BYOx HANDBOOK

Laptop

Year 10, 11 & 12

20

20

IMAGINE BELIEVE TOGETHER ACHIEVE

Table of Contents

1. Forward

2. Introduction

3. Cost to families

4. Software

5. Microsoft Office

6. Charging of Devices

7. School Wi-Fi and Mobile 3/4G

8. School Technical Support

9. Repairs and Maintenance

10. Printing

11. Unsupported

12. ICT Access Policy & BYOx Responsible Use Policy

13. Responsibilities

14. Security and Insurance

15. Damage in Transit

16. Damage at School

17. General Care

18. Laptop Specifications

19. Questions and Answers

20. Information & Communication Technology Access Policy

21. Sarina State High School BYOx responsible Use Policy

1. Forward

This handbook has been developed as a guide for parents/guardians/carers and students

about matters relating to the Bring Your Own Device (BYOD) program at Sarina State High

School. Each family should thoroughly understand the content and follow all procedures.

2. Introduction

Sarina State High School’s commitment to digital learning has not changed from that of

previous years. Our school values the importance of being digitally connected with our

community and that we offer our students the best possible learning experiences with digital

devices.

With the concept of the BYOD program at Sarina State High School in 2020, we plan

to impact student academic improvement, engagement and attitude to learning as

well as afford our students opportunities to further develop 21st century learning

skills.

After extensive research and consultation, the school staff see great benefits of

increased individual access to a laptop in the senior grades, as having the potential of

greater student engagement, creativity and learning outcomes. In 2020, the Bring

Your Own (BYO) laptop program is offered to all students in Year 10, 11 and 12.

3. Cost to Families

There will be a cost of $50 for your Bring Your Own Device.

The following table outlines what is included for this cost:

Papercut and printing services including printing credit per term.

School technician support (connecting to the Wi-Fi service, installation of school

licensed software, troubleshooting support).

Software access and maintenance of licensing for BYO devices:

· Clickview online (24/7 access to resource library of educational videos

through any approved BYO device)

· Microsoft Office Suite 2016 (word, excel, powerpoint, publisher)

· Microsoft Office 365 (24/7 access to school email from any approved BYO

Device).

4. Software

Installation and maintenance of personal software are the responsibility of the family.

Genuine versions of software need to be installed to ensure updates. Updates should be

completed at home and a full backup of your laptop is encouraged beforehand to avoid

possible loss of data. All devices must have up-to-date anti-virus software installed

before connecting to the schools network.

Students will need to download Microsoft Office and any additional software needed for 2020

will be advised upon enrolment. The schools website contains a list of software with

download links.

5. Microsoft Office

All state school students from Prep to Year 12 can now download multiple

free copies of the Microsoft Office 2016 Suite to their personal device.

Students who want the free software will need an active Managed Internet

Service (MIS) login, school email account and password — those who don‘t

have these should contact their school’s MIS Administrator or class teacher. The

administrator will help students activate their MIS login.

Currently, MS Office Suite 2016 is available for students’ personal

equipment only — not equipment which is part of a school network.

6. Charging of Devices

Students will be expected to bring a fully charged laptop to school each day. The

power supply will not be required to be brought to school. Leaving power

supplies at home reduces the weight of the equipment student’s transport to

and from school and reduces the likelihood of damage and/or loss.

7. School Wi-Fi and Mobile 3/4G

Approved laptop devices that meet the outlined specifications will recognise the

schools Wi-Fi and students will be able to connect. Standard EQ internet security

filters will screen usage and access. Students must agree to follow the ICT

Responsible Use Policy in relation to internet use.

3G and 4G ability should be disabled in all devices as this function when activated

allows students to bypass the EQ internet security filters. Sarina State High

School will take no responsibility for the content accessed by students using 3/4G

facility on their personally owned devices. Any connection which is not through

the Managed Internet Service contravenes school policy and consequences will be

enforced.

8. School Technical Support If you run into a problem, we advise students to see the schools Information

Technology (IT) staff who will attempt to diagnose the fault. If this is not able to be

resolved by the schools IT staff, they can recommend a course of action for repair (e.g.

warranty claim, insurance claim etc).

