CalPERS XML Reporting What You Need to Know. CalPERS XML Reporting Jan Wilder Business Analyst California Banner HR (CALBHR) California Community Colleges

CalPERS XML Reporting

What You Need to Know


Jan WilderBusiness Analyst

California Banner HR (CALBHR)California Community Colleges Solution Center

SunGard Higher [email protected]


This document is a product-planning document and does not represent a commitment to develop the

described software changes. We at SunGard Higher Education are sharing this information with selected clients on a tentative, pre-release basis, and not as

part of a firm commitment to create the functionality described in these materials.

© 2010 SunGard. All rights reserved.Confidential and proprietary information of SunGard

and/or its subsidiaries.Banner®

CalPERS XML ReportingCALBHR Focus Group

• 22 members

• C3SC, Professional Services

• 8 Colleges/Districts

• CalPERS Representatives as guest contributors


CalPERS Target: September 2011• Changes in data elements

• Changes in business logic

• New format

• New reporting methods

• CalPERS Public Employer Readiness Team (PERT) assigned to support the transition


Reporting Methods• Enter data online once logged in to my|CalPERS

• Transmit data electronically through a File Upload method or a File Transfer Protocol (FTP)

• File Upload or FTP submitted in Extensible Markup Language (XML) format


XML•XML technologies define an extensible messaging framework

•Provides a message construct that can be exchanged over a variety of underlying protocols.

• Designed to be independent of any particular programming language, platform, and other technical criteria


CalPERS XML•XML Schema Definition (XSD) provides a sample XML data structure

•XML files must conform to the XSD in order to be considered valid

•The XML file is different from flat files that many employers send CalPERS today

•Information is organized in a hierarchical structure much like a standard outline


File FormatsThree defined file formats for reporting data to my|CalPERS via an electronic file:– Payroll Contribution – Retirement Enrollment for Public Agencies and

Schools, or Retirement Enrollment for State Agencies

– Health Enrollment for Public Agencies and Schools, or Health Enrollment for State Agencies


Payroll Contribution»Elements»Banner Solution



CalPERS XML ReportingHierarchy

Payroll File Header

Program Identifier

Program Information

Report Information

Participant Information

Contribution Record

Record Detail


CALBHR Banner Solution• Existing PERS reporting in place until new

reporting implemented by CalPERS• New CalPERS reporting delivered in phases in

multiple releases of CALBHR• Elements included in CALBHR 8.1 and CALBHR

8.1.1• Final solution delivered in time for CalPERS pre-

implementation testing


CALBHR Banner Solution• Building on CALBHR 8.1, CALBHR 8.1.1 includes– CalPERS Report (PVRPERS)

• .lis and .log• XML file

– CalPERS Reporting Data Form (PVAPERS)– New Tables and Views– Additional fields in existing forms– Additional columns in existing tables



Payroll File Header– Service Center's CalPERS ID (if third party vendor

submitting)

– Employer’s CalPERS ID• Employer Rules Form (PTREMPR)

– Report Period Begin Date– Report Period End Date• Report Parameters for CalPERS Report (PVRPERS)


Program Identifier -Program Type

– CPE - California Public Employees System (PERS)– SP1-Supplemental Income Program– SP2-457 Plan– SP3-Peace Officers– SP4-401K• Derived from Benefit/Deduction Code


Program Information– Record Type Count– Record Type Total• Calculated by Calpers Report (PVRPERS)

– SIP Plan ID• New data entry field on Benefits and Deductions

Rules Form (PTRBDCA)– SIP Count– SIP Total• Calculated by PVRPERS


Report Information•Test Report (Y/N)– (Future) report parameter in PVRPERS

•Report Type• Derived from payroll history tables

– Payroll-Earned Period Report (REG)– Payroll-Adjustment Report (ADJ)– SIP- Earned Period Report (SIP)– SIP - Adjustment Report (SAJ)– Payroll - Gap Report (GAP)

• (Future) report parameter in PVRPERS


Participant Information – Participant's CalPERS ID• Employee Rules Form (PEAEMPL)

– First Name– Middle Name– Last Name• SPRIDEN, new CalPERS reporting tables


Contribution Record– Record Period Begin Date– Record Period End Date• Payroll history tables


Record Detail– Division’s CalPERS ID• Employer Rules Form (PTREMPR)

– Appointment ID• Employee Jobs Form (NBAJOBS)

– SIP Plan ID• Benefits and Deductions Rules Form (PTRBDCA)


Record Detail– Pay Rate Type• Hourly (HRLY)• Daily (DLY)• Monthly (MTY)• Employee Jobs Form (NBAJOBS)

– Pay Rate • Employee Jobs Form (NBAJOBS)• Payroll history tables


Record Detail– Type of Transaction

• Earned Period (EPR)• Prior Period Adjustment (PPA)• Earned Period non-contributory (EPN)• Prior Period non-contributory (PPN)• Retroactive Salary Adjustment (RSA)• Retroactive Special Compensation Adjustment (RSC)

– Derived from payroll history tables

– Reportable Earnings• Derived from payroll history tables


Record Detail– Scheduled Full-Time Days Per Week

• Pay rate type “Daily” only• Employee Jobs Form (NBAJOBS)

– Scheduled Full-Time Hours Per Week• (Future) Employee Jobs Form (NBAJOBS)

– Special Compensation Category• CalPERS Special Compensation Type Rules Form (PVRPSCT)

– Special Compensation Type• CalPERS Special Compensation Type Category Code Validation

Form (PVVPSCC)


Record Detail– Special Compensation Amount– Taxed Member Paid Contribution Deduction– Tax Deferred Member Paid

Contribution/Deduction– Tax Deferred Employer Paid Member

Contribution• Payroll history tables


Record Detail– 1959 Survivor Contribution (Only for PERS)– Survivor Contribution - Spouse (Only for - JRS)– Survivor Contribution – Children (Only for - JRS)– Taxed Member Paid Additional Contribution– Tax Deferred Employer Paid Additional

Contribution• Currently in analysis, from PTRBDCA, payroll history

tables


Record Detail– Total Hours Worked • PERS retirees only• Currently in analysis, may be a functional set up

– After Tax Loan Payment• Currently in analysis, from PTRBDCA, payroll history

tables


CALBHR 8.1.1 includes reporting for:– Program type CPE (PERS)• Various supplemental income type plans in future

release

– Record type: Payroll (PAY)• Service credit purchase deduction, deduction for

overpayment receivables and supplemental income plan deduction in future release


CALBHR 8.1.1 includes reporting for:– Report type: Payroll-Earned Period (REG)• Adjustment, gap, supplemental earned period and

supplemental adjustment in future release


CALBHR 8.1.1 includes reporting for:– Transaction type: Earned Period (EPR)– Transaction type Payroll-Adjustment (PPA)

limited to those prior period adjustments entered in On-line Time Entry Form (PHAHOUR) using special earn codes• Adjustments processed in PHAADJT will be in future

release


Note:– Special Compensation Amounts are included in

the xml file but are not currently in PVAPERS, PVRPERS.lis

– Stay tuned! More to come!


CalPERS Informationwww.calpers.ca.gov/pert

[email protected] 888 CalPERS (or 888-225-7377)

Documents

CalPERS XML Reporting What You Need to Know. CalPERS XML Reporting Jan Wilder Business Analyst California Banner HR (CALBHR) California Community Colleges