August 18, 2020 10:00 a.m.

Kathryn Harrington Chair

Dick Schouten District 1 Vice Chair

Pam Treece District 2

Roy Rogers District 3

Jerry Willey District 4

Charles D. Cameron Public Services Building Auditorium 155 N. First Ave., Suite 300, MS 22, Hillsboro, OR 97124-3072, p: 503-846-8681

www.co.washington.or.us/BOC

Stephen Rhodes, Interim County Administrator

Diane Taniguchi-Dennis, Chief Executive Officer, Clean Water Services 1

BOARD OF COUNTY COMMISSIONERS Kathryn Harrington, Chair: As Chair of Washington County's five-member governing Board, Kathryn Harrington represents all of Washington County. With an undergraduate degree in Electrical Engineering, Kathryn enjoyed a 22-year career in the tech industry. She led teams and business units that developed and sold new software products at Wang Laboratories, Central Point Software and Intel in Hillsboro, where she worked for ten years. In 2004, Kathryn left industry to give back to her community full time, working as a community advocate with Citizen Participation Organization 7 and several transportation planning committees. For twelve years, from 2007 through 2018, Kathryn served as the elected District 4 Councilor at Metro, the regional government for this metropolitan area, representing the urban areas of northern and western Washington County. She has served on multiple leadership committees including the Joint Policy

Advisory Committee on Transportation, among others. Kathryn is passionate about improving our community, pushing for more effective land use and citizen input on county issues. In addition to livability, economic prosperity and improving transportation, Kathryn is focused on improving access to government for people of color and improving safety and quality of life for elders and the young. Kathryn’s term as Chair runs until December 2022.

Dick Schouten, District 1 Commissioner: Commissioner Dick Schouten represents District 1, the communities of Aloha, Beaverton and Cooper Mountain. He has been a Commissioner of the Washington County Board from June 2000 to present. Background: Commissioner Schouten's family immigrated from the Netherlands when he was four. Following a Fresno childhood, Dick completed his undergraduate work at Santa Clara University and law degree from University of California, Los Angeles (UCLA). Commissioner Schouten subsequently served as legal counsel for numerous California cities and special districts. Dick and his late first wife, Karen and two daughters moved to Washington County in 1992. Dick practiced law in the Portland area in the 1990’s, most notably representing “Make the Park Whole.” This work helped lead to a critical, 22-acre

addition to the Tualatin Hills Nature Park in 2000. More recently the Intertwine Alliance gave Commissioner Schouten a 2014 "Force of Nature Award" and in 2015, Community Partners for Affordable Housing gave him a "Kerkof Award" for effective affordable housing advocacy. Dick is now happily remarried to State Representative Sheri Schouten, and they live in Beaverton’s Murray Hill neighborhood. Community Involvement: Washington County’s representative on the Metro Policy Advisory Committee (MPAC); Clean Water Services (CWS) Board of Directors; Regional Disaster Preparedness Organization Board; Five Oaks Museum, President of the Museum’s Board of Directors; Council of Forest Trust Land Counties; Association of Oregon and California Counties Board of Directors (alternate); and Member of Washington Country’s Homeless Plan Advisory Board. Mr. Schouten’s term runs through December 2020.

Pam Treece, District 2 Commissioner: Commissioner Pam Treece represents District 2, the northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Background: Pam Treece was born and raised in Portland. After teaching high school and running her own business, Pam moved to the private sector and worked for Pacific Power for 21 years, retiring as the vice-president of external affairs. She has served as the executive director of Westside Economic Alliance since 2012. She received her undergraduate degree from Portland State University and her masters’ degree from Lewis and Clark College. Community Involvement: Oregon Department of Transportation’s Region 1 Area Commission on Transportation (ACT), PCC Forward Bond Steering Committee, Portland Region Value

Pricing Policy Advisory Committee, Tualatin Hills Park & Recreation District’s Foundation Board, Washington County Fairground Advisory Committee, Worksystem Inc’s Board and Executive Committee, Washington County Transportation Futures Advisory Committee, TriMet - low-income task force, Chair of Beaverton School District Bond Advisory Committee, Intel’s Community Advisory Panel, Metro’s Equity Strategy Advisory Committee, Planned Parenthood of the Columbia-Willamette Board, YWCA Board, and American Leadership Forum Class XIII.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. A Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Joint Policy Advisory Committee on Transportation; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020. Jerry Willey, District 4 Commissioner: District 4 represents a large portion of the rural area of Washington County including Banks, North Plains, Forest Grove, Cornelius and Gaston. Jerry worked for 33 years as a CPA and partner in the firm of Jones & Roth, CPAs retiring in 2010. He was elected as the Hillsboro Mayor in 2009 and served 8 years. Jerry is a graduate of Washington State University with a Bachelor of Arts in Accounting. He spent 4 years in the Navy including a tour in Vietnam. Jerry believes in giving back to the community and has volunteered for many organizations. In 1997 he was recognized as Hillsboro Citizen of the Year by the Hillsboro Chamber of Commerce. He has also received a Mayors Leadership Award from the Oregon Mayors Association in 2015, a special merit award from the Hillsboro Chamber in 2016, and the James C. Richards Memorial Award from the League of Oregon Cities in 2016.

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TABLE OF CONTENTS MEETING CALENDAR 6

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted inone motion unless a Board member requests, before the vote on the motion, tohave the item considered separately. If any item is removed from the ConsentAgenda, the Chair will indicate when it will be discussed in the regular agenda. A listof Consent Agenda items is included at the end of the agenda packet.

3. PRESENTATION – HEALTH AND HUMAN SERVICES

a. COVID-19 Update 7

4. PROCLAMATION – HEALTH AND HUMAN SERVICES

a. Proclaim August 2020 as “Gulf War Awareness Month” in Washington County 9

5. BOARDS AND COMMISSIONS

a. Appoint Member to County Audit Committee 13

b. Approve Public Safety Coordinating Council Bylaws 15

c. Appoint Members to the Public Safety Coordinating Council 21

6. PUBLIC HEARING – LAND USE AND TRANSPORTATION

a. Consider the Annexation of One Parcel and Right-of-Way TotalingApproximately 28 Acres to Clean Water Services (20-006 LRP/BC) (CPO 6)

23

7. ACTION – HEALTH AND HUMAN SERVICES

a. Declare an Emergency Related to COVID-19 27

8. PROCLAMATION – BOARD OF COMMISSIONERS

a. Proclaim Appreciation for Stephen A. Rhodes 131

9. ORAL COMMUNICATION

10. BOARD ANNOUNCEMENTS

11. ADJOURNMENT

3

ADDED MATRIX

ADDED ITEM

CONSENT AGENDA

MINUTES

July 21, 2020

July 28, 2020

August 4, 2020

CLEAN WATER SERVICES

a. Endorse Boundary Change Proposal No. 20-006 LRP/BP for Annexation toClean Water Services’ Service District (CPO 6)

33

b. Approve Purchase and Installation of a Combination Sewer Cleaner Consistingof a Vactor 2100 Plus Combination Single Engine Sewer Cleaner with PositiveDisplacement Vacuum System from Owen Equipment Company, anAuthorized Participating Dealer of Federal Signal Corporation

37

c. Adopt A Resolution and Order to Apportion the Reimbursement Charge forthe North Bethany Trunk Sewer Extension Phase 2 Reimbursement Districtfor Hosford Farms – North Phases 2 and 3, Site Development Project No.9879 (CPO 1)

39

LAND USE AND TRANSPORTATION

d. Approve Agreement with City of Hillsboro and United Parcel Service for theConstruction and Funding of Shoulder Improvements Along NW West Union Road (CPO 8)

49

e. Authorize Expenditure of Road Funds on SW Weir Road as a ContinuingProgram (CPO 6)

55

f. Approve Intergovernmental Agreement with City of Hillsboro forTransportation and Utility Improvements on the SE Century BoulevardExtension Project (E Main Street to SE Lois Street) (CPO 9)

61

g. 65

h.

Approve Intergovernmental Agreement with Tualatin Valley Water Districtfor Waterline Relocation on the West Union Road-Thompson Road (BronsonCreek Drive to 153rd Terrace) Sidewalk Infill Project (CPO 1 & 7)

69

i. Vacate SW Mayway Drive, Vacation No. 549 (CPO 1) 71

j. Approve Establishment of a Road Maintenance Local Improvement District(MLID) for Shady Peak (CPO 6)

79

Approve Bid Award and Execute Contract for ADA Curb Ramp Improvementsin Central Urban Road Maintenance District (Package B) (CPO 1, 4B)

ADDED LINKTO BID AWARD

HEALTH AND HUMAN SERVICES

r. Grant Waiver to Request for Proposal Process and Authorize PersonalServices Contract with Micro Enterprise Services of Oregon (MESO) for Child Care Assistance Program

127

SUPPORT SERVICES

k. Authorize Amendment to Intergovernmental Agreement with the City ofHillsboro

93

l. Authorize Amendment to Intergovernmental Agreement with Tualatin HillsPark and Recreation District

95

m. Authorize Intergovernmental Agreement with the City of Hillsboro toImplement COVID-19 Related Public Mental Health and Community PsychePrograms

97

n. Authorize Intergovernmental Agreement with Tualatin Hills Park andRecreation District to Implement COVID-19 Related Public Mental Health andCommunity Psyche Programs

99

o. Approve Resolution and Order to Amend the FY2020-21 Pay Plan and Amendthe FY2020-21 Position and Salary Report for Position Reclassification

101

s. Grant Waiver of Request for Proposals Process and Authorize Contracts forEconomic Recovery - Special Needs - Workforce Training and Development

129

SERVICE DISTRICT FOR LIGHTING

p. Form Assessment Area, Authorize Maximum Annual Assessment and Imposea First Year Assessment for Shady Peak Subdivision (CPO 6)

107

q. Form Assessment Area, Authorize Maximum Annual Assessment and Imposea First Year Assessment for Williams Partition (CPO 1)

117

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ADDED ITEM

ADDED ITEM

BOARD OF COMMISSIONERS MEETING CALENDAR

Tuesday, August 25, 2020 Work Session – 2:00 p.m.

Board Meeting – 6:30 p.m.

Tuesday, September 1, 2020 Work Session – 8:30 a.m.

Board Meeting – 10:00 a.m.

Thursday, September 3, 2020 Roundtable – 10:00 a.m.

Tuesday, September 8, 2020

Work Session 8:30 a.m.

Tuesday, September 15, 2020 Work Session 8:30 a.m.

Board Meeting – 10:00 a.m.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Presentation

Agenda Title: COVID-19 UPDATE

Presented by: Marni Kuyl, Director of Health and Human Services

Agenda Item No. 3.a.Date: 08/18/20

SUMMARY: Provide a COVID-19 update.

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None

Legal History/Prior Board Action: The Board renewed the Emergency Order July 21.

Budget Impacts: Not applicable

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Click here to view presentation slides.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Proclamation – Health & Human Services

Agenda Title: PROCLAIM AUGUST 2020 AS “GULF WAR AWARENESS MONTH” IN WASHINGTON COUNTY

Presented by: Vicki Horn, Veteran Services Supervisor; Jason Muehe, Veteran Service Officer; Daniel Perritt, Veteran Service Officer, Disability, Aging and Veteran Services

DEPARTMENT’S REQUESTED ACTION: Proclaim August 2020 as “Gulf War Awareness Month” in Washington County

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 4.a.Date: 08/18/20

SUMMARY: Disability, Aging and Veteran Services (DAVS) requests the Board designate August 2020 as “Gulf War Awareness Month” in recognition of the 30-year anniversary of the start of the “Gulf War Era,” to honor all veterans who served during this period.

The Department of Veterans Affairs recognizes August 2, 1990 as the beginning of the Gulf War, making it the longest wartime era in U.S. history. The Gulf War began with Operation Desert Shield and Desert Storm and includes Operation Enduring Freedom, Operation Iraqi Freedom, Operation New Dawn, Operation Inherent Resolve, Operation Freedom’s Sentinel and the more commonly referred to “War on Terrorism.” Over half of Washington County veterans are Gulf War veterans of various operations and campaigns and span three generations.

Gulf War veterans and County staff members, Jason Muehe and Daniel Perritt will provide a presentation to the Board leading up to the reading of the proclamation. Both Muehe and Perritt currently serve in the DAVS Division of Department of Health and Human Services.

Daniel Perritt, Veteran Service Officer, Navy Corpsman and Operation Iraqi Freedom veteran, has designed a commemorative pin as a token of thanks for Washington County Gulf War veterans. Pins will be distributed at the Board meeting, to Gulf War veterans in attendance, by Commissioner Jerry Willey.

(continued)

Attachment: Proclamation

9

Click here to view presentation slides.

PROCLAIM AUGUST 2020 AS “GULF WAR AWARENESS MONTH” IN WASHINGTON COUNTY BOC 08/18/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): n/a Legal History/Prior Board Action: Washington County Board of Commissioners proclaimed 2019 as “The Year of the Veteran” in Washington County. Budget Impacts: n/a

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Proclamation Board of Commissioners for Washington County

GULF WAR AWARENESS MONTH August 2020

WHEREAS: On August 2, 1990, the Gulf War era began and includes Operation Desert Storm, Operation Desert Shield, Operation Enduring Freedom, Operation Iraqi Freedom; Operation New Dawn; Operation Inherent Resolve; and Operation Freedom’s Sentinel; and WHEREAS: Gulf War veterans account for the largest share of all US veterans totaling over 7.1 million who served over the 30-year time span; and WHEREAS: Gulf War veterans are a voluntary force; and WHEREAS: The Gulf War has relied heavily on the Reserve and National Guard components in deployments; and WHEREAS: Gulf War veterans face unique medical issues, including Gulf War Syndrome, higher rates of traumatic brain injury, and other conditions associated with warfare; and WHEREAS: Over half of Washington County veterans, an estimated 18,500 veterans, are Gulf War veterans; and WHEREAS: Disability, Aging and Veteran Services offers free assistance to veterans and their families in accessing benefits they may be entitled to because of their service, including representing veterans during the appeals process. In the last fiscal year, Washington County veterans received over $270 million dollars in federal benefits that included compensation, pension, and health care. There are many other benefits available and Washington County Veteran Service Officers are available to help veterans access them. WHEREAS: The people of Washington County reaffirm their support of our veteran community, in honoring those who sacrifice to serve, and are determined to awareness of this unique period of service and the challenges individuals who serve face. NOW, THEREFORE, BE IT RESOLVED, that on this 18th day of August 2020, the Washington County Board of Commissioners, does hereby proclaim August 2020 as Gulf War Awareness Month. We challenge our residents to remember, acknowledge and learn about this truly unique war time era.

