Board of Trustees - Edmonton Catholic Schools · PDF fileJoan Carr Page 1 of 3 Board of Trustees ... Annual FOIP Report 2012-2013 J. Carr, B. Radyo ... o Good Shepherd o Grandin

BOARD OF TRUSTEES Patricia Grell, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76 Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77 John Acheson, Ward 75 SUPERINTENDENT Joan Carr Page 1 of 3

Board of Trustees Public Board Meeting 2013-2014: #4 Date: November 26, 2013 Time: 4:00 p.m. Location: Main Floor Board Room, Catholic Education Services 9807-106 Street, Edmonton AB T5K 1C2 Phone: 780 441-6002 Web: www.ecsd.net

1. Call to Order

1.1 Opening Prayer C. Olsen 1.2 Roll Call 1.3 Comments from the Public 1.4 Consent Agenda (i) Annual FOIP Report 2012-2013 J. Carr, B. Radyo (ii) Enrolment Report September 30, 2013 J. Carr, B. Radyo 1.5 Agenda

2. Minutes 2.1 Minutes of the Previous Meeting A. October 2, 2013 Public Board Meeting B. October 16, 2013 Special Public Board Meeting C. October 29, 2013 Organizational Meeting of the Board 2.2 Matters Arising from the Minutes

3. Business of the Meeting 3.1 Administrative Business A. Reports for Information

B. Reports Requiring Action (i) Archdiocesan Sacramental Preparation Initiative J. Carr

http://www.ecsd.net/


3.2 Board Business A. Reports for Information B. Reports Requiring Action (i) Audited Financial Statements 2012-2013 J. Carr, B. Devlin (ii) Combined AERR 2012-2013 and Three-Year Strategic

Plan 2013-2016 J. Carr, B. Radyo

(iii) Update to the 2013-2014 Budget J. Carr, B. Devlin (iv) Locally Developed Courses J. Carr, S. Chevalier, C. Fenrich (v) Board Governance Protocols L. Thibert (vi) Board Policy Development L. Thibert

3.3 New Business A. The Statement of Dream, A Wish for the Bright Future of Edmonton

Catholic Schools! D. Engel

B. Notices of Motion Not for debate

C. Trustee Inquiries Not for debate, for vote only

3.4 In-Camera A. In-Camera Item J. Carr

4.0 Adjournment A. Closing Prayer C. Olsen B. Motion to Adjourn


Lectio Divina Board of Trustees Meeting November 26, 2013 Opening Prayer: Father, send forth your Spirit and renew the face of the earth. Help us to open our hearts, and let your Holy Spirit speak to us as we hear your Word. We ask this in the name of Jesus, your Son and our Saviour. Amen. Introduction: Today’s gospel recounts the story about Jesus’ crucifixion and specifically the exchange between Jesus and the two criminals. Its theme is forgiveness and mercy. Luke provides us with a fascinating conversation between Jesus and one of the criminals. He is the only Gospel writer to record this life-changing exchange. You would have heard the reading at Mass this past Sunday—the Feast of Christ the King. As you hear this gospel again, reflect on the words, phrases, and images from the passage. Word of God: Luke 23: 35-43 And the people stood by, watching; but the leaders scoffed at him, saying, “He saved others; let him save himself if he is the Messiah of God, his chosen one!” The soldiers also mocked him, coming up and offering him sour wine, and saying, “If you are the King of the Jews, save yourself!” There was also an inscription over him, “This is the King of the Jews.” One of the criminals who were hanged there kept deriding him and saying, “Are you not the Messiah? Save yourself and us!” But the other rebuked him, saying, “Do you not fear God, since you are under the same sentence of condemnation? And we indeed have been condemned justly, for we are getting what we deserve for our deeds, but this man has done nothing wrong.” Then he said, “Jesus, remember me when you come into your kingdom.” He replied, “Truly I tell you, today you will be with me in Paradise.” Silent Reflection: Closing Prayer: Let us conclude our reflection in the words that Jesus taught us. Our Father ….

November 26, 2013 Public Board Meeting 1.4(i) November 21, 2013 TO: Board of Trustees FROM: Joan Carr Superintendent ORIGINATORS: Boris Radyo Assistant Superintendent, Educational Planning Valerie Schlosser Manager, District Monitoring RE: FOIP REQUEST STATISTICS APRIL 1, 2012 TO MARCH 31, 2013

Section 86 of the FOIP (Freedom of Information and Protection of Privacy) Act requires that the Minister responsible for FOIP prepare an annual report about the operation of the Act and provide the report to the legislative assembly. As a local public body, Edmonton Catholic Schools provides FOIP Request Statistics annually to the Minister. Overall, our district received one FOIP request during the April 1, 2012 to March 31, 2013 reporting period. This request was carried forward to the next reporting period. There were 973 additional information requests that were successfully handled outside of the FOIP Act. Numerous consultations have taken place with staff, administration, external organizations, and legal counsel in order to ensure that Edmonton Catholic Schools is acting in compliance with the FOIP Act.

VJS:vjs

We did not receive any requests during this period.

» Annual Public Body FOIP Requests Statistics Form

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Public Body Name:

Edmonton Catholic Separate School District No. 7Public Body Sector:

School JurisdictionsReporting Period:

April 1, 2012 to March 31, 2013

FOIP Contact Name: Valerie Schlosser-Legere

Phone Number: 7804416082

Fax Number: 7804233031

E-mail Address: [email protected]

Save

Submit

Reset

REQUEST VOLUME General InformationPersonal

Information

Correction of Personal

InformationTOTAL

NUMBER OF REQUESTS RECEIVED (A)0 1 0 1

OUTSTANDING REQUESTS 0 0 0 0

TOTAL 0 1 0 1

REQUESTS CARRIED FORWARD 0 1 0 1

COMPLETED IN PERIOD (B)0 (C)0 0 0

DISPOSITIONGeneral

InformationPersonal

InformationTOTAL

Disclosed - completely 0 0 0

Disclosed - partly 0 0 0

Nothing disclosed 0 0 0

Publicly available 0 0 0

Abandoned 0 0 0

Records do not exist 0 0 0

Withdrawn 0 0 0

Transferred 0 0 0

Disregard 0 0 0

TOTAL =(B)0 = (C)0 0

SOURCE OF REQUESTSGeneral

Information

Academic/Researcher 0

Business/Commercial 0

Elected Official 0

Media 0

General Public 0

Organization/Interest Group 0

TOTAL (=A)0

COMPLETION TIME General

InformationPersonal

InformationTOTAL

30 days or under 0 0 0

31 - 60 days 0 0 0

Over 60 days 0 0 0

TOTAL = (B)0 = (C)0 0

22-Nov-13 (1) 1

November 26, 2013 Public Board Meeting 1.4(ii)

November 26, 2013

To: The Board of Trustees

From: Joan Carr Superintendent

Originator Boris Radyo Assistant Superintendent Educational Planning

Re: District Enrolment Report for September 30, 2013

Attached for your information is the District Enrolment Report for September 30, 2013.