9. Repairs and Maintenance

All maintenance for the IT device, operating system, software and/or apps

purchased by the family are the responsibility of the family. Families should

ensure quick maintenance turnaround for student devices.

10. Printing

Students will be able to connect their approved BYO laptop device via their

web browser to access printers. Students receive $5 printing credit each term.

Additional credit can be purchased by the student from the school office if required.

11. Unsupported devices

The following devices are not supported by our schools

network and CAN NOT be used:

Chromebook

MacBook

Android

LG Smartphones

Windows RT

Windows Phone

Linux/Unix/BSB/*nix

12. ICT Access Policy & BYOx Responsible

Use Policy

The Sarina State High School ICT Access Policy and the BYOx Responsible Use Policy

is included in this handbook. This document requires reading before signing the

Information and Communication Technology Access Agreement.

13. Responsibilities

… of the school provide suitable school Wi- Fi

connection and filtering system

provide a blended educational

environment

model safe device and internet

practices

provide access to lockers and printer

services

… of the Parent/

Guardian/Carer

provide a suitable device

maintenance of device

purchase, install and update

applications

appropriate insurance and

warranty

… of the student bring device fully charged each day

show respect for other devices,

work and privacy

access technology as a responsible

user

14. Security and Insurance

Lockers are available for hire at a cost of $5 per term. Parents/guardians/carers are

encouraged to seek personal insurance. Check with your preferred insurance company (or your

device seller) about personal insurance at home and, to and from school, for your laptop.

15. Damage in Transit

All laptops will require a protective bag or case when being transported. This will be an

additional cost but is well worth the outlay as it is the best form of insurance for laptops and

will often protect the device from impacts and accidents, especially when these bags/cases

are also inside a school bag.

16. Damage at School

Teachers at school will monitor all devices and rules are in place to prevent

foreseeable problems and damage, however, from time to time, accidents may occur.

If damage is caused by deliberate or careless actions of a student (owner or others),

the costs of repair will be passed onto those involved and necessary behaviour

consequences may apply. The decision around the responsibility for repair costs is at

the discretion of Sarina State High School. Students are strongly encouraged to bring

their laptop into each class and NOT leave them in their school bags.

17. General Care Students are responsible for the general care of the laptop.

General Precautions

It is recommended that food or drink should not be next to the laptop when

in use.

Cords, cables, and removable storage must be inserted into, and removed

from the laptop carefully.

The laptop should never be left in an unsupervised area.

Students are responsible for ensuring the battery is charged for each school

day.

Transporting the laptop

The guidelines below should be followed when transporting the laptop:

The laptop should always be within a protective bag/case when carried.

Some carrying cases can hold other objects such as clipboards and exercise

books but these must be kept to a minimum to avoid placing too much

pressure and weight on the laptop screen.

Screen Care

The screen can be damaged if subjected to rough treatment. They are particularly susceptible

to damage from excessive pressure and can be costly to repair. Please follow the guidelines below:

Do not lean on the top of the laptop.

Do not place anything near the laptop that could put pressure on the screen.

Do not place anything in the carry case that will press against the cover.

Clean the screen with a soft, dry cloth or anti-static cloth.

Damage/repair of the laptop screen is the responsibility of the owner/student/parent/

guardian/carer unless it has been caused by deliberate or careless actions of another student.

These costs will then be passed on.

Battery Maintenance To get the most out of the battery life of laptops, follow these simple tips:

Reduce the screen brightness to a comfortable level.

Disable connectivity such as Wi-Fi and Bluetooth when not in use.

18. Laptop Specifications

A high-end device is only required for those students who will be studying Graphics in senior school. A device with the minimum specifications will be suitable for any other subject area.

SPECIFICATIONS Device MINIMUM

Laptop Specifications

Device HIGH-END

Specification

(required for Graphics

in senior school)

OPTIONS Purchasing a device with

minimum specifications

Purchasing a device with

hi-end specifications

CPU Intel: Core i3

Intel: Core i5 or i7

RAM 4 GB Minimum

8 GB Minimum

HARD DRIVE 128 GB Hard Drive

5400RPM

500 GB 7200RPM OR 240

GB SSD

SCREEN SIZE 11 inch minimum 13 or 14 inch (15+ inch is

not recommended due to

students finding it

difficult to carry a device

of this size however this

is at the discretion of the

guardian).