_____________________________________ Chair Kathryn Harrington

_____________________________________

Recording Secretary

_____________________________________ Minute Order

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions Agenda Title: APPOINT MEMBER TO COUNTY AUDIT COMMITTEE Presented by: Jack Liang, Director of Support Services / Chief Financial Officer

DEPARTMENT’S REQUESTED ACTION: Appoint Anastasia Milliman and Eric Mauss to the Washington County Audit Committee for terms ending June 30, 2023.

Agenda Item No. 5.a.

Date: 08/18/20

SUMMARY: Currently, Washington County has two vacancies on the Audit Committee. Members of Audit Committee must reside within Washington County and Audit Committee member terms are normally three years. Staff interviewed 3 applicants for the open positions on the Washington County Audit Committee. The applicants were reviewed with the Board of County Commissioners (BCC) at the August 4th, 2020 work session. This agenda recommends the BCC appoint Anastasia Milliman and Eric Mauss to the Washington County Audit Committee. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None Legal History/Prior Board Action: N/A Budget Impacts: N/A Attachment: Audit Committee Member Matrix

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Washington County Audit Committee Description: Independent oversight is critical to the effectiveness of financial statement

audits. The Audit Committee monitors audits of the County's finances, in the belief that access to knowledgeable individuals help prevent an excessive reliance on the expertise of the external auditor.

Member Description: Five members who are knowledgeable of accounting and auditing as

demonstrated by professional employment in accounting, auditing, or finance, including one appointee from the membership of the Board of County Commissioners and four county residents.

Term Length: 3 years Term Limit: None Vacancy Total: 2 Applicant Total: 4

District*

First Appointed

Term Expires Position

New Applicant Recommended for Appointment

Anastasia Milliman (New) 1 Eric Mauss (Reapplying) 3 05/07/2011 Other Applicants Darlene Dick 3 Allen Rose 2 Current Members Mark D. Cooper 1 07/01/2018 6/30/2021 Member Kevin J. Sanders 1 07/01/2018 6/30/2021 Member (Chair) Kathryn Harrington 01/29/2019 12/31/2022 Commissioner

Representative Mid-Term Vacancies

* For information purposes only; members are not appointed by Commissioner District.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions Agenda Title: APPROVE PUBLIC SAFETY COORDINATING COUNCIL BYLAWS Presented by: Erin Calvert, Deputy County Administrator, County Administrative Office

DEPARTMENT’S REQUESTED ACTION: It is respectfully requested that the Board of County Commissioners approve/adopt the Public Safety Coordinating Council’s bylaws as attached.

Agenda Item No. 5.b.

Date: 08/18/20

SUMMARY: The Public Safety Coordinating Council is a statutorily mandated committee that coordinates local criminal justice and juvenile justice policy and makes recommendations for the use of state resources for public safety purposes. The Public Safety Coordinating Council meets six times per year; bimonthly beginning in January on the third Friday of the month from 1:00-3:00PM. The Public Safety Coordinating Council is made up of 15 members required by statute, two of which are non-voting members. Three of these 15 positions are appointed by the Board of County Commissioners. Additional positions beyond those mandated by statute include the County Administrator and a member of the Bar Association, appointed by the presiding judge; and four additional lay community members appointed by the Board of County Commissioners. On July 28th, the Board of County Commissioners reviewed and discussed the newly written and recommended Public Safety Coordinating Council’s bylaws. Your Board recommended one revision; specifically, that membership include four (4) additional lay community members, instead of the recommended two positions. Consideration will be given to representatives from agencies that provide culturally specific services and/or members of communities of color. The attached bylaws reflect that change. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None. PSCC has reviewed and recommended the bylaws. Legal History/Prior Board Action: The last PSCC bylaws were written/adopted in 2001. Budget Impacts: None Attachment: PSCC Bylaws

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PSCC Bylaws 1

WASHINGTON COUNTY PUBLIC SAFETY COORDINATING COUNCIL

Bylaws

ARTICLE I – NAME

The name of this Committee shall be the “Washington County Public Safety Coordinating Council,” hereinafter referred to as the “PSCC”.

ARTICLE II – PURPOSE Pursuant to ORS 423.560 and 423.565, the duties of the PSCC shall include, at a minimum, the following:

1. Develop and recommend to the Washington County Board of Commissioners a plan for the use of:

a. State resources to serve the local offender population, and b. State resources to serve the local youth offender population; and c. State and local resources to serve the needs of that part of the local

offender population who are least 15 years of age and less than 18 years of age; which plan must provide for coordination of community-wide services involving prevention, treatment, education, employment resources and intervention strategies aimed at crime prevention.

2. Coordinate local criminal justice policy among affected criminal justice entities; 3. Coordinate local juvenile justice policy among affected juvenile justice entities; 4. When presented with information regarding the siting of a new facility per ORS

169.690, the PSCC shall create a facility advisory subcommittee to review and make recommendations on the facility plan of action. The subcommittee shall be comprised of persons outlined in statute.

ARTICLE III – MEMBERSHIP

Section 1 – Representation

1. The Washington County PSCC shall include members listed in ORS 423.560:

• A police chief selected by the police chiefs in the county; • The sheriff of the county; • The district attorney of the county; • A state court judge appointed by the bench; • A public defender or defense attorney appointed by the presiding judge; • The director of community corrections; • A county commissioner; • The juvenile department director;

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PSCC Bylaws 2

• The health or mental health director; • A representative of a community-based nonprofit organization that provide

service to victims of crime, appointed by the county commissioners; • One lay community member, appointed by the county commissioners; • A city councilor or mayor and a city manager or other city representative, both

selected by cities in the county; • A representative of the Oregon State Police, who is a nonvoting member of the

council, selected by the Superintendent of State Police; and • A representative of the Oregon Youth Authority, who is a nonvoting member of

the council, selected by the Director of the Oregon Youth Authority;

2. Additional positions not included in statute:

• County Administrator (added by the Board of Commissioners) • A member of the Bar Association appointed by the presiding judge (added by

Criminal Justice Advisory Board)1 • Four additional lay community member positions designated by the Board of

Commissioners. Consideration will be given to representatives from agencies that provide culturally specific services and/or members of communities of color.

Section 2 – Appointment and Terms

1. Members appointed by the Washington County Board of Commissioners shall serve at the Board’s pleasure consistent with the Board’s Rules of Procedure.

2. Members listed in ORS 423.560(1) and as a result of the PSCC combining with

the Criminal Justice Advisory Board shall serve at the pleasure of their respective appointing authority.

3. All other positions appointed by the Board of Commissioners shall be for a period of two years commencing January 1 of the first year in which they are appointed.

4. Appointing authorities shall fill a vacancy over which they have appointing

authority within three months of a vacancy or as soon as possible.

1 The Washington County PSCC, by authority of ORS 423.560 (2), was combined with the Criminal Justice Advisory Board, established under ORS 1.851, and as such addresses methods of coordinating court, indigent defense and related services and resources in the most efficient and cost-effective manner that complies with the constitutional and statutory mandates and responsibilities of all participants.

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PSCC Bylaws 3

Section 3 – Attendance It is expected that all PSCC members will attend and participate in all regularly scheduled meetings or notify the PSCC Chair that he/she is unable to attend. If within a twelve-month period a PSCC member has four absences, the PSCC Chair shall notify the absent member’s appointing authority. Appointing authorities are encouraged to consider a rotation schedule of their appointees at their discretion.

ARTICLE IV – OFFICERS

Section 1 – Officers and Election

1. The PSCC shall elect a Chair and a Vice-Chair with each term of office to begin January 1 of the following year. The Chair and Vice-Chair shall serve a term of office of one year.

2. As an alternative to electing a single Chair, the PSCC may decide to provide for

the Chair function to be performed on a rotating basis. Section 2 – Duties of Officers The Chair shall preside at all meetings of the PSCC. For each meeting, the Chair shall establish the agenda and distribute information and materials as available and if possible, distribute a week before the meeting. The Chair may establish subcommittees of the PSCC and make appointments thereto. The Vice-Chair shall perform the duties of the Chair in the absence of the Chair.

ARTICLE V – RULES OF PROCEDURE

Section 1 – Quorum For the purpose of determining a quorum and voting requirements, ORS 174.130 shall apply. A quorum is identified as a majority of voting PSCC members. A decision of the PSCC requires an affirmative vote of a majority of the quorum. Voting shall be by voice vote or by pre-arranged media vote, when called for by the Chair. Section 2 – Public Meeting Law The PSCC shall comply in all respects with ORS Chapter 192.610 through 192.710 as the same may, from time to time, be amended. Section 3 – Regularly Scheduled Meetings PSCC meetings shall be scheduled at a minimum on a quarterly basis at a date, time, and place to be determined by the PSCC and shall be posted according to procedures as

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PSCC Bylaws 4

described in Section 5 – Notice of Meetings. Standing Committees and Task Force Committees may meet as necessary. Section 4 – Special Meetings The Chair of the PSCC may, when they deem it appropriate or upon the written request of a PSCC member, call a special meeting of the PSCC for transacting any business designated in the call. PSCC members shall be notified of the call for a special meeting with as much lead time as possible. At any special meeting so called, no business shall be considered other than as designated in the call. Section 5 – Notice of Meetings Notice of PSCC meetings shall be reasonably calculated to give notice to interested parties and the news media, including posting of an agenda on a bulletin board in the Washington County Administrative Building and written notice to PSCC members not later than 24 hours preceding the meeting. Notice shall provide the date, time and place of the PSCC meeting. Section 6 – Rules of Order The Chair will establish rules of order in the conducting of PSCC meetings, and those rules will be provided to new PSCC members during orientation. Section 7 – Subcommittees and Task Force Committees An Executive Committee may be formed consisting of the PSCC Chair and Vice-Chair and up to four (4) PSCC members appointed by the PSCC. Standing Committees or ad hoc Task Force Committees with limited duration may be formed by the PSCC as needed. Membership of these communities may include non PSCC members. Section 8 – Reporting Requirements The PSCC shall comply with any reporting requirements required by statute or administrative rule, and the summary shall be provided to PSCC members.

ARTICLE VI – PUBLIC HEARING

The PSCC or a duly appointed subcommittee may hold public hearings. The PSCC may gather information and hear testimony at public hearings on any matter material to the purpose of the PSCC. The PSCC Chair may provide a system for communications to be made a part of the record.

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PSCC Bylaws 5

ARTICLE VII – AMENDMENTS

Amendments to these Bylaws shall be made at a regular meeting of the PSCC for which appropriate notification has been given at which a quorum is present. The Board of Commissioners must approve all amendments to the bylaws. Rev. 7/9/20

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions Agenda Title: APPOINT MEMBERS TO THE PUBLIC SAFETY COORDINATING COUNCIL Presented by: Erin Calvert, Deputy County Administrator, County Administrative Office

DEPARTMENT’S REQUESTED ACTION: It is respectfully requested that the Board of County Commissioners reappoint Lindsay Coppinger to the statutorily required lay community position and reappoint Kevin Dowling, Executive Director of CARES, Northwest to the statutorily required position representing a victim serving agency. Both terms would begin January 1, 2020 and run through December 31, 2021.

Agenda Item No. 5.c.

Date: 08/18/20

SUMMARY: The Public Safety Coordinating Council is a statutorily mandated committee that coordinates local criminal justice and juvenile justice policy and makes recommendations for the use of state resources for public safety purposes. The Public Safety Coordinating Council meets six times per year; bimonthly beginning in January on the third Friday of the month from 1:00-3:00PM.

The Public Safety Coordinating Council is made up of 15 members required by statute, two of which are non-voting members. Three of these 15 positions are appointed by the Board of County Commissioners. Additional positions beyond those required by statute include the County Administrator and a member of the Bar Association, appointed by the presiding judge; and four additional lay community members, appointed by the Board of County Commissioners.

On July 28th, the Board of County Commissioners reviewed and discussed the applications of two members seeking reappointment as their terms expired December 31, 2019. One position is for the statutorily required lay community member and the other position is for the statutorily required representative from an agency serving victims of crime; Lindsay Coppinger and Kevin Dowling, Executive Director of CARES, Northwest respectively. Both members are seeking reappointment for the term of January 1, 2020 through December 31, 2021. It should be noted that Lindsay Coppinger has noticed her intent to retire at the end of this calendar year, which will create a mid-term vacancy.

There is currently an open recruitment for additional Public Safety Coordinating Council members. This recruitment ends on September 1, 2020. At the September 18th meeting, PSCC will review applications and make recommendations for membership at a subsequent presentation to the Board of County Commissioners, for appointments with terms beginning on January 1, 2021.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None. PSCC has reviewed the request for reappointment and support Ms. Coppinger’s and Mr. Dowling’s reappointments. Legal History/Prior Board Action: None. Budget Impacts: None

Attachment: Matrix

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Public Safety Coordinating Council Description: The Public Safety Coordinating Council is a statutorily mandated committee that

coordinates local criminal justice and juvenile justice policy and makes recommendations for the use of state resources for public safety purposes. The Public Safety Coordinating Council meets six times per year; bimonthly beginning in January on the third Friday of the month from 1:00-3:00PM.

Member Details: The Public Safety Coordinating Council is made up of 15 members required by

statute, two of which are non-voting members. Three of the 15 positions are appointed by the Board of County Commissioners. Additional positions include the County Administrator and a member of the Bar Association, appointed by the presiding judge; and two additional lay community members preferably representatives from agencies that provide culturally specific services and/or members of communities of color, appointed by the Board of County Commissioners.