Attachment

22-Nov-13 (1) 2

ATTACHMENT I North Schools: 29 schools

o Anne Fitzgerald o Archbishop O’Leary o Ben Calf Robe o Bishop Greschuk o Bishop Savaryn o Cardinal Leger o Father Leo Green o Fresh Start North o J.J. Bowlen o Katherine Therrien o Partners for Youth o St. Angela o St. Anne o St. Bonaventure o St. Cecilia o St. Charles o St. Dominic o St. Edmund o St. Elizabeth Seton o St. Francis of Assisi o St. John Bosco o St. Joseph o St. Lucy o St. Maria Goretti o St. Matthew o St. Philip o St. Timothy o St. Vladimir o Sir John Thompson

West Schools: 27 schools

o Annunciation o Archbishop MacDonald o Archbishop Oscar Romero o Fresh Start West o Good Shepherd o Grandin o H.E. Beriault o Holy Cross o Mother Theresa o Our Lady of Peace o Our Lady of the Prairies

22-Nov-13 (1) 3

o Our Lady of Victories o St. Alphonsus o St. Basil o St. Benedict o St. Catherine o St. Francis Xavier o St. Gerard o St. Justin o St. Mark o St. Martha o St. Paul o St. Pius X o St. Rose o St. Thomas More o St. Vincent o Sister Annata Brockman

South East Schools: 22 schools Mill Woods; South Central; some Northeast

o Austin O’Brien o Father Michael Troy o Frere Antoine o Fresh Start Mill Woods o Holy Family o Holy Trinity o J.H. Picard o John Paul I o Mary Hanley o St. Bernadette o St. Brendan o St. Clement o St. Elizabeth o St. Gabriel o St. Hilda o St. James o St. Jerome o St. Kateri o St. Kevin o St. Leo o St. Nicholas o St. Richard

22-Nov-13 (1) 4

South West Schools: 14 schools South of the river; West of Calgary Trail

o Archbishop Joseph MacNeil o Fresh Start West o Louis St. Laurent o Monsignor Fee Otterson o Monsignor William Irwin o Mother Margaret Mary o Our Lady of Mount Carmel o St. Augustine o St. Boniface o St. Martin o St. Mary o St. Monica o St. Stanislaus o St. Teresa

********************************** French Immersion School/Programs: 12 schools

o Bishop Savaryn o Father Leo Green o St. Angela o St. Cecilia o Archbishop MacDonald o Grandin o Holy Cross o Our Lady of the Prairies o Frere Antoine o J.H. Picard o Monsignor William Irwin o St. Stanislaus

November 26, 2013

District Enrolment Report For

September 30, 2013

District Enrolment Report for September 2013

Educational Planning Page 1 November 26, 2013

Table of Contents

1. Enrolment by Level (2013 Compared to 2012) ............................................................................................................ 2

Enrolment Change from September 30, 2012 to September 30, 2013 ................................................................... 2

2. Projections, First Count and Final Count (2013 Compared to 2012) ........................................................................ 3

3. 10 Year History of Enrolment Counts, 2004-2013 ...................................................................................................... 4

Change Between Counts, 2004 to 2013 ................................................................................................................. 4

4. District Enrolment History, 1997 – 2013 ..................................................................................................................... 5

10 Year District Enrolment History by Level - 2004 to 2013 ................................................................................ 5

5. 10 Years of Self-Identified First Nations, Métis or Inuit (FNMI) Student Enrolment by Level, 2004-2013 ............ 6

10 Years of Self-Identified First Nations, Métis, or Inuit (FNMI) Student Enrolment by Level, 2004-2013 ........ 6

6. 10 Years of English Language Learner (ELL) Student Enrolment by Level, 2004-2013 .......................................... 7

10 Years of English Language Learner (ELL) Student Enrolment by Level, 2004-2013 ...................................... 7 Distribution of English Language Learners By Birth Country ............................................................................... 8 Distribution of English Language Learners By Home Language ........................................................................... 8

7. 10 Years of Bilingual and Immersion Language Program Enrolment, 2004 – 2013 ................................................ 9

10 Year Enrolment in Bilingual and Immersion Language Program Enrolment, 2004 – 2013 .............................. 9 Enrolment by School and Grade in Bilingual and Immersion Language Programs ............................................. 10 Distribution of Enrolment in Bilingual and Immersion Language Programs ....................................................... 10

8. Full Day Kindergarten, 2009 – 2013.......................................................................................................................... 11

Enrolment and Classes in Full Day Kindergarten, 2009 – 2013 .......................................................................... 11 Appendix: Enrolment Summary by School and by Grade ................................................................................. 12



1. Enrolment by Level (2013 Compared to 2012)

Pre-Kindergarten – includes 100 Voices and Preschool Outreach

Level September 3, 2013

September 30, 2013

Change from September 3 to September 30,

2013

September 30, 2012

Change from September 30,

2012 to September 30,

2013 Pre-Kindergarten 1,343 1,530 +187 1,320 + 210 Kindergarten 3,002 3,005 +3 2,798 + 207 Elementary 16,138 16,105 -33 15,308 + 797 Junior High 7,959 7,890 -69 7,667 + 223 Senior High 9,026 8,897 -129 8,453 + 444 TOTAL 37,468 37,427 -41 35,546 + 1,881

Pre-Kindergarten – includes 100 Voices and Preschool Outreach

210 207

797

223

444

1,881

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

PreKindergarten

Kindergarten Elementary Junior High Senior High Total

Enro

lmen

t Cha

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(Stu

dent

s)

Levels

Enrolment Change from September 30, 2012 to September 30, 2013



2. Projections, First Count and Final Count (2013 Compared to 2012)

Projection First Count Final Count (September 30)

2013 36,244 37,468 37,427 2012 35,035 35,807 35,546 Comparison between 2013 and 2012

+1,209 +1,661 +1,881

% Change +3.45% +4.64% +5.29%

2012 2013

Projection 35,035 36,244

First Count 35,807 37,468 Final Count (September 30) 35,546 37,427 Difference between Projection and Final Count +511 +1,183 % Difference between Projection and Final Count +1.46% +3.26% Difference between First Count and Final Count -261 -41 % Difference between First Count and Final Count -0.73% -.11%



3. 10 Year History of Enrolment Counts, 2004-2013

Counts 2004 2005 2006 2007 2008 2009 2010 2011** 2012** 2013** First Count 30,974 31,864 32,187 32,019 32,035 32,871 33,063 34,859 35,807 37,468

Second Count 31,106 n/a* 32,327 32,365 32,523 33,249 33,619 34,794 35,694 37,301 Final Count (September 30) 31,608 32,244 32,556 32,499 32,943 33,441 33,776 34,616 35,546 37,427 Change from 1st to 2nd Count +132 n/a* +140 +346 +488 +378 +556 -65 -113 -167 Change from 2nd to Final Count

+502 n/a* +229 +134 +420 +192 +157 -178 -148 126

Total Change from 1st to Final Count

+634 +380 +369 +480 +908 +570 +713 -243 -261 -41

*2005 Second Count is not available because only two counts were taken (First Count was taken on the first day of school, and Final Count was taken on the last day of September) ** First count and second count were registration counts from 2011 to 2013. Manual head counts were done in previous years.

*Total change (from first to final count) is used for 2005 as a second count was not taken in 2005

** First count and second count were registration counts from 2011 to 2013. Manual head counts were done in previous years.

