

Capital Project Contingency

Headquarters-Shop Lighting


2910 Lobby Remodel/Rehabilitation

Oakhill Park and Ride

Digital Clocks for TechRidge

Video Development Equipment

Railroad Lights & Gates @ MP 79.05

Radio Communication System Replacement


The purpose of this budget transfer is to close

completed or inactive projects.MetroBike Shelters

MetroRapid Dedicated Transit Lane

HVAC Control

Uninterrupted Power Supply Replacement

Headquarters-Facility Shop Lighting

Justification

Consistent with Budget and Financial Planning Policy FIN-220-13, there were two budget transfers that were in excessof $250,000 in Q4 FY 2015. There were no operating contingency reserve budget transfers in excess of $150,000 for Q4 FY 2015.

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September 30, 2015 August 31, 2015

ASSETS AND DEFERRED OUTFLOW OF RESOURCES

Current assets:

Cash and cash equivalents (see note) 147,296,219$ 146,623,518$

Restricted:

Restricted for rail cars and station improvements (see note) 47,062,622 47,047,551

Restricted for bus purchases (see note) 10,233,492 10,052,183

Sales and use taxes receivable 36,193,624 32,902,661

Federal grants receivable 345,450 372,869

Other receivables, net 2,131,798 1,088,939

Inventory 2,428,472 2,811,081

Other current assets 3,618,441 5,311,766

Total current assets 249,310,118 246,210,568

Non-current assets:

Capital assets, net 291,400,728 294,551,653

Other assets 3,989,606 3,989,606

Total non-current assets 295,390,334 298,541,259

Deferred outflow of resources:

Fuel price risk management program 5,210,852 4,012,155

Total deferred outflow of resources: 5,210,852 4,012,155

Total Assets and Deferred Outflow of Resources 549,911,304 548,763,982

CURRENT LIABILITIES

Accounts payable 22,006,260 25,905,451

Accrued expenses 5,848,485 5,651,576

Interest payable 22,148 123,231

Master lease purchase financing agreement 2,708,763 2,708,763

Notes payable 1,895,000 1,895,000 City of Austin interlocal agreement 0 0

Total current liabilities 32,480,656 36,284,021

LONG TERM LIABILITIES

Accrued expenses 3,671,415 3,671,415

Master lease purchase financing agreement 6,571,854 6,571,854

Notes payable 12,565,000 12,565,000

Deferred grant revenue 47,062,622 47,014,615

Deferred rent 544,435 486,847

Total long term liabilities 70,415,326 70,309,731

Total Liabilities 102,895,982 106,593,752

NET POSITION

Invested in capital assets, net of related debt 277,893,603 280,863,219

Unrestricted 169,121,719 161,307,011

Total Net Position 447,015,322$ 442,170,230$

Note: The following amounts are held in reserve accounts approved by the Board of Directors in its reserves and contingencies policy,

in addition to future commitments to the City of Austin associated with mobility projects.

Statutory operating reserve 32,951,048$ 32,948,248$

Self-insurance reserve 1,040,000 1,040,000

City of Austin mobility funding 25,984,698 22,827,294

2015 capital funding 33,200,000 33,200,000

Future capital investment 54,120,473 56,607,976 Restricted for bus purchases 10,233,492 10,052,183

Restricted for rail cars and station improvements 47,062,622 47,047,551

Total 204,592,333$ 203,723,252$


Statement of Net Position

September 30, 2015 and August 31, 2015 - Preliminary Year-End Results (Unaudited)

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Cash &

Investments

Cash and cash

equivalents$162.7m

Short-term

investments$41.9m

Total $204.6m

CASH, INVESTMENTS & RESERVES

Note:

• Funds for future capital investment will be required to help address extensive capital needs beyond 2015 that are identified in Capital Metro’s long-range financial forecast.

• These investments are needed to maintain the community’s transit infrastructure in a state of good repair.

Restricted for Bus Purchases, $10.2

Statutory Operating Reserve, $33.0

Self Insurance Reserve, $1.0

City of Austin Mobility Programs, $26.0

2015 Capital Funding, $33.2

Future Capital Investment (see Note), $54.1

Restricted for Rail Cars and Station Improvements, $47.1

Restrictions and Reserve Allocationsin millions of dollars

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Budget Year-End Forecast Preliminary Actual

Variance - Forecast to

Actual

Variance - Forecast to

Actual

$$ Fav/(Unfav) % Fav/(Unfav)

Operating Revenue:

Passenger Fares 17,875,477$ 16,921,000$ 17,099,267$ 178,267$ 1.1%

Third Party Fares 5,578,458 6,200,000 5,946,775 (253,225) -4.1%

Freight Rail Revenue 4,931,752 4,419,000 4,850,474 431,474 9.8%

Other Revenue 2,288,825 2,076,000 2,638,050 562,050 27.1%

Total Operating Revenue 30,674,512 29,616,000 30,534,566 918,566 3.1%

Operating Expenses:

Salaries & Benefits 34,577,083 34,063,589 33,459,156 604,433 1.8%

Professional Services 28,396,749 24,402,254 21,895,017 2,507,237 10.3%

Materials and Supplies 3,764,660 2,433,299 1,762,930 670,369 27.5%

Fuel & Fluids 20,008,998 16,991,954 15,217,989 1,773,965 10.4%

Utilities 2,479,382 2,454,409 2,527,759 (73,350) -3.0%

Insurance 3,593,165 3,594,923 2,229,635 1,365,288 38.0%

Taxes 1,050,915 2,010,177 1,088,155 922,022 45.9%

Purchased Transportation 119,395,669 121,827,260 121,799,944 27,316 0.0%

Other Expenses 5,404,420 2,042,333 1,558,037 484,296 23.7%

Interest Expense 589,507 668,074 563,603 104,471 15.6%

Lease/Rental 1,701,278 1,781,911 1,124,502 657,409 36.9%

Total Operating Expenses 220,961,826 212,270,183 203,226,726 9,043,457 4.3%

Operating Income/(Loss) (190,287,314) (182,654,183) (172,692,160) 9,962,023 -5.5%

Non-Operating Revenue/(Expenses):

Sales Tax 197,529,123 206,571,000 210,414,995 3,843,995 1.9%

Investment Income 100,000 125,000 167,786 42,786 42.8%

Operating Contributions and Grants 28,581,422 29,998,000 29,084,095 (913,905) -3.2%

Capital Contributions and Grants 22,072,749 7,415,000 6,646,780 (768,220) -3.5%

Mobility Programs (12,769,829) (4,093,000) (3,705,717) 387,283 -3.0%

Other (1,860,000) - (876,546) (876,546) 0.0%

Total Non-Operating Revenue/(Expenses) 233,653,465 240,016,000 241,731,393 1,715,393 0.7%

Change in Net Position 43,366,151$ 57,361,817$ 69,039,233$ 11,677,416$ 20.4%


Statement of Revenue, Expenses, and Changes in Net Position for Q4 FY 2015 - Preliminary Year-End Results (Unaudited)

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Budget Preliminary Actual

$$ Variance - Budget

to Actual

% Variance -

Budget to

Actual

100 NON-ALLOCATED BENEFITS 9,322,087$ 9,566,316$ (244,229)$ -2.6% (1)

102 WELLNESS CENTER 314,636 300,628 14,008 4.5%

103 CHILD CARE CENTER 770,504 760,952 9,552 1.2%

105 BUSINESS CENTER 315,600 305,229 10,371 3.3%

110 EXECUTIVE STAFF 874,862 850,746 24,116 2.8%

115 COMMUNICATIONS 513,888 438,017 75,871 14.8%

118 GOVERNMENT RELATIONS & COMPLIANCE 804,011 653,635 150,376 18.7%

120 BOARD OF DIRECTORS 327,866 264,185 63,681 19.4%

125 INTERNAL AUDIT 392,954 381,600 11,354 2.9%

130 STRATEGIC OPERATIONS MANAGEMENT AND ADMINISTRATION 808,553 768,403 40,150 5.0%

141 SECURITY 3,498,990 3,490,319 8,671 0.2%

150 LEGAL 697,106 682,856 14,250 2.0%

220 FINANCE 6,509,207 2,492,244 4,016,963 61.7%

230 INFORMATION TECHNOLOGY 6,889,830 6,556,949 332,881 4.8%

250 PROCUREMENT 1,175,135 1,122,438 52,697 4.5%

275 RIDESHARE 1,470,892 1,770,624 (299,732) -20.4% (2)

320 PLANNING 2,848,366 2,394,340 454,026 15.9%

330 MARKETING 3,669,583 2,894,027 775,556 21.1%

331 COMMUNITY INVOLVEMENT 755,506 412,166 343,340 45.4%

332 CUSTOMER SERVICE 1,394,383 1,257,165 137,218 9.8%

340 HUMAN RESOURCES 1,590,674 1,382,676 207,998 13.1%

420 RISK MANAGEMENT AND SAFETY 5,222,658 3,625,940 1,596,718 30.6%

457 PUBLIC FACILITIES 4,120,020 4,356,186 (236,166) -5.7% (3)

530 CAPITAL PROJECTS 1,094,639 802,408 292,231 26.7%

540 REAL ESTATE, PROPERTY & ASSET MANAGEMENT 4,343,398 3,284,652 1,058,746 24.4% (3)

542 FREIGHT RAIL MANAGEMENT 5,821,353 4,814,235 1,007,118 17.3%

544 COMMUTER RAIL OPERATIONS 14,226,473 9,649,708 4,576,765 32.2%

545 WEEKEND COMMUTER RAIL OPERATION 1,567,528 1,297,597 269,931 17.2%

600 BUS AND PARATRANSIT SERVICES 3,807,783 3,487,653 320,130 8.4%

610 BUS CONTRACT OPERATIONS 107,298,960 104,372,847 2,926,113 2.7%

620 PARATRANSIT CONTRACT OPERATIONS 25,476,298 26,227,287 (750,989) -2.9% (4)

630 PARATRANSIT ADMINISTRATION 342,541 287,256 55,285 16.1%

640 PARATRANSIT RESERVATIONS & CONTROL CENTER 1,650,250 1,597,834 52,416 3.2%

650 PARATRANSIT ELIGIBILITY 1,038,980 676,757 362,224 34.9%

950 RAIL SAFETY GRANT 6,312 807 5,505 87.2%

TOTAL 220,961,826$ 203,226,726$ 17,735,100$ 8.0%


Budget Variance by Department Summary for Q4 FY 2015 - Preliminary Year-End Results (Unaudited)

