BUSINESS COMMITTEE OF THE WHOLEAGENDA

September 17, 2019, 4:00 pm

SCHOOL BOARD OFFICE

425 Jermyn Avenue

Pages

1. Call to Order

2. Adoption of Agenda

RECOMMENDED MOTION:That the agenda be approved.

3. Presentations

4. Approval of Minutes of Previous Meetings 1

RECOMMENDED MOTION:That the minutes of the business committee meeting held on May 14, 2019 be approved.

5. Information Items

5.1 Transportation Update 3

6. Action Items

7. Question Period

8. Adjournment

RECOMMENDED MOTION:That the meeting be adjourned.

"Working Together for Student Success"

School District No. 67 (Okanagan Skaha)

BUSINESS COMMITTEE OF THE WHOLE

MINUTES

Tuesday, May 14, 2019, 4:00 P.M.

SCHOOL BOARD OFFICE

425 Jermyn Avenue

MEMBERS PRESENT Shelley Clarke, Chair

Kathy Pierre, Trustee

Barb Sheppard, Trustee

David Stathers, Trustee

Tracy Van Raes, Trustee

Linda Van Alphen, Trustee

MEMBERS ABSENT James Palanio, Vice Chair

ALSO PRESENT Wendy Hyer, Superintendent of Schools

Kevin Lorenz, Secretary-Treasurer

Todd Manuel, Assistant Superintendent

Doug Gorcak, Director of Facilities

Matt Williams, Director of Information Technology

Karen Botsford, Executive Assistant

_____________________________________________________________________

1. Call to Order

Trustee Van Raes called the meeting to order at 4:00 p.m.

2. Adoption of Agenda

MOTION: Duly moved and seconded

That the agenda be approved.

CARRIED

3. Presentations

4. Approval of Minutes of Previous Meeting

MOTION: Duly moved and seconded

That the minutes of the business committee meeting held on April 16, 2019 be

approved.

CARRIED

1

School District No. 67 (Okanagan Skaha) Page 2 Minutes of the Business Committee of May 14, 2019

"Working Together for Student Success"

5. Carbon Action Neutral Report 2018

Director of Facilities, Gorcak presented the 2018 Carbon Neutral Action Report.

6. Action Items

6.1 2020-21 Five-Year Capital Plan

Director of Facilities, Gorcak presented the 2020-21 Five-Year Capital Plan and reviewed

the recommended projects.

MOTION: Duly moved and seconded

That the Business Committee recommend to the Board of Education that

the 2020-21 Five-Year Capital Plan be accepted as presented.

CARRIED

7. Question Period

8. Adjournment

MOTION: Duly moved and seconded

That the meeting be adjourned.

CARRIED

The meeting was adjourned at 4:34 p.m.

________________________________ ________________________________

Tracy Van Raes, Chair Kevin Lorenz Secretary-Treasurer

2

School District No. 67Transportation Update

3

Based on the transportation review done in by Kelly Grittner in February 2019, three recommendations were given:

Pre-registration for transportation services

Decreased walk limits of 2.5km and 3.2km

Fees levied for ridership

Recommendations

4

Parents are required to register students by September 20 this year.

Link to registration page:

http://www.sd67.bc.ca/Parents/BusReg/

Notification of Registration started April 2019

Online Registration

5

Questions?

6

784 students were registered by August 26. Each of these students were sent a letter and bus pass that provided their designated morning and afternoon routes.

534 registrations have come in since August 26

Last year we had 1,193 registrations. So far this year we have 1,318.

Registration

7

Students are eligible to ride the bus if they are outside the current walk limits and going to their catchment area school.

Current walk limits are 4.0km for K-3 and 4.8km for 4-12.

38% (435/1,153) of students are currently eligible to ride the bus.

49% (562/1,153) of students are within walk limits.

Eligibility

8

72 passenger buses allow for either 72 elementary students or 48 middle/secondary students to ride.

Most buses in our district have a capacity between 70 and 72 passengers.

We have one 80 passenger bus that allows for 80 elementary students and 53 middle/secondary students to ride.

School Bus Capacities

9

Route 2PM

97 middle/secondary students were registered on route 2 in the afternoon.

This is a 71 passenger bus (48 middle/secondary).

Route 4 was altered to take 20 of the Trout Creek kids.

This bus now has 88 students, mostly secondary, registered on an 80 passenger bus (53 middle/secondary).

Summerland Hot Spots

10

Columbia area

109 students have registered on Route 59 in the morning coming from the Columbia/upper Carmi area. 101 of these are middle/secondary students.

This is a 70 passenger bus (48 middle/secondary).

Only 18 of these 109 students are eligible based on our current transportation policy.

88 of these students are registered to go to Skaha Lake and Princess Margaret.

We do not have a solution yet for these students.

90 students were registered on route 57 in the afternoon going from Skaha Lake and Princess Margaret to the Columbia/Upper Carmi area.

As of Monday, September 16, routes 54 and 82 were re-routed to accommodate these students.

Penticton Hot Spots

11

Based on the transportation review done in by Kelly Grittner in February 2019, three recommendations were given:

Pre-registration for transportation services

Decreased walk limits of 2.5km and 3.2km

Fees levied for ridership

Recommendations

12

Students are eligible to ride the bus if they are outside the current walk limits and going to their catchment area school.

Current walk limits are 4.0km for K-3 and 4.8km for 4-12.

38% (435/1,153) of students are currently eligible to ride the bus.

49% (562/1,153) of students are within walk limits.

If walk limits were reduced to 2.5km and 3.2km (as recommended), 55% (631/1,153) of students would be eligible.

Eligibility

13

Princess Margaret

3.2km versus 4.8km walk limits

14

Based on the transportation review done in by Kelly Grittner in February 2019, three recommendations were given:

Pre-registration for transportation services

Decreased walk limits of 2.5km and 3.2km

Fees levied for ridership

Recommendations

15

Take Transportation Review out to public:

Inability to continue in the direction we are headed

Decreased walk limits of 2.5km and 3.2km (Negative/Positives)

Possibilities of fee based ridership

All ridership?

Courtesy riders only? (Inside of walk limits/School of choice)

Removal of courtesy riders from buses

Public Meetings, online surveys

Public Consultation

16

Questions?

17

Bus Accident – September 12

Intersection of Rosedale & Main street

33 Students on boardNo injuries

Online registration gave us immediate access to registered ridership

Parents were notified through the schools

18