132 0

140

346 488

378 556

-65 -113 -167

502

380 229

134

420

192

157

-178 -148

126

-400

-200

0

200

400

600

800

1,000

2004 2005* 2006 2007 2008 2009 2010 2011** 2012** 2013**

Cha

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betw

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Cou

nts (

Stud

ents

)

Year

Change Between Counts, 2004 to 2013

Change from 1st to 2nd Count Change from 2nd to Final Count Change from 1st to Final Count*



4. District Enrolment History, 1997 – 2013

*Regionalization with Vegreville Catholic Schools September 1997 to May 2001

10 Year District Enrolment History by Level - 2004 to 2013

(September 30th Counts)

Year Total Pre-Kindergarten

Kindergarten

Elementary Junior High Senior High

2004 31,608 86 2,189 13,938 7,208 8,187 2005 32,244 126 2,228 13,984 7,237 8,669 2006 32,556 158 2,354 14,141 7,410 8,493 2007 32,499 213 2,376 14,107 7,431 8,372 2008 32,943 329 2,434 14,266 7,571 8,343 2009 33,441 524 2,505 14,518 7,452 8,442 2010 33,776 760 2,530 14,477 7,514 8,495 2011 34,616 1,074 2,750 14,714 7,559 8,519 2012 35,546 1,320 2,798 15,308 7,667 8,453 2013 37,427 1,530 3,005 16,105 7,890 8,897

Pre-Kindergarten – includes 100 Voices and Preschool Outreach; ** Elementary totals include Kindergarten totals

32,387

32,456

32,394 32,254

31,146

31,008

30,974

31,608 32,244

32,556

32,499

32,943

33,441

33,776

34,616

35,546

37,427

28,000

29,000

30,000

31,000

32,000

33,000

34,000

35,000

36,000

37,000

38,000

1997* 1998* 1999* 2000* 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Num

ber o

f Stu

dent

s

Year

District Enrolment History - 1997 to 2013 (September 30th Counts)



5. 10 Years of Self-Identified First Nations, Métis or Inuit (FNMI) Student Enrolment by Level, 2004-2013

Grades 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Pre-Kindergarten 8 20 18 29 33 35 25 52 54 77 Kindergarten 162 174 214 224 214 191 170 264 253 246 Grade 1 175 192 212 215 231 260 191 228 255 268 Grade 2 160 182 185 221 228 222 235 222 237 253 Grade 3 153 170 192 192 219 223 207 262 223 245 Grade 4 185 168 186 210 192 208 214 223 267 216 Grade 5 176 210 176 179 217 212 208 225 220 249 Grade 6 159 184 201 178 180 196 193 222 227 214 Grade 7 153 173 178 192 164 163 171 188 199 213 Grade 8 135 153 178 180 183 151 157 165 174 195 Grade 9 166 162 181 184 182 184 160 176 176 178 Grade 10 186 181 174 180 175 181 155 154 158 185 Grade 11 168 177 182 169 168 171 188 176 174 177 Grade 12 139 154 179 202 194 183 225 256 239 229 Total 2,125 2,300 2,456 2,555 2,580 2,580 2,499 2,813 2,856 2,945

Pre-Kindergarten - 100 Voices, Little Bethlehem, Junior Kindergarten and Preschool Outreach

Lower Elementary – Pre Kindergarten, Kindergarten, and Grades 1-3; Upper Elementary – Grades 4-6;

Junior High – Grades 7-9; Senior High – Grades 10-12

658

738

821

881 925 934

828

1,028 1,022

1,089

520 562 563 567 589

616 615 670

714 679

454 488

537 556 529

498 488 529 549

586 493

512 535 551 537 535

568 586 571 591

400

500

600

700

800

900

1,000

1,100

1,200

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Num

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f Stu

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s

Year

10 Years of Self-Identified First Nations, Métis, or Inuit (FNMI) Student Enrolment by Level, 2004-2013

Lower Elementary Upper Elementary Junior High Senior High



6. 10 Years of English Language Learner (ELL) Student Enrolment by Level, 2004-2013

Grades 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Pre-Kindergarten 1 0 0 40 103 242 383 539 637 676 Kindergarten 269 280 331 391 377 463 530 666 776 805 Grade 1 238 207 351 351 359 349 417 541 717 850 Grade 2 277 242 253 343 362 354 347 417 583 775 Grade 3 249 260 273 252 327 350 358 385 487 650 Grade 4 212 239 281 281 265 311 350 363 438 548 Grade 5 201 217 242 254 296 280 329 385 414 410 Grade 6 157 88 202 231 250 291 289 333 440 318 Grade 7 109 83 135 162 190 190 253 266 325 329 Grade 8 95 88 107 121 147 172 167 234 275 305 Grade 9 77 90 110 120 142 163 205 175 245 301 Grade 10 105 85 96 90 130 134 108 178 213 243 Grade 11 86 92 88 81 83 137 100 140 211 236 Grade 12 76 70 85 90 82 109 113 146 185 303 Total 2,152 2,041 2,554 2,807 3,113 3,545 3,949 4,768 5,946 6,749

Pre-Kindergarten - 100 Voices, Little Bethlehem, Junior Kindergarten and Preschool Outreach

Lower Elementary – Pre Kindergarten, Kindergarten, and Grades 1-3; Upper Elementary – Grades 4-6;

Junior High – Grades 7-9; Senior High – Grades 10-12

1,034 989 1,208

1,377 1,528

1,761 2,035

2,548

3,200

3,756

570 544 725 766 811 882 968

1,081 1,292 1,276

281 261 352 403 479 525

625 675 845 935

267 247 269 261 295 380 321 464

609 782

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Num

ber o

f Stu

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s

Year

10 Years of English Language Learner (ELL) Student Enrolment by Level, 2004-2013

Lower Elementary Upper Elementary Junior High Senior High



Canada 36.6%

Philippines 27.8%

India 4.8%

Mexico 2.1%

Colombia 1.8%

Ukraine 1.5%

United States 1.4%

Other Countries 24.0%

Distribution of English Language Learners By Birth Country September 30, 2013

Canada

Philippines

India

Mexico

Colombia

Ukraine

United States

Other Countries

6,749 English Language Learners - 71students birth country was not available

Tagalog 18.6%

Spanish 10.0%

English 9.2%

Filipino 12.5% Vietnamese

3.4%

Arabic 3.1%

Polish 2.3%

Other Languages 40.9%

Distribution of English Language Learners By Home Language September 30, 2013

Tagalog

Spanish

English

Filipino

Vietnamese

Arabic

Polish

Other Languages

6,749 English Language Learners - 234 students home language was not available



7. 10 Years of Bilingual and Immersion Language Program Enrolment, 2004 – 2013

Year French Immersion

Polish Bilingual

Spanish Bilingual

Ukrainian Bilingual Total

2004 2,693 243 100 521 3,557 2005 2,750 270 166 502 3,688 2006 2,751 280 228 500 3,759 2007 2,873 301 329 482 3,985 2008 3,039 307 415 485 4,246 2009 3,098 304 555 494 4,451 2010 3,087 287 576 448 4,398 2011 3,155 286 627 456 4,524 2012 3,181 287 698 459 4,625 2013 3,347 300 775 556 4,978

10 Year Enrolment in Bilingual and Immersion Language Program Enrolment, 2004 – 2013

0

500

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2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Fren

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Bili

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Polish Bilingual Spanish Bilingual Ukrainian Bilingual French Immersion