Term Length: 2 years Term Limit: None Vacancy Total: 1 Applicant Total: 7

District* 1st Appointed Term Expires Position

Category

Members with Expiring Terms Seeking Reappointment

Lindsay Coppinger 1/1/2010 12/31/2019 Lay community member BOC Appointed Kevin Dowling 1/1/2018 12/31/2019 Victim Serving Agency BOC Appointed

Other Applicants Shaun Savage 2 Ashley J Pelton 1 Bryan Tatum 2 Anastasia Milliman 1 Israel Jacquez 3

Current Members Jerry Willey 1/29/2019 BCC Member ORS Mandated Steve Rhodes County Admin BOC Appointed Cathy Baird OYA (Non-voting position) ORS Mandated Kevin Barton District Attorney ORS Mandated John Bennett Chief of Police ORS Mandated Steve Berger Director, Community Corrections ORS Mandated Mary Bruington Washington Co. Bar ORS Mandated Rob Drake City Manager, Cornelius ORS Mandated Pat Garrett Sheriff ORS Mandated Brad Hessell OSP (Non-Voting position) ORS Mandated Edward Kroll Public Defender ORS Mandated Marni Kuyl Director, HHS ORS Mandated Timothy Rippe City Councilor ORS Mandated Beth Roberts Presiding Judge ORS Mandated Lynne Schroeder Director, Juvenile Department ORS Mandated

Mid-Term Vacancies Pending Appt. By Cities City Councilor Position

* For information purposes only; members are not appointed by Commissioner District. ***Appointed by position

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – Land Use & Transportation (CPO 6)

Agenda Title: CONSIDER THE ANNEXATION OF ONE PARCEL AND RIGHT-OF-WAY TOTALING APPROXIMATELY 28 ACRES TO CLEAN WATER SERVICES (20-006 LRP/BC)

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: 1) Conduct the public hearing to consider the annexation of the subject property into the Clean

Water Services district.2) Adopt a Resolution and Order approving the annexation with the approval becoming effective

Nov. 4, 2020.3) Authorize the Chair to sign the Resolution and Order for Service District Annexation

20-006 LRP/BC.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 6.a.Date: 08/18/20

SUMMARY: The County received a request from Pioneer Design Group, representing LC Vineyard LLC, to annex one parcel and right-of-way on SW Horse Tale Drive totaling approximately 28 acres into Clean Water Services (CWS).

As required by Oregon Revised Statute (ORS) 198.855, the majority of the registered electors and owners of more than half of the land in the subject area submitted a petition initiating this proposal. The statute requires that the Board conduct two public hearings on the proposed annexation. The first public hearing was held on July 21 and the Board scheduled the second required hearing for Aug. 18, 2020.

The subject property is located within the Urban Growth Boundary and the City of Beaverton. While the property is located within CWS’ ultimate service area, it has not been brought into this service boundary. The staff report and legal description of affected properties are provided for reference. Notice of today’s hearing has been made in accordance with state law.

If the Board approves this proposal, the boundary change would become effective Nov. 4, 2020.

(continued)

Attachment: Resolution and Order

The Staff Report (Exhibit A), Site Map (Exhibit B) and Legal Description (Exhibit C) are linked online.

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CONSIDER THE ANNEXATION OF ONE PARCEL AND RIGHT-OF-WAY TOTALING APPROXIMATELY 28 ACRES TO CLEAN WATER SERVICES (20-006 LRP/BC) BOC 08/18/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action: Refer to Summary. Budget Impacts: None

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IN THE BOARD OF COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Approving Boundary ) RESOLUTION AND ORDER ) Change Proposal No. 20-006 LRP/BC ) No.

The above-entitled matter (20-006 LRP/BC) came before the Board at its regular meeting

on July 21, 2020 and August 18, 2020; and

It appearing to the Board that this proposal involves the annexation of one (1) tax lot

[1S1310001605] and right-of-way totaling approximately 28 acres in size to the Clean Water

Services district; and

It appearing to the Board that 20-006 LRP/BC was initiated by a consent petition of the

majority of registered electors in the territory proposed to be annexed and by the owners of

more than one half of the land in the territory, and meets the requirements for initiation set

forth in ORS 198.855, ORS 198.750, and Metro Code 3.09.040 (A); and

It appearing to the Board that the Board is charged with deciding petitions for boundary

changes pursuant to ORS Chapter 198 and Metro Code Chapter 3.09; and

It appearing to the Board that notice of the meeting was provided pursuant to ORS

198.730, ORS 197.763, and Metro Code 3.09.030; and

It appearing to the Board that County staff have reviewed the proposed boundary change

and determined that it complies with the applicable procedural and substantive standards and

should be approved; and

It appearing to the Board that the Board is required to hold a second hearing as required

by ORS 198.850(2); and

It appearing to the Board that the Board has reviewed whatever written and oral

testimony has been provided regarding this proposal; now, therefore it is

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RESOLVED AND ORDERED that Boundary Change Proposal No. 20-006 LRP/BC is approved,

based on the analysis and findings in the Staff Report set forth in Exhibit A, incorporated herein

by reference; and it is further

RESOLVED AND ORDERED that the property generally depicted in Exhibit B and legally

described in Exhibit C, incorporated herein by reference, is hereby declared to be annexed to the

Clean Water Services district; and it is further

RESOLVED AND ORDERED that a final hearing on Boundary Change 20-006 LRP/BC will be

held on August 18, 2020.

DATED this 18th day of August, 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY Date signed: Approved as to form: Sr. Assistant County Counsel for Washington County, Oregon

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Action – Health & Human Services Agenda Title: DECLARE AN EMERGENCY RELATED TO COVID-19 Presented by: Marni Kuyl, Director of Health and Human Services;

Steve Rhodes, County Administrator; Alan Rappleyea, County Counsel

COUNTY ADMINISTRATOR’S RECOMMENDATION: Declare an extension of the emergency until September 1, 2020 under Washington County Code Chapter 8.36 to support response activities to COVID-19.

Agenda Item No. 7.a.

Date: 08/18/20

SUMMARY: Washington County Health and Human Services, the County Administrative Office and County Counsel are bringing forward a request for consideration of an extension of the emergency declaration related to COVID-19. The attached R&O has no expansion of the requested authority. The County’s emergency response to the COVID-19 crisis continues. Our Public Health Division and EOC is working on many fronts to support activities that keep our community safe. Continuing the declaration of emergency will allow for additional resources to assist in the response to COVID-19. It will also provide the Board with the tools to address COVID-19. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): n/a Legal History/Prior Board Action: Board had a work session on 2/11/2020 and Board presentation on 2/25/2020. Adopted a resolution and order declaring a county-wide emergency on March 4th, 2020, continued the declaration until March 17, 2020, continued the declaration until April 16, 2020, continued the declaration until April 21, 2020, continued the declaration until May 5, 2020, continued the declaration until June 2, 2020, continued the declaration until June 23, 2020, continued the declaration until July 21, 2020 and continued the declaration until August 18, 2020. Budget Impacts: Unknown Attachment: Resolution and Order

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of the Extension of the Declaration of a State of Emergency

) ) )

RESOLUTION AND ORDER

No. This matter having come before the Washington County Board on August 18, 2020, and

It appearing to the Board that:

WHEREAS, ORS 401.305 provides authority for Washington County to act as an emergency

management agency, including authority to establish policies and protocols for defining and

directing responsibilities during time of emergency; and

WHEREAS, on March 4, 2020 the Board of Commissioners adopted a Resolution and Order

declaring a state of emergency and the conditions that created that state of emergency continue

to exist; and

WHEREAS, Washington County has enacted a local ordinance (County Code Chapter

8.36) pursuant to the authority granted by ORS Chapter 401 and the Washington County

Charter, that provides for executive responsibility in times of emergency and specifically

delegates authority to declare a state of emergency to the Board of Commissioners, or if a

quorum of the Board of Commissioners is unavailable, to the County Chair, Vice Chair,

Commissioners, County Administrator, Assistant Administrator, Sheriff (if preceding official is

unavailable); and

WHEREAS, the following conditions have resulted in the need for an extension of the

declaration of the state of emergency:

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The County continues to respond to the COVID-19 cases in Washington County; and

WHEREAS, the following disruption of important services, damage to life, or damage to

property can be expected from the above conditions:

COVID-19 continues to expand in Washington County and worldwide. County resources

continue to be needed to respond to this threat to keep the public as safe as possible. Resources

related to disease investigation and prevention, public information, continuity of operations,

assistance to homeless individuals, support for families affected by the illness, personal

protective equipment, and funding are expected to be exhausted; and

WHEREAS, pursuant to ORS 310.309 the Board has assigned authority to the Department

of Land Use & Transportation to issue permits to utilities to construct, occupy, maintain, and

service their facilities in the right-of-way and the Board has adopted reasonable rules for use of

the right-of-way in R&O 77-76 that may create difficulties for utilities providing essential services

during the pandemic; and

WHEREAS, the foregoing continues to affect the entire County and;

now, therefore, it is

RESOLVED AND ORDERED that the Board of Commissioners for Washington County

formally extends the declaration of a state of emergency for Washington County that the Board

adopted and was in effect on March 4, 2020, extended on March 17, 2020, extended again on

March 31, 2020, extend again on April 7, 2020 and extended again on April 21, 2020 and

extended again on May 5, 2020 and extended again on June 2, 2020, extended again on June 23,

2020 and extended again on July 21, 2020 and it is further

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RESOLVED AND ORDERED that, upon declaration of a state of emergency the Board of

Commissioners shall be authorized to take such actions and issue such orders as are determined

to be necessary to protect the public and property and to efficiently conduct activities that

minimize or mitigate the effect of the emergency as described in WCC 8.36.050., and further that

the County Office of Emergency Management is empowered to carry out the appropriate

function and duties identified in County Code Chapter 8.36 during times of emergency and shall

implement the Washington County Emergency Operations Plan; and it is further

RESOLVED AND ORDERED that the Emergency Program Manager shall take all necessary

steps authorized by law to coordinate response and recovery from this emergency including, but

not limited to, requesting assistance and potential reimbursements from the State of Oregon and

the appropriate federal agencies; and it is further

RESOLVED AND ORDERED that emergency procurements of goods and services are

authorized pursuant to ORS 279B.080, ORS 279C.335(6), ORS 279.380(4), and Rules of

Procurement, Section 20-020; and it is further

RESOLVED AND ORDERED that the County Administrative Officer is delegated authority to

authorize contracts under this emergency declaration in amounts of up to five hundred thousand

dollars ($500,000) and will follow the emergency procedures in the Rules of Procurement, Section

20-020; and it is further

RESOLOVED AND ORDERED, that the Board finds that the rules adopted by R&O 77-76

may be impractical during this time, the Director Department of Land Use & Transportation or his

designee is authorized to take such action and issue necessary authorization, that is in the best

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interest of the public for the use and protection of the public roadway and traveling public, to

allow utilities, as identified in R&O 77-76, to conduct work on existing essential critical

infrastructure, as determined by the Department of Homeland Security; and it is further

RESOLVED AND ORDERED that this declaration of emergency shall expire on

September 1, 2020.

DATED this 18th day of August, 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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Agenda Item No.

Date: 08/18/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 6 ENDORSE BOUNDARY CHANGE PROPOSAL NO. 20-006 LRP/BP FOR ANNEXATION TO CLEAN WATER SERVICES’ SERVICE DISTRICT Agenda Title:

Nora Curtis, Utility Operations & Services Managing Director Presented by:

SUMMARY

After the 1997 Legislature abolished the Boundary Commission and shifted the boundary change function back to the local level, Washington County (County) became responsible for district boundary changes within its jurisdiction. The governing bodies of county service districts, such as Clean Water Services (District), must endorse proposed annexations to their boundaries.

The County has received the following request to annex property to the District:

Proposal No. 20-006 LRP/BP: The property to be annexed consists of one parcel and right-of-way encompassing approximately 28 acres. The property is located generally on the south side of Southwest Horse Tail Drive on the west side of Southwest 175th Avenue. The property is further identified as tax map and lot number 1S1310001605. A map of the property is attached as Exhibit A. The property was annexed into the City of Beaverton on January 17, 2013.

District staff has reviewed the request and recommends endorsing the annexation. County staff has scheduled a public hearing for the proposed annexation on August 18, 2020.

ADDITIONAL INFORMATION

Community Feedback: Requested by LC Vineyard LLC.

Legal History/Prior Board Action: None.

Budget Impact: Not applicable.

Attachments: Resolution and Order Exhibit A to Resolution and Order

REQUESTED ACTION

Endorse Boundary Change Proposal No. 20-006 LRP/BP for annexation to the Clean Water Services service district.

2.a.

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BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of Endorsing Boundary Change Proposal No. 20-006 LRP/BP.

) ) ) )

RESOLUTION AND ORDER

NO.

The above-entitled matter came before the Board of Directors of Clean Water Services

(Board) at its regular meeting of August 18, 2020; and

It appearing that the Board is charged with endorsing proposed boundary changes

pursuant to ORS 198.850(1); and

It appearing that the Board has received an annexation petition which meets the double

majority requirements of ORS 198.855(3); and

It appearing to the Board that the property is within Metro’s jurisdictional boundary and

the regional Urban Growth Boundary and was annexed into the City of Beaverton on January 17,

2013; and the Board being fully advised; it is therefore

RESOLVED AND ORDERED that the Board endorses proposed annexation

No. 20-006 LRP/BP having the boundaries depicted in Exhibit A attached hereto and by this

reference incorporated herein; and it is further

/ / /

/ / /

/ / /

/ / /

/ / /

/ / /

/ / /

/ / /

/ / /

/ / /

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RESOLVED AND ORDERED that this Resolution and Order shall be immediately filed with

the Washington County Board of Commissioners for further action to approve boundary change

proposal No. 20-006 LRP/BP.

DATED this 18th day of August, 2020.

CLEAN WATER SERVICES

By its Board of Directors ________________________________ Chair ________________________________

Recording Secretary

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EXHIBIT A

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Agenda Item No.

Date: 08/18/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent APPROVE PURCHASE AND INSTALLATION OF A COMBINATION SEWER CLEANER CONSISTING OF A VACTOR 2100 PLUS COMBINATION SINGLE ENGINE SEWER CLEANER WITH POSITIVE DISPLACEMENT VACUUM SYSTEM FROM OWEN EQUIPMENT COMPANY, AN AUTHORIZED PARTICIPATING DEALER OF FEDERAL SIGNAL CORPORATION

Agenda Title:

Nora Curtis, Utility Operations and Services Managing Director (hkb) Presented by:

SUMMARY

Clean Water Services (District) will replace an 11-year-old combination sewer cleaner used to pressure clean sewer lines, storm drains and job sites for improved reliability and operational performance. Specialized sewer equipment will be purchased and mounted on a Class 8 truck chassis and cab.

District requests approval from the Board of Directors to purchase specialized sewer equipment, a Vactor 2100 Plus Combination Single Engine Sewer Cleaner with positive displacement vacuum system, from the Owen Equipment Company, an authorized participating dealer of Federal Signal Corporation, for $330,111. The purchase and outfitting of the combination sewer cleaner will be on an owner-furnished Class 8 truck chassis with cab purchased from JMR Group, LLC dba McCoy Freightliner on a separate cooperative procurement.

