Burke Library and ReCAP:

FY13 Update and Statistics

Zack LaneReCAP Coordinator

July 2013

ReCAPColumbia University

Four basic categories of data◦ Accessions◦ Requests◦ Delivery◦ Circulation

Detailed information can be found at the ReCAP Data Center

Website now includes introductory presentations for all basic categories AND analysis

Data Available

ReCAPColumbia University

How CUL demarcates collections off,uts : Union Stacks (circ) off,utn : Union Stacks (noncirc) off,utp : Pamphlet Collection (noncirc) off,utmrl : Missionary Research Library

(noncirc) off,uta : Burke/UTS Archives (noncirc)

Burke Library CLIO Locations

ReCAPColumbia University

TOTAL : 168,820 / 18,225 (Request Rate 1.45%)

off,uta : 425 / 145 (2.12%) off,utmrl : 27,199 / 2,375 (0.91%) off,utn : 47,296 / 3,775 (1.15%) off,utp : 17,578 / 682 (0.45%) off,uts : 76,322 / 11,248 (2.06%)

Accessions/Requests by CLIO Location

ReCAPColumbia University

View of Burke Library accessions by fiscal year

Offsite transfer projects ran from 2005-2008 Detailed information on project may be

found on Burke/ReCAP website Accessions since 2008 have mainly

involved:◦ pamphlet cataloging via SCMC (Cataloger Rick

Block supervised library school interns) ◦ ad hoc problem resolution (Zack Lane)◦ new acquisitions direct to ReCAP

Accessions

ReCAPColumbia University

ReCAPColumbia University

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

172,245

66,137

74,008

18,979

5,225

1,324 490 244 151

Accessions for Burke Library

ReCAPColumbia University

Accessions by Collection Pie chart visualizes accessions according to

collection The largest collection is the Union Stacks

circulating material Entire post-1860 MRL collection was transferred Several thousand pamphlets await cataloging

and transfer Space created from transfer allowed LC Stacks

to expand over S4/S5 and Periodicals over S1/S2

ReCAPColumbia University

Union Stacks General45.2%

Union Stacks Noncirc28.0%

Missionary Research Library16.1%

Pamphlet Collection10.4%

UTS Archives0.3%

Accessions for Burke Library by Collection

ReCAPColumbia University

Request Requests begin immediately after transfer Monthly request volumes in phase with

academic calendar Data for lower-use collections is noisy Staff processing requests are included

(mainly FY07-FY08)

ReCAPColumbia University

1 1

447

2,348

2,852 2,701

2,227

2,674 2,526 2,448

0

500

1,000

1,500

2,000

2,500

3,000

FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Requests for Burke Library Collections

ReCAPColumbia University

0

50

100

150

200

250

300

350

4002/

1/20

047/

1/20

059/

1/20

0511

/1/2

005

1/1/

2006

3/1/

2006

5/1/

2006

7/1/

2006

9/1/

2006

11/1

/200

61/

1/20

073/

1/20

075/

1/20

077/

1/20

079/

1/20

0711

/1/2

007

1/1/

2008

3/1/

2008

5/1/

2008

7/1/

2008

9/1/

2008

11/1

/200

81/

1/20

093/

1/20

095/

1/20

097/

1/20

099/

1/20

0911

/1/2

009

1/1/

2010

3/1/

2010

5/1/

2010

7/1/

2010

9/1/

2010

11/1

/201

01/

1/20

113/

1/20

115/

1/20

117/

1/20

119/

1/20

1111

/1/2

011

1/1/

2012

3/1/

2012

5/1/

2012

7/1/

2012

9/1/

2012

11/1

/201

21/

1/20

133/

1/20

135/

1/20

13

Monthly Requests for Burke Library Collections

ReCAPColumbia University

0

500

1,000

1,500

2,000

2,500

3,000

FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Requests for Burke Library Collections