French Immersion 67.24% Polish Bilingual

6.03%

Spanish Bilingual 15.57%

Ukrainian Bilingual 11.17%

Distribution of Enrolment in Bilingual and Immersion

Language Programs (September 30, 2013)

Enrolment by School and Grade in Bilingual and Immersion Language Programs (September 30, 2013)

Schools Kin

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French Immersion Archbishop MacDonald 28 22 50 Archbishop O’Leary 13 10 23 Bishop Savaryn 38 29 46 25 20 19 18 195 Father Leo Green 33 32 27 28 27 28 26 201 Frère Antoine 99 80 74 61 58 48 49 469 Grandin 23 28 19 23 12 10 10 125 Holy Cross 50 44 37 41 30 28 45 44 38 64 421 J.H. Picard 25 22 22 19 17 29 16 113 92 95 103 71 102 726 Msgr. William Irwin 57 55 68 46 37 22 285 Our Lady of the Prairies 38 56 40 24 35 18 18 229 St. Angela 24 30 24 19 15 18 12 142 St. Cecilia 57 57 55 169 St. Francis Xavier 2 6 8 St. Stanislaus 38 43 51 39 44 41 48 304 French Total 425 419 408 325 295 261 242 214 187 214 131 108 118 3,347 Polish Bilingual Austin O’Brien 18 5 14 37 St. Basil 33 28 32 27 19 25 33 27 21 18 263 Polish Total 33 28 32 27 19 25 33 27 21 18 18 5 14 300 Spanish Bilingual Austin O’Brien 19 16 9 44 Father Leo Green 21 38 26 18 13 11 6 133 Grandin 20 28 15 19 20 24 12 138 John Paul I 34 27 33 24 30 9 31 188 St. Hilda 13 18 31 St. Kevin 36 25 32 93 St. Teresa 36 38 27 26 21 148 Spanish Total 111 131 101 87 84 44 49 49 43 32 19 16 9 775 Ukrainian Bilingual Austin O’Brien 22 18 14 54 St. Kevin 43 37 39 119 St. Martin 31 35 32 15 20 27 22 182 St. Matthew 35 34 32 20 28 28 24 201 Ukrainian Total 66 69 64 35 48 55 46 43 37 39 22 18 14 556 All Programs Total 635 647 605 474 445 385 370 333 288 303 190 147 155 4,978



8. Full Day Kindergarten, 2009 – 2013

Year Total Enrolment

Total Programs (Schools)

Total Classes

2009 601 21 33 2010 663 21 30 2011 734 21 36 2012 879 23 41 2013 901 23 42

Enrolment and Classes in Full Day Kindergarten, 2009 – 2013

601

663

734

879 901

21 21 21 23 23

33

30

36

41 42

0

5

10

15

20

25

30

35

40

45

0

100

200

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2009 2010 2011 2012 2013

Num

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Tota

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stud

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Total Enrolment Total Schools Total Classes



Appendix: Enrolment Summary by School and by Grade Pre-Kindergarten - 100 Voices and Preschool Outreach

Schools Pre-

Kin

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Anne Fitzgerald 85 41 21 19 18 19 21 14 238 Annunciation 38 46 50 51 34 46 36 301 Archbishop Joseph MacNeil 37 42 37 48 49 56 77 120 112 578 Archbishop MacDonald 338 294 318 950 Archbishop O’Leary 534 536 538 1,608 Archbishop Oscar Romero 234 177 176 587 Austin O’Brien 269 303 290 862 Ben Calf Robe - St. Clare 21 44 40 27 39 31 31 27 31 23 11 325 Bishop Greschuk 57 55 51 49 58 54 39 363 Bishop Savaryn 39 78 50 67 48 39 48 52 421 Cardinal Léger 131 140 122 393 Father Leo Green 54 70 53 46 40 39 32 334 Father Michael Troy 137 107 146 390 Frère Antoine 99 80 74 61 58 48 49 469 Genesis Early Learning 266 266 Good Shepherd 39 45 46 41 49 45 58 323 Grandin 19 43 56 34 42 32 34 22 282 H.E. Beriault 113 90 146 349 Holy Cross 50 44 37 41 30 28 45 44 38 64 421 Holy Family 43 42 46 41 31 35 50 51 74 64 86 563 Holy Trinity 288 248 318 854 J.H. Picard 25 22 22 19 17 29 16 113 92 95 103 71 102 726 J.J. Bowlen 161 151 158 470 Jean Forest 34 29 29 28 15 16 151 John Paul I 19 51 32 41 41 49 22 52 307 Katherine Therrien 41 34 31 23 28 27 26 16 226 Louis St. Laurent 120 156 146 179 160 223 984 Mary Hanley 51 58 65 61 59 64 59 417 Monsignor Fee Otterson 54 89 82 83 86 66 75 56 76 68 41 776 Monsignor William Irwin 108 111 131 109 95 86 29 669 Mother Margaret Mary 183 155 89 427 Mother Teresa 37 51 49 41 42 41 52 22 335 Our Lady of Mount Carmel 24 25 31 18 33 53 48 70 70 64 436 Our Lady of Peace 29 29 42 38 33 14 25 26 236 Our Lady of the Prairies 57 64 82 74 62 59 44 54 496 Our Lady of Victories 37 15 13 18 19 15 11 24 152 St. Alphonsus 39 24 28 31 28 28 30 69 56 48 381 St. Angela 30 45 53 49 51 52 54 53 387 St. Anne 22 20 22 25 11 14 21 135 St. Augustine 76 38 47 36 25 38 30 29 319 St. Basil (Polish Only) 33 28 32 27 19 25 33 27 21 18 263 St. Benedict 54 62 44 53 75 46 71 405



Schools Pre-

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Tot

al

St. Bernadette 34 26 25 24 16 22 26 29 202 St. Bonaventure 51 44 46 48 48 51 48 336 St. Boniface 45 40 41 31 42 51 32 282 St. Brendan 27 18 18 20 10 15 22 130 St. Catherine 39 54 61 52 46 35 38 34 52 45 45 501 St. Cecilia 149 152 176 477 St. Charles 48 49 60 54 49 50 50 360 St. Clement 59 67 65 78 68 60 76 78 88 84 723 St. Dominic 72 78 60 55 63 62 77 72 539 St. Edmund 22 27 27 33 37 38 45 125 135 154 643 St. Elizabeth 36 52 44 51 50 57 52 46 388 St. Elizabeth Seton 40 50 43 47 51 42 41 107 124 99 644 St. Francis of Assisi 46 46 35 40 30 24 33 254 St. Francis Xavier 290 340 323 953 St. Gabriel 15 32 18 28 20 25 22 29 189 St. Gerard 20 31 26 23 22 19 8 10 159 St. Hilda 84 86 75 245 St. James 23 18 10 14 16 21 33 29 164 St. Jerome 26 30 17 11 22 23 18 147 St. John Bosco 77 72 60 85 66 61 58 479 St. Joseph 326 300 334 960 St. Justin 55 34 34 29 28 29 26 37 272 St. Kateri 38 86 51 42 49 47 41 55 409 St. Kevin 117 95 130 342 St. Leo 22 19 28 17 23 19 26 154 St. Lucy 44 45 32 51 52 36 32 292 St. Maria Goretti 60 39 40 41 37 37 24 278 St. Mark 43 41 54 138 St. Martha 95 43 30 32 21 32 26 38 317 St. Martin 31 35 32 15 20 27 22 182 St. Mary 71 72 81 83 63 370 St. Matthew 33 70 51 61 47 56 55 44 417 St. Monica 82 83 79 244 St. Nicholas 81 96 81 258 St. Paul 32 42 36 44 42 52 37 285 St. Philip 26 30 38 45 42 57 49 287 St. Pius X 36 57 51 37 36 38 30 33 318 St. Richard 40 22 20 29 23 32 19 28 213 St. Rose 103 121 143 367 St. Stanislaus 38 43 51 39 44 41 48 304 St. Teresa 69 62 65 58 55 39 35 383 St. Thomas More 145 151 149 445 St. Timothy 32 35 38 38 36 26 32 237 St. Vincent 18 26 13 24 18 25 31 20 175 St. Vladimir 41 32 35 33 29 23 36 20 249 Sir John Thompson 141 116 98 355 Sister Annata Brockman 72 88 100 84 85 75 67 71 57 74 773



