Capital Facilities Planning - Boarddocs · 3 •1.2.a –Each student has equitable access to rigorous course offerings. •2.1.a –Creativity and innovation are integrated into

Presentation

Capital Facilities PlanningSetting the foundation for a 2018 capital bond

Board of Directors

2016-17 Summer Planning Workshop

August 29, 2016

2

• Review recent capital projects

• Consider revising the 40-year modernization cycle

• Discuss process for considering major projects for a2018 capital bond

• Discuss optimum high school size

• Discuss possible play structurefunding options

Objectives and overview

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• 1.2.a – Each student has equitable access to rigorous course offerings.

• 2.1.a – Creativity and innovation are integrated into the instructional and operational work of the district.

• 2.1.b – Creativity and innovation are celebrated.

• 2.2.a – Tools for collaboration, communication, and creativity are available, accessible and widely used.

• 2.2.b – Access to systems, information and resources is easy and seamless for the end user.

• 2.2.c – Communication and engagement with families, staff, and community strengthens understanding of and support for district strategic priorities.

• 3.4.a – Our students and staff learn and work in an emotionally, physically and intellectually safe and secure environment.

• 4.1.a – Long-term planning in finances, staffing, technology, and facilities are intentionally and systematically driven by student enrollment, learning measures and strategic priorities.

Links to the strategic plan and AOP

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2016 summer capital projects

(all projects are completed or nearly so)• Memorial Stadium Baseball Miscellaneous Upgrades Emergency Lighting

• Athletics Building Roof and Gutter Replacement

• Portables Classrooms – Summer 2016

• District-wide HVAC Controls – Phase I

• North Satellite Bus & Storage Facility Fencing

• Jackson HS Chiller Upgrade

• Transportation Radio System Upgrades – Phase I

• Gateway Home & Family Life (HFL) to STEM conversion

• Everett HS Civic Auditorium Air Conditioning Systems Upgrades

• Heatherwood MS Backup Generator

• Healthy Kids Healthy Schools Grant

• Everett HS Gymnasium Bleacher Upgrades

Recent capital projects

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Major projects funded by the 2006 capital bond

(all projects are completed)• Everett High School Gym Modernization

• Monroe Elementary School Modernization

• View Ridge Elementary School Modernization

• Jefferson Elementary School Modernization

• Whittier Elementary School Modernization

• Everett High School Little Theater Modernization

• Garfield Elementary School Modernization

• Forest View Elementary School

• North Middle School Auxiliary Gym Addition

• Silver Lake Elementary School Modernization


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Do you have any questions or comments about this

information?

Do you have any guidance for staff on this?


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Potential bond and levy cycle

Note: This document is for preliminary

discussion purposes only

Bond and levy cycle - 1990 to 2030Potential

Approved Bonds and Levies

Future Bonds and

Levies

1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2024 2026 2028 2030

Capital BondsX X X X X O O O O

Capital LeviesX X X O O

Educational Programs

X X X X X X X X X* X O O O Oand Operations Levies

X = Approved

O = Future

X* = Educational Programs and Operations Levy + Supplemental Educational Programs and Operations

Levy

= Years when a bond or levy failed

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Potential 44 year modernization cycle11 phases of 4 years each – 2022 to 2066

