BPP_Boiler Tube Leakage Analysis

8/18/2019 BPP_Boiler Tube Leakage Analysis

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Business Process Procedure

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Boiler Tube Leakage Analysis

Prepared by:ERP – PM Team

R&D Building, NTPC-EOC ComplexSector-24, NOIDA

(For Internal Circulation Only)


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Contents

1. Process Overview: Boiler Tube Leakage Analysis……………………………3

2. Business Process Procedure: Boiler Tube Leakage Analysis

2.1 Creation of document by site BMD in DMS………………………………3

2.2 Creation of Notification by site BMD and attachment of document innotification…………………………………………………………………..12

2.3 Release of notification by Corporate OS………………………………….21

2.4 Creation of analysis report by NETRA in DMS and attachment tonotification…………………………………………………………………..22

2.5 Closure of notification by Corporate OS………………………………….26


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1. Process Overview: Boiler Tube Leakage Analysis

The process of Boiler Tube Leakage Analysis consists of the following steps:

a) Notification will be created in the system by authorized person of site BoilerMaint. Dept. (BMD). Supporting documents i.e. Form C1, Form C2 etc. will becreated in Document Management System (DMS) and attached to the notification.

b) After creation of the notification, it will be sent to Corporate OS through SAPmail. Print out of the notification along with the physical sample of the boiler tubewill be sent to Corporate OS.

c) Corporate OS will decide whether further analysis is required to be done by NETRA. If further analysis is not required to be done by NETRA, Corporate OSwill record its observations and recommendations in the notification. After that,notification will be closed and sent to site through SAP mail.If further analysis is required to be done by NETRA, Corporate OS will release

the notification and forward the same to NETRA through SAP mail. Boiler tubesample will also be sent to NETRA along with the print out of notification.

d) After analysis of failed boiler tube sample, NETRA will prepare theFailure/Condition Assessment Report and link the same to the notificationthrough Document Management System (DMS). NETRA will also record itsobservations and recommendations in the notification. After that, notification will

be sent to Corporate OS through SAP mail.e) Corporate OS will further record the final observations and

recommendations/action plan in the notification and close the same. After that,notification will be sent to site through SAP mail.

2. Business Process Overview: Boiler Tube Leakage Analysis

2.1 Creation of document by site BMD in DMS

SAP Menu Path:Logistics—Central Functions—Document Management System—Document—Create

Tcode: CV01N


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Press ENTER.

Put Description ofDIR.

Take ZDO fromdropdown againstDocument Type


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Attachment of original is shown in screen shot given below:

Take Lab/Officecorresponding to plantname and press ENTER.

Press "CreateOriginal" icon.


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Select from dropdown, Application ofthe Original to beattached.

Enter descriptionof Original to be

attached.

Attach theoriginal.

Press Continue(Enter).

Original is attached to DIR.


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Press SAVE button.

Go to Addnl.Data Tab.

Select from dropdownregarding Plant, Stage, Unitetc.

Message: Document has been created will bedisplayed.


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Tcode: CV02N

Press ENTER.

Give Document No byselecting fromdropdown.

Give DocumentType.


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Press SAVE.

Message as shown in screen shot given below will be displayed.

Select fromdropdownDocument Statusas “Reviewed”.


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Tcode: CV02N

Press ENTER.

Give Document No byselecting fromdropdown.

Give Document

Type.

Message isdisplayed.


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2.2 Creation of Notification by site BMD and attachment of documentin notification

SAP Menu Path:Logistics—Plant Maintenance—Maintenance Processing—Notification—Create(General)

Tcode: IW21



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Press ENTER.

Fill in Functional location byselecting from dropdown.

Write detailed description inlong text.

Select Notificationtype “BT” fromdropdown.

Fill in Notificationshort text.


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Defect Location and Defect can be selected from relevant dropdown by clicking on“Defect Location” Tab under the “Items” Tab of the notification as shown in screen shotgiven below:

Fill in unit S/D date &time.

Fill in unitsynchronizationdate & time.


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Created document (as explained in section 2.1) is to be linked to the notification as shownin screen shot given below:

Defect location to beselected from dropdown.

Defect to beselected fromdrop down.

Defect Locationcan be describedin detail in shorttext.

After short text, DefectLocation can be further

described in Long Text.