off,uta off,utmrl off,utn off,utp off,uts

ReCAPColumbia University

2,147

14,520

26,564

35,757

42,866

50,009

59,755

69,060 71,119 71,582

72,804 73,975

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

System-wide Requests by Fiscal Year

Continuous Increase Level

ReCAPColumbia University

Delivery Items physically delivered to Burke Library

circulation desk Majority are Burke owned collections,

followed by Butler Requests for collections outpace deliveries

Burke circulation

ReCAPColumbia University

0

200

400

600

800

1,000

1,200

1,400

1,600

FY05/06FY06/07

FY07/08FY08/09

FY09/10FY10/11

FY11/12FY12/13

Deliveries to Burke Circulation

ReCAPColumbia University

0

200

400

600

800

1,000

1,200

1,400

1,600

FY05/06FY06/07

FY07/08FY08/09

FY09/10FY10/11

FY11/12FY12/13

Deliveries to Burke Library by Owning Location

Burke Library Butler Everything Else

ReCAPColumbia University

0

500

1,000

1,500

2,000

2,500

3,000

FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Requests vs Deliveries at Burke Library

REQUESTS DELIVERIES

ReCAPColumbia University

EDD (and Format) Volume of EDDs has risen sharply but fallen

off recently More EDDs are for monographs System-wide trend has been downward

Note: failed requests may be included in data

ReCAPColumbia University

1 1

21

38

57

146

51 52

32

26

0

20

40

60

80

100

120

140

160

FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

EDD Requests for Burke Collections

ReCAPColumbia University

0

5

10

15

20

25

30

352/

1/20

04

11/1

/200

5

8/1/

2006

10/1

/200

6

1/1/

2007

3/1/

2007

5/1/

2007

7/1/

2007

9/1/

2007

11/1

/200

7

1/1/

2008

3/1/

2008

5/1/

2008

7/1/

2008

9/1/

2008

11/1

/200

8

1/1/

2009

3/1/

2009

5/1/

2009

7/1/

2009

9/1/

2009

11/1

/200

9

1/1/

2010

3/1/

2010

5/1/

2010

8/1/

2010

10/1

/201

0

12/1

/201

0

2/1/

2011

4/1/

2011

6/1/

2011

8/1/

2011

11/1

/201

1

1/1/

2012

4/1/

2012

6/1/

2012

8/1/

2012

10/1

/201

2

12/1

/201

2

4/1/

2013

6/1/

2013

Monthly EDD Requests for Burke Collections

ReCAPColumbia University

0

100

200

300

400

500

600

700

800

3/1/

2002

6/1/

2002

9/1/

2002

12/1

/200

23/

1/20

036/

1/20

039/

1/20

0312

/1/2

003

3/1/

2004

6/1/

2004

9/1/

2004

12/1

/200

43/

1/20

056/

1/20

059/

1/20

0512

/1/2

005

3/1/

2006

6/1/

2006

9/1/

2006

12/1

/200

63/

1/20

076/

1/20

079/

1/20

0712

/1/2

007

3/1/

2008

6/1/

2008

9/1/

2008

12/1

/200

83/

1/20

096/

1/20

099/

1/20

0912

/1/2

009

3/1/

2010

6/1/

2010

9/1/

2010

12/1

/201

03/

1/20

116/

1/20

119/

1/20

1112

/1/2

011

3/1/

2012

6/1/

2012

9/1/

2012

12/1

/201

23/

1/20

136/

1/20

13

Monthly EDD Requests:Health Sciences vs All Other Departments

All Other Departments HSL

ReCAPColumbia University

Request Rate Request rate is a measure of collection usage It is the percentage of ReCAP collections

requested during a twelve-month period Provides staff one way to gauge overall use of

offsite collections Request rate is one factor used to structure ReCAP

facility staffing model Patron access to offsite collections is excellent:

dynamic with few failures Measured two ways:

◦ Annual ◦ Lifespan

ReCAPColumbia University

1.59%

1.45%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Request Rates for Burke Collections

LIFESPAN (TIME_SUM) ANNUAL (TIME_SUM)

More information and data can be found on the Burke/ReCAP website

ReCAP Data Center includes more information about system-wide data and special projects

Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator

Please see the main ReCAP website for general information about CUL procedures and systems

More Data Available

ReCAPColumbia University