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Touching Lives
Building the Domestic Church, While Strengthening our Parish
Touching Lives
Building the Domestic Church, While Strengthening our Parish
WELCOME TO MID-YEAR ORGANIZATIONAL MEETINGFriday, December 4, 2015
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Agenda• Friday
– DD Training with Focus on 1st Year– DD Huddle Time– Journey to the Inn Prayer Service
• Saturday– Mass– Jurisdiction Update– Membership– Retention– Star District / Star Council– Featured Programs
• Sunday– Actions and Mass
Touching Lives
Building the Domestic Church, While Strengthening our Parish
DISTRICT DEPUTY TRAININGJoe Konrardy, State DeputyPat Maloney, Membership & Programs Consultant
Touching Lives
Building the Domestic Church, While Strengthening our Parish
DISTRICT DEPUTY
Patrick M. Maloney , PSDMembership & Program Consultant
Supreme Council – Depart of Fraternal Services
DD 201 TRAINING & ORIENTATION
Touching Lives
Building the Domestic Church, While Strengthening our Parish
DD Job Duties• Responsibilitie
s & Obligations
Steps for Success• 10 Steps to
Success
10 Things that Make Difference• Going From
Good to Great!
Touching Lives
Building the Domestic Church, While Strengthening our Parish
• Insures compliance & that councils follow the Laws & Rules of the Order;
1
• Has the authority to inspect all council books;2
• Insures collection of council dues & funds;3
• Insures payment of council per capita & per capita tax;4
Overview of DD Responsibilities & Obligations
Touching Lives
Building the Domestic Church, While Strengthening our Parish
• Insure that council books are kept as prescribed by law; 5
• Take possession of council books in the event of dissolution;
6• Direct council trustees on
their duties;7• Install council officers as soon
as practical;8
Overview of DD Responsibilities & Obligations
Touching Lives
Building the Domestic Church, While Strengthening our Parish
• Promote membership recruitment - 1 Member, per Council, per Month!
9
• Guide councils on keeping members active; 10
• Assumes responsibility in seeing council candidates receive required degrees as expeditiously as possible;
11• Responsible for reporting all
suspensions;12
Overview of DD Responsibilities & Obligations
Touching Lives
Building the Domestic Church, While Strengthening our Parish
• Attend all state council organizational & mid-year membership meetings;
13
• Hold district meetings within two weeks of state meetings; 14
• Encourage strategic planning meetings at least annually;15
• Conduct district meetings at least quarterly;16
Overview of DD Responsibilities & Obligations
Touching Lives
Building the Domestic Church, While Strengthening our Parish
STEPS FOR SUCCESS
DD 201 – DD TRAINING
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Steps to Success 1. Assist Councils in establishing Goals
2. Assist in Development of Council Membership & Program Action Plan
3. Promote Ceremonials & Membership Development
4. Target & Develop NCD & RT Prospects
5. Timely Submittal of all required Forms & Reports
6. Promote Leadership Development
7. Conduct Regularly Scheduled District Meetings
8. Actively participate in all State/District Meetings
Touching Lives
Building the Domestic Church, While Strengthening our Parish
BREAKING THESEDOWN
Touching Lives
Building the Domestic Church, While Strengthening our Parish
1. Assist Councils in Establishing & Communicating Goals
• Meet with Council Officers for Strategic Planning Session at the beginning of the fraternal Year (This is a District Deputy Requirement!);
• Help them establish their Council Goals for the Fraternal Year;
• Council’s should establish a Membership Plan and General Program Plan;
• Help them understand the importance & benefits of planning, budgeting, etc.;
• Suggest a plan for communicating these Goals to the Members!
Touching Lives
Building the Domestic Church, While Strengthening our Parish
• STAR Council (M+I+P)
• Membership Goal – Membership 365 24/7• Specific, Theme-based, Quota
• Establish Parish Round Table(s)
• Service Program Awards
• State Deputy’s Award
• Others…
Potential Council Goals
Touching Lives
Building the Domestic Church, While Strengthening our Parish
• Newsletter & Bulletins -The Council Lifeline; - It gets the message to everyone - including those that you don’t always see or talk to.
• Publicity – use Parish Bulletin; posters; others;
• Council Meetings -Get officers & members to buy-in & embrace goals; Communicate with old & new members;
• Functional Phone Tree - “Functional” is key word;
• Functional Meetings;- Get members to meetings by making meetings interesting- Keep members there by making meetings functional
• Activities - encourage frequent get-togethers (family, councils, parish, etc...).