Note: This

document is

for preliminary

discussion

purposes only

Phase Name of School Original Date Age at

Date Built Modernized End of Phase

CHS Gymnasium 1961 1982 44

CHS Science Building 1961 & 1989 37

Phase I CHS Automotive Shop & Trades Bldg. 1965 61

2022 to 2026 EHS Vocational Building 1912 1980 46

EHS Civic Auditorium/Cafeteria 1939 1982 44

Athletics Building 1981 45

Phase Il Mill Creek ES 1988 42

2026 to 2030 Silver Firs ES 1988 42

Heatherwood MS 1990 40

Madison ES 1947 1991 43

Jackson ES 1949 1993 41

Phase lll Lowell ES 1951 1991 43

2030 to 2034 EHS Science Building 1989 45

Everett HS Commercial Building 1915 1991 43

Phase lV Gateway MS 1993 45

2034 to 2038 Everett HS Main Building 1910 1995 43

Cedar Wood ES 1991 47

Phase V Jackson HS 1994 48

2038 to 2042

Hawthorne ES 1952 1992 54

Phase Vl Penny Creek ES 1998 48

2042 to 2046 Sequoia HS 1926 1994 52

Memorial Baseball Stadium 1951 1998 48

Phase Vll Eisenhower MS 1971 2006 44

2046 to 2050 Evergreen MS 1958 1999 51

Emerson ES 1957 2006 44

Cascade HS 1961 2000 54

Phase Vlll Maintenance Facility 2003 51

2050 to 2054 Central Bus Facility 2005 49

Forest View ES 2007 47

Garfield ES 1946 2009 49

Phase lX Jefferson ES 1964 2011 47

2054 to 2058 Monroe ES 2012 2012 46

Silver Lake ES 1959 2009 49

View Ridge ES 2013 2013 49

Phase X Whittier ES 1949 2011 51

2058 to 2062 EHS Little Theater 1924 2009 53

EHS Gymnasium Building 1969 2014 48

Lively Environmental Center 2009 53

Community Resource Center 2014 48

Phase Xl Woodside ES 1981 2020 46

2062 to 2066 North MS 1981 2019 47

Elementary #18 2019 47

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Potential 48 year modernization cycle12 phases of 4 years each – 2022 to 2070

Note: This

document is

for preliminary

discussion

purposes only

Phase Name of School Original Date Age at

Date Built Modernized End of Phase

CHS Gymnasium 1961 1982 44

CHS Science Building 1961 & 1989 37

Phase I CHS Automotive Shop & Trades Bldg. 1965 61

2022 to 2026 EHS Vocational Building 1912 1980 46

EHS Civic Auditorium/Cafeteria 1939 1982 44

Athletics Building 1981 45

Phase Il Mill Creek ES 1988 42

2026 to 2030 Silver Firs ES 1988 42

Heatherwood MS 1990 40

Madison ES 1947 1991 43

Jackson ES 1949 1993 41

Phase lll Lowell ES 1951 1991 43

2030 to 2034 EHS Science Building 1989 45

Everett HS Commercial Building 1915 1991 43

Phase lV Gateway MS 1993 45

2034 to 2038 Everett HS Main Building 1910 1995 43

Cedar Wood ES 1991 47

Phase V Jackson HS 1994 48

2038 to 2042

Hawthorne ES 1952 1992 54

Phase Vl Penny Creek ES 1998 48

2042 to 2046 Sequoia HS 1926 1994 52

Memorial Baseball Stadium 1951 1998 48

Phase Vll Eisenhower MS 1971 2006 44

2046 to 2050 Evergreen MS 1958 1999 51

Phase Vlll Cascade HS 1961 2000 54

2050 to 2054 Maintenance Facility 2003 51

Emerson ES 1957 2006 48

Garfield ES 1946 2009 49

Phase lX Jefferson ES 1964 2011 47

2054 to 2058 Monroe ES 2012 2012 46

Forest View ES 2007 51

View Ridge ES 2013 2013 49

Phase X Whittier ES 1949 2011 51

2058 to 2062 Central Bus Facility 2005 57

Lively Environmental Center 2009 53

Silver Lake ES 1959 2009 53

Phase Xl EHS Little Theater 1924 2009 57

2062 to 2066 EHS Gymnasium Building 1969 2014 52

Elementary #18 2019 47

Community Resource Center 2014 52

Phase XIl North MS 1981 2019 51

2066 to 2070 Woodside ES 1981 2020 50

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information?


Revising the 40-year modernization cycle

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Criteria to be used to make decisions about a future

capital levy or bond (from 2016 bond/levy process)

Degree of Alignment• Community trust• Safety & security• Equity & access• 21st century skills• Professional development• Facilities maintenance infrastructure

Range of Feasibility

• Tax rate

• Ability to communicate the “why”

• Cost/size/appetite

• Deployment timeline

Process for considering major

projects for a 2018 capital bond

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Process used to develop 2016 bond/levy proposals• Linkage to strategic plan, board and superintendent goals, 21st century

skills, enrollment and capacity projections, anticipation of future needs, facilities inventory and assessments, technology plan, financing structure, Thoughtexchange, and staff surveys