NETWORK Wireless: 802.11 n Dual

Band

Wireless: 802.11 n Dual

Band

BATTERY LIFE 4.5 hour minimum battery

life

4.5 hour minimum

battery life

OPERATING SYSTEM Windows 8 / 8.1

Windows 8 / 8.1 / 10

ACCIDENTAL

DAMAGE

PROTECTION

YES YES

SYSTEM TYPE 64 bit

64 bit

CASE/CARRY BAG

YES YES

19. Questions and Answers

Questions and Answers

What size computer is

required for most classes

and for graphics?

Device minimum specifications for students in general studies:

Operating System: Windows 8

Processor: Intel Core i3 1.7 GHz 64-bit capable

Installed Memory: (RAM) 4GB Memory

11" screen

Keyboard and mouse

128GB HDD

Device minimum specifications for students in multimedia or

graphic studies:

Operating System: Windows 8

Processor: Intel Core i5 1.60GHz 64-bit capable

Installed Memory (RAM): 8GB Memory

11” screen although we recommend 14” screen

Third party graphics card

Keyboard and mouse

500GB Hard Drive

What if I already own a

laptop?

Students may bring their own laptop at a fee of $50 per year which

is included in the resource hire. Many laptop devices will meet the

basic needs for digital learning at Sarina State High School. The

school's best advice to ensure that effective learning occurs is that

the laptop meets the listed minimum device specifications.

What if my family cannot

afford to purchase a laptop

or I don’t own a laptop?

A limited number of laptops will be available for single day

borrowing if you are experiencing financial difficulty. Please contact

the school for further information.

What if I've bought an iPad? Students in years 10 -12 are unable to bring their own iPad at this

stage.

The school's best advice to ensure that effective learning occurs is

that the device meets the listed minimum device specifications.

What if I've bought an

Android tablet?

Students will be unable to bring their own Android device as they

will have limited functionality on the school network.

Will the school be able to

guide parents on the best

device/s to purchase?

The school’s advice lies in the minimum specification list.

Families should consider the student’s lifestyle, interests,

capabilities and levels of responsibility as they make their device

choice.

What if I've bought a

Chromebook?

Education Queensland schools do not support Google products.

Chromebooks will not operate on the school network. The school's

best advice to ensure that effective learning occurs is that the

device meets the listed minimum device specifications.

What if I’ve bought a

MacBook?

Students will be unable to bring a MacBook as they will have

limited functionality on the school network.

Will my child be

disadvantaged if I only get

a device with minimum

specs?

A device that meets the school’s best advice for minimum

specifications will allow students to perform the learning activities

and tasks set at Sarina State High School.

Will all senior students be

required to supply their

own laptop?

Sarina State High School is a BYOD school for senior students in

years 10, 11 and 12. All senior students are expected to supply

their own device for learning.

What are the

approximate costs of

devices that meet

minimum specifications?

This information will be available from local and national

vendors. We expect that vendors will provide a range of device

quality and price options for families to consider. It is important

to include protection case and insurance costs when considering

the overall price. These add-ons will be available from many of

the vendors at time of purchase.

From an educational

viewpoint, is one device

(laptop or tablet)

preferred over the other?

The success of a BYOD program rests in the quality of the

educational use of the device rather than the specific device itself.

The school’s preference is for a device that meets the minimum

specifications. It is likely that the student’s preference for a

particular device is of more importance in the family’s device

selection process.

Will the school still have

laptops/devices available

at all?

A limited number of laptops will be available for single day

borrowing and come with a protective carry case. Students can

collect a laptop from the IT room before school or during lunch

breaks and the laptop must be returned by 3.00 pm on the same

day.

What if I refuse to

participate?

Modern education systems are significantly supported by the use

of laptops and mobile electronic devices. Students who refuse to

participate will experience significant inefficiencies in their

learning but will be required to complete alternate learning tasks

appropriate to their learning needs. In extreme cases where this

lack of participation means that learning tasks are not being

attended to, students may be disciplined for their failure to

engage in the program of instruction.

