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Carbondale & Rural Fire Protection District
Meeting of the Board of Directors
October 9, 2019
11:00 a.m.
Agenda A. Call to order & roll call
B. Consent Agenda
1. Approve Previous Minutes
2. Current Bills & Balances
C. Persons Present Not on the Agenda
D. Staff Reports
1. Chief’s Report
2. Attorney’s Report
3. Other
E. Financial Report
1. 2020 Budget
a. Set Public Hearing for Budget
b. Public Information Plan for Budget
2. Other
F. Bond Projects
1. Buildings – Marble Fire Station Lease
2. Apparatus
3. Other
G. Old Business
1. Other
H. New Business
1. Donate Vehicles to Town of Marble
2. MOU - Aspen Pitkin County Airport
3. Mutual Aid Agreement – North Fork Ambulance
4. Other
I. Adjourn
CARBONDALE & RURAL FIRE PROTECTION DISTRICT MINUTES OF THE MEETING BOARD OF DIRECTORS CARBONDALE FIRE HEADQUARTERS SEPTEMBER 11, 2019 The Board of Directors of the Carbondale & Rural Fire Protection District met for their regular meeting on September 11, 2019 at the Carbondale Fire Headquarters/Training Building. President Gene Schilling called the meeting to order at 11:04 a.m. Directors present were Mike Kennedy, Michael Hassig, Gretchen Stock Bell, and Sydney Schalit. Also present were Rob Goodwin, Jenny Cutright, Allan Ingram, Eric Gross, Phil Vaughan and Bill Gavette. CONSENT AGENDA The items on the consent agenda were:
• Approve the Minutes of the August 14, 2019 Regular Meeting • Approve the Minutes of the August 28, 2019 Special Meeting • Approve Current Bills and Balances
MOTION: made to approve the consent agenda as noted. Mike Kennedy noted he would like to abstain from voting on the August 28, 2019 minutes, as he was absent. It carried and passed unanimously. PERSONS PRESENT NOT ON THE AGENDA No members of the public were present. FINANCIAL REPORT 2020 Draft Budget Presentation Rob Goodwin presented the 2020 draft budget. Highlights included:
• Reserve balance is expected to increase for 2020. • The new assessed valuations increased property tax revenues roughly 8%. • No new staff positions are budgeted in 2020. • Communications Center fees are increasing due to new charges from Garfield County
Communications Center. • Repair costs are still increased, though they will go down significantly once the new trucks and
equipment is delivered. • $200,000 will be transferred to the Capital Replacement Fund. • Jenny Cutright reviewed the current health care plan. She reviewed a proposal to help fund HSA
accounts for employees, while reducing the District’s health care costs. Discussion followed and the Board of Directors verbally approved offering a HDHP health plan and helping fund HSA accounts for those in the HDHP plan.
• Some reserve funds will be spent from the Capital Projects Fund in 2020. • The Capital Projects 19 budget was reviewed.
BOND PROJECTS Award Architectural and General Contractor Contracts Phil Vaughn reviewed the process for the Construction Manager General Contractor (CMGC) and Architect Requests for Proposals. Each contract will have a guaranteed maximum price. Projects will be designed during the winter with construction during the spring and summer. Five CMGC firms were invited to bid, but only two submitted bids. He reviewed the company recommended by the building committee for the CMGC position. MOTION: made to approve the contract with PCI for CMGC services and to authorize Gene Schilling to sign the contract. It carried and passed unanimously. Secretary/Treasurer Michael Hassig recused himself from this portion of the meeting, and left the room at 12:01 p.m. Eric Gross reviewed special district statutory requirements and Special District Association recommendations for businesses owned by board members that want to bid on a contract. The board member should abstain from voting on that issue. Phil Vaughan reviewed the process for the design team RFPs. Michael Hassig was not part of the review process for the design team RFPs, nor was he present for any of the meetings discussing the bids. Mike Kennedy said that five architectural firms were invited to bid, but only two submitted bids. Phil Vaughan reviewed the recommendation from the Building Committee for the Design Services team. MOTION: made to approve the contract with A4 Architects for design services and to authorize Gene Schilling to sign the contract. It carried and passed 4-0, with Michael Hassig not present. Secretary/Treasurer Michael Hassig returned to the meeting at 12:11 p.m. The contracts will be executed soon, then RFPs for other services will be released. NEW BUSINESS Schedule Board of Directors Retreat The Board of Directors Retreat was discussed. It was decided to hold it on October 30 from 11 am – 2 pm, location to be decided. Footsteps Marketing Gene Schilling asked Eric Gross if there were any conflicts with Footsteps Marketing as vendors for the District, since Sydney Schalit is now a board member. Sydney Schalit explained her position at Footsteps Marketing, that she is the CEO and does not own any part of the company, nor is there a written contract with CRFPD. Eric Gross confirmed there is no conflict as Sydney Schalit does not own any part of Footsteps Marketing. He suggested she recuse herself if there are any Footsteps Marketing issues before the Board of Directors, though she does not need to excuse herself from voting on the bills. Pension Benefit Gene Schilling said he would like to look at raising the volunteer pension benefit to $600 in 2020. He requested funds in the 2020 pension budget for an actuarial and increased benefit, in case it is decided to move forward with an increase.