Schools Pre-

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Regular Program Total 1,530 3,005 2,865 2,791 2,680 2,635 2,611 2,523 2,616 2,524 2,719 2,744 2,533 2,638 36,414

Alberta Health Services Youth Treatment 1 2 6 5 14

Alternative Education 5 9 303 317 Ascension 134 134 Fresh Start Mill Woods 6 2 20 54 82 Fresh Start North 1 29 98 128 Fresh Start Northwest 16 6 22 41 85 Fresh Start South 5 12 45 62 Fresh Start West 16 11 42 69 Partners for Youth 8 8 17 33 66 Revelation Online 10 4 42 56

Outreach Program Total 0 0 0 0 0 0 0 0 0 0 31 55 130 797 1,013

Grand Total 1,530 3,005 2,865 2,791 2,680 2,635 2,611 2,523 2,616 2,524 2,750 2,799 2,663 3,435 37,427

Total by Division 1,530 3,005 Grades 1-6: 16,105 Grades 7-9: 7,890 Grades 10-12: 8,897

October 2, 2013 Public Board Meeting Minutes Page 1 of 3

Board of Trustees Special Public Board Meeting 2013-2014: #1 Date: October 2, 2013 Time: 2:00 p.m. Location: Main Floor Board Room, Catholic Education Services

9807-106 Street, Edmonton AB T5K 1C2 Phone: 780 441-6002 Web: www.ecsd.net

1. Call to Order

1.1 Board Chair Kallal called the meeting to order at 2:00 p.m. Marilyn Bergstra began the meeting with the Opening Prayer.

1.2 Present B. Kallal, Board Chair J. Acheson M. Bergstra D. Engel, Board Vice-Chair L. Kowalczyk C. Olsen L. Thibert

1.3 Comments from the Public There were no comments scheduled.

1.4 Consent Agenda There were no Consent Agenda items.

1.5 Agenda Trustee Kowalczyk moved that the Board of Trustees approves the agenda of the

October 2, 2013 Public Board meeting with the addition of the following items: A. 3.1A (vi) Accountability Pillar to be discussed after 3.1A (iii) B. New Business 3.3 Distinguished Alumni Award - Sr. Annata Brockman

Carried 2. Minutes 2.1 Minutes of the Previous Meeting A. June 18, 2013

Trustee Engel moved that the Board of Trustees approves the minutes of the June 18, 2013 Public Board Meeting. Carried



2.2 Matters Arising from the Minutes Trustee Acheson inquired why the amount of $4,000 for Board Development

Activities is no longer part of GP#11 (pg. 5). Acting Corporate Secretary Burghardt stated that the Board Development Activities portion of GP#11 is now a Board Practice.

3. Business of the Meeting

3.1 Administrative Business A. Reports for Information (i) Recognition of First High School Graduates from Kisiko Awasis School

Trustee Bergstra moved that the Board of Trustees accepts as information that in June 2013, we had our first ever high school graduates from Kisiko Awasis School and offers congratulations to Rodney Jarrett Julian Morin, Shayna Tanisha Lynn Papin and Sky Wind Roan. Carried

(ii) Provincial Achievement Test Results 2012-2013

Trustee Kowalczyk moved that the Board of Trustees receives as information the Edmonton Catholic School District Provincial Achievement Test Results for the 2012-2013 school year. Carried

(iii) Grade XII Diploma Exam Results 2012-2013

Trustee Engel moved that the Board of Trustees receives as information the Edmonton Catholic School District Diploma Examination Results for the 2012-2013 school year. Carried

(iv) Papal Blessing for 125th Anniversary

Trustee Engel moved that the Board of Trustees of Edmonton Catholic Separate School District #7 receives with appreciation the Papal Blessing for the 125th Anniversary of the District. Carried

(v) CEO Report on Summer Activities 2013

Trustee Bergstra moved that the Board of Trustees receives as information the CEO report on activities during the 2013 summer recess. Carried

(vi) Accountability Pillar October 2013 Trustee Bergstra moved that the Board of Trustees receives as information

the Edmonton Catholic School District October 2, 2013, Accountability Pillar. Carried


B. Reports Requiring Action There were no reports scheduled.

3.2 Board Business A. Reports for Information (i) CEO Evaluation

Trustee Engel moved that the Board of Trustees commends Superintendent Joan Carr on the completion of a very successful 2012-2013 Evaluation. Carried

B. Reports Requiring Action There were no reports scheduled.

3.3 New Business A. Distinguished Alumni Award - Sister Annata Brockman

Trustee Kowalczyk moved that the Board of Trustees send a letter of congratulations to Sister Annata Brockman on the great accomplishment of receiving the 2013 Distinguished Alumni Award from the University of Alberta.

Carried

3.4 In-Camera Board Chair Kallal, Vice-Chair Engel, and Trustee Kowalczyk excused

themselves from the meeting stating conflict of interest. Trustee Bergstra assumed the chair. Trustee Bergstra moved the meeting go in-camera at 4:05 p.m.

Carried

4.0 Adjournment A. Prior to moving in-camera, Trustee Bergstra said the Closing Prayer. B. At 4:34 p.m. Trustee Bergstra moved the meeting out-of camera. C. Trustee Acheson moved the meeting adjourn at 4:35 p.m.

Carried

Board Chair Corporate Secretary

Minutes of the Special Public Board Meeting October 16, 2013 Page 1 of 2

Board of Trustees Special Public Board Meeting Minutes 2013-2014: #2 Date: Wednesday, October 16, 2013 Time: 9:00 a.m. Location: Main Floor Board Room, Catholic Education Services 9807-106 Street, Edmonton, AB T5K 1C2 Phone: 780 441-6002 Web: www.ecsd.net

1. Call to Order 1.1 Board Chair Kallal called the meeting to order at 9:00 a.m.

Trustee Acheson began the meeting with the opening prayer. 1.2 Present

Debbie Engel, Board Chair John Acheson Marilyn Bergstra Becky Kallal, Vice-Chair Larry Kowalczyk Cindy Olsen Laura Thibert Board Chair Kallal, Vice-Chair Engel, and Trustee Kowalczyk excused themselves from the meeting stating conflict of interest. Board Chair Kallal asked Trustee Olsen to take the Chair.

