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Objective
Understand administrative systems and the responsibilities of the IT professional in this area
Overview
What are some example administrative systems? *DEFINE Inbox Web and 3270 interface Advisor’s Toolkit Technology Resource Account Center (TRAC) What I Owe
Application development standards Platforms and Tools Data Access Output Training Project IQ
Student Information Systems
Online Transcripts Interactive Degree Audit
(IDA) Registration (ROSE) Registration Waitlisting Study Abroad *NRRECS *ADM
Course Schedule Catalogs Student Government
Elections Be a Longhorn Texas Common App Electronic Transcript
Server
Some of the applications SIS supports:
*DEFINE
Purchasing Accounts payable Accounts receivable Budget
Payroll Inventory Appointments Human Resources
Enterprise Resource Planning (ERP) - *DEFINE
*DEFINE information: http://www.utexas.edu/business/accounting/define/
What Are Some Other Administrative Systems?
Each major business area has application developers that write/integrate systems for their business area
Systems used for conducting the business of the University e-Proxy – authorization to represent Bevo Bucks – electronic funds system Task Manager – job submission VIP – Alumni System FAMIS – Facilities Management TXCLASS system Compliance Training
Within ITS, Applications and Administrative Systems provide software infrastructure and support for business area applications and developers
Administrative Applications
Mostly Web-basedAccessed through UT Direct PortalEID authenticated
Still some TN3270 or “green screen” applicationsRequire mainframe logon ID
Transactional in nature
Mainframe Logons and Authorizations
TN3270 applications require mainframe logon IDs Departmental Contacts Mainframe orientation (IC 101)
Beginning class for users with mainframe logon IDs; see TXCLASS to register
DPUSER/Apollo (within the mainframe environment)Authorization for usersAuthorization for programs
Development Standards
Real-time integration Data belongs to the business areas Business areas build/buy their own applications in
consultation with IT specialists Think globally act locally – share solutions “Service” modules to share information and
functionality Encapsulate audit, access and update Consistent layer for business logic Robust, secure and efficient
Platforms and Tools
Enterprise Servers IBM zOS/e and one Linux partition (mainframe) Sun Solaris 10 servers (utdirect.utexas.edu)
Natural/Adabas Authoritative sources for most University data are
stored on mainframe in Adabas
Tamino (XML database) and Oracle webAgent Java/PHP/Cold Fusion
Accessing Adabas Mainframe Data
Natural External to mainframe environment
uTED – Enterprise Directory (Open LDAP) AEMS – Active Directory XML Gateway – Web service calls to any
Administrative system Batch submission
Many academic systems depend on data from the mainframe Active Directory Blackboard
Data Access Methods
Application Developer Training
ITS Training program Natural/ADABAS/webagent Provides trained and vetted developers to campus Open to current employees wanting to learn tools
SY 101 – Systems Analyst training IT Professional Development
Facilitate external training opportunities Teach best practices and professional methodologies Teach new technologies.
Contact Applications
Application Assistance from EIShttp://www.utexas.edu/its/[email protected] training program through the
Education Manager – Sarah [email protected]
What is Project IQ?
Project IQ (Information Quest) Gives University leaders the information they need in the way they want it …
• Quick extraction of data without custom programming
• Systematically updated data • Flexible formatting of data• Appropriate security
Project IQ Transforms Data into Management Information for University Leaders
Phase I: Financials • Financial Information / Trends• Appointment Activity• Budget Information• Research Activity
Phase II: IQ/PBIS• Performance Based Instruction System• Course and Instruction Planning• Enrollment Management• Bi-Annual Compacts• Accountability Systems
What Is Included?
How Does Project IQ Work?
Data is extracted from the mainframe transactional systems and copied to the data warehouse on a nightly basis. The data warehouse uses Oracle, a relational database to store the data.
Once the data is in the warehouse, then you can use Cognos web reporting tools to look at the information in reports.
More Information?
Web site: https://utdirect.utexas.edu/iq Training aids: class materials, Web tutorials,
answers to exercises, sample data How to get started What’s available Questions or suggestions?
Contact us at [email protected]
Resources
Mailing lists Application developers – [email protected]
Contact e-mail addresses [email protected] [email protected]
URLs *Define – http://www.utexas.edu/business/accounting/define TXShop – http://utdirect.utexas.edu/txshop Group E-Mail – https://utdirect.utexas.edu/gs/oe/index.WBX Events Calendar – http://utdirect.utexas.edu/events Blackboard – http://courses.utexas.edu Department System – http://utdirect.utexas.edu/dept EIS – http://www.utexas.edu/its/eis Project IQ – http://utdirect.utexas.edu/iq
Questions?
Activity
