BY: T. KHAWLAH AL-MUTLAQ

Excel Web App

Introduction to Spreadsheets

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A spreadsheet is an electronic file used to organize related data and perform calculations. Example- Microsoft Excel.

Exploring the Excel Window

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A worksheet is a single spreadsheet that contains formulas, values, text, and graphical representations of data. Each worksheet is identified by a sheet tabA workbook is a file containing related worksheets. By default, new workbooks have one worksheet.

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Create Excel Workbook in OneDrive

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.  

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Exploring the Excel Window

New sheet

sheet tab

Insert Function

Formula bar

Active Cell

Column Heading

Row Heading

sheet tab navigation

buttons

6Exploring the Excel WindowWorksheet rows lie horizontally and are

numbered from 1 to 1,048,576. Worksheet columns lie vertically and are

labeled from A to Z. Successive groups of 26 columns are labeled AA to AZ, BA to BZ, etc.

A cell is the intersection of a row and columnA cell address or cell reference names a

cell and it is made up from the column letter and row number. Example Cell A3

The active cell is the current cell.

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Entering Text

Text is any combination of letters, numbers, symbols, and spaces not used in calculations.

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Entering Values

1

2

345678

A B C D

CategoryRebate

RateAmount

SpentRebate Amount

Gasoline 3% 1,575.80$ Restaurants 3% 1,054.75$ Travel 2% 450.95$ Everything Else 1% 2,584.32$

Totals

Potential Rebate

Values are numbers that represent a quantity or a measurable amount.

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Entering DATES

You can enter dates and times in a variety of formats in cells, such as 9/1/2016; 9/1/16; September 1, 2016; or 1-Sep-16. You can also enter times, such as 1:30 PM or 13:30.

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Using Auto Fill

Auto Fill enables you to copy the contents of a cell or cell range to continue a series using the fill handle. The fill handle is the small green square in the bottom right corner of an active cell

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The default workbook name Book1 does not describe the contents of the workbook. You should rename workbook title to reflect the book contents. To rename a workbook, do the following:

• Double-click workbook title, type the new name, and then press Enter.

Rename a Workbook

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• Double-click a sheet tab, type the new name, and then press OK.

OR• Right-click the sheet tab, select Rename from the shortcut menu, type the new sheet name, and then press OK.

Rename a WorksheetThe default worksheet name Sheet1 does not

describe the contents of the worksheet. You should rename worksheet tabs to reflect the sheet contents. To rename a worksheet, do one of the following:

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Insert a WorksheetTo insert a new worksheet, do one of the following:Click New sheet to the right

of the last worksheet tab.Click the Insert arrow—either

to the right or below Insert—in the Cells group on the HOME tab and select Insert Sheet.

Right-click any sheet tab, select Insert from the shortcut menu , click Worksheet in the Insert dialog box, and then click OK.

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Delete a WorksheetTo delete a worksheet in a workbook, do one of the following:Click the Delete arrow—

either to the right or below Delete—in the Cells group on the HOME tab and select Delete Sheet.

Right-click any sheet tab and select Delete from the shortcut menu

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Hide and Unhide a Worksheet

To hide a worksheet in a workbook, do the following:Right-Click the sheet tab

and select hide from the shortcut menu.

To unhide a worksheet in a workbook, do the following:1. Right-click any sheet

tab and select unhide from the shortcut menu

2. Then select the sheet you need to unhide.

1

2

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Moving (Reorder) Worksheets

Moving a worksheet changes its order among sheet tabs.To move a worksheet:Drag the sheet to its new

location.Or Right-click the sheet tab

you want to move and select Reorder to display the dialog box.

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Inserting Rows and ColumnsTo insert a new column or row, do one of the following:Click in the column or row for which

you want to insert a new column to the left or a new row above, respectively. Click the Insert arrow in the Cells group on the HOME tab and select Insert Sheet Columns or Insert Sheet Rows.

ORRight-click the column (letter) or

row (number) heading for which you want to insert a new column to the left or a new row above, respectively, and select Insert from the shortcut menu.

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Deleting Rows and Columns

To delete a column or row, do one of the following:• Click the column or row heading for the column or row you want to delete, then click Delete in the Cells group on the HOME tab. • Right-click the column letter or row number for the column or row you want to delete and select Delete from the shortcut menu.

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Deleting cells

To delete a cell or cells,• Select the cell(s), click

the Delete arrow in the Cells group, and then select Delete Cells to display the Delete dialog box, then Click the appropriate option to shift cells left or up and click OK.

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Adjusting Column WidthTo widen a column to accommodate the longest label or value in a column, do one of the following:• Position the pointer on the

vertical border between the current column heading and the next column heading. When the pointer displays as a two-headed arrow, double click the border.

• Drag the vertical border to the left to decrease the column width or to the right to increase the column width.

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Adjusting Row HeightYou can adjust the

row height in a way similar to how you change column width by double-clicking the border between row numbers

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Selecting a Cell Range

A range is a group of adjacent or contiguous cell. Two cell addresses separated by a colon ( : ) represents a range. Example: C3:D7To select a range, drag from the upper left cell to the lower right cell.

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Selecting a Cell Range

Following are the methods you can use to select ranges and an entire column or row:To select a range: Drag until you select the

entire range OR select the first cell then

press and hold shift then click the last cell in the range.

To select an entire column OR a row: Click on the column or row heading.

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Moving a Range

To move a range, do the following:1. Select the range.2. Use the Cut command to move the

range. After you click on the Cut, select destination and choose Paste.

Note

The shortcut key combination for cutting is Ctrl + X and pasting is Ctrl + V.

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Copying a Range

To copy a range, do the following:1.Select the range.2.Use the Copy command to copy the

contents.3.After you copy it, select destination and

choose Paste.4.The original range has the moving dashed

border. To turn off the moving dashed border around the originally selected range, press Esc button.

NoteThe shortcut key combination for copying is Ctrl + C and for Paste is Ctrl + V.

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FormattingThe following figure shows different formatting options such as wrap text, merge, applying alignment options, borders and fill color. Wrap

TextVertical

alignmentHorizontal

alignment

Main title merged and centered over

columns

Merge & Center

Fill color applied to

cells

Boarder surrounding a

range

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Merge and center labelsA range of cells can be merged together to become one cell.To merge cells , Select the range of cells

across which you want to merge and click Merge & Center in the Alignment group on the Home tab.

To unmerge cells (split the merged cell back into its original multiple cells), click the merged cell and click Merge & Center.