• Extensive process over 1½ years including presentations, discussions and work sessions at fourteen separate board meetings, fishbowls, and community engagement events

• Participation by community, cabinet, CFAC, TAC, board, staff, SLT, students

Capital bond development process

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Process used to develop 2016 bond/levy proposals -

continuedCommunity engagement

• Thoughtexchange process (share, star, and discover phases)

• Capital Facilities fishbowls (capital facilities and technology

• Spanish fishbowl (capital facilities and technology)

• Student technology summit

• Community outreach

Possible election dates - February, April, August, November

• Resolution filing deadline is 2-3 months before election date

Capital bond development process

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Possible schedule for February 2018 bond

Update Facility

Needs Assessments

Develop Draft Bond Proposal

CFAC, TAC, SLT and cabinet develop

and review bond proposal

Board discuss bond proposal

Finalize bond proposal

CFAC, TAC, and Cabinet review

bond proposal

Board discussion and direction

on bond proposal

Board approve bond resolution

Update Enrollment & Capacity Projections

Enrollment projections updated

CFAC review enrollment & capacity projections

Cabinet review enrollment & capacity projections

Board review enrollment & capacity projections

Community Engagement

On Bond Proposal

Special Election

June

2016

July Aug Sept Oct Nov Dec

2016

Jan

2017

Feb Mar April May June July Aug Sept Oct Nov Dec

2017

Jan

2018

Feb

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2016 enrollments* and capacities**

Permanent

Building

Capacity

Projected

Student

Enrollment

Students

(Over) or

Under

Total # of

Portables

Permanent

Building

Capacity

Projected

Student

Enrollment

Students

(Over) or

Under

Total # of

PortablesElementary

School Middle School

Cedar Wood 540 720 (180) 8 Eisenhower 841 869 (28) 5

Emerson 518 603 (85) 7 Evergreen 966 994 (28) 6

Forest View 593 712 (119) 6 Gateway 936 894 42 2

Garfield 441 391 50 0 Heatherwood 811 979 (168) 10

Hawthorne 496 426 70 0 North 961 707 254 1

Jackson 384 378 6 3 Other*** 31

Jefferson 485 573 (88) 4 Total MS: 4,515 4,474 72 24

Lowell 496 488 8 6

Madison 508 450 58 0Permanent

Building

Capacity

Projected

Student

Enrollment

Students

(Over) or

Under

Total # of

PortablesMill Creek 561 671 (110) 5

Monroe 542 546 (4) 2 High School

Penny Creek 684 726 (42) 4 Cascade 1,801 1,776 25 1

Silver Firs 496 491 5 2 Everett 1,897 1,408 489 0

Silver Lake 485 684 (199) 11 Jackson 1,765 2,156 (391) 14

View Ridge 580 577 3 0 Sequoia 336 225 111 0

Whittier 460 505 (45) 2 Other*** 26

Woodside 542 685 (143) 10 Total HS: 5,799 5,591 234 15

Other*** 88

Total ES: 8,811 9,714 (815) 70 District total: 19,779 109

* Mid-range headcount projections by Educational Data Solutions (Les Kendrick) based on the October 1, 2015 enrollment

** Capacities reflect all-day kindergarten programs at all schools

*** “Other” includes students housed at Discovery, Fairfax, NW Learning, and Port Gardner

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2024 enrollments* and capacities**Permanent

