Campus SolutionsAcademic Advisement

December 2010

Project Life Cycle, Resource Utilization & Time Line Integration of Business Processes Goals and Objectives Key Issues and Challenges Key Assumptions and Requirements Risk Factors and Pitfalls Lessons Learned for Iterative Approach

Agenda

Denver University Project Life Cycle & Time Line

Entire Student System Student records, Financial Aid, Student Financials, Academic Advisement,

Campus Community…. Project Implementation Duration 18 – 24 months

Case Study

“Integration of all Modules”

Campus Solutions

Student Information Implementation

University Policies, Processes, and Procedures

Customization of reporting, workflow, and functionality

Faculty/Staff Involvement

Students Involvement

Information and Training

Goals and Objectives

Recording & Monitoring Prospective Students enrolling Using PeopleSoft 9.0 to track future Student of Interest (SOI) Maintaining records, planning and forecasting End user Training using UPK Software. Academic Advisement module plays an important role to improve

Quality of Education Student Self Assessment – GPA, Graduation Plan, etc.. Key Decisions in course work selection for each semester Degree Audit

Key Issues and Challenges

Implementation based on University’s existing Academic Calendar

Easy migration of Legacy data into PeopleSoft Student System Modification Policy used in System changes Legacy system modifications will be limited to mandatory

(government) mandated regulation, senior university initiative or audit requirement) requests

Ongoing System Support may be required Determined after Design Phase

Major business process re-engineering and organizational change will be accomplished by the business and academic units

Key Assumptions

Appropriate resource is required during the entire implementation Improper planning can impact the existing functionality of current systems University Full time Staff involved in the implementation during design phase

can result in hampering the current active system Identifying appropriate data migration tools / software’s

Example: EMP, 3rd Party Tools like Informatica, Business Objects etc. Risk Assessment

Achieved by Lock Down Agreement approved by University Management Follow Change Management Process by complying with:

State Regulations University Regulation Federal Compliance Audit

Risks and Weaknesses

Proper Planning and Identifying the Scope of the Project Identifying each module of PeopleSoft Student System Go-Live implementation made successful by performing “Life as a student”

business process Two key processes must be implemented:

Admissions and Enrollment during start of Calendar school year Student financial aid must be active by January to permit acceptance of Federal

guidelines for the next budget year Key implementation sequence

Admissions and Recruitment before summer Student Financial Aid in January Registration in Spring and Advisement Disbursement in Fall

Balancing the three constraints: Cost Control, Time Control & Quality Control

Successful Implementation