Pursuant to ORS 279A.220 and District Purchasing Rule 30-150, the District may establish a contract through an interstate cooperative contract to purchase goods and services if the process that established the contract was open, impartial, used source selection methods substantially equivalent to a Request for Proposals (RFP) and the RFP was properly advertised. In December 2017, Sourcewell, formerly the National Joint Powers Alliance, issued RFP #122017 for Sewer Vacuum, Hydro-Excavation, and Street Sweeper Equipment, with Related Accessories and Supplies. Sourcewell advertised notice of the procurement in the Daily Journal of Commerce in Oregon and awarded a contract to Federal Signal Corporation. District has determined that the RFP process used by Sourcewell satisfied state and District requirements and the contract fulfills the District’s needs.

(continued)

REQUESTED ACTION

Approve the purchase and installation of a combination sewer cleaner consisting of a Vactor 2100 Plus Combination Single Engine Sewer Cleaner with positive displacement vacuum system from Owen Equipment Company, an authorized participating dealer of Federal Signal Corporation, for $330,111.

2.b.

37

APPROVE PURCHASE AND INSTALLATION OF A COMBINATION SEWER CLEANER CONSISTING OF A VACTOR 2100 PLUS COMBINATION SINGLE ENGINE SEWER CLEANER WITH POSITIVE DISPLACEMENT VACUUM SYSTEM FROM OWEN EQUIPMENT COMPANY, AN AUTHORIZED PARTICIPATING DEALER OF FEDERAL SIGNAL CORPORATION 08/18/2020

The District is a member of Sourcewell and may purchase Sewer Vacuum, Hydro-Excavation, and Street Sweeper Equipment, with Related Accessories and Supplies, by sending a purchase order to Owen Equipment Company, an authorized participating dealer of Federal Signal Corporation, for a combination sewer cleaner.

ADDITIONAL INFORMATION

Community Feedback: None

Legal History/Prior Board Action: None

Budget Impact: SWM Heavy Duty Replacement Project No. 6839 has $648,000 budgeted in Fiscal Year 2020-21 for the purchase of equipment. This funds the cost of the combination sewer cleaner from Owen Equipment Company ($330,111) and the Class 8 truck chassis with cab purchase from McCoy Freightliner ($120,667). Budget account: 206.000.0000.55500

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Agenda Item No.

Date: 08/18/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 1 ADOPT A RESOLUTION AND ORDER TO APPORTION THE REIMBURSEMENT CHARGE FOR THE NORTH BETHANY TRUNK SEWER EXTENSION PHASE 2 REIMBURSEMENT DISTRICT FOR HOSFORD FARMS – NORTH PHASES 2 and 3, SITE DEVELOPMENT PROJECT NO. 9879

Agenda Title:

Nora Curtis, Utility Operations & Services Managing Director (ela) Presented by:

SUMMARY

Clean Water Services (District) staff has received a request from Metropolitan Land Group, LLC (Owner), to apportion the Reimbursement Charge associated with one Specially Benefited property within the North Bethany Trunk Sewer Extension Phase 2 Reimbursement District (North Bethany Trunk RD). According to Ordinance 41, the owner of a Specially Benefited Property subject to a Reimbursement Charge may apply for apportionment of the Reimbursement Charge in accordance with District procedures. Owner has submitted a complete application for apportionment and paid a nonrefundable application fee in accordance with District procedures adopted in Ordinance 35 and Resolution and Order 18-7.

Owner requests apportionment of the Reimbursement Charge associated with one Specially Benefited Property, identified in Resolution and Order 20-9 as Hosford – North Parcel. The total Reimbursement Charge associated with this property is $1,406,019.16.

Owner requests a new apportionment methodology which distributes the Reimbursement Charge equally among the 117 lots proposed with the Hosford Farms – North (Phases 2 and 3) Subdivision. Equal distribution of the Reimbursement Charge for Hosford – North Parcel among 117 lots would result in a new apportioned Reimbursement Charge of $12,017.26 per lot.

(continued)

Attachments: Resolution and Order Exhibit A: Hosford Farms – North – Phases 2 and 3 Preliminary Plat

REQUESTED ACTION

Adopt the attached Resolution and Order to apportion the Reimbursement Charge for the North Bethany Trunk Sewer Extension Phase 2 Reimbursement District for one Specially Benefited Property, which will be subdivided, as identified in the Hosford Farms – North Phases 2 and 3 Preliminary Plat.

2.c.

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ADOPT A RESOLUTION AND ORDER TO APPORTION THE REIMBURSEMENT CHARGE FOR THE NORTH BETHANY TRUNK SEWER EXTENSION PHASE 2 REIMBURSEMENT DISTRICT FOR HOSFORD FARMS – NORTH PHASES 2 AND 3, SITE DEVELOPMENT PROJECT NO. 9879 08/18/20

District has reviewed the application and verified that the request is made in accordance with District procedures and that the proposed method of apportionment reasonably reflects the benefit that each parcel will receive from the North Bethany Trunk RD.

Ordinance 35 describes a notification and public hearing process associated with apportionment, however the District’s Board of Directors may adopt an order without a hearing if all affected property owners have waived the hearing. The proposed apportionment will affect the current Owner and the developer who is purchasing the property. The Owner and purchaser signed the request to apportion and have waived the public hearing.

ADDITIONAL INFORMATION

Community Feedback: The affected property owners have requested this action and waived a public hearing. There is no known opposition.

Legal History/Prior Board Action: In accordance with Ordinance 41, the Board formed the North Bethany Trunk RD on November 1, 2016 (Resolution and Order 16-20). On May 15, 2018, the Board accepted the Final Engineering and Reimbursement Methodology Report (Resolution and Order 18-7). On August 21, 2018, the Board approved apportionment of the Reimbursement Charge for the Highlands at North Bethany 3 Subdivision (Resolution and Order 18-22). On March 17, 2020, the Board approved apportionment of the Reimbursement Charge for the Hosford Farms Site Development Projects 9879 and 9912 (Resolution and Order 20-9).

Budget Impact: None.

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The above-entitled matter came before the Board of Directors (Board) of Clean Water

Services (District) at its regular meeting of August, 18,2020; and

It appearing to the Board that the North Bethany Trunk Sewer Extension Phase 2

Reimbursement District (North Bethany Trunk RD) was established on November 1, 2016, by

Resolution and Order 16-20, and the final assessment and methodology for apportionment was

established on May 15, 2018, by Resolution and Order 18-7 in accordance with Ordinance 41;

and

It appearing to the Board that the North Bethany Trunk RD eligible costs are two million,

two hundred seventy-two thousand, three hundred nine dollars — ($2,272,309), for which

Reimbursement Charge was levied among six Specially Benefited Properties. Two of the original

Specially Benefited Properties were owned by Metropolitan Land Group, LLC (Owner) and are

identified in Resolution and Order No. 18-7 as tax lot numbers 1N117B000902 and

1N117B000950 (MLG Properties); and

It appearing to the Board that Ordinance 41 authorizes apportionment of the

Reimbursement Charge in accordance with District procedures upon payment of a

nonrefundable fee. Ordinance 41 does not describe specific procedures for application and

processing, however Ordinance 35 does provide a methodology for apportionment that is

recognized as District-approved procedure. Resolution and Order 18-7 establishes the

nonrefundable fee in the amount of $500 per lot; and

It appearing to the Board that Hosford Farms – North, which includes Phases 2 and 3

(Site Development Project 9879), is in the subdivision approval process. Exhibit A shows the

BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of Approving the Apportionment of the North Bethany Trunk Sewer Extension Phase 2 Reimbursement District Charge for Hosford Farms – North Phases 2 and 3, Site Development Project No. 9879.

) ) ) ) ) ) )

RESOLUTION AND ORDER

NO.

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Preliminary Plat for Hosford Farms – North, which will result in 117 lots. Owner has submitted

an application to apportion the Reimbursement Charge levied upon the Hosford – North Parcel

among the resulting 117 benefited lots (proposed Specially Benefited Properties); and

It appearing to the Board that the Reimbursement Charge that is assigned to the

Hosford – North Parcel (Phase 2 and 3) is $1,406,019.16, and, when equally distributed among

117 lots, will result in a newly apportioned Reimbursement Charge of $12,017.26 per lot; and

It appearing to the Board that in accordance with Ordinances 35 and 41, District staff

has reviewed the application and verified that the request is made in accordance with District

procedures, and that the method of apportioning the Reimbursement Charge reasonably

reflects the benefit that each lot will receive from the North Bethany Trunk RD; it is therefore

RESOLVED AND ORDERED that this Board hereby finds Hosford Farms – North will

undergo a subdivision and, upon final approval of the subdivision plat by Washington County,

the Reimbursement Charge will be apportioned based on a distribution among the 117 lots

within the proposed Hosford Farms Subdivision Phases 2 and 3, which reasonably reflects the

special benefit received by the North Bethany Trunk RD. The method and manner of financing

the facilities shall be by reimbursement at the time of permit issuance for connection of each of

the 117 lots. The Reimbursement Charge leveed with Hosford Farms Subdivision Phases 2 and 3

is $12,017.26 per lot; and it is further

RESOLVED AND ORDERED that that the annual percentage rate multiplier to be applied

to the Reimbursement Charge will be set at 2.02%, the amount of the 10-year A-rated Oregon

Bond Index dated October 6, 2016, and interest accrual will be calculated from November 1,

2016, the date of the original formation of the North Bethany Trunk RD; and it is further

RESOLVED AND ORDERED that that the total amount of the Reimbursement Charge

associated with the Hosford – North Parcel will be recovered by the District incrementally with

each of the 117 connections associated with the newly created lots; and it is further

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RESOLVED AND ORDERED that the County Recorder shall record this Resolution and

Order as an instrument obligating the property owners of the proposed Specially Benefited

Properties to pay the Reimbursement Charge when the owner of a subdivision lot seeks a

permit to connect to the sewer; and it is further

RESOLVED AND ORDERED that upon receipt of a Reimbursement Charge or portion

thereof, the District shall cause a record to be made of the property for which such payment is

received; and it is further

RESOLVED AND ORDERED that collection and administration of the Reimbursement

Charge by District shall conform in all respects to Ordinance 41.

DATED this 18th day of August, 2020. CLEAN WATER SERVICES By its Board of Directors ________________________________ Chair Kathryn Harrington ________________________________ Recording Secretary

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4229 SF3323 SF

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5330 SF 5072 SF 4999 SF 5430 SF

4804 SF4597 SF5180 SF4745 SF

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5000 SF

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6243 SF5359 SF

4638 SF

8252 SF6097 SF5821 SF

6906 SF

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6000 SF6000 SF

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6361 SF

3909 SF

3459 SF

3405 SF

3356 SF

3341 SF

3341 SF

3752 SF

4813 SF

5137 SF

9126 SF

4493 SF

5711 SF

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6858 SF

7827 SF

6341 SF

6281 SF4425 SF5306 SF5568 SF

7229 SF 4253 SF

21149 SF

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13793 SF

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NATURAL FEATURES BUFFER

6003 SF6003 SF

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5489 SF

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THPRD TRAIL

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22,904 SF

4392 SF

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23,782 SF

NSF1379 S

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.10'

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°59'

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321.

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N88°32'16"W1985.40'

S88°32'16"E145.64'

N72°44'32"W 432.19'

S88°01'10"E 417.97'

N88°11'58"W 753.93'

S88°01'10"E 1882.31'

N87°29'56"W 787.90'

S02°

30'0

4"W

424

.31'

S65°42'38"E 254.62'

S46°02'13"E

90.20'

N53°46'13"W

190.60'

S01°

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121

3.49

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ROW DEDICATION PER"ORCHARDS AT ABBEY CREEK"

SHEET 3 OF 6NW SHACKELFORD RD

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78910111213141516171819

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TRACT 'R'LIMITS

TRACT 'R'OPEN SPACE

TRACT 'R'LIMITS

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131 132 133 134

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138139140141142143

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OPEN SPACETRACT 'R'

7212 SF

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EASEMENT & CONSTRUCTION NOTES

20' WIDE TRAIL AND TRACT 'R' ACCESS EASEMENTTO THPRD AND CWS.

1

2

3

8' WIDE PUBLIC UTILITY EASEMENT (TYP.)

15' WIDE SANITARY SEWER EASEMENT TO CLEANWATER SERVICES

4 PERMANENT 4' HIGH WESTERN RED CEDAR SPLITRAIL (2-RAIL) FENCING SHALL BE PROVIDEDBETWEEN THE DEVELOPMENT AND THEVEGETATED CORRIDOR AND SHALL BE CLEARLYMARKED WITH SIGNS DEFINING THE AREA AS AVEGETATED CORRIDOR. 4"X4" SIGNS SHALL BEPLACED EVERY 100 FEET OR AS APPROVED BYCWS. 12"X18" SIGNS SHALL BE PLACED AT EACHPOINT OF ENTRY. FOLLOW CWS STANDARDS FORFENCING AND SIGNS. SIGNS CAN BE PURCHASEDAT THE CWS OFFICE. SEE CWS DWG. NO. 790,SHEET 52.

5 PERMANENT 7' HIGH SIGHT OBSCURING CEDARFENCE SHALL BE PROVIDED BETWEEN THEDEVELOPMENT AND THE NATURAL FEATURESBUFFER AREA.

6ANY FENCE INSTALLED IN THESE AREAS MUST BEA MAXIMUM OF 4' HIGH IF SIGHT OBSCURING,ALTHOUGH NO FENCES ARE REQUIRED.

7

8 4' HIGH BLACK VINYL COATED CHAIN LINK FENCEPER CWS DWG. NO. 740.

9 2' x 3' CLASS 50 RIP RAP OUTFALL FOR RETAININGWALL DRAINAGE.

4' HIGH BLACK VINYL COATED CHAIN-LINK FENCE(GROUNDED PER PGE REQUIREMENTS) WITH 12' WIDEACCESS GATE PER CWS DWG. NO.740.

10 15' PUBLIC WATER EASEMENT TO TVWD CENTEREDON WATER LINE.

POND WALL MAINTENANCE WITHIN TRACTS "N", "S", &"R" SHALL BE THE RESPONSIBILITY OF THE

HOMEOWNER'S ASSOCIATION

TRACT "N", "R", & "T" ARE SUBJECT TO ACLEANWATER SERVICES STORM SEWER, SURFACE

WATER, DRAINAGE & DETENTION EASEMENTOVER THEIR ENTIRETY.