Building

Capacity

Projected

Student

Enrollment****

Students

(Over) or

Under

Total # of

Portables

Permanent

Building

Capacity

Projected

Student

Enrollment

Students

(Over) or

Under

Total # of

PortablesElementary

School Middle School

Cedar Wood 540 599 (59) 8 Eisenhower 841 881 (40) 5

Emerson 518 603 (85) 7 Evergreen 966 1,000 (34) 6

Forest View 593 526 67 7 Gateway 936 975 (39) 6

Garfield 441 410 31 0 Heatherwood 811 1,101 (290) 13

Hawthorne 496 430 66 0 North 961 799 162 1

Jackson 384 416 (32) 3 Other*** 35

Jefferson 485 540 (55) 4 Total MS: 4,515 4,791 (241) 31

Lowell 496 497 (1) 6

Madison 508 479 29 0Permanent

Building

Capacity

Projected

Student

Enrollment

Students

(Over) or

Under

Total # of

PortablesMill Creek 561 584 (23) 5

Monroe 542 597 (55) 2 High School

Penny Creek 684 714 (30) 4 Cascade 1,801 2,127 (326) 13

Silver Firs 496 468 28 3 Everett 1,897 1,694 203 0

Silver Lake 485 617 (132) 11 Jackson 1,765 2,432 (667) 28

View Ridge 580 564 16 0 Sequoia 336 281 55 0

Whittier 460 533 (73) 4 Other*** 30

Woodside 542 608 (66) 10 Total HS: 5,799 6,564 (735) 41

Other*** 90

ES #18 600 600

Total ES: 9,411 9,875 (374) 74 District total: 21,230 146


** Capacities reflect all-day kindergarten programs at all schools

*** “Other” includes students housed at Discovery, Fairfax, NW Learning, and Port Gardner

**** Projected student enrollment for Elementary #18 = 150 from FV, 150 from WO & 100 from CW, 100 from MC, and 100 from SF

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Enrollment and capacity summary

Changes expected between 2016 and 2024

By 2024, without changes, 13 of our 18 elementary schools will be over capacity and will have 74 portable classrooms

By 2024, without changes, Jackson High will have 28 portable classrooms and Cascade High will have 13 portable classrooms


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When has EPS built new high schools in the past?

District historical data indicates a pattern of constructing a new high school when the existing high school(s) student enrollment exceeds 2,300 students.

• Cascade HS was built in 1950 when enrollment at Everett HS reached 2,353

• Jackson HS was built in 1994 when enrollment at Cascade HS reached 2,328

In 2023, Jackson HS enrollment is projected to reach 2,462, while Cascade HS will be at 2,153 and Everett HS will be at 1,718.

Rationale for a new high school

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Needs considered but not included in 2016 bond & levy

New construction(New comprehensive high school No. 4, new elementary school No. 19, Cascade HS cafeteria expansion, 30 classrooms for K-3 class size reductions, and a new science/curriculum/technology materials center)

Major modernizations/replacements(Modernize Madison ES, Jackson ES and Lowell ES; modernize Everett HS cafeteria, vocational and sciencebuildings; and modernize Cascade HS science, gymnasium, and auto shop buildings)

Site improvements/property acquisition(Synthetic turf fields at 2 high schools; drainage improvements at Cascade HS softball fieldand Memorial Stadium baseball field; field upgrades at Jefferson ES, Hawthorne ES and Whittier ES;electronic reader boards at 4 high schools, and property for future south end bus facility)

Safety and security upgrades(Secure key boxes for police use, and playground safety matting at 17 elementary schools)

Total amount is over $500,000,000

Future potential capital bond projects

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Other needs for future consideration

Early learning centers - $12.9M each

Additional synthetic turf fields at HS/MS - $2.1M each

Facilities to accommodate future program changes, class size reduction

Network based, integrated building security system

Expanded security camera system

Future potential capital bond projects

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Projects that will be completed

• Phase I of district-wide safety and security upgrades

• Gateway MS HVAC upgrades and roofing replacement

• Everett HS main building exterior finish restoration

• Hawthorne ES flooring replacement

• Heatherwood MS fire alarm system

• Property purchases for future elementary school

• Portable classrooms placed at various elementary and middle schools

• Phase I technology PD for instructional staff

• Everett HS student 1:1 devices

• Sequoia HS student 1:1 devices

• Phase I offsite Internet access solutions

• Phase I WIFI and network equipment upgrades

• Phase I network and cyber security upgrades

Status of 2016 bond/levy projects in spring 2018

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Projects that will be in design

• Elementary #18 and North MS Modernization

▫ Design work will be about 95% complete

▫ Educational specifications, topographic survey, geotechnical report, value engineering study, and constructability review will be completed

▫ Environmental review and permitting process will be underway and complete in about 2 months

▫ Construction will begin in 2 to 3 months

• Woodside ES Modernization

▫ Design work will be about 20% complete

▫ Educational specifications, topographic survey, and preliminary geotechnical report will be completed

▫ Value engineering study, constructability review, environmental review, and permitting process will be underway over the next 4 to 14 months

▫ Construction will begin in about 16 months


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Projects that will be in design

• Phase II of the district-wide safety and security upgrades

• Synthetic turf replacement at Everett HS Lincoln field

• Next phases of upgrades/replacements of HVAC systems, fire alarm systems, roofing, painting and flooring.