1.3 Trustee Acheson moved that the Board of Trustees approves the agenda as circulated.

2. Business of the Meeting 2.1 Edmonton Catholic Teachers’ ATA Local 54 Memorandum of Agreement

Trustee Thibert moved that the Board of Trustees accepts and ratifies the final Memorandum of Agreement with Edmonton Catholic Teachers’ ATA Local 54 dated September 25th, 2013.

Carried In Favor:

J. Acheson M. Bergstra

C. Olsen L. Thibert

Board Chair Kallal, Vice-Chair Engel, and Trustee Kowalczyk returned to the meeting. Board Chair Kallal resumed the Chair.


Minutes of the Special Public Board Meeting October 16, 2013 Page 2 of 2

3. Adjournment Trustee Acheson said the Closing Prayer.

Trustee Engel moved that the meeting adjourn at 9:27 a.m.

Board Chair Corporate Secretary

2013 ORGANIZATIONAL MEETING

EDMONTON CATHOLIC SEPARATE SCHOOL DISTRICT #7

Board of Trustees Tuesday, October 29, 2013 Board Room 4:00 p.m. 2013-2014: #3 Catholic Education Services

1. Call to Order Corporate Secretary Andrea Klotz called the meeting to order at 4:00 p.m. Chief Financial Officer, Barry Devlin, began the meeting with the opening prayer. Present: John Acheson Marilyn Bergstra Debbie Engel Patricia Grell Cindy Olsen Larry Kowalczyk Laura Thibert

The declarations of the results of the school board elections held on October 21, 2013, for the Edmonton Catholic Separate School District No. 7 were read into the minutes by the Corporate Secretary Andrea Klotz. Ward 71: Debbie Engel, Elected Ward 72: Patricia Grell, Elected Ward 73: Cindy Olsen, Elected Ward 74: Debbie Engel, Elected Ward 75: John Acheson, Elected Ward 76: Marilyn Bergstra, Elected Ward 77: Laura Thibert, Elected

Trustees of the Edmonton Catholic Separate School District No. 7 were sworn in.

2. Election of Board Chair

Trustee Kowalczyk nominated Trustee John Acheson for the position of Chair of the Edmonton Catholic Separate School District No. 7 for the 2013-2014 year. Trustee Acheson accepted the nomination.

October 29, 2013 Organizational Meeting Page 2

Trustee Grell nominated Trustee Marilyn Bergstra for the position of Chair of the Edmonton Catholic Separate School District No. 7 for the 2013–2014 year. Trustee Bergstra declined the nomination.

Trustee Bergstra nominated Trustee Cindy Olsen for the position of Chair of the Board of

Edmonton Catholic Separate School District No. 7 for the 2013–2014 year.

Trustee Olsen accepted the nomination.

Trustee Engel moved that nominations cease. Carried The vote was taken by ballot.

Trustee Cindy Olsen was elected as Chair of the Board of Edmonton Catholic Separate School District No. 7 for the 2013–2014 year.

3. Election of Board Vice-Chair Board Chair Olsen assumed the chair. Trustee Engel nominated Trustee Laura Thibert for the position of Board Vice-Chair of the

Board of Edmonton Catholic Separate School District No. 7 for the 2013–2014 year. Trustee Thibert accepted the nomination. Trustee Kowalczyk nominated Trustee John Acheson for the position of Vice-Chair of the

Board of Edmonton Catholic Separate School District No. 7 for the 2013–2014 year. Trustee Acheson accepted the nomination. There were no further nominations after the second and third call.

Trustee Engel moved that nominations cease. Carried The vote was taken by ballot.

Trustee Laura Thibert was elected as Board Vice-Chair of the Board of Edmonton Catholic Separate School District No. 7 for the 2013-2014 year.

4. Committee Structure

(a) Board Committee Structure Trustee Engel moved that the Board of Trustees approves the Committee Structure for 2013-2014 as presented (see attached).

Carried


5. Dates & Times of Regular Board Meetings, 2013-2014 Trustee Engel moved that the Board of Trustees approves the dates, time and location of the Public Board Meetings for the 2013-2014 school year as follows:

(a) Dates

October 29, 2013 (Organizational Meeting) February 18, 2014 November 26, 2013 March 18, 2014 December 17, 2013 April 29, 2014 January 14, 2014 May 20, 2014 June 17, 2014

(b) Time Public Board Meetings will be scheduled to commence at 4:00 p.m. and will adjourn at 7:00 p.m. If required, the meeting may be extended by a majority vote to 7:30 p.m.

(c) Location

Public Board meetings will be held in the Board Room located at Catholic Education Services, 9807-106 Street, unless otherwise determined. The Chair of the Board of Trustees may change the time, cancel, or postpone any regularly scheduled public meeting of the Board upon receiving concurrence by a majority of trustees Trustee Kowalczyk moved an amendment to the motion that the time of the Board Meetings be changed from 4:00 p.m. to 6:00 p.m. Defeated

Opposed: M. Bergstra

D. Engel C. Olsen

L. Thibert The vote was taken on the main motion by Trustee Engel and it was…. Carried

Opposed: L. Kowalczyk 7.0 Adjournment Superintendent Joan Carr said the Closing Prayer. Trustee Engel moved that the meeting adjourn at 4:42 p.m. Carried Board Chair Corporate Secretary


2013–2014 Board of Trustees Committee Structure

Chair: Cindy Olsen

Vice-Chair: Laura Thibert

I. Committees of the Whole

Teacher Transfer Appeal (per School Act) Board Audit & Finance Committee

II. Provincial Committees (One or More Trustee Representative)

Alberta School Board Association (ASBA) Executive 2013-2014

ASBA Executive Marilyn Bergstra Alternate: Debbie Engel

(Two 24 month terms ending at conclusion of fourth year of 4 year term in 2017) ASBA Zone 2/3 Representative Laura Thibert Alternate: John Acheson Alberta Catholic School Trustees’ Association (ACSTA) Executive 2013-2014 ACSTA Executive John Acheson

Alternate: Laura Thibert III. District Committees)

(One or More Trustee Representative)

Interpretation Committees (Per Agreements) 2013-2014 Alberta Teachers’ Association (ATA) (1) Patricia Grell

Alternate: Cindy Olsen Interpretation Committees (Per Agreements) 2013-2014 Alberta Union of Provincial Employees (AUPE) (2)

Larry Kowalczyk

Patricia Grell Alternates: Debbie Engel Laura Thibert


District Committees (With one or more trustee representative) Continued… Interpretation Committees (Per Agreements) 2013-2014 UNIFOR 52A (1) John Acheson

Alternate: Marilyn Bergstra Out-of-Scope (1) Larry Kowalczyk

Alternate: Debbie Engel Negotiating Committees 2013-2014 ATA (Trustee will be appointed at time of next round of negotiations.)