TRACT "O" IS SUBJECT TO A CLEAN WATERSERVICES STORM AND SANITARYEASEMENT OVER ITS ENTIRETY.

TRACT "O" IS SUBJECT TO A TVWD WATERAND PUBLIC UTILITY EASEMENT OVER ITS

ENTIRETY.

115' STORM EASEMENT TO CWS (5' CLEAR OF ALLSIDES OF STRUCTURE.)

45

6

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S72°44'32"E 738.86'

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424

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3 PERMANENT 7' HIGH SIGHT OBSCURING CEDARFENCE SHALL BE PROVIDED BETWEEN THEDEVELOPMENT AND THE NATURAL FEATURESBUFFER AREA.

4 ANY FENCE INSTALLED IN THESE AREAS MUST BEA MAXIMUM OF 4' HIGH IF SIGHT OBSCURING.

FENCE REQUIRED FOR FALL PROTECTION.5

2' WIDE PRIVATE WATER LINE EASEMENT.6

2' x 3' CLASS 50 RIP RAP OUTFALL FOR RETAININGWALL DRAINAGE.7

5' STORM EASEMENT TO CWS (5' CLEAR OF ALLSIDES OF STRUCTURE.)8

46

NW RIDGELINE ST.

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113.

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S72°44'32"E 738.86'

S02°

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316

.98'

N72°44'32"W 432.19'

S88°01'10"E 417.97'

N87°29'56"W 787.90'

4584 SF

4514 SF

4400 SF

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4800 SF4514 SF

4584 SF

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5000 SF

5498 SF 5498 SF 5497 SF 5496 SF 5495 SF 5495 SF 5494 SF5493 SF

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PERMANENT 7' HIGH SIGHT OBSCURING CEDARFENCE SHALL BE PROVIDED BETWEEN THEDEVELOPMENT AND THE NATURAL FEATURESBUFFER AREA.

3 SIGHT DISTANCE EASEMENT FROM LOTS 242-244.

47

48

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 8)

Agenda Title: APPROVE AGREEMENT WITH CITY OF HILLSBORO AND UNITED PARCEL SERVICE FOR THE CONSTRUCTION AND FUNDING OF SHOULDER IMPROVEMENTS ALONG NW WEST UNION ROAD

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Approve agreement with City of Hillsboro and United Parcel Service and authorize its execution upon completion of the County’s contract review process.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.d.Date: 08/18/20

SUMMARY:

The City of Hillsboro (City) approved the development of a warehouse and distribution facility for United Parcel Service (UPS) at the southeast corner of West Union Road and Century Boulevard in 2017. UPS has requested a permit from Washington County to operate triple-trailer truck combinations on Cornelius Pass Road and West Union Road between US 26 and their site.

Cornelius Pass Rd is designated as a 5-lane arterial and as a truck route in the county’s Transportation System Plan (TSP). It has been improved to urban standards between US 26 and West Union Road. It is currently under Washington County jurisdiction, but a transfer of jurisdiction to the state is pending.

West Union Road between Cornelius Pass Road and Century Boulevard is also designated as an arterial road and a truck route in the County TSP. From Cornelius Pass Road to about 900 feet east of Century Boulevard, it is designated for a future 5-lane cross section. West of that point, it is designated for a future 3-lane cross section.

(continued)

Attachments: Exhibit A – UPS Site Map Exhibit B – Permanent Access Route Exhibit D – Interim Access Route

49

APPROVE AGREEMENT WITH CITY OF HILLSBORO AND UNITED PARCEL SERVICE FOR THE CONSTRUCTION AND FUNDING OF SHOULDER IMPROVEMENTS ALONG NW WEST UNION ROAD BOC 08/18/20 The south side of West Union Road is inside the urban growth boundary and some urban development has occurred along the road. The north side is rural. Where development has occurred, the south side of the road has been improved to urban standards, with bike lanes and sidewalks. However, unimproved segments remain on the south side, and the entirety of the north side remains unimproved. The unimproved segments have narrow travel lanes and limited or no roadside shoulders.

Adding or widening shoulders in the unimproved segments of West Union Road would help to more safely accommodate the proposed triple-trailer combinations. Triple-trailers would only be permitted to operate in the evening when traffic volumes are lower. Approval of UPS’ triple-trailer combination permit for West Union Road is pending the completion of the shoulder-widening work.

Per the Board-approved FY 2020-21 Road Maintenance Program, the Operations and Maintenance Division will construct widened shoulders on West Union Road to improve safety for all users between Cornelius Pass Road and Helvetia Road. On the south side of the road, the shoulder widening is an interim improvement; urban development will eventually fully improve the south side of the road to urban standards, including bike lanes and sidewalks. Through this agreement, UPS is committing $150,000 to offset a portion of the shoulder widening costs that will help safely facilitate its proposed triple-trailer combinations. The City will allow triple-trailer combinations to operate on their roadways (Century Boulevard and Jacobson Road) until the West Union Road shoulder-widening work is completed.

A portion of the unimproved segment on the south side of West Union Road may be developed in the near future and was thus excluded from the initial County project scope. If adjacent development does not occur in accordance with timelines stipulated in the agreement, the County will finish the shoulder-widening and the City will help fund its construction. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time

Legal History/Prior Board Action: The Board authorized the shoulder widening work was part of the FY 2020-21 Road Maintenance Program on June 16, 2020 (R&O 20-69) and awarded the construction contract for the West Union Road Shoulder Widening and Pavement Overlay Project on July 28, 2020 (MO 20-201).

Budget Impacts: The work associated with shoulder-widening has been accounted for within the FY 2020-21 budget. UPS will reimburse the County $150,000 and the City may reimburse the County up to $50,000.

50

GENERAL NOTES

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 6) Agenda Title: AUTHORIZE EXPENDITURE OF ROAD FUNDS ON SW WEIR ROAD AS A

CONTINUING PROGRAM Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order authorizing expenditure of the Road Fund on SW Weir Road as a continuing program. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.e.

Date: 08/18/20

SUMMARY:

SW Weir Road in the Cooper Mountain area is classified as a collector road in the county’s Transportation System Plan. It was dedicated to the public by deed and by the plats of Mountain View Heights and Kemmer Ridge. A section of Weir Road, from SW 175th Avenue to a barricade located approximately 600 feet easterly, was improved in accordance with county standards as part of the Kemmer Ridge development.

This area is within Beaverton’s Urban Planning Area. Weir Road has not been established as a County Road because it is not intended to remain under long-term county jurisdiction. Without Board authorization, this road segment is not eligible for Road Fund expenditures. Performing routine road maintenance on it will preserve and protect the infrastructure investment. Therefore, staff recommends authorizing expenditure of Road Funds on this segment of Weir Road as part of the County’s ongoing road maintenance program, pursuant to ORS 368.031. (continued) Attachments: Resolution and Order, including: Exhibit A – Vicinity Map

55

AUTHORIZE EXPENDITURE OF ROAD FUNDS ON SW WEIR ROAD AS A CONTINUING PROGRAM BOC 08/18/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): There is no known support or opposition to this item. However, we are unable to fulfill a request for service from a local resident unless funding authorization is approved.

Legal History/Prior Board Action: ORS 368.031 provides for the expenditure of Road Funds on public dedicated roads outside a city if: a) the County Road Official recommends the expenditure; b) the public use of the road justifies the expenditure; and c) the governing body enacts an order authorizing the work and designating the work to be either a single project or a continuing program.

Budget Impacts: Maintenance of SW Weir Road can be accommodated within the adopted Road Fund budget.

56

Page 1 - RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL 155 N FIRST AVENUE, SUITE 340, MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Authorizing Expenditure of Road Funds on SW Weir Road as a Continuing Program

) ) ) )

RESOLUTION AND ORDER No.

This matter having come before the Washington County Board at its regular meeting on

August 18, 2020; and

It appearing to the Board that ORS 368.031 limits the expenditure of Road Funds on local

access roads outside a city to when (a) the County Road Official recommends the expenditure; (b)

the public use of the road justifies the expenditure; and (c) the work is authorized by order or

resolution as a single project or a continuing program; and

It appearing to the Board that SW Weir Road is a public road, as dedicated in Deed

Document Nos. 87-026826 and 2015-098020 and the recorded plats of Mountain View Heights

and Kemmer Ridge, constructed to county road standards and open for travel; and

It appearing to the Board that SW Weir Road, though not adopted as a county road, is

classified as a collector and functions like a county collector and provides substantial and critical

connection as part of the transportation system; and

It appearing to the Board that the portion of SW Weir Road lying between SW 175th

Avenue and the barricades approximately 600 feet easterly, as shown on Exhibit A and more

particularly described as lying westerly of the southerly extension of the easterly line of the plat

of Kemmer Ridge, is routinely used by the public and needed to provide access to assorted

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Page 2 - RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL 155 N FIRST AVENUE, SUITE 340, MS #24

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service providers, including but not limited to, emergency response personnel; and

It appearing to the Board that this portion of SW Weir Road is likely to be annexed into

the City of Beaverton and become a city street in the future; and

It appearing to the Board that pursuant to ORS 368.036 when the Board provides for work

to be performed on local access roads, the work shall be performed in the same manner as work

to be performed on county roads;

It appearing to the Board that the County Road Official recommends this portion of SW

Weir Road to receive maintenance and service per the guidance set forth in Table 6 (Road

Maintenance Priority Matrix) and Goal 11 of the Transportation System Plan for county roads as a

continuing program to prevent unnecessary and costly deferred maintenance and to preserve the

road segment; now, therefore, it is

RESOLVED AND ORDERED that the ongoing, customary and significant use of SW Weir

Road, as previously described and shown on Exhibit A, justifies the expenditure of Road Funds as

recommended by the County Road Official and provided in ORS 368.031 ; and it is further

RESOLVED AND ORDERED, the Department of Land Use & Transportation is hereby

ordered to provide maintenance and service as a continuing program beginning with Fiscal Year

2020-21.

DATED this 18th day of August 2020.

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Page 3 - RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL 155 N FIRST AVENUE, SUITE 340, MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY Approved as to Form: Cortney D. Duke-Driessen Assistant County Counsel Date: July 29, 2020

59

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-Department of Land Use & Transportation

Operations and Maintenance

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 9)

Agenda Title: APPROVE INTERGOVERNMENTAL AGREEMENT WITH CITY OF HILLSBORO FOR TRANSPORTATION AND UTILITY IMPROVEMENTS ON THE SE CENTURY BOULEVARD EXTENSION PROJECT (E MAIN STREET TO SE LOIS STREET)

Presented by: Stephen Roberts, Director of Land Use & Transportation

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.f.Date: 08/18/20

SUMMARY:

This project will extend Century Boulevard from Main Street to Lois Street in the City of Hillsboro (City) as part of the Major Streets Transportation Improvement Program (MSTIP) 3e. Century Boulevard is designated as a collector roadway in the city’s Transportation System Plan, and this portion of the road will remain under City jurisdiction following construction. The project is being managed by the county, in coordination with the city.

The road improvement project will construct a new segment of Century Boulevard as a 3-lane cross section and will widen an existing 2-lane section of Century Boulevard to 3 lanes, between Borwick Street and Ariel Street. The project will also modify the existing traffic signal at Century Boulevard and Main Street, install a new traffic signal at Century Boulevard and Lois Street, construct a bridge over Rock Creek and build sidewalks, bicycle facilities and water quality facilities.

The city desires to include the construction of waterline improvements and undergrounding of overhead utilities. The city will fund the design and construction of their improvements.

(continued)

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Approve agreement with City of Hillsboro and authorize its execution upon completion of the County’s contract review process.

61

APPROVE INTERGOVERNMENTAL AGREEMENT WITH CITY OF HILLSBORO FOR TRANSPORTATION AND UTILITY IMPROVEMENTS ON THE SE CENTURY BOULEVARD EXTENSION PROJECT (E MAIN STREET TO SE LOIS STREET) BOC 08/18/2020 This agreement will facilitate the right-of-way requirements for the county to acquire the necessary property interests and easements to construct the project on the city’s behalf and regulate all activities that the county and city will require to design and construct the city utility improvements in conjunction with the road project. The city will reimburse the county for the total estimated cost of $1,108,700 for the waterline and utility work.

Construction of the Century Boulevard Extension Project (Main Street to Lois Street) and the city improvements is scheduled to begin summer 2021, with estimated completion in fall 2023. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): The Century Boulevard extension is a high-priority project for the city. The project has hosted two public open houses. While public feedback has generally been supportive of the project, some have voiced opposition or concerns about environmental impacts and increased traffic on Century Boulevard.

Legal History/Prior Board Action: • The Board approved the MSTIP 3e funding program and project list on Oct. 4, 2016

(R&O 16-129). • The Board previously approved contract amendment 6.1 with WHPacific for project

design services (MO 18-297). • The Board previously approved the project’s Declaration of Necessity and Protective

Rent Payments for right-of-way acquisition on April 21, 2020 (R&O 20-48).

Budget Impacts: MSTIP 3e Allocation: $ 16,200,000

Expenditures to Date: <$ 1,830,800> WHPacific Amendment 6.1 Remaining: <$ 1,511,000> City of Hillsboro Utility Cost Estimate: $ 1,108,700 Remaining Balance: $ 13,966,900

62

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±Map Date: January 16, 2019

Prepared by: KLFNot to Scale

DISCLAIMER: This product is for informational purposes and may not have been prepared for, or be suitable for legal, engineering or surveying purposes. Users of this information should review or consult the primary data and information sources to ascertain the usability of the information.

For more information, contact:Capital Project ManagementMain: 503-846-7800FAX: 503-846-7810lutproj@co.washington.or.uswww.wc-roads.com

SE Century Boulevard ExtensionSE Lois Street to E Main StreetEngineering and Construction Services

Project Location

Major Roads

Minor Roads

Private RoadsMAX Light RailRailroads

Rivers / Lakes

Streams

Urban Growth Bdy.

Cities

County Boundary

ProjectLocation

MAP

LOCATION

63

64

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 1 & 7)

Agenda Title: APPROVE INTERGOVERNMENTAL AGREEMENT WITH TUALATIN VALLEY WATER DISTRICT FOR WATERLINE RELOCATION ON THE WEST UNION ROAD-THOMPSON ROAD (BRONSON CREEK DRIVE TO 153RD TERRACE) SIDEWALK INFILL PROJECT

Presented by: Stephen Roberts, Director of Land Use & Transportation

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.g.Date: 08/18/20

SUMMARY:

This project was selected as one of the Urban Road Maintenance District FY 2018-19 and FY 2019-20 Pedestrian and Bicycle Improvement projects. The project will construct infill sidewalk segments, as well as install storm drainage and one streetlight.