• Future portable classroom placements

• Phase II technology PD for instructional staff

• Telephone and voicemail system replacement

• Cascade HS student 1:1 device deployment

• Jackson HS student 1:1 device deployment

• Offsite Internet access solutions expansion

• Phase II WIFI and network equipment upgrades

• Phase II network and cyber security upgrades


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Successful bond measures two years apart• Auburn SD - 2003 and 2005

• Dieringer SD - 2003, 2004 and 2006

• Oak Harbor - 2005 and 2006

Successful bond measures three years apart• Blaine SD - 2012 and 2015

• Bainbridge Island SD – 2006 and 2009

• Pasco SD – 2003 and 2006

Lake Washington SD and Central Valley SD are both planning to run large capital bonds in 2018, after passing bonds in 2016 and 2015, respectively

Two-year bond election history

(in Washington)

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information?


Process for considering major projects for a 2018 capital bond

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Sources: Capital Facilities Plans and OSPI

Local high school sizes

Everett Public Schools 2016

Design: 1,500 Capacity @ 83%* Enrollment

CHS 1,801 1,814EHS 1,897 1,430

JHS 1,765 2,160

Average : 1,801

Edmonds SD 2016

Design: 1,600 Program @ 80%* Enrollment Cap. @ 83%* Max @ 93%

EWHS 1,539 1,655 1,597 1,789LHS 1,577 1,429 1,636 1,833

MHS 1,364 1,617 1,415 1,586

MTHS 1,541 1,296 1,599 1,791

Average : 1,499

Lake Stevens SD 2016


LSHS 1,526 1,826

Average : 1,826

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Marysville SD 2016

Design: Not listed Capacity @ 83-85%* Enrollment

MGHS 1,525 1,647

MPHS 1,400 1,268

Average : 1,458

Mukilteo SD 2016

Design: Not listed Capacity @ 85%* Enrollment

KHS 1,666 2,129

MHS 1,852 2,208

Average : 2,169

Northshore SD 2016

Design: 1,813-2,251

Capacity @ 85%* Enrollment Design

BHS 1,918 1,650 2,251

HIS 1,807 1,504 2,125

WHS 1,672 @ 92% 1,407 1,813

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Snohomish SD 2016


GPHS 1,500 1,768

SHS 1,800 1,735

Average : 1,752

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Essentially, the research does not easily distinguish between high schools with differences of 200 or 300 students from one another when they get to enrollments of 1,200 and above.

For example, a researcher might compare schools less than 600 to schools over 1,500 but not schools of 1,200 to 1,500, or 1,501 to 1,700, or 1,701 to 1,900, or 1,901 and above.

Therefore, unless we are contemplating a new high school size of 600 or so, the research on comparative sizes is not useful.

High school size research

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Another challenge in this research is the specificity based on the criteria being judged.

• For example, academic achievement is higher in large schools and school satisfaction is higher in small schools.

Small schools (again defined generally as 600 or less) have lower discipline and absenteeism and higher parent involvement, while large schools have more programs to meet students’ needs.

The research is also specific often to the students’ demographics such as ethnicity, socio-economic status, or federal program.

• For example, large schools with populations that are homogeneous by ethnic group have greater student satisfaction than large diverse schools.


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Therefore, if we do decide to look more deeply into the research (which we can certainly do) we need to narrow the values or the criteria we will use to judge what is optimal.

Do we mean optimal for academic achievement, student satisfaction, program capacity, attendance, discipline, school, climate, or perhaps another factor?