Who determines what

content is allowed on a

device?

Devices that are used at school may only contain material that

complies with content standards that are age appropriate in

accordance with the federal government censorship guidelines.

Sarina State High School reserves the right to determine what

content is appropriate at the school.

Will students be required

to carry their laptops all

day?

The school’s best advice for device safety is for students to keep

their device with them at all times. While this is not possible in all

circumstances, the school has implemented a number of options for

students to utilise to ensure safe-keeping of their device.

Each faculty will have an advertised policy for the safe keeping of

devices. This may include bringing the devices into classrooms,

storing devices in school bags or similar in a pre-determined and

secure location. The school has installed secure lockers in behind

the IT room. The lockers will be individually allocated to students at

the cost of $5 per term. Students must supply their own padlock.

Will the school be acting as

an agent to purchase

devices in bulk?

Under Queensland Government law, it is not possible for the school

to purchase and on-sell or lease devices to families.

What security will we

need in place on the

laptop to access the

school network?

Network and device security is paramount to all at Sarina State

High School. All devices must have up-to-date anti-virus before

accessing the schools network.

How will connectivity

between School and home

operate?

School owned and non-school owned devices cannot connect to

the school network when away from the school site. All faculties

at Sarina State High School are working towards creating virtual

classrooms, via eLearn.eq.edu.au, so that senior school students

will have 24/7 online access to learning resources.

What if my laptop doesn’t

print?

Sarina State High School IT Technicians will provide software

installation, network access, printer access and internet access

advice for students in face-to-face, written and online formats.

Printer faults should be reported to the Sarina State High School

IT Technician before school, during lunch breaks and after class.

What do we do if the

device needs warranty or

damage repairs?

Parents/guardians/carers are responsible for the repair of

student devices.

Will the school

technicians help with

identifying problems on

BYO devices?

To ensure device warranty compliance, the Sarina State High

School IT Technicians may only provide advice on, or service to,

school owned devices or school endorsed devices.

How is the school going

to prevent financial

discrimination?

In 2020, all students in years 10, 11 and 12 will be required to

supply their own computer for learning at Sarina State High

School. In individual cases of financial hardship, families should

engage in a direct conversation with the school Principal to

explore avenues for support.

What happens if another

student damages a

laptop?

The owner or custodian of a device will always have a

responsibility to take reasonable steps to ensure its safe storage

and proper management. Students will be disciplined for their

behavioural actions where evidence supports a finding of

negligent or wilful action which results in damage to a laptop

device within the school. Such discipline will be under the

provisions of the school Responsible Student Behaviour Plan and

cannot include a financial penalty issued by the school. Claims for

any financial compensation would have to be dealt with through

legal proceedings or insurance held by the owner of the device.

Who is responsible for

the machine if damaged

at school?

The student is always responsible for the safe-keeping and

responsible use of their own device. The school’s best advice for

device safety is for students to keep their device with them at all

times or in an advertised, sanctioned, safe keeping place.

Does school insurance

cover damage?

The school does not provide insurance for student devices.

The school encourages parents/guardians/carers to liaise with an

insurance agent to ensure that the device is insured in its own right

or specifically covered within an existing insurance policy whilst

being used at school and/or other locations.

20. Information & Communication Technology

Access Policy

Guidelines for using Information Communication & Technology - including the Internet, Email and

all computer systems and networks at Sarina State High School) Sarina State High School encourages students to become familiar with the use of information technology. Using such

technology brings with it certain rights and responsibilities - both ethical and legal. For the benefit of all users, students are

expected to act with honesty and to respect the rights of others at all times.

