Thank you for your interest in this position

Educaiton & Children’s Services

Business Manager

Welcome to FifeI am proud to be Chief Executive of Fife Council. Working with colleagues and councillors, together we provide vital public services for over 360,000 people and believe our role is to help improve lives and communities.

We are ambitious for Fife but our most challenging years ever lie ahead. More and more people need our help and we’re focussed on reducing inequalities and increasing opportunities throughout our communities. And yet, like the rest of the public and voluntary sector, we have less money and fewer staff to get the job done.

These are challenging times, but it’s also an exciting time to be in local government. We’ve got a unique opportunity to redesign the way we provide services and make a positive difference.We’re looking for enthusiastic people with compassion and respect for the residents of Fife, who are ready to help us transform local services for the future.

Steve GrimmondChief Executive, Fife Council

If you have any queries about the job information pack or application process, please contact the Transactions Recruitment Team. You can do this by telephoning 03451 550088, (VOIP 2100 if internal to Fife Council) or by emailing Hrdirect.Recruit@fife.gov.uk .The Transactions Recruitment Team is located in Fife Council, Fife House, Glenrothes, Fife, KY7 5LT.

We value diversity and are striving towards equality of opportunity. All applicants will be considered fairly and on merit.

BUSINESS MANAGER

Purpose

Reference No. G135.01 Type Generic Supporting management functions within schools, ensuring a high quality support service, strategic planning and accountability in the context of statutory, council and school policies. Participating as a member of school management teams and acting as a business contact between schools, the Education Service and other partners.

Service Education

Job Family Professional 3 Grade FC9

Task or Responsibility - For this role, there is an expectation that all, or a combination, of the following will be undertaken:

Person Specification: Skills, Knowledge, Qualifications or Experience - Criteria can apply to more than one task or responsibility

E D

Establishing policies and procedures to meet statutory, audit and Council requirements and monitoring the quality of service provision, seeking ongoing service improvements and efficiencies.

Educated to SCQF level 9 which includes a Degree level or equivalent in a relevant discipline e.g. Human Resources, Finance, Information Technology, Administration or a commitment to obtain the qualification in a 24 month period

Possession of a relevant professional qualification (e.g. CIPD, ACCA, CIMA, ILM)

Considerable experience within a relevant environment, in a senior or managerial role (Deliver results – See ‘How We Work Matters’ Framework)

Undertaking risk assessments and monitoring all health and safety requirements.

Awareness of relevant legislation (H&S, employment) and best practice

Overseeing the provision of the administrative support function including schools admissions and pupil placement.

Experience of meeting diverse objectives within defined timescale (Take ownership)

E = Essential D = Desirable

Role Profile

Task or Responsibility - For this role, there is an expectation that all, or a combination, of the following will be undertaken:

Person Specification: Skills, Knowledge, Qualifications or Experience - Criteria can apply to more than one task or responsibility

E D

Managing the workload of the group and maintaining an overview of activities to ensure agreed targets are met e.g. select/recruit staff, prioritising and allocating work, authorising leave and working arrangements.

Ability to demonstrate a strategic awareness

Ability to provide regular and effective service (Focus on customers)

Ability to work flexibly and imaginatively

Liaising with property related services and prioritising works within available budget.

Ability to initiate and manage continuous improvement

Assisting with the preparation of budgetary estimates and liaising with appropriate personnel prior to any proposed changes.

Ability to work with managers and support staff assisting with financial management (Work together)

Ensuring the timeous availability of financial information and application of appropriate audit/control measures.

Experience of working to deadlines

Ensuring effective and efficient use of the ICT resources within the school. Setting, agreeing and managing forward work plans in line with service and corporate priorities.

Knowledge of Management Information Systems (Embrace technology and information)

Advanced user of IT applications – word processing, spreadsheets, databases

Negotiating, monitoring and evaluating agreements with staff in a corporate context to achieve best value and the continuity of facilities and support service provision.

E = Essential D = Desirable

Role Profile

E = Essential D = Desirable

Role Profile

Task or Responsibility - For this role, there is an expectation that all, or a combination, of the following will be undertaken:

Person Specification: Skills, Knowledge, Qualifications or Experience - Criteria can apply to more than one task or responsibility

E D

Liaising with external agencies and monitoring accuracy and quality of data transfer.

Ability to communicate effectively and engender trust and confidence

Providing support staff with leadership and support.

Ability to support managers, departments and teams

Ability to demonstrate enthusiasm, commitment and sense of humour

Ability to encourage and advise

Setting and maintaining standards of conduct and performance. Commitment to equal opportunities Supporting employees by application of people management skills such as staff motivation, conflict resolution. Ability to maintain effective working relationships

Ensuring the future skills and competency requirements for support staff are addressed by leading the employee development/contribution management process.

Ability to manage change positively

Monitoring compliance with attendance management targets and managing as appropriate.

Undertaking all other duties as required for the role. Duties will be in line with the grade.

Type of Protection of Vulnerable Groups Scheme (PVG Scheme) or Disclosure Check required

Type of Protection of Vulnerable Groups (PVG) or other Disclosure check (choose only one).

PVG Children ☒ PVG Protected Adults ☐ PVG Both ☐ None ☐

Basic Disclosure ☐ Standard Disclosure ☐ Enhanced Disclosure ☐

E = Essential D = Desirable

Role Profile

Additional tasks or responsibilities – this is a generic role, however this particular job may also require you to undertake the following:

Task or Responsibility - For this role, there is an expectation that all, or a combination, of the following will be undertaken:

Person Specification: Skills, Knowledge, Qualifications or Experience - Criteria can apply to more than one task or responsibility

E D

BUSINESS MANAGER – PRIMARY SCHOOLSManaging support functions within a defined number of primary schools - “Clusters”

Ability to travel to various locations

BUSINESS MANAGER – SECONDARY SCHOOLSOverseeing the administrative preparation of School Development Plans with specific responsibility for the support services element.

Experience gained in a large organisation/or complex

Ensuring effective utilisation of Devolved School Management (DSM) resources in line with school policies including financial record keeping, financial reporting and data processing.

Ability to develop creative and practical solutions

Ensuring the provision of library services and technician support meets the requirements of the school.

Overseeing the administration of the SQA examination and appeals diets enduring timeous returns.

Knowledge of SQA examination processes

Additional Information – the following information is included in appendices:

Expected Behaviours – It is essential that you display the following behaviours as they are expected of all our employees:

The following information is included in appendices:

Structure Chart

Skills Framework (if applicable)

How we work matters

You will be expected to work in any location or in any Service of the Council providing support as and when required to achieve the overall aims of the organisation.

Take Ownership

Focus on Customers

Work Together

Embrace Technology & Information

Deliver Results

E = Essential D = Desirable

Role Profile