No appointment

Alternate: No appointment AUPE (Currently mediation status)

Larry Kowalczyk

Alternate: Debbie Engel UNIFOR 52A John Acheson

Alternate: Patricia Grell

IV. Other Committees of the Board

2013-2014 Council of Elders Representative (1) Cindy Olsen

V. Linkages and Other Committees Lin) (One or More Trustee Representative) 2013-2014 Archdiocesan Mission Council Patricia Grell Capital Region Services to Children Linkages Marilyn Bergstra

Alternate: Cindy Olsen Concordia Advisory Committee B Ed Program Debbie Engel Edmonton Catholic Schools Foundation Debbie Engel Senate, Newman Theological College Laura Thibert

November 26, 2013 Public Board Meeting 3.1B(i)

Date: November 20, 2013 To: Board of Trustees

Re: Archdiocesan Sacramental Initiative - Extension of a Two Year

Pilot Project The Archdiocesan Sacramental Initiative emanates from discussions held by the Archbishop and the Catholic board chairs and superintendents in 2009-10 and 2010-11, as well as from the survey results on sacramental preparation conducted in spring 2011. Our Board agreed to the initiative in principle for a two year time frame at the January 10, 2012 Board Planning Meeting. The initiative is into its second year as a pilot project. On November 13, 2013 the Archbishop and Catholic board chairs and superintendents continued to discuss the initiative and the implementation of the project to date. Our jurisdiction has two parishes (St. Matthew and St. Charles) and 12 schools involved (Bishop Greschuk, Bishop Savaryn, St. Charles, St. Lucy, St. Anne, St. Philip, St. Francis of Assisi, Cardinal Leger, St. Vladimir, St. Matthew, Archbishop O’Leary and St. Cecilia) in the initiative. We are recommending that financial support to continue implementing the initiative in 2014-15 and 2015-2016 be allocated. The initiative involves the engagement of a Sacramental Education Coordinator (SEC) and the cost is shared by ten Catholic jurisdictions. Information in the attachment describes the initiative and outlines the action plan. Recommendation: That the Board of Trustees continues to endorse the Archdiocesan Sacramental Education Initiative for another two year term and contributes the cost of $39,696 per year for the project. Attachments

From: Joan Carr Superintendent

Sacramental Education Initiative Sacramental Education Coordinator Kathleen Nguyen November 18, 2013 What is it? The Sacramental Education Initiative (SEI) is a new initiative that began August 30, 2012. The position of Sacramental Education Coordinator (SEC) requires collaboration with the ten Catholic school districts and the parishes of the Archdiocese. The focus of this initiative is sacramental education. The SEI aims to:

• ensure that sacraments are pivotal events in the lives of all Catholic children, and • introduce them to the concept of lifelong, self-directed deepening of their Catholic faith.

August 2012-June 2013 The SEC:

• conducted research to gain a comprehensive understanding of the current sacramental education practice, as well as policies and procedures

• began establishing relationships with parishes and Catholic schools in the Archdiocese • began networking with catechists and religion consultants from other dioceses • created a pilot package which includes:

o Guidelines for Preparing Children for the Sacraments of Initiation in the Archdiocese of Edmonton o Recommended Resources o Fundamentals of Catechesis o Catholic Community-Home o Parishes and Schools o Discerning Readiness o A Priest Visit to a Classroom o Preparing Children for the Sacraments o Pilot Year at a Glance

• developed an on-line SEI webpage on the Archdiocesan website which includes frequently asked questions


• selected ten “pilot locations” (parishes, their associated schools and families) to pilot the SEI. These groups comprise of a diverse combination of parishes, Catholic schools and families to reflect the pastoral realities within our Archdiocese. Along with using the pilot package resource, participants chose one or two areas of preparing children for the sacraments to focus on.

• is working with the pilot groups • will provide an opportunity for all groups to gather to share stories

• provides resources and in-servicing around preparing children for the sacraments to the pilot groups

• promotes the SEI through regular communications messaging so that all parishes, schools, and families will be aware of the SEI process, and to eventually receive the final Guidelines for Preparing Children for the Sacraments of Initiation in the Archdiocese of Edmonton

• maintains relationships with parishes, Catholic schools and families • keeps regular contact with catechists and with religious consultants from other dioceses • connect with Archdiocesan organizations such as Archdiocesan offices (Pastoral and

Administrative Office), school boards, and Newman Theological College • will update the on-line SEI webpage with resources links to videos, articles and sample

correspondence • will maintain the integrity of Catholic Church teachings in all endeavors by committing to

professional and faith-filled development, and by keeping abreast to current issues and trends


• will updates the Guidelines for Preparing Children for the Sacraments of Initiation in the Archdiocese of Edmonton, with the feedback and results of the pilot

• will carry out the promulgation of these guidelines in the Archdiocese of Edmonton • select and work with new pilot locations to pilot the SEI • provides resources and in-servicing around the guidelines • maintain working relationships with parishes and Catholic schools as well as with catechists and

religious consultants from other dioceses • connect with Archdiocesan organizations such as Archdiocesan offices (Pastoral and

Administrative Office), school boards, and Newman Theological College • update the SEI webpage with new resources, such as best practices • will maintain the integrity of Catholic Church teachings in all endeavors by committing to

professional and faith-filled development, and by keeping abreast to current issues and trends August 2016-June 2016 The SEC:

• will work with parishes and Catholic schools on preparing children for the sacraments • provides resources and in servicing around preparing children for the sacraments • maintain working relationships with parishes and Catholic schools in the Archdiocese of

Edmonton, as well as with catechists and religious consultants from other dioceses • connect with Archdiocesan organizations such as Archdiocesan offices (Pastoral and

Administrative Office), school boards, and Newman Theological College

• update the SEI webpage with new resources, such as e-newsletter articles • maintain the integrity of Catholic Church teachings in all endeavors by committing to

professional and faith-filled development, and by keeping abreast to current issues and trends

November 26, 2013 Public Board Meeting 3.2B(i)

November 26, 2013 To: The Board of Trustees From: Joan Carr Superintendent Originator: Barry Devlin Chief Financial Officer Re: August 31, 2013 Audited Financial Statements I am pleased to present the financial statements of the Edmonton Catholic Separate School District No. 7. These statements include the Auditor’s Report and various Statements and Schedules as required by Alberta Education. The presentation format has changed from prior years as the District is now required to file its financial statements using the new Public Sector Accounting Standards. Changes from prior year’s presentations have been explained in the Notes to the Financial Statements. Auditor’s Report

The Auditor’s Report states: “In our opinion, the financial statements present fairly, in all material respects, the financial position of Edmonton Catholic Separate School Division No. 7 as at August 31, 2013, August 31, 2012 and September 1, 2011and the results of its operations and its cash flows for the years ended August 31, 2013 and August 31, 2012 in accordance with public sector accounting standards.”

Recommendation The recommendation is that the Board of Trustees of Edmonton Catholic Separate School District No. 7 receives as information the financial statements for the year-ended August 31, 2013.

November 26, 2013 Public Board Meeting 3.2B(ii)

November 26, 2013

To: Board of Trustees

From: Joan Carr, Superintendent

Originators: Sue Chevalier, Barry Devlin, Pat Lema, Joe Naccarato, Cathy Nissen, Boris Radyo

Re: Combined Annual Education Results Report 2012-2013 and Three Year Education Plan 2013 – 2016 “Life of Grace, Journey of Joy”

________________________________________________________________________

Alberta Education requires all school jurisdictions to submit an Annual Education Results Report (AERR) and a Three Year Education Plan. Our Combined Annual Education Results Report 2012-2013 and Three Year Education Plan 2013 – 2016 must be approved by the Board of Trustees and posted on our district website by November 30, 2013.

