Budget Narrative

Oregon Department of Education Office of Teaching/Learning– Federal Systems - Title III September 21, 2016

Timelines

• Regular Year Budget Narrative (2016-17 grant)

• Disseminated – August 2016

• Title III Budget Narrative Due: September 30, 2016 • Districts have access to 20% of their grant until budget narrative is

approved.

• Budget narrative should reflect district EL Plan and Title III Improvement Plans, where appropriate.

• ODE read and response

• Feedback – comments for districts to review and revise

• District resubmit

• The sooner grants are submitted, the sooner grants are approved.

Timelines (cont.)

• Title III 15-16 Budget:

• Must encumber activities and purchases prior to September 30, 2016.

• Must claim funding by early November.

• Carryover Budget Narrative will open mid-November.

• Districts can carryover 100% of their Title III grant.

• Explanation as to why funds were not expended is required.

• Carryover grants must be claimed by September 30th of the following year.

Tips

• Include activities that are approved in the regular school year grant in the Carryover Budget Narrative.

• Allows districts to use the funds in the order received.

• You can always amend your current school year Budget Narrative to reflect changes in activities during the year.

• Carryover budget narratives needing revision will need to be emailed to your district EL contact.

• Feel free to contact ODE staff for technical assistance.

• Plan for timely submission for budget narratives, which

will allow maximum access to Title III funds.

2016-17 Changes? ESSA?

• 2016-17 is a transition year from ESEA as amended by NCLB to ESEA as amended by ESSA.

• All NCLB requirements regarding supplement not supplant that were in place during the 2015-16 school year are still in place for this grant.

• Note: Legal citations in this presentation are ESEA as amended by NCLB.

• Revisions to budget narrative questions may occur with the 2017-18 budget narrative application.

What does Supplement, Not

Supplant Mean?

Supplement

add to; to

–to Supplant –to

the place of;

replace by

take

to enhance; to

expand; to

increase; to

extend; to create

something new.

something else.

Supplement, Not Supplant

Supplement, Not Supplant language is found in

the actual authorizing program statute or in

amendments to the statute.

(section 3115(g) of the ESEA)

Title III, Part A SUPPLEMENT, NOT SUPPLANT—Federal funds made

available under this subpart shall be used so as to

supplement the level of federal, state, and local public

funds that, in the absence of such availability, would

have been expended for programs for limited English

proficient children and immigrant children and youth

and in no case to supplant such federal, state, and local

public funds.

Budget Narrative – Title III

The CIP Budget Narrative is divided into two sections.

– Detailed Narrative

– Budget Narrative

Budget Summary Page

What does ____________ mean?

• In Progress • The district has not yet submitted the budget narrative to ODE for review.

• Under Review • The district has submitted the budget narrative to ODE for review; currently

the district’s budget narrative is in queue for ODE staff.

• Response Required • ODE staff have reviewed the district’s budget narrative and have asked for

additional information in the comments section.

• Revision in Progress • The district is revising its budget narrative and has not resubmitted it

to ODE for review. • Revision under Review

• The district has submitted its revised budget narrative for review; currently the district’s budget narrative is in queue for ODE staff.

• Approved/Revision Approved – the budget narrative has been approved by ODE staff.

Statement of Assurances (link from budget summary page)

Send this document to the contact listed on it.

CIP Budget Narrative/Spending Workbook

Statement of Assurances for ESEA (NCLB)

2016-2017

Assurances form a binding agreement between the local district, the Oregon Department of Education, and the U.S. Department of Education that assures all legal requirements are met in accordance with state and federal laws, regulations, and rules. These assurances

apply to program activities and expenditures of funds. Compliance to general and specific program assurances is the legal responsibility of the local district under the authorization of the local board of education and the direction of the superintendent.

The District certifies the following statements: 1. The District understands and will comply with the provisions, regulations and rules of the No Child Left Behind Act (NCLB)

2001. 2. The District will use federal funds to supplement the district’s existing programs and will not use federal funds to supplant

existing or reduced general or other funds. 3. The District will provide, on request, other data as required. 4. The District completed the Continuous Improvement Plan with team planning and input from teachers, principals, program

administrators, parents, community, and other required participants. 5. The District understands and will comply with all applicable assurances for Federal Grant Funds.

This template can be found on the Oregon Department of Education website at:

http://www.ode.state.or.us/opportunities/grants/nclb/title_i/a_basicprograms/esea-assurances-certificate-16-17.doc

Applicant Address:

(School District Name, Number and Mailing Address):

Authorized Representative:

(Name of Superintendent or Designee)

Signature of Superintendent or Designee

Date Signed

School Prayer (link from budget summary page)

Send document to contact listed in document

CIP Budget Narrative/Spending Workbook

Certification of Compliance

ESEA School Prayer Title IX section 9524

2016-2017

As a condition of receiving funds under this Act (ESEA), the district stated below certifies in writing to the

Oregon Department of Education, that no policy of the district prevents, or otherwise denies participation in,

constitutionally protected prayer in public elementary and secondary schools as detailed in February 7, 2003 guidance

by the US Department of Education.