Construction of the project will require relocation of a Tualatin Valley Water District (TVWD) waterline. TVWD has requested the County to include the waterline relocation work as part of the county project. The estimated total cost for the waterline relocation is $174,200, which will be funded by TVWD. The agreement will regulate all activities that the County and TVWD require to relocate the waterline in coordination with the county project.

Project construction is anticipated to begin in fall 2020, with completion expected in spring 2021.

(continued)

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Approve agreement with Tualatin Valley Water District and authorize its execution upon completion of the County’s contract review process.

65

APPROVE INTERGOVERNMENTAL AGREEMENT WITH TUALATIN VALLEY WATER DISTRICT FOR WATERLINE RELOCATION ON THE WEST UNION ROAD-THOMPSON ROAD (BRONSON CREEK DRIVE TO 153RD TERRACE) SIDEWALK INFILL PROJECT BCC 08/18/20

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): A project open house was held On July 15, 2019. The project was also presented at the CPO 7 community meeting on Sept. 9, 2019. There is no known opposition to the project. Legal History/Prior Board Action: The project was recommended for funding in FY 2018-19 and FY 2019-20 by the Urban Road Maintenance District Advisory Committee (URMDAC) during its Oct. 18, 2017 meeting. The Board subsequently authorized the project through the Road Maintenance Program. Budget Impacts:

Estimate at Completion: $ 1,620,000 Spent to date (as of July 20, 2020): <$ 339,300> This Agreement: $ 174,200 Balance Available: $ 1,454,900

66

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±KLF | July 17, 2020Not to Scale

Dept. of Land Use & TransportationCapital Project Services

VICINITY MAPURMD Safety Improvements

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Project #100374

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Sidewalk Project Location

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 1, 4B)

Agenda Title: APPROVE BID AWARD AND EXECUTE CONTRACT FOR ADA CURB RAMP IMPROVEMENTS IN CENTRAL URBAN ROAD MAINTENANCE DISTRICT (PACKAGE B)

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Award contract to the lowest responsive bidder and authorize its execution upon completion of the County’s contract review process.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.h.Date: 08/18/20

SUMMARY: Roadway improvements and significant maintenance activities such as pavement overlays necessitate upgrading adjacent curb ramps to current ADA standards. This curb ramp upgrade project is in conjunction with Urban Road Maintenance District (URMD) overlays along various roadways in the central portion of urban unincorporated Washington County. Package B (Project # 100510) was designed under Project # 100412. The budget for this project is for design review, bidding, construction, inspection and construction engineering only.

These improvements will be in residential areas along a portion of SW Peachtree Drive north of Beef Bend Road, and along SW 149th Avenue and Surrey Street north of Walker Road. The project will be managed by the County.

Bids were opened on Aug. 5, 2020. Construction is expected to begin in Oct. 2020 with anticipated substantial completion by the end of Jan. 2021.

ADDITIONAL INFORMATION: Community Feedback: (Known Support/Opposition): None known at this time

Legal History/Prior Board Action: This work is part of the Board-adopted FY 2020-21 Road Maintenance Work Program (R&O 20-69).

Budget Impacts: Project Budget: $ 600,000 Expenditures to Date: <$ 9,457>

Remaining Balance: $ 590,543

Attachment: Vicinity Map

69

Dept. of Land Use & Transporta�onCapital Project Services ADA Ramps - 2019 URMD

Central - Package B

KLF | July 23, 2020Not to Scale

Vicinity Map

Project # 100510

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 1) Agenda Title: VACATE SW MAYWAY DRIVE, VACATION NO. 549 Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Vacate SW Mayway Drive as described in the attached Vacation Report.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.i.

Date: 08/18/20

SUMMARY:

A petition was received by the Board to vacate SW Mayway Drive, a public right-of-way situated in the northwest one-quarter of Section 1, T1S, R1W, W.M., Washington County, Oregon, as described and shown in the attached Vacation Report. SW Mayway Drive is being re-aligned and reconstructed as a private street in conjunction with the “Touchmark Heights” development. The vacation petition was signed by 100% of the abutting property owners. Staff has reviewed this request and has determined that the vacation of the public right-of-way, described herein, is in the public interest. There will be no adverse impacts on the abutting properties or utilities. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action: None Budget Impacts: None

Attachments: Resolution and Order, including: Vacation Report Exhibit “A” – Legal Description and Map

Exhibit “B” – Fee ownership after vacation

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of the Vacation of SW Mayway Drive, in the northwest One-quarter of Section 1, T1S, R1W, W.M., Washington County, Oregon

) ) ) )

RESOLUTION AND ORDER No.

VACATION NO. 549

The above entitled matter having come regularly before the Board at its meeting August

18, 2020; and

It appearing to the Board that a petition has been filed to vacate SW Mayway Drive lying

in the northwest One-quarter of Section 1, T1S, R1W, W.M., Washington County, Oregon. The

petition was signed by the owners of 100% of the property abutting the public right-of-way to be

vacated, pursuant to ORS 368.351; and

It appearing to the Board that said petition did describe the public right-of-way to be

vacated, the names of the parties to be particularly affected thereby, and set forth the particular

circumstances of the case; and

It appearing to the Board that the public right-of-way, proposed to be vacated, are under

the jurisdiction of Washington County and are not within the corporate limits of any city or town;

and

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It appearing to the Board that the right-of-way proposed to be vacated is no longer

needed for the use of the public; and

It appearing to the Board that the County Road Official did examine the area proposed to

be vacated and hereby submits to the Board the Vacation Report attached hereto, and by this

reference made a part hereof, in accordance with ORS 368.351(1); it is therefore

RESOLVED AND ORDERED that the public right-of-way, proposed to be vacated and more

particularly described in the attached Vacation Report, is hereby vacated as it is in the public

interest; and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, be

and hereby is authorized and directed to mark the vacated road on the plats and records of

Washington County, Oregon; and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County, Oregon, be

and hereby is authorized and directed to have this order of vacation recorded in the records of

Washington County, Oregon, and cause copies of this order to be filed with the Director of

Assessment and Taxation and the County Surveyor’s Office in accordance with ORS 368.356(3).

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DATED this 18th day of August, 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY Approved as to form ___________________ Cortney D. Duke-Driessen Assistant County Counsel Date:_____________

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DEPARTMENT OF LAND USE & TRANSPORTATION REPORT ON VACATION NO. 549

August 18th, 2020

VACATION OF SW MAYWAY DRIVE A request for vacation proceedings has been received by staff for the Board of County Commissioners to vacate SW Mayway Drive, a public right-of-way dedicated in in Book 198, Page 388 in the Washington County Deed Records, as shown on the attached Exhibit A, and more particularly described as follows:

All of SW Mayway Drive, a 40.00 foot wide public right-of-way, dedicated in Book 198, Page 388 in the Washington County Deed Records situated in the northwest one-quarter of Section 1, T1S, R1W, W.M., Washington County, Oregon. Excepting therefrom the existing rights-of-way of SW Miller Hill Road (45.00 feet from centerline).

The owners of the property abutting the road to be vacated are: 1S101B, TL 100, 105, 200, & 500 Touchmark Heights LLC 5150 SW Griffith Drive Beaverton, OR 97005 1S101B, TL 300 Werner G. Nistler, Jr. and Colleen T. Nistler Touchmark Heights LLC 5150 SW Griffith Drive Beaverton, OR 97005 1S101B, TL 400 Donna Jean Miller Revocable Trust 7800 SW Mayway Drive Portland, OR 97225 1S101B, TL 800, 802, & 890 Gary L. & Beverly J. Clark Family Trust 7900 SW Mayway Drive Portland, OR 97225

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CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST 1) Conformance with the County’s Comprehensive Plan

SW Mayway Drive described herein and proposed to be vacated is not a part of the current transportation plan in the area. This road is being re-aligned and developed through a proposed subdivision plat. Current Planning has finalized the land use approvals for the proposed “Touchmark Heights” subdivision plat that will re-align and improve the current road infrastructure.

2) Use of the Right-of-Way

SW Mayway Drive no longer serves as access to the adjoining properties. A new, private road has been constructed which will retain the name “SW Mayway Drive”. The property owners have executed an ingress and egress easement, recorded as document number 2019-012559, which will provide them continued access to their properties.

3) Impact of Utilities and Emergency Services

Utility providers have been notified of the proposed vacation, located their facilities, and have no objections to the vacation. The ingress and egress easement, recorded as document number 2019-012559, permits access to utility providers which includes the right of the public utilities to remain, operate, maintain, and rebuild facilities as needed. It also allows for additional public and private utility facilities.

4) Limits of Vacation and Evaluation of “Public Road” Status

SW Mayway Drive is public right-of-way lying in the unincorporated area of Washington County and the limits of the proposed vacation are logical and justifiable. Vacating the proposed right-of-way will not have any adverse impact on the abutting properties or utilities.

Based on the above statements, it is recommended that the Board of Commissioners grant the vacation of the roads proposed herein, as it is in the public interest.

_____________________ Stacy Shetler, P.E. Washington County Engineer

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 6) Agenda Title: APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE LOCAL

IMPROVEMENT DISTRICT (MLID) FOR SHADY PEAK Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Approve Resolution and Order initiating and establishing the MLID, approving the feasibility report and imposing, but not levying, a maximum annual assessment. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.j.

Date: 08/18/20

SUMMARY:

The Board, by Resolution and Order No. 87-108, required as a condition of development approval, a road Maintenance Local Improvement District (MLID) be formed with the final platting of any subdivisions initiated after May 19, 1987. A feasibility report was prepared for this MLID establishing a base annual assessment of $383.76 ($15.99 per lot) with a maximum annual assessment (equal to double the base assessment amount) of $767.52 ($31.98 per lot). Proposed assessments are as follows:

No. Lots Maximum Annual

Assessment Per Lot Maximum Annual Assessment Total

SHADY PEAK 24 $31.98 $767.52 Due to the passage of the Urban Road Maintenance District (URMD) in 1994, 2004 and 2014, these charges will not be assessed. As required by Resolution and Order No. 87-108, MLIDs and their assessments are established for administrative purposes with assessments only initiated should the URMD expire. (continued) Attachments: Resolution and Order, including; Exhibit A – Petition

Exhibit B – Feasibility Report Exhibit C – Waiver Exhibit D – Legal Description, Assessment Area and Vicinity Maps Exhibit E – Assessment Roll

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APPROVE ESTABLISHMENT OF A ROAD MAINTENANCE LOCAL IMPROVEMENT DISTRICT (MLID) FOR SHADY PEAK BOC 08/18/20

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): A petition and waiver of the right to remonstrate the formation of the MLID has been received for the Shady Peak subdivision, in accordance with Resolution and Order No. 87-108.

Legal History/Prior Board Action: None

Budget Impacts: None

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Receiving a Petition, Approving a Feasibility Report, Establishing a Road Maintenance Local Improvement District (MLID) and Authorizing the Proposed Work, Imposing a Maximum Annual Assessment, Receiving an Assessment Roll for, but not Limited to, Maintenance and Repair of Local Public Streets Serving SHADY PEAK subdivision

) ) ) ) ) ) ) ) )

RESOLUTION AND ORDER

No.

This matter having come before the Washington County Board at its meeting of August

18, 2020; and

It appearing to the Board that a petition, a waiver of the right to remonstrate (oppose) the

formation of a road Maintenance Local Improvement District (MLID), together with the proposed

work and assessment of costs, a feasibility report, and an assessment roll for an MLID for, but not

limited to, the maintenance and repair of local public streets serving SHADY PEAK development

have been filed as set forth in the Washington County Code (WCC) Chapter 3.20; and

It appearing to the Board that the location of the proposed MLID is described and shown

on Exhibit D, attached hereto; and

It appearing to the Board that 100% of the property owner(s) signed said petition,

attached hereto and marked Exhibit A, as shown on the affidavit on file; and

It appearing to the Board that a waiver of the right to notice, hearing, and remonstrance

(opposition) regarding the formation of the MLID together with the proposed work and

assessment of costs was signed by 100% of the property owner(s) within the proposed MLID at

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the time of MLID formation, and that this waiver was recorded and runs with the land such that

all present and subsequent owners are on notice and bound thereby; and

It appearing to the Board that the feasibility report, attached hereto and marked Exhibit

B, confirms the feasibility of the petitioned for work, to wit: to, among other functions, maintain

and repair local streets serving SHADY PEAK development; and it appearing that such report

should be approved as submitted and adopted; and

It appearing to the board that a program of, but not limited to, maintenance and repair of

the local public streets is necessary and that a maximum annual assessment of $31.98 per lot

should be imposed as the amount considered the maximum necessary for the annual work

thereof; and

It appearing to the Board that, pursuant to WCC Section 3.20.160 the proposed

assessment roll, attached hereto and marked Exhibit E, has been filed with the Board; and

It appearing to the Board that all property owners received notification of the time and

place that the Board would consider establishment of the said MLID and imposition of maximum

annual assessments, as shown on the notification letter on file; and

It appearing to the Board that it is appropriate to establish the MLID, in conformance with

WCC Chapter 3.20; now, therefore, it is hereby

RESOLVED AND ORDERED that the petition is hereby received and that the feasibility

report is hereby approved, accepted, and adopted; and it is further

RESOLVED AND ORDERED that the proposed MLID as described in the feasibility report is

hereby established; and it is further

RESOLVED AND ORDERED that the maximum annual assessment for all functions

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proposed in this MLID shall be $31.98 for each lot described in the assessment roll, Exhibit E, and

such assessment is approved and imposed but not levied; and it is further

RESOLVED AND ORDERED that the Board may level annual assessments within the

maximum at such point in the future as it deems necessary.

DATED this 18th day of August 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON ______ CHAIR KATHRYN HARRINGTON ______ RECORDING SECRETARY

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services Agenda Title: AUTHORIZE AMENDMENT TO INTERGOVERNMENTAL AGREEMENT

WITH THE CITY OF HILLSBORO Presented by: Jack Liang, Director of Support Services

DEPARTMENT’S REQUESTED ACTION: Authorize an amendment to the intergovernmental agreement (IGA) with the City of Hillsboro to increase CARES Act Coronavirus Relief Fund (CRF) Cities and Special Districts Assistance program allocation by up to $250,000. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.k.