Click onDefect

location Tab.


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After linking the document to the notification, press SAVE button as shown in screenshot given below:

Link the created documentto notification. More than 1document can be linked.


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Message as shown in screen shot given below will be displayed.

SAVE thenotification.


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Print out of the notification:

Print out of notification can be taken by opening notification through Tcode IW23 or

IW29. The print out of notification is to be sent along with physical sample of the boilertube to Corporate OS.

After opening notification in display mode, print out can be taken as shown in screen shotgiven below:



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Notification is to be sent through SAP mail to representative of Corporate OS as shownin screen shot given below:


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GiveRecipientname.

PressSEND.

Click onthis icon.


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SAP mail will be sent by site BMD representative and received by Corporate OSrepresentative.

2.3 Release of notification by Corporate OS Notification will be opened in change mode through Tcode IW22 or IW28. SAP menu path is given below:

SAP Menu Path:

Logistics—Plant Maintenance—Maintenance Processing—Notification—Change (IW22)

Logistics—Plant Maintenance—Maintenance Processing—Notification—List Editing(IW28)

If further analysis is required to be done by NETRA, notification will be released byCorporate OS as shown in screen shot given below:

Notification is to be also sent to representative of NETRA through SAP mail. Screen shotexplaining the same is given below:

Press this icon torelease thenotification.


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Print out of notification along with physical sample of boiler tube will also be sent to NETRA for analysis.

2.4 Creation of analysis report by NETRA in DMS and attachment tonotification

After receiving physical sample of boiler tube, analysis will be done by NETRA andanalysis report will be uploaded in Document Management System (DMS) as explainedin section 2.1. In this case, document type will be ZRD.

Document created as explained above will be linked to the notification in change modethrough Tcode IW22 or IW28. Screen shot showing linking of document to notification isshown below:

Click on thisicon.


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Mechanism and Root Cause of boiler tube failure can be specified by clicking on“Mechanism/Root Cause” Tab under “Items” Tab. For Mechanism , relevant Tcode can

be selected from the dropdown. Root Cause can be mentioned in short text as well aslong text.

Action Plan can be mentioned by clicking on “Action Plan” Tab under “Items” Tab.Short text as well as long text has been provided for this purpose.More than 1 item under above mentioned heads can be entered.

Screen shot showing the procedure to enter Mechanism and Root Cause is given below:

Linking of “Boiler TubeAnalysis Report” tonotification in DMS


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Screen shot showing the procedure to enter Action plan is given below:

Relevant Mechanismcode can be selectedfrom drop down.

Click onMechanism/RootCause Tab.

Root Cause can be described indetail in shorttext.

After short text, Root Causecan be further described inLong Text.


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SAVE the notification.

Notification is to be also sent to representative of Corporate OS through SAP mail.Screen shot explaining the same is given below:

Action Plan can be described indetail in shorttext.

After short text, ActionPlan can be furtherdescribed in Long Text.


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2.5 Closure of notification by Corporate OS

After receiving the notification through SAP mail, Corporate OS will open thenotification in change mode through Tcode IW22 or IW28. Documents attached by

site/NETRA and other details e.g. mechanism, root cause, action plan entered by NETRAin the notification can be viewed by Corporate OS.

Screen shot showing the same is given below:

Click onthis icon.


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Mechanism of failure, Root Cause of failure and Action Plan can be specified byCorporate OS under “Items” Tab. Procedure to enter above is same as given in section2.4 (Page nos. 23, 24 & 25). More than 1 item under above mentioned heads can beentered.

After mentioning all the details, notification is to be COMPLETED by Corporate OS.Screen shot showing the completion of notification is given below:

Select the row containingthe document to be viewed.

After selecting the documentas explained above, click on

this icon to view thedocument.


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If analysis of boiler tube sample is not required to be done by NETRA, Corporate OS canCOMPLETE the notification without RELEASE to NETRA. Before completing thenotification, Corporate OS can enter their observations in the form of Mechanism of

failure , Root Cause of failure and Action Plan .

After completion of notification, notification can be viewed only in Display mode asshown in screen shot below:

Click on this icon tocomplete thenotification.


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The notification can be sent to site BMD representative through SAP mail as shown inscreen shot below:



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Click on thisicon.