(4) MetroAccess ridership ended the year 5.2% above budget projections. Additional growth in this program has been anticipated in the FY 2016 based on

current and projected demand.

(3) Utility costs are budgeted centrally in Public Facilities. Actual costs exceeded projections in FY 2015 with the exception of garbage collection. Both Public

Facilities and Real Estate, Property & Asset Management are under the leadership of the same Vice President. As utility costs began to exceed budget

projections, spending was curtailed in Real Estate, Property & Asset Management to help ensure that the both units remained within budget in total.

(2) Actual demand for RideShare services of 189 vehicles exceeded the initial estimate of 157 for the fiscal year by 32 vehicles. RideShare revenue exceeded

budget projections by $324,000, helping to offset the overage in expenses.

(1) Unanticipated funding for pension plan is needed to cover the cost of full-time temporary employees added as plan participants during the year.

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ExpendedOutstanding

CommitmentsBudget

% of Budget

Expended/

Committed

Capital Project Expenditures

Facilities 2,838,384 311,607 8,024,832 39.3%

Commuter Rail 4,372,572 8,521,212 18,794,518 68.6%

Vehicles 6,736,188 21,923,633 30,497,049 94.0%

Information Technology 7,490,390 2,213,040 13,284,512 73.0%

Security 1,389,473 763,948 3,375,693 63.8%

MetroRapid 777,363 4,270,000 9,664,538 52.2%

Freight Railroad 41,260 - 1,475,000 2.8%

Contingency - - 3,178,299 0.0%

Total 23,645,630$ 38,003,440$ 88,294,442$ 69.8%


Capital Expenditures and Commitments

For the period ended September 30, 2015

The year-to-date expended column represents actual expenditures through September 30, 2015. Approximately 27% of the annual capital budget has been expended. Approximately 70% of the annual budget has been expended/committed as depicted in the last column.

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Financial Report – Q4 FY 2015Preliminary Year-End Results

December 7, 2015

capmetro.org | Finance1

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Major HighlightsRevenue

• Sales Tax

– $12.9 million over initial budget projections, or 6.5 percent

– $3.8 million over year-end forecast, or 1.9%

– $16.5 million over prior year actual revenue, or 8.5 percent

• Operating Revenue

– Overall, approximately $900,000 above year-end forecast

o Includes fares, freight railroad revenue and transit advertising

• Capital Grants

– Lower than projected due to timing of eligible expenditures

o Grant reimbursements expected in FY 2016 and anticipated in budget

Operating Expenses

• 8.0 percent under budget

• 4.3 percent under year-end forecast


As of Q4 FY2015

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Sales Tax


13.1%

2.9%

11.4%

8.0%

4.9%

9.6%

2.8%

10.3%

15.5%

6.5%

8.2% 7.7%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%

18.0%

Oct-14 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep-15

Monthly Trends – Percentage Growth over Prior Year

Budget and Forecast

2014 Actual $193.9m

2015 Budget $197.5m

2015 Forecast $206.6m

2015 Actual $210.4m

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Operating and Grant Revenue


As of Q4 FY2015

Rounded in millions of dollars

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Operating Expenses


As of Q4 FY2015

Rounded in millions of dollars

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Cash, Investments and Reserves

capmetro.org | Finance 6

As ofQ4 FY2015

Cash &Investments

Cash and cash equivalents $162.7m

Short-term investments $ 41.9m

Total $204.6m

Note:• Funds for future capital investment will be required to help address extensive capital needs beyond 2015

that are identified in Capital Metro’s long-range financial forecast.• These investments are needed to maintain the community’s transit infrastructure in a state of good repair.

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Capital Projects Summary


As of Q4 FY2015

In millions of dollars

ExpendedOutstanding

Commitments Budget

% of Budget Expended/Committed

Facilities $ 2.8 $ 0.3 $ 8.0 39.3%

Commuter Rail 4.4 8.5 18.8 68.6%

Vehicles 6.7 21.9 30.5 94.0%

Information Technology 7.5 2.2 13.3 73.0%

Security 1.4 0.8 3.4 63.8%

MetroRapid 0.8 4.3 9.7 52.2%

Freight Railroad 0.0 0.0 1.4 2.8%

Contingency 0.0 0.0 3.2 0.0%

Total $23.6 $38.0 $88.3 69.8%

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Questions/Discussion


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Documents

December 14, 2015 Board Packet