Date: 08/18/20

SUMMARY:

Request that the Board of County Commissioners authorize an amendment to the intergovernmental agreement (IGA) with the City of Hillsboro to increase CARES Act Coronavirus Relief Fund (CRF) Cities and Special Districts Assistance program allocation by up to $250,000. The purpose of this amendment is to provide additional funding support for the City of Hillsboro’s COVID-19 response costs that qualify for CARES Act CRF State, Local and Tribal Government Assistance programs per guidance issued by the U.S. Department of Treasury. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known

Legal History/Prior Board Action: None

Budget Impacts: N/A

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services Agenda Title: AUTHORIZE AMENDMENT TO INTERGOVERNMENTAL AGREEMENT

WITH TUALATIN HILLS PARK AND RECREATION DISTRICT Presented by: Jack Liang, Director of Support Services

DEPARTMENT’S REQUESTED ACTION: Authorize an amendment to the intergovernmental agreement (IGA) with Tualatin Hills Park and Recreation District (THPRD) to increase CARES Act Coronavirus Relief Fund (CRF) Cities and Special Districts Assistance program allocation by up to $500,000. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.l.

Date: 08/18/20

SUMMARY:

Request that the Board of County Commissioners authorize an amendment to the intergovernmental agreement (IGA) with Tualatin Hills Park and Recreation District (THPRD) to increase CARES Act Coronavirus Relief Fund (CRF) Cities and Special Districts Assistance program allocation by up to $500,000. The purpose of this amendment is to provide additional funding support for THPRD’s COVID-19 response costs that qualify for CARES Act CRF State, Local and Tribal Government Assistance programs per guidance issued by the U.S. Department of Treasury. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known

Legal History/Prior Board Action: None

Budget Impacts: N/A

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services Agenda Title: AUTHORIZE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF

HILLSBORO TO IMPLEMENT COVID-19 RELATED PUBLIC MENTAL HEALTH AND COMMUNITY PSYCHE PROGRAMS

Presented by: Jack Liang, Director of Support Services

DEPARTMENT’S REQUESTED ACTION: Authorize an IGA with the City of Hillsboro to implement COVID-19 related public mental health and community psyche program. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.m.

Date: 08/18/20

SUMMARY:

Request that the Board of County Commissioners authorize an intergovernmental agreement (IGA) with the City of Hillsboro to implement COVID-19 related Public Mental Health and Community Psyche programs. The purpose of this IGA is to authorize a funding exchange agreement with the City of Hillsboro to develop and implement community programs that fulfills the County’s goal of building public mental health and community psyche responding to COVID-19. The City of Hillsboro will use the City’s unrestricted funding to support the programs in exchange for additional allocation provided by the County through the County’s Cities and Special Districts Assistance program for up to $250,000. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known

Legal History/Prior Board Action: None

Budget Impacts: N/A

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services Agenda Title: AUTHORIZE INTERGOVERNMENTAL AGREEMENT WITH TUALATIN HILLS

PARK AND RECREATION DISTRICT TO IMPLEMENT COVID-19 RELATED PUBLIC MENTAL HEALTH AND COMMUNITY PSYCHE PROGRAMS

Presented by: Jack Liang, Director of Support Services

DEPARTMENT’S REQUESTED ACTION: Authorize an IGA with THPRD to implement COVID-19 related public mental health and community psyche program. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.n.

Date: 08/18/20

SUMMARY:

Request that the Board of County Commissioners authorize an intergovernmental agreement (IGA) with Tualatin Hills Park and Recreation District (THPRD) to implement COVID-19 related Public Mental Health and Community Psyche programs. The purpose of this IGA is to authorize a funding exchange agreement with THPRD to develop and implement community programs that fulfills the County’s goal of building public mental health and community psyche responding to COVID-19. THPRD will use the district’s unrestricted funding to support the programs in exchange for additional allocation provided by the County through the County’s Cities and Special Districts Assistance program for up to $500,000. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known

Legal History/Prior Board Action: None

Budget Impacts: N/A

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services Agenda Title: APPROVE RESOLUTION AND ORDER TO AMEND THE FY2020-21 PAY

PLAN AND AMEND THE FY2020-21 POSITION AND SALARY REPORT FOR POSITION RECLASSIFICATION

Presented by: Jack Liang, Director of Support Services

Eva LaBonte, Assistant Director of Support Services

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order to amend the FY2020-21 Pay Plan; and amend the FY2020-21 position and salary report to add positions as specified in the agenda item, to be effective upon approval. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.o.

Date: 08/18/20

SUMMARY: The purpose of this agenda is to request that your Board approve the attached Resolution and Order amending the FY2020-21 Pay Plan and amend the FY2020-21 Position and Salary Report to reclassify the position of Training and Development Program Coordinator. Staff recommends reclassifying a vacant position in Support Services Administration from Training and Development Program Coordinator to Training and Development Program Manager and amending the pay range from R49XM ($6,903.67 - $8,807.32 per month) to R53XM ($7,815.57 - $9,971.33 per month). The proposed range aligns with the current range for the Program Manager classification. The Training and Development Program Manager plans, designs, implements and coordinates comprehensive training and development programs for all Washington County employees. The incumbent evaluates current training and development initiatives and assesses organizational training and development needs, as well as assist employees to develop individual training plans in order to prepare for career advancement opportunities. This position will provide strategic direction for a robust training and development program in support of employee succession planning and Employer of Choice initiatives. Attachment: Resolution and Order

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APPROVE RESOLUTION AND ORDER TO AMEND THE FY2020-21 PAY PLAN AND AMEND THE FY2020-21 POSITION AND SALARY REPORT FOR POSITION RECLASSIFICATION BOC 08/18/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None Legal History/Prior Board Action: This position was originally approved by your Board on February 25, 2020 as a Training and Development Program Coordinator at salary range R49XM ($6,903.67 - $8,807.32 per month). The County has not recruited to fill this position. Budget Impacts: This position was budgeted for the FY20-21 fiscal year, so the maximum salary differential is $1,164.01 per month, which can be absorbed by the Support Services Administration (100-3510) budget.

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter Amending the FY 2020-2021 Washington County Pay Plan and Position and Salary Report to Remove the Existing Classification of Training and Development Program Coordinator and to Add a New Classification Entitled Training and Development Program Manager

) ) ) ) ) ) )

RESOLUTION AND ORDER

No.

This matter having come before the Washington County Board of County Commissioners

at its regular meeting of August 18, 2020; and

It appearing to the Board that Washington County Code Chapter 2.32. Appendix I, known

as the Washington County Civil Service Act, directs that the Board shall fix the compensation of

all civil service positions in the county; and

It appearing to the Board that Washington County Charter, Chapter VII, at Section 72,

directs that compensation for all positions be established as provided by the Board; and

It appearing to the Board that the Washington County Pay Plan sets forth all classifications

in the County, including compensation for such classifications; and

It appearing to the Board that the FY 2020-2021 Pay Plan was adopted by the Board at its

regular meeting on June 16, 2020; and

It appearing to the Board that amendments to the Washington County FY 2020-2021 Pay

Plan are necessary to remove an existing classification known as Training and Development

Program Coordinator which is currently at a salary range of R49XM ($6,903.67 to $8,807.32 per

month) effective August 18, 2020; and

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It appearing to the Board that amendments to the Washington County FY 2020-2021 Pay

Plan are necessary to add a new classification to be known as Training and Development Program

Manager at a salary range of R53XM ($7,815.57 to $9,971.33 per month) effective August 18,

2020; and

It appearing to the Board that it is necessary to amend the FY 2020-2021 Position and

Salary Report to:

• Remove 1.0 FTE Training and Development Program Coordinator position in

Support Services Administration; and

• Add a 1.0 FTE Training and Development Program Manager position in Support

Services Administration; and now, therefore, it is hereby

RESOLVED AND ORDERED that that the Washington County FY 2020-2021 Pay Plan is

hereby amended to remove the classification known as Training and Development Program

Coordinator currently at a salary range of R49XM ($6,903.67 to $8,807.32 per month) effective

August 18, 2020; and it is further

RESOLVED AND ORDERED that that the Washington County FY 2020-2021 Pay Plan is

hereby amended to add a new classification to be known as Training and Development Program

Manager at a salary range of R53XM ($7,815.57 to $9,971.33 per month) effective August 18,

2020; and it is further

RESOLVED AND ORDERED that the FY 2020-2021 Position and Salary Report is amended

effective August 18, 2020 to:

• Remove a 1.0 FTE Training and Development Program Coordinator position in

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Support Services Administration; and

• Add a 1.0 FTE Training and Development Program Manager position in Support

Services Administration; and it is further

RESOLVED AND ORDERED that the Washington County Administrator shall take all steps

necessary to implement this resolution and order.

DATED this 18th day of August, 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHERYN HARRINGTON RECORDING SECRETARY

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Service District for Lighting No. 1 A County Service District (CPO 6)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL

ASSESSMENT AND IMPOSE A FIRST YEAR ASSESSMENT FOR SHADY PEAK SUBDIVISION

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Accept the petition, form an assessment area within the Service District for Lighting, authorize maximum annual assessment and impose a first-year assessment. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.p.

Date: 08/18/20

SUMMARY:

A petition has been received requesting the installation of street lighting service for Shady Peak Subdivision. A signed continuing request for street lighting service has also been provided. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): The petitioners have presented a signed agreement waiving a public hearing and their rights to remonstrate against the improvements. Legal History/Prior Board Action: None Budget Impacts: None Attachments: Resolution and Order, including: Exhibit A – Petition for Street Lighting Service Exhibit B – Street Lighting Facilities and Assessments Exhibit C – Waiver and Continuing Request Exhibit D – Legal Description, Assessment Map and Vicinity Map

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In the Matter of creating an Assessment Area, Ordering Installation, Operation and Maintenance of Street Lighting Facilities; Establishing a Maximum Annual Assessment and Imposing a First Year Assessment for SHADY PEAK

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RESOLUTION AND ORDER No.

This matter having come before the Board of Directors of the Service District for Lighting

No. 1, a county service district, at its meeting of August 18, 2020; and

It appearing to the Board that 100% of the property owners in the proposed assessment

area described, and shown, in Exhibit D, known as the SHADY PEAK development, have

requested by petition, attached as Exhibit A, that their property be included in an assessment

area for purposes of installing, operating and maintaining street lighting facilities and that said

facilities be financed by special assessments on their property; and

It appearing to the Board that 100% of the property owners voluntarily have waived their

right to notice, hearing remonstrance and referendum, and consent to assessment as set forth

herein on the attached Exhibit C; and

It appearing to the Board that the street lighting facilities described in Exhibit B, will be a

special benefit to the properties and that the assessment method and amounts represent a

reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore

it is

RESOLVED AND ORDERED that the assessment area described, and shown in Exhibit D

hereby is established, and, that the facilities described in Exhibit B, shall be installed, operated

and maintained as described therein; and it is further

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RESOLVED AND ORDERED that the assessment method, maximum annual assessment

amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

RESOLVED AND ORDERED that, for purposes of Section IIb, Article XI of the Oregon

Constitution, said annual assessment amounts hereby are classified as “taxes levied or imposed

for the purpose of funding government operations” subject to the limit of $10 per $1,000 of real

market value; and it is further

RESOLVED AND ORDERED that the maximum annual assessment may be increased after

newspaper notice and public hearing to pass through direct cost increases for administration and

electricity as provided by Ordinance No. 3; and it is further

RESOLVED AND ORDERED that the County Administrator, or designee, shall take steps to

place matter of record and such other steps as are necessary to implement this Resolution and

Order.

DATED this 18th day of August 2020.

BOARD OF DIRECTORS FOR WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1)

CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Service District for Lighting No. 1 A County Service District (CPO 1)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL

ASSESSMENT AND IMPOSE A FIRST YEAR ASSESSMENT FOR WILLIAMS PARTITION

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Accept the petition, form an assessment area within the Service District for Lighting, authorize maximum annual assessment and impose a first year assessment. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.q.

Date: 08/18/20

SUMMARY:

A petition has been received requesting the installation of street lighting service for Williams Partition. A signed continuing request for street lighting service has also been provided. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): The petitioners have presented a signed agreement waiving a public hearing and their rights to remonstrate against the improvements. Legal History/Prior Board Action: None Budget Impacts: None Attachments: Resolution and Order, including: Exhibit A – Petition for Street Lighting Service Exhibit B – Street Lighting Facilities and Assessments Exhibit C – Waiver and Continuing Request Exhibit D – Legal Description, Assessment Map and Vicinity Map

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RESOLUTION AND ORDER No.

This matter having come before the Board of Directors of the Service District for Lighting

No. 1, a county service district, at its meeting of August 18, 2020; and

It appearing to the Board that 100% of the property owners in the proposed assessment

area described, and shown, in Exhibit D, known as the WILLIAMS PARTITION development, have

requested by petition, attached as Exhibit A, that their property be included in an assessment

area for purposes of installing, operating and maintaining street lighting facilities and that said

facilities be financed by special assessments on their property; and

It appearing to the Board that 100% of the property owners voluntarily have waived their

right to notice, hearing remonstrance and referendum, and consent to assessment as set forth

herein on the attached Exhibit C; and

It appearing to the Board that the street lighting facilities described in Exhibit B, will be a

special benefit to the properties and that the assessment method and amounts represent a

reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore

it is

RESOLVED AND ORDERED that the assessment area described, and shown in Exhibit D

hereby is established, and, that the facilities described in Exhibit B, shall be installed, operated

and maintained as described therein; and it is further

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RESOLVED AND ORDERED that the assessment method, maximum annual assessment

amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

RESOLVED AND ORDERED that, for purposes of Section IIb, Article XI of the Oregon

Constitution, said annual assessment amounts hereby are classified as “taxes levied or imposed

for the purpose of funding government operations” subject to the limit of $10 per $1,000 of real

market value; and it is further

RESOLVED AND ORDERED that the maximum annual assessment may be increased after

newspaper notice and public hearing to pass through direct cost increases for administration and

electricity as provided by Ordinance No. 3; and it is further

RESOLVED AND ORDERED that the County Administrator, or designee, shall take steps to

place matter of record and such other steps as are necessary to implement this Resolution and

Order.

DATED this 18th day of August 2020.