Volunteer in Need Rob Goodwin said there is a volunteer who was recently diagnosed with breast cancer. The volunteers voted to donate $500 to her and asked if the Board of Directors would match it. It was discussed and decided to use $500 from the Jeanette Ware account, that was recently closed, as a donation, and put the rest in the volunteer fund. October Meeting Michael Hassig will miss the regular October meeting. MOTION: made to excuse Michael Hassig from the regular October meeting. MOTION: made to adjourn the Board of Directors meeting at 12:26 p.m. It carried and passed unanimously. Respectfully submitted, ___________________________ Jenny Cutright, Recording Secretary ___________________________ Gene Schilling, President
Board of Directors Training Program Report
October 2019
September Training:
• September 4th , Firefighter 1 Hose
• September 7th , Firefighter 1 Water Supply and Fire Streams
• September 11th , Firefighter 1 Search and Rescue
• September 14th , Firefighter 1 at the Rifle Fire Department training grounds
• September 16th , EMS Psychiatric/Behavioral Emergencies
• September 18th , Firefighter 1 Fire Suppression
• September 21st , Firefighter 1 Tender Operations
• September 23rd , EMS Toxicology Emergencies
• September 25th , Firefighter 1 Overhaul, Conservation
• September 28th , Firefighter 1 Live Fire drills at the Glenwood Springs Fire
Department training grounds
September Highlights:
• Carbondale Fire hosted a NAAC Certified Ambulance Documentation Specialist training. Fifty-one EMT/Paramedics from all over Colorado and the US attended.
• Carbondale Fire members participated in live fire aircraft crash simulations/ training at the Aspen Airport.
Certification Management:
• All training records, EMS continuing education credits and Firefighter Job Performance requirement (JPRs) records are up to date through the end of the month.
Training Hour Totals:
• 40 individual trainings were conducted throughout the month of September.
• 41 members completed 801.5 man hours of training in September.