Communicating Goals
Touching Lives
Building the Domestic Church, While Strengthening our Parish
2. Assist in the Development of a Council Membership Growth Action Plan
• Assist with the Council Officers and Leaders in Developing their Membership Growth Action Plan (District Deputy Requirement!);
• Promote the Membership Growth – Membership 365…24/7
• Establish & Promote a District First Degree Schedule for the Remainder of the Fraternal Year;
• Remind Councils that all Programs and Activities are Membership Development Opportunities.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Promotes/Directs Council’s Membership efforts
Schedule Frequent First
Degrees
Establish Round Tables
Develop New Councils
Help Establish Council Membership
Action Plan
Help Establish Retention Plan
Touching Lives
Building the Domestic Church, While Strengthening our Parish
2015-16• Delivered at Organizational Meeting– 2 per council– 1 per district deputy– Extras available from KnightsGear - $1.00 each
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Council Fraternal Year Planning
Touching Lives
Building the Domestic Church, While Strengthening our Parish
• Keeping track of Council Programs - helps to complete – Annual Survey of Fraternal Activity (#1728) – Columbian Award Application (#SP-7)
• Use to plan ahead
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Calendar• Use calendar to plan monthly activity in concert with planned Supreme Activity• Have District Deputies write in important jurisdiction activity
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Notes and To Do List• Keep track of activity and things to accomplish• More room for individual activity• Recurring all moved to the “At a Glance” page• Focused Reminders
Touching Lives
Building the Domestic Church, While Strengthening our Parish
3. Promote Ceremonials Development and Membership Development
• Ceremonials Development…
• Scheduled frequent First Degrees with councils – One First Degree per District per Month;
• Develop a Second Degree Team within the district;
• Encourage new degree team members within the district;
• Encourage councils to promote advanced degrees with their membership (District Deputy Requirement!);
• Councils will not take their role seriously if DD isn’t serious.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
What is the Ceremonial Healthof your District?
• First Degree Council Exemplifications… • Every council can and should be conducting their own
First Degree….• Certified First Degree Team (memorization)• Reading of the Degree is Permitted;• DVD Presentation• Baldric (instead of Robes)
• Second Degree Team Certification & Formation are on the rise;
• Councils should encourage & promote members achieving all degrees ; (District Deputy Requirement!)
• Active planning & ceremonial promotion drives growth.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
3. Promote Ceremonials Development and Membership Development
• Membership Development…
• Encourage your councils to Involve their Field Agents in all their Membership Development Activities
• Encourage & Monitor councils to utilize their Admission & Retention Committees;
• Promote Shining Armor Award at each First Degree;
• Advise Councils in the Management of Council Rosters;
• Promote Council communications.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Inactive Insurance Listing
Touching Lives
Building the Domestic Church, While Strengthening our Parish
4. Target & Develop NCD & RT Prospects
• Review Parish Listings & Identify NCD Targets – Are there Parishes in your District that might support a Council?;
• Review Council Reactivation Targets;
• Work with Field Agents to develop NCD & Reactivation Targets;
• Assist councils in Establishing Functional Round Tables;
• Work with your State Membership Team for NCD possibilities!
Touching Lives
Building the Domestic Church, While Strengthening our Parish
5. Timely Submittal of all Required Reports & Forms
• What Council Reports are needed????
• Report of Council Officers 185
• Report of Council Program Chairs – 365
• Semi- Annual Council Audits
• Fraternal Survey – 1728
• Columbian Report SP-7
Touching Lives
Building the Domestic Church, While Strengthening our Parish
What DD Reports are needed????
Touching Lives
Building the Domestic Church, While Strengthening our Parish
1. District Deputy Semiannual Report on Council Status
Report – Form 944A & 944B
Three Reports a District Deputy MUST file
• Form reports the DD evaluation of each
council’s strengths & weaknesses;
• Reports Due after Dec 31 & Jun 30
Touching Lives
Building the Domestic Church, While Strengthening our Parish
2. District Deputy Ceremonials
Report – Form 2408-NC
Three Reports a District Deputy MUST file
• Reports the ceremonial status of each council
• Reports Due immediately after visiting all District
councils.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
3. District Deputy Degree
Exemplification Report – Form 450
Three Reports a District Deputy MUST file
• Report must be filed after each degree held within your
District (1st, 2nd & 3rd)
Touching Lives
Building the Domestic Church, While Strengthening our Parish
6. Promote Leadership Development
• Identify potential leaders within the district;
• Provide Leadership Mentoring & Leadership Development;
• Identify and Use a District Warden;
• Install Council Officers in July or August District Deputy Requirement!;
• Train Council officers on Duties and Responsibilities.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Leadership Resource Guide
Can be found….