BOARD OF DIRECTORS FOR WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1)

CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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PETITION FOR STREET LIGHTING SERVICE

WILLIAMS PARTmOM

DATE; June 3, 2020

TO: WASHINGTON COUNTY BOARD OF DIRECTORS

Governing Body of Washington CountyService District for Lighting No. SDL-1Washington County Land Use & TransportationAdministrative Services Division

155 N. First Avenue, Suite 350, MS 16Hillsboro, OR 97i24

We, the undersigned owners or contract purchasers of record of land situated within WashingtonCounty, Oregon, and not within any incorporated city, do hereby request the creation of an assessment areaas described in the attached Exhibit B, within the Washington County Service District for Lighting (No. SDL~1);which includes the properties described below, in accordance with the provisions of the Washington CountySDL-1 Ordinance and Oregon Revised Statutes Chapter 451.

This request includes purchase or lease of poles and fixtures, maintenance, electricity, replacementand administration for a. minimum service period of 25 years. We understand that street lighting services maybe available from other sources and that the District provides this service only at our specific request. This Isa continuing request, with annual incurred charges payable during the service period. Prior to formation ofthe service and assessment area, we will execute a covenant form, provided by the District, binding futureowners to this request for the remainder of the service period.

Name

Address

City, ST Zip332-2-5uJ

ore.

Map and Tax Lot(s) INl^

Signature(s)

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SIH.

EXHIBIT A

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PART I. DESCRIPTION OF PROPOSED ASSESSMENT AREA - CURRENTLY TAX LOT #

PART II. ESTIMATED COST OF SERVICE FOR FISCAL YEAR 2020-21

A. Monthly Cost of Service

Qty. Type Unit Cost Total

Lights 2 Option A, 29W LED Roadway (LC DD) $3.51 $7.02

Poles 2 Option A, Fiberglass DB Gray (LC 61)

$8.11 $16.22

Total (Lights and Poles) $23.24

B. Annual Cost of Service

Total

Lights and Poles $278.88 $278.88

Administration 3 $2.00 $6.00(# of lots)

Annual Cost for Service Area $284.88

Base Annual Cost Per Lot $94.96 $94.96

Total Annual Cost Per Lot $94.96

C. Maximum Annual Assessment $189.92

PART III. LOCATION OF LIGHTS AND POLESPer attached service area map

PROPOSAL TO INSTALL, OPERATE AND MAINTAIN STREET LIGHTING WASHINGTON COUNTY

WILLIAMS PARTITION

(Annual Cost/# of lots)

(Total x 12 months)

WASHINGTON COUNTY, OREGON

1N134AB04600

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LEGAL DESCRIPTION WILLIAMS PARTITION

EXHIBIT D PAGE 1 OF 3

NORTHWEST QUARTER OF NORTHEAST QUARTER SECTION 34, TOWNSHIP ONE NORTH, RANGE ONE WEST, WILLAMETTE MERIDIAN, IN THE COUNTY OF WASHINGTON AND STATE OF OREGON.

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SPECIAL ASSESSMENT AREA MAP

WILLIAMS PARTITION

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

= Proposed Street Light

EXHIBIT D PAGE 2 OF 3

NORTH

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Multn

omah

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ProjectLocation

VICINITY MAPWILLIAMS PARTITION

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

WASHINGTON COUNTYSERVICE DISTRICT FOR LIGHTING NO. 1 (SDL) NORTH

EXHIBIT DPAGE 3 OF 3

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Health and Human Services

Agenda Title: GRANT WAIVER TO REQUEST FOR PROPOSAL PROCESS AND AUTHORIZE PERSONAL SERVICES CONTRACT WITH MICRO ENTERPRISE SERVICES OF OREGON (MESO) FOR CHILD CARE ASSISTANCE PROGRAM

Presented by: Marni Kuyl, Director, Department of Health and Human Services

DEPARTMENT’S REQUESTED ACTION: Grant a waiver from the Request for Proposals process and authorize a Personal Services Contract with Micro Enterprise Services of Oregon to administer the Child Care Assistance Program with a total contract amount of $4,000,000 for the period of August 7th, 2020 through December 15th, 2020.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.r.Date: 08/18/20

SUMMARY:

The Washington County Board of County Commissioners allocated $4,000,000 to support child care providers in our County that have experienced financial impacts and service delivery impacts due to COVID-19. The Department of Health and Human Services (HHS) led a work group to create the guidance and process for the distribution of CARES funding to child care providers. It was determined that implementation of this process would best be done through a contract with Micro Enterprise Services of Oregon (MESO). MESO has the ability to assist the HHS Department to administer the grant via the development of an electronic application portal, scoring of applicants, and awardee verification. This agreement provides for those services as well as includes the necessary administrative fee for services provided. Of the $4,000,000 allocated to the Child Assistance Program, $3,600,000 will be dedicated to grants and $400,000 to MESO for associated cost of grant administration. These fees were determined to be appropriate and necessary given the scope of work related to the application development, translation and interpretation, applicant and awardee support, and on-going administrative costs.

The Department of Health and Human Services requests your Board grant a waiver from the Request for Proposals process and authorize a Personal Services Contract with Micro Enterprise Services of Oregon to administer the Child Care Assistance Program with a total contract amount of $4,000,000 for the period of August 7th, 2020 through December 15th, 2020.

(continued)

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ADDED ITEM

GRANT WAIVER TO REQUEST FOR PROPOSAL PROCESS AND AUTHORIZE PERSONAL SERVICES CONTRACT WITH MICRO ENTERPRISE SERVICES OF OREGON (MESO) FOR CHILD CARE ASSISTANCE PROGRAM BOC 08/18/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Proposal was presented to and supported by the Equity Advisory Council of Early Learning Washington County (a partnership between Washington County Health and Human Services and The United-Way of The Columbia-Willamette), Community Action Organization and Centro Cultural. Legal History/Prior Board Action: BOC approved Child Care Assistance Program CRF allocation on 6/02/20. MO 20-135. Budget Impacts: $4,000,000 ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER: Per Rule #10-130, the request for waiver shall contain the following: a) The nature of the agreement: Authorize a Personal Services Contract with Micro Enterprise Services of Oregon to administer the Child Care Assistance Program for the period of August 7th, 2020 through December 15th, 2020. b) The cost of the project: The contract will not exceed $4,000,000 c) A narrative description of the basis for the waiver and the reasons a RFP process would be inappropriate: The Department of Health and Human Services (HHS) led a work group to create the guidance and process for the distribution of CARES funding to child care providers. It was determined that implementation of this process would best be done through a contract with Micro Enterprise Services of Oregon (MESO). MESO has the ability to assist the HHS Department to administer the grant via the development of an electronic application portal, scoring of applicants, and awardee verification. An RFP process would take 2 – 3 months delaying the disbursement of these much needed funds and leaving little time for expenditure of the funds prior to the December 30, 2020 deadline. d) Alternative selection process that will be used: Direct contract.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent- Support Services

Agenda Title: GRANT WAIVER OF REQUEST FOR PROPOSALS PROCESS AND AUTHORIZE CONTRACTS FOR ECONOMIC RECOVERY - SPECIAL NEEDS - WORKFORCE TRAINING AND DEVELOPMENT

Presented by: Jack Liang – Director of Support Services

DEPARTMENT’S REQUESTED ACTION: Grant a waiver from the Request for Proposals process and authorize contracts totaling $1,524,874 in the amounts to the organizations listed in the Summary to help fund expansions of their currently funded programs and create new programs for workforce training and development to include more individuals who’s employment has been effected due to the COVID-19 pandemic.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.s.Date: 08/18/20

SUMMARY:

The Department of Support Services is requesting your Board grant a waiver from the Request for Proposals process and authorize contracts with multiple organizations to provide workforce training, development, and support to individuals impacted by the COVID-19 pandemic.

Following are the proposed amounts for the organizations’ contracts for the Workforce Training and Development Grant:

Worksystems, Inc.: $1,087,000 Centro Cultural de Washington County: $220,000 Portland Community College: $184,874 Oregon Manufacturing Extended Partnership: $20,000 Northwest Regional Educational Service District: $13,000

TOTAL: $1,524,874

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): N/A

(continued)

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ADDED ITEM

GRANT WAIVER OF REQUEST FOR PROPOSALS PROCESS AND AUTHORIZE CONTRACTS FOR ECONOMIC RECOVER - SPECIAL NEEDS - WORKFORCE TRAINING AND DEVELOPMENT BOC 08/18/20 Legal History/Prior Board Action: On June 2, 2020 your Board authorized $2,000,000 of the CARES/Economic Recovery Funds to support Special-Needs, included in this was Workforce Training among other things. Budget Impacts: ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER: Per Rule #10-130, the request for waiver shall contain the following:

a) The nature of the agreements: Authorize sub-award contracts with Worksystems Inc., Centro Cultural de Washington County, Portland Community College, Oregon Manufacturing Extension Partnership, and Northwest Regional Educational Service District to operate and administer workforce training and development programs in Washington County for individuals impacted by Covid-19.

b) The Cost of the Project: The contracts will not exceed a combined total of $1,524,874

c) A narrative description of the basis for the waiver and the reasons an RFP process would

be inappropriate: The organizations chosen for these sub-awards have a long history of successfully operating and administering workforce development training and support programs. Worksystems, Inc is Oregon’s, Washington County’s and other local government’s designated organization to handle workforce development resources. These organizations have programs currently running as well as the infrastructure to create new programs that will allow for the immediate utilization of the funds, which aligns with the needs of the County to expend these funds quickly due to the short timeline available for spending the CRF monies. Their organizational goals align with Washington County’s commitment to diversity, equity and inclusion as they are already trusted partners in the workforce development effort. These organizations came together in a collaborative effort to create a broad-reaching and highly effective coordinated program structure in order to provide the best impact for these funds. This effort culminated in the joint proposals which the economic development workgroup has approved. An RFP process would take 2-3 months delaying the disbursement and use of these much-needed funds, leaving very little time for expenditure of the funds prior to December 30, 2020 deadline.

d) Alternative Selection Process that will be used: Direct Contracts

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Proclamation – Board of Commissioners (ALL CPOs)

Agenda Title: PROCLAIM APPRECIATION FOR STEPHEN A. RHODES

Presented by: Kathryn Harrington, Chair, Board of Commissioners

SUMMARY:

Stephen Rhodes has served Washington County as an interim administrator for most of this calendar year, during what turned out to be some of the most challenging times facing our community and organization. Through it all, Mr. Rhodes has provided steady and expert guidance as the organization’s top manager.

This proclamation recognizes Mr. Rhodes’ contribution and offers an expression of the Board’s gratitude for his service.

Attachment: Proclamation

BOARD OF COMMISSIONER’S RECOMMENDATION: Proclaim appreciation, admiration and gratitude for Stephen A. Rhodes’ steady leadership, careful administration and diligent public service as interim County Administrator.

Agenda Item No. 8.a.Date: 08/18/20

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ADDED ITEM

Proclamation Board of Commissioners for Washington County

A PROCLAMATION OF APPRECIATION FOR STEPHEN A. RHODES WHEREAS, Stephen A. Rhodes’ nearly 27 years of experience in municipal government, most of it in Oregon, and his earning of both a bachelor of science degree and juris doctorate from the University of Oregon, among many other compelling attributes, contributed to the Board of County Commissioners’ decision to appoint him as a interim administrator on January 6, 2020; and WHEREAS, Mr. Rhodes provided immediate guidance over the completion of two local option levy proposals for Board consideration, one to renew a property tax measure funding 40 percent of the Washington County Cooperative Library Services and a second to replace a property tax measure funding 16 percent of the County’s portion of the public safety system, proposals that were adopted by the Board and ultimately passed by the voters; and WHEREAS, Mr. Rhodes also oversaw the completion of a process culminating in the adoption of the County’s first-ever Equity Resolution establishing a framework for ensuring that diversity, equity and inclusion is pursued throughout the County’s public service mission, including the creation of a new Office of Equity, Inclusion and Community Engagement and staff positions, such as the County’s first Chief Equity and Inclusion Officer, all dedicated to this purpose; and WHEREAS, Mr. Rhodes contributed his leadership, organizational acumen and managerial expertise to the County’s emergency response when Oregon’s first confirmed case of the new coronavirus was identified in Washington County on February 28 and continuing 26 weeks later as hundreds of County employees marshalled to staff the County’s Emergency Operations Center and essential functions of the County government to ensure a coordinated response to the COVID-19 pandemic and the continuation of vital services relied upon by the entire Washington County community; and WHEREAS, Mr. Rhodes led the effort to adopt multiple temporary policy changes to guide County employees and shut down and re-shape County facilities in compliance with orders from Governor Kate Brown to “Stay Home, Save Lives” in order to prevent the further spread of COVID-19; and WHEREAS, Mr. Rhodes led the County’s effort to develop, propose and gain the Board’s adoption of a $1.4 billion budget for the 2020-21 fiscal year conforming with the overarching principles of continuity, fiscal caution and the desire to stay true to the community’s pre-pandemic priorities, as much as possible; and WHEREAS, Mr. Rhodes worked closely with the Washington County Department of Health and Human Services and the Board of Commissioners to adopt and then implement a framework for the organization and the County jurisdiction to enter Phase 1 of Reopening in keeping with Governor Brown’s executive orders; and WHEREAS, Mr. Rhodes worked closely with the Board of Commissioners, key executive staff and others to adopt and then implement a framework for distributing $104 million in federal funds from the Coronavirus Aid, Relief, and Economic Security (CARES) Act, thereby relieving the County’s General Fund from the lion’s share of response expenses while also providing economic recovery resources, with careful regard for the disparate impact of the disease within marginalized members of the Washington County community, through disbursements to local public agencies, utilities, community-based organizations and others struggling during the dramatic and ongoing economic disruptions from the pandemic; and

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WHEREAS, Mr. Rhodes exercised powers provided to his office by the County Charter to permanently appoint directors of the Department of Assessment and Taxation and the Department of Support Services thereby ensuring stable provision of County services for these two essential County departments; and finally WHEREAS, Mr. Rhodes helped facilitate a national recruitment process and Board appointment of a permanent County Administrator to replace himself in this role; and NOW, THEREFORE, BE IT RESOLVED, that on this 18th day of August 2020, the last Board meeting involving his official participation, the Washington County Board of Commissioners, on behalf of the entire Washington County organization, does hereby proclaim its appreciation, admiration and sincere gratitude for the steady leadership, careful administration and diligent public service of Stephen A. Rhodes.

__ ____________________ Kathryn Harrington, Washington County Board Chair

____________ Dick Schouten, Commissioner District 1

____________ Pam Treece, Commissioner District 2

____________ Roy Rogers, Commissioner District 3

___ ______________

Jerry Willey, Commissioner District 4

____________________________________________

Recording Secretary ____________________________________________ Minute Order

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