Alberta Education’s Policy and Requirements for School Board Planning and Results Reporting outlines what is required and what is optional in our submission. The following are required:

- An Accountability Statement signed by the Board Chair - Provincial goals, related outcomes, performance measures, targets and strategies for all measures

with an overall Accountability Pillar evaluation of Issue or Concern - Budget Summary - Summary of facility and capital plans - Parent involvement strategies - Class size from the previous 2012-2013 school year

The following are optional and are included in our report:

- A message from the Board Chair and Superintendent - Foundation Statements - District Profile - District Priorities

Recommendation: That the Board of Trustees approves the combined Annual Education Results Report 2012-2013 and Three Year Education Plan 2013 – 2016 “Life of Grace, Journey of Joy.”

November 26, 2013 Public Board Meeting 3.2B(iii)

November 26, 2013 To: The Board of Trustees From: Joan Carr Superintendent Originator: Barry Devlin Chief Financial Officer Re: Fall Budget Update for Budget 2013-2014 The 2013-2014 District Budget has been updated following the increased student enrollments as at September 30, 2013, which resulted in additional revenue to the District of $7.0M. This additional revenue has been allocated to schools and is used to support classroom teachers, educational assistants and other classroom services in the amount of $7.0M. The net result is a continuation of a balanced budget for 2013-14. Recommendation The recommendation is that the Board of Trustees of Edmonton Catholic Separate School District No. 7 receives as information the Updated Budget for 2013-2014.

November 26, 2013 Public Board Meeting 3.2B(iv) Date November 26, 2013 To: Board of Trustees From: Joan Carr Superintendent Originator: Sue Chevalier Assistant Superintendent, Learning Support - Innovation Resource Staff: Cecilia Fenrich Re: Renewal of Senior High Locally Developed or Acquired Courses

____________________________________________________________________ RECOMMENDATION

That the Board of Trustees of Edmonton Catholic Separate School District #7 approves for renewal the following locally developed or acquired courses* to be implemented in September 2014. All courses are being renewed for a period of 4 years, until August 2018, unless otherwise noted. * Courses have been developed by Edmonton Catholic School staff unless otherwise noted.

LDC CODE COURSE NAME CREDIT VALUE

1206 Beginner Music - Choral 15 Acquired from Edmonton Public School Board 5


2238 Debate and Public Speaking 25 3


1212,2212 ESL Introduction to Canadian Studies

15/25 Acquired from Calgary Board of Education

5


1213 ESL Introduction to Science 15 Acquired from Calgary Board of Education 5


2754,3754 Forensic Science Studies 25/35

Acquired from Edmonton Public School Boards

3


1146,2146,3146 Learning Strategies 15/25/35

Acquired from Calgary Roman Catholic School Board

3,5


3158 Portfolio Art 35 5

November 22, 2013 Page 1 of 2

SOME FACTS ABOUT LOCALLY DEVELOPED/ACQUIRED COURSES (LDCS):

• Locally Developed/Acquired Courses are created by various districts in the province to meet the specific needs of their students.

• The government’s statement about LDCs is found at: http://education.alberta.ca/admin/resources/ldc.aspx

• Boards are required to approve the use of LDCs in their district at both the junior and senior high levels.

• The number of LDCs at both the Senior and Junior High levels changes each year because of changes to government curricula and the needs of our district. The complete list of LDCs is listed on the portal at https://myecsd/15/s/c/ldc/SitePages/Home.aspx

• If you have any questions about LDCs for senior or junior high please contact Cecilia Fenrich at 780-441-6115 or [email protected]

SENIOR HIGH: • Senior high LDCs receive credits at the same rate as the government courses • Students can use LDCs as part of their Rutherford Scholarship and for some areas of post-

secondary entrance requirements. • Alberta Education has been undergoing a review of all senior high LDCs so for several years

school districts were not allowed to create new or borrow new courses. This rule has been lifted as of February 2013 so new courses can now be created and/or borrowed.

• If a school is looking for a course to fulfill a specific need in their school, they contact the district person in charge of LDCs to find out if there already exists an LDC written by another board that meets their requirements.

o If there is such a course, permission is requested of the originating board, the consultant(s) for that subject area reviews the course and then it is taken to the Board for approval. This process takes only a couple of months although timing is important as there are submission date limitations depending on when the course is expected to be implemented.

o If there is no existing course that meets a school’s requirements the teachers at the school and the subject area consultant(s) write a course which is then sent to the government for review and approval; this can take up to 18 months before it is approved by the government. After approval from the government is received, the course is taken to the Board for approval.

• Approval from the government depends on: the quality of the general and specific outcomes; less than 20% overlap with existing government curricula; the reasons for wanting to offer the course; assessment; safety and controversial content; the method(s) of ongoing evaluation of the course by district personnel.

November 22, 2013 Page 2 of 2

• Courses are now renewed for a 4 year period - 2013-14 is the first year of the extended approval period – it used to be three years. The 4 years approval period applies to all course included International Baccalaureate and Advanced Placement courses.

• The Religious Studies 15/25/35, Religious Studies Ukrainian Catholic 15/25/35 and Religions of the World 35 are LDCs developed by the ACSTA and are used by all Catholic Boards in the province. Edmonton Catholic Schools, although we didn’t write the curricula, are recognized as the originators/distributors of the courses for the province.

• The government information on for LDCs for Religion courses is: http://education.alberta.ca/admin/resources/ldc.aspx

JUNIOR HIGH: • Junior High LDCs do not require government approval before they are taken before the

Board. New junior high LDCs are written by the teachers and subject are consultant(s) and renewals are reviewed by the district’s subject area consultant(s) before they are taken before the Board.

• Junior High locally developed courses do require Board approval and the District must maintain up-to-date records of LDC course content.

• Junior High LDCs are also reviewed and renewed every 4 years in keeping with the changes to senior high LDCs.

November 26, 2013 Public Board Meeting 3.3A

November 26, 2013 To: The Board of Trustees From: Debbie Engel Trustee Originator: Joan Carr Superintendent Re: A Statement of Dream, A Wish for the Bright Future of Edmonton Catholic

Schools Prior to the October Leadership Academy, a half day workshop was scheduled with Lee Crockett, an international leader in 21st Century Fluencies, the Senior Administration and the newly elected Board of Trustees. Mr. Crockett has been engaged to work with our teachers to ensure that all of our students have a wide range of skills needed to function within a rapidly changing society. As leaders of a large Metro Board, it is important that trustees are familiar with the transformation to skills that are needed in the 21st century, and how to apply these skills to their roles as governors. Twenty-first century fluencies are about critical thinking, problem-solving, creativity, and innovation. Looking through the lens of what the district needs to accomplish what is best for kids, the Board, with the help of Lee Crockett, and the Senior Administration crafted a “Dream Statement” based on the principles of the six fluencies — Define, Discover, Dream, Design, Deliver, and Debrief. It was an excellent way to implement the principles of learning by discovery and to exercise Dream conversation to describe what it is that the Board wants to do, and how to put the dream into words using the language of 21st century learning to move forward. Motion That A Statement of Dream, A wish for the bright future of Edmonton Catholic Schools, developed on October 23, 2013, as attached, be formally accepted by the Board of Trustees.

Documents

Board of Trustees - Edmonton Catholic Schools · PDF fileJoan Carr Page 1 of 3 Board of Trustees ... Annual FOIP Report 2012-2013 J. Carr, B. Radyo ... o Good Shepherd o Grandin