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Projections for Capacities and Enrollments

Implications of building a new HS

2016 2025

High School Capacity Enrollment Capacity Enrollment

Everett HS 1897 1430 1897 1491

Cascade HS 1801 1776 1801 1664

Jackson HS 1765 2160 1765 1602

Sequoia HS 336 209 336 274

New HS - - 1500 1380

Totals: 5799 5565 7299 6411

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Implications of building a new HSImplications• A new high school would reduce enrollments at our other high schools, improve

parking and traffic congestion at those schools, and reduce stress on their central support areas and administrative staff

• Would provide flexibility to meet need for future high school space, and opportunity to build full size high school now and redo boundaries district-wide to achieve more equitable 1,500 student enrollments at all 4 comprehensive high schools

• Would decrease congestion and traffic in parking lots and streets at existing high schools (30% to 35% of high school students are bussed, and approximately 40% drive themselves)

• Higher 10 year cost to the capital and general fund than building additions at Jackson and Cascade high schools

• Opportunities for participation in “cut” sports and activities/clubs would increase

• Athletic field complex at new school would be smaller than Cascade HS and Jackson HS, but with the installation of synthetic turf fields it would be comparable to other local high schools

• Opportunity for specialized or magnet program design

• Likely reduce the number of EPS students attending out-of-district high schools

• Reduce transportation costs

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Implications of expanding Jackson and Cascade high schools

2016 2025

High School Capacity Enrollment Capacity Enrollment

Everett HS 1897 1430 1897 1661

Cascade HS 1801 1776 2137 2089

Jackson HS 1765 2160 2437 2387

Sequoia HS 336 209 336 274

Totals: 5799 5565 6807 6411

Projections for Capacities and Enrollments

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Implications• Without a change in boundaries, by the year 2023, 28-29 classrooms would be

required at Jackson HS and 14-15 classrooms would be needed at Cascade HS

• Lower 10 year cost to the capital and general fund than building a new school

• High school capacities would increase well beyond optimum size of 1,500

• Possible equity concerns between schools of different enrollment levels

• May reduce need for and support for a new high school in the future

• Would put added stress on central support areas that may need to be expanded as well (cafeterias, gymnasiums, libraries, offices, fields, etc.)

• Would increase congestion and traffic in parking lots and streets around schools (30% to 35% of high school students are bussed, and approximately 40% drive themselves)

• Opportunities for participation in “cut” sports and activities/clubs at these schools would decrease

• Likely increase the number of EPS students attending out-of-district high schools

Implications of expanding Jackson and Cascade high schools

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information?


High school size

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Option ADistrict provides funding for installing/replacing playground structures on a prorated need basis, according to rates of free & reduced priced meals program and other factors

Example:district contribution

F&RPM rates % of cost Regular play KG play

• Over 80% 80% $96,000 $32,000

• 60%-80% 60% $72,000 $24,000

• 40-60% 40% $48,000 $16,000

• 20-40% 20% $24,000 $8,000

Estimated 20 year cost = $1.024M CPF + $900K GF(Based on 20 year replacement cycle, $2,500 annual M&O cost per year per site)

Possible play structure funding plan

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Schools sorted by F&RPM rates

Over 80% Hawthorne

60%-80% Emerson, Garfield, Jackson, Lowell, Madison

40-60% Jefferson, Monroe, Silver Lake, Whittier, Woodside

20-40% Penny Creek, Silver Firs, View Ridge

0-20% Cedar Wood, Forest View, Mill Creek, ES No. 18


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Option BDistrict is responsible for installing/replacing playground structures

Example:district contribution

Locations % of cost Regular play KG play

• All schools 100% $120,000 $40,000

Estimated 20 year cost = $2.88M CPF + $900K GF(Based on 20 year replacement cycle, $2,500 annual M&O cost per year per site)


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Implications

• Higher costs to the district to install and maintain play equipment (less reliance on PTA and grants)

• More district control of materials, equipment and design.

• Equity concerns would continue to be managed on a case by case basis


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information?


Play structure funding plan

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• Review recent capital projects

• Consider revising the 40-year modernization cycle

• Discuss process for considering major projects for a2018 capital bond

• Discuss optimum high school size

• Discuss possible play structure funding options

Wrap up

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Documents

Capital Facilities Planning - Boarddocs · 3 •1.2.a –Each student has equitable access to rigorous course offerings. •2.1.a –Creativity and innovation are integrated into