General Responsibilities: • computer rooms may only be entered if a teacher is present

• students must only logon to networks using their own username

• students must not attempt to gain unauthorised access to resources or another student’s account

• logon and MIS passwords must be kept confidential

• games must not be brought into classrooms on USB drives or saved into the student’s home drive or the computer’s local

drives

• computers must be used for EDUCATIONAL PURPOSES ONLY. Students are not to play games, nor may students use any

other software unless the teacher in charge has given specific permission for this

• all equipment faults and/or damage must to be reported to the teacher in charge immediately

• computer systems and/or networks must not be tampered with

• computer equipment must not be swapped around (eg changing of keyboards, mice or other equipment from one computer

to another)

• school bags are to remain outside the computer room in port racks if available

• air conditioner or Projector settings are not to be adjusted

• downloading of files and/or software is not permitted without approval of the teacher in charge

• use of headphones to listen to music downloaded off the internet or from device is not permitted unless teacher in charge

has given permission to do so

• it is unacceptable to produce or distribute offensive materials

• before printing, proofread, spell check, and print preview all documents

• at the end of each lesson: log off, leave chairs pushed in at desks and return equipment to its correct position

• teachers may request that students create an account on a third-party educational website. Be aware that this data may be

stored on servers in other countries, and therefore may be subject to different privacy laws

Internet Responsibilities: • internet facilities are provided to the school at a cost. Internet download limits are in place. Once the monthly download

limits are reached, the internet is automatically suspended for the remainder of the month

• the Internet may only be used for EDUCATIONAL PURPOSES. Access will be monitored

• students may not use their own mobile data to access the internet

• students must adhere to the laws concerning copyright and other intellectual property rights

• students are not permitted to retrieve, view or post any material that is sexually explicit, obscene, violent or offensive via the

school’s network. If students should accidentally come across sensitive or offensive information they must exit that screen

immediately

Email Responsibilities: • email may only be used for EDUCATIONAL PURPOSES.

• students are not permitted to:

• send/receive/check email via the internet other than EQ’s Webmail, except where directed by a teacher;

• use chat lines

• invade the privacy of others

• divulge home addresses, telephone numbers, EFTPOS or credit card numbers

• use or send obscene language or anonymous messages via the network, internet or email

• seek/find any information that could harm, embarrass or offend

Consequences of Unacceptable Use In the event of wilful unacceptable use of the Sarina State High Schools network, resources and Internet, one or

more of the following steps may be taken

• official warning

• suspension of network and/or Internet privileges

• banning from network and/or Internet resources

• appropriate consequences in accordance with Sarina State High Schools Responsible Behaviour Plan for

Students

• referral to the appropriate authorities if necessary

Please Note: In order for students to be granted privileges to the Sarina State High Schools resources and network,

the Information and Communication Technology Access Agreement needs to be signed by both the

STUDENT and PARENT/GUARDIAN/CARER.

21. Sarina State High School BYOx Responsible

Use Policy

Our goal is to ensure the safe and responsible use of facilities, services and resources available to students through

the provision of clear guidelines.

Responsibilities of stakeholders involved in the BYOx program:

School BYOx program induction — including information on (but not responsible for) connection, care of device

at school, workplace health and safety, appropriate digital citizenship and cybersafety

network connection at school

internet filtering (when connected via the school’s computer network)

some technical support (please consult Technical support table below)

some school-supplied software e.g. Adobe, Microsoft Office 365 …

printing facilities

Student participation in BYOx program induction

acknowledgement that core purpose of device at school is for EDUCATIONAL PURPOSES

care of device

appropriate digital citizenship and online safety (for more details, see ACMA CyberSmart)

security and password protection — password must be difficult enough so as not to be guessed by other

users and is to be kept private by the student and not divulged to other individuals (e.g. a student should

not share their username and password with fellow students)

some technical support (please consult Technical support table below)

maintaining a current back-up of data

meet minimum specifications according to Sarina State High School BYOx Handbook

charging of device

abiding by intellectual property and copyright laws (including software/media piracy)

internet filtering (when not connected to the network)

install recommended software/apps according to year/subject area

ensuring personal login account excluding schools MIS will not be shared with another student, and device

will not be shared with another student for any reason

understand and agree to abide by the BYOx Responsible Use Policy and the Student Learning

Expectations outlined in the BYOx Handbook

understanding and signing the Information Communication and Technology Access Policy and

Agreement

Parents/Guardians/Carers participation in BYOx program induction

acknowledgement that core purpose of device at school is for educational purposes

internet filtering (when not connected to the school’s network)

encourage and support appropriate digital citizenship and cybersafety with students (for more details, see

ACMA CyberSmart)

some technical support (please consult Technical support table below)

required software, including sufficient anti-virus software

protective backpack or case for the device

adequate warranty and insurance of the device

understanding and signing of the ICT Policy and Agreement.