In accordance with this provision in ESEA (No Child Left Behind), as superintendent of

District Name

I certify under penalty of the law, that this district has no policy that prevents, or otherwise denies participation in,

constitutionally protected prayer in public elementary and secondary schools as detailed in the constitutionally

protected school prayer guidance provided by the U.S. Department of Education, which I have reviewed.

_______________________________________________ _______________________________

Signature of Superintendent Date

The guidance concerning school prayer can be found at: http://www.ed.gov/policy/gen/guid/religionandschools/prayer_guidance.html.

This template can be found on the Oregon Department of Education website at:

www.ode.state.or.us/opportunities/grants/nclb/title_i/a_basicprograms/school-prayer-certificate-16-17.docx

Private Schools

Fill in the information on the chart as requested

Contacts Contacts must be entered for each title listed.

Prerequisites

• If a district has not completed its prerequisites, then the district’s budget narratives cannot be submitted.

• If the district is part of any consortia, then the consortia cannot submit its budget narrative.

EL Plan Impact

• EL Plans are required not only for participation in Title III, but also in order for districts to be eligible to receive the ELL state weighted school funding.

• A few districts have not submitted revisions to their EL Plan. These districts will be notified by ODE staff that they are not eligible to receive the additional weighted SSF for ELs until their plan is submitted and approved.

Detailed Narrative Page

1. Describe the research-based program and activities implemented as required by Title III.

Detailed Narrative Page 2. Describe how the sub-grantee will require all participants to meet

the AMAOs so that all ELs will acquire English proficiency and meet the state academic standards.

NOTE: While AMAOs are not included as an acronym in ESEA as amended by ESSA, progress learning English, English proficiency, and progress on core content assessments are included. Please respond to these accordingly based on the 2014-15 AMAO report and Improvement Plans written during the 2015-16 school year.

Detailed Narrative Page

3. Describe how the sub-grantee will use the Title III funds to meet AMAO targets, thus ensuring that ELs acquire English proficiency and meet state content objectives.

Detailed Narrative Page

4. Describe the sub-grantees work to promote parent and community involvement in programs that support ELs.

5. Describe how the sub-grantee consulted with staff, parents, and community members on the development of this grant narrative.

Detailed Narrative Page

6. Include a detailed description of how the sub-grantee consults with local private schools. (If no private schools please state that here.)

Recent Arrivers Grant Recipients

7. Include a copy of the proposed activities and budget in question 7. The funds have been added to the district’s Title III allocation as part of your budget narrative.

• If your district did not receive these fund, please state Not Applicable here.

Detailed Narrative Page

Immigrant Grant

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ODE changed its policy on the dissemination of the Immigrant Grant beginning with 2015-16 school year.

New calculation:

• Using the Recent Arrivers data collection to determine which districts had have an increase of recent arrivers for the most recent year of at least .5% and have at least 10 recent arrivers.

• Invite those districts to participate in the Immigrant Grant – disseminate based on district acceptance.

Immigrant Grant (cont.)

• 12 districts qualified for the Immigrant Grant in 2016-17 based on the new calculation; 10 districts are participating.

• These districts need to include their immigrant activities and budget in the last question in the detailed narrative, and include the activities in the budget narrative section of the grant. Any district receiving the immigrant grant has had their grant amount added to their T-III school year grant. Please take care to use each grant allocation accordingly. Consortia members – please contact consortium lead to submit immigrant information.

• http://www.ode.state.or.us/search/page/?id=2597 (list of Immigrant Grant recipients)

Resources Title III Funding and Grant web page http://www.ode.state.or.us/search/page/?id=2597 Title III Supplement, Not Supplant document http://www.ode.state.or.us/opportunities/grants/nclb/title_iii/supplement-

not-supplant10-2-08.pdf Funding Guidance on Conferences and Meetings http://www.ode.state.or.us/opportunities/grants/nclb/title_iii/faqs-

grantee-conferences-may-2013.pdf Title III allowable activities http://www.ode.state.or.us/opportunities/grants/nclb/title_iii/title-iii-

allowable-activities.pdf ESEA and CCSS activities http://www.ode.state.or.us/opportunities/grants/nclb/esea-and-ccss-

allowable-activities-.pdf

Who Can I Contact for Assistance?

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Kim Miller

Kim.a.Miller@state.or.us

503-947-5712