• On DD CD … or
• On Line … or
• Can be ordered through the Supply Department (No 5093)
Touching Lives
Building the Domestic Church, While Strengthening our Parish
A Leadership Guide to Membership Recruitment #9290 is available ON-LINE under the heading For Officers…
… this is an excellent reference for helping a council put together a Membership Recruitment Plan…
… also has some great information on Mentoring.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
DISTRICT WARDEN
DD’s should be forward thinking & forward planning… They plan for succession in their District like councils plan for council succession within councils;
Learning the job of DD can often come with serving as District Warden;
DD’s coach & mentor prospective candidates;
Remember - the State Deputy makes the final selection for DD.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
NEWInstallation of
Council Officer’s Ceremonial
• DD to Conduct in July or August
• The Installation is one of the most important events of the Council
program & is deserving of the DD’s best efforts.
• District Deputy Requirement!
Touching Lives
Building the Domestic Church, While Strengthening our Parish
7. Conduct Regularly Scheduled District Meetings
• Council visitations do not take the place of District Meetings;
• District Meetings Invitees and Attendees should include:• Grand Knight, Deputy Grand Knight, Membership Director, Financial
Secretary, General Program Director, Trustees and Field Agents;
• District meetings MUST be twice a year (minimum) and ideally quarterly (District Deputy Requirement!);
• Prepare Meeting Agenda in advance and follow it!
Touching Lives
Building the Domestic Church, While Strengthening our Parish
COUNCIL VISITS: Should occur at least once every three months.
DISTRICT MEETINGS:Should be held at least quarterly… invite GK, DGK, FS, Membership & GP Director, Field Agent.
Meet in council room, a home or in a restaurant – breakfast meetings work well…
Meeting can build a tight fraternal bond within District.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
The District Deputy Membership Report
• DD Report mailed monthly from Supreme
• Shows each Council’s membership and financial status
• The District totals on the bottom of the report shows the progress toward the Star District Award,
Touching Lives
Building the Domestic Church, While Strengthening our Parish
DISTRICT MEETING AGENDA
I. Membershipa. Review District Membership Status
II. Membership Campaign Statusa. Membership Drive Preparation/NCD Workb. Membership Incentivesc. Recognizing Recruitersd. Membership Retention
III. Schedule of Degreesa. First Degrees in Districtb. 2nd & 3rd Degrees Scheduled
Council Membership Chairman
Phone Goals Adds Loss % to Goal
1234 J. Jones 555-2222 6 4 0 67%
2345 P. Smith 555-2221 6 3 3 0 %
3456 A. Bell 555-2220 6 14 2 200%
11000 R. Johnson 555-1000 6 8 2 100%
Touching Lives
Building the Domestic Church, While Strengthening our Parish
DISTRICT MEETING AGENDA (con’t.)
IV. Programs (State & District)a. General Recognition for next 3 months…..
i. December – Advent – Rosary Sundaysii. January – 1st Degree Week (Jan 3-9)iii. January – Council Free Throw Championshipiv. February – 40 Cans for Lent
b. Family of the Month – Knight of the Month Programsc. Fraternal Benefits Night Planninge. Miscellaneous Programs
V. Correspondence/ReportsReports that are Due (Fraternal Survey, Audits, 185, 365, etc.)
VI. District Calendar of EventsFebruary – District Free Throw Championship
VII. Other Items of Interest
Following an Agenda like this will get you through your meeting in under 70 minutes!!!
Touching Lives
Building the Domestic Church, While Strengthening our Parish
8. Actively participate in all State and District Meetings
• Attend and participate at all state council meetings, i.e. State Conventions, District Meetings; (District Deputy Requirement!)
• Attend training seminars provided by District Deputy & State Council;
• Assure that appropriate council members receive communications on state, district & special meetings.
Touching Lives
Building the Domestic Church, While Strengthening our Parish
A Successful District Deputy
will…..
Touching Lives
Building the Domestic Church, While Strengthening our Parish
STAR District
STAR Councils
Promote Longevity of Councils & District
Understand & Promote ONE DEGREE per DISTRICT per MONTH
District Deputy
Touching Lives
Building the Domestic Church, While Strengthening our Parish
10 Things that make a Differenceor How to go from
a Good DD to a Great DD!
Touching Lives
Building the Domestic Church, While Strengthening our Parish
10 Things that Make Difference
1. A Positive & Expectant Attitude
2. Have Clear and Distinct Goals
3. Leadership Training, Coaching and Mentoring
4. District Meetings & Council Visitations
5. District Planning
Touching Lives
Building the Domestic Church, While Strengthening our Parish
10 Things that Make Difference
6. District Warden
7. Promote District Ceremonials
8. Promote Effective Communication
9. Fraternal Year Planner
10. Patience and Prayer
Touching Lives
Building the Domestic Church, While Strengthening our Parish
DISTRICT DEPUTY HUDDLE
Touching Lives
Building the Domestic Church, While Strengthening our Parish
JOURNEY TO THE INN - PRAYER SERVICEFR. Raul Perez-Cobo, State Chaplain
Touching Lives
Building the Domestic Church, While Strengthening our Parish
Mass7:45 am