Technical support

Connection Hardware Software

Parents /Guardians/Carers

(home-provided internet connection)

Students

School

school provided internet connection

(dependent on school-based hardware arrangements)

(some school-based

software arrangements)

Device vendor

(see specifics of warranty on purchase)

The following are examples of responsible use of devices by students:

use BYOx devices for:

­ engagement in class work and assignments set by teachers

­ developing appropriate 21st Century knowledge, skills and behaviours

­ authoring text, artwork, audio and visual material for publication on the Intranet or Internet for

educational purposes as supervised and approved by school staff

­ conducting general research for school activities and projects

­ communicating or collaborating with other students, teachers, parents/guardians/carers or experts as part

of assigned school work

­ accessing online references such as dictionaries, encyclopaedias, etc.

­ researching and learning through the school’s eLearning environment

­ ensuring the device is fully charged before bringing it to school to enable continuity of learning

be courteous, considerate and respectful of others when using a BYOx device

switch off and place out of sight the BYOx device during classes, where these devices are not being used in a

teacher directed activity to enhance learning

seek teacher's approval where they wish to use a mobile device under special circumstances with Principal

approval

The following are examples of irresponsible use of devices by students:

using the device in an unlawful manner

creating, participating in or circulating content that attempts to undermine, hack into and/or bypass the

hardware and/or software security mechanisms that are in place

disabling settings for virus protection, spam and/or internet filtering that have been applied as part of the

school standard

downloading (or using unauthorised software for), distributing or publishing of offensive messages or pictures

using obscene, inflammatory, racist, discriminatory or derogatory language

using language and/or threats of violence that may amount to bullying and/or harassment, or even stalking

insulting, harassing or attacking others or using obscene or abusive language

deliberately wasting printing and Internet resources

intentionally damaging any devices, accessories, peripherals, printers or network equipment

committing plagiarism or violate copyright laws

using unsupervised internet chat

airdrop any other person without the consent of the teacher

sending chain letters or spam email (junk mail)

accessing private 3G/4G networks during school time

knowingly downloading viruses or any other programs capable of breaching the department’s network security

using the mobile device’s camera anywhere a normal camera would be considered inappropriate, such as in

change rooms or toilets

invading someone's privacy by recording personal conversations or daily activities and/or the further

distribution (e.g. forwarding, texting, uploading, Bluetooth use etc.) of such material

using the mobile device (including those with Bluetooth functionality) to cheat during exams or assessments

take into or use mobile devices at exams or during class assessment unless expressly permitted by school staff

In addition to this:

Information sent from our school network contributes to the community perception of the school. All students

using our ICT facilities are encouraged to conduct themselves as positive ambassadors for our school.

Students using the system must not at any time attempt to access other computer systems, accounts or

unauthorised network drives or files or to access other people’s devices without their permission and

without them present

Students must not record, photograph or film any students or school personnel without the express

permission

of the individual/s concerned and the supervising teacher

Students must get permission before copying files from another user. Copying files or passwords belonging

to another user without their express permission may constitute plagiarism and/or theft

Students need to understand copying of software, information, graphics, or other data files may violate

copyright laws without warning and be subject to prosecution from agencies to enforce such copyrights

Parents/Guardians/Carers need to be aware that damage to mobile devices owned by other students or

staff may result in significant consequences in relation to breaches of expectations and guidelines in the

School’s Responsible Behaviour Plan for Students

The school will educate students on cyber bullying, safe internet and email practices and health and safety

regarding the physical use of electronic devices. Students have a responsibility to incorporate these safe practices

in their daily behaviour at school.

The school’s BYOx program supports personally-owned devices in terms of access to printing, internet, file access

and storage, and support to connect devices to the school network.

However, Sarina State High School expects ALL BYOx devices to meet minimum specifications before connecting

to the network according to the BYOx Booklet. The school does not support personally-owned mobile devices in

regard to:

technical support

charging of devices at school

security, integrity, insurance and maintenance

private network accounts