Respectfully submitted,
Deputy Chief/ Training Officer Frank Nadell
September 30, 2019
Interest RateGeneral Fund Alpine Checking 1,426,860.63 0.00% Alpine Money Market Fund 928,135.56 0.01%
TOTAL 2,354,996.19$
Capital Projects Fund #1 Alpine Checking 88,060.06 0.00% Alpine Money Market Fund 839,439.77 0.01% Alpine Impact Fee Fund 98,424.87 0.01% Alpine Loan Fund Money Market 272,696.42 0.01% CSafe CRF Account 200,327.20 2.21%
TOTAL 1,498,948.32$
Capital Projects Fund 19 Alpine Checking 93,938.76 0.00% Alpine Money Market Fund 125,036.59 0.01% CSafe 6,813,771.22 2.21%
TOTAL 7,032,746.57$
Bond Fund CSafe 504,313.56$ 2.21%
Pension Fund FPPA $2,265,859.69
Ambulance Billing Report - September
Cash Collected on Accounts 30,912.65$
New Accounts Billed 29,911.82$
Medicare Assignments/Medicaid Write-Offs 15,319.80$
Write Offs -$
Amount Sent to Collections -$
Aging Report 0-30 Days 31-60 Days 61-90 Days >90 Days
$24,935.30 $18,901.80 $12,063.45 $39,164.98
General Fundnone
Capital Projects Fundnone
Capital Projects Fund 19none
Miscellaneous IncomeGeneral Fund
none
Capital Projects FundVillage Townhomes 5,110.00$ Impact Fees
Capital Projects Fund 19none
Checks Issued Between Board Meetings
Date Name Amount
1110 · Alpine Bank-Checking GF09/04/2019 Town of Carbondale -158.6209/04/2019 Town of Carbondale -34.7409/04/2019 Town of Carbondale -85.5609/05/2019 Holy Cross Energy -121.6609/05/2019 Holy Cross Energy -99.7609/05/2019 Holy Cross Energy -86.1909/05/2019 Holy Cross Energy -33.7709/06/2019 Black Hills Energy -47.6709/06/2019 Black Hills Energy -46.4409/23/2019 Pinnacol Assurance -5,190.7609/24/2019 Holy Cross Energy -86.7109/27/2019 Xcel Energy -1,687.8909/30/2019 Black Hills Energy -47.67
Total 1110 · Alpine Bank-Checking GF -7,727.44
TOTAL -7,727.44
10:25 AM Carbondale & Rural Fire Protection District10/04/19 Electronic PaymentsAccrual Basis September 2019
Page 1
Date Name Amount
1110 · Alpine Bank-Checking GF09/05/2019 QuickBooks Payroll Service -59,804.6909/06/2019 Colorado Department of Revenue -2,693.0009/06/2019 United States Treasury -10,911.7609/06/2019 FPPA -22,678.8609/19/2019 QuickBooks Payroll Service -56,544.7809/20/2019 Colorado Department of Revenue -2,571.0009/20/2019 United States Treasury -10,036.1809/20/2019 FPPA -22,246.60
Total 1110 · Alpine Bank-Checking GF -187,486.87
TOTAL -187,486.87
10:24 AM Carbondale & Rural Fire Protection District10/04/19 Payroll TransactionsAccrual Basis September 2019
Page 1
Num Date Name Amount
1110 · Alpine Bank-Checking GF39483 10/09/2019 Acme Fire Alarm Company Inc. -364.0039484 10/09/2019 Airgas USA, LLC -526.2239485 10/09/2019 Ashley Buss -24.6739486 10/09/2019 Aspen Maintenance Supply -473.4839487 10/09/2019 Aspen Overhead Door Co., Inc. -871.8439488 10/09/2019 Cedar Networks -2,029.6739489 10/09/2019 Cenex Fleetcard -1,739.6439490 10/09/2019 Century Link -187.1639491 10/09/2019 Chris DeMeyer -49.5039492 10/09/2019 Colorado Division of Fire Prevention & Co -30.0039493 10/09/2019 Comcast Cable -47.4839494 10/09/2019 Commercial Tire Service, Inc. -742.1239495 10/09/2019 Credit Union of Colorado -6,856.6339496 10/09/2019 Emergency Services Marketing Corp., Inc. -10.0039497 10/09/2019 Fire Sprinkler Services, Inc. -65.0039498 10/09/2019 Footsteps Marketing -975.0039499 10/09/2019 Front Range Fire Apparatus -136.1239500 10/09/2019 Granite Telecommunications -352.8039501 10/09/2019 John Deere Financial -614.6939502 10/09/2019 Life Assist, Inc. -1,324.0839503 10/09/2019 Marble Water Company -65.0039504 10/09/2019 McNeil & Company, Inc. -278.1739505 10/09/2019 Mountain Pest Control, Inc. -228.0039506 10/09/2019 Mountain Waste & Recycling -729.1939507 10/09/2019 Napa Auto Parts -202.4139508 10/09/2019 Pacific Sheet Metal, Inc. -1,813.0339509 10/09/2019 Peppino's Pizza -43.8839510 10/09/2019 Physio-Control, Inc. -1,499.4039511 10/09/2019 Pitkin County Treasurer -1,846.0039512 10/09/2019 Roaring Fork Rentals -135.6939513 10/09/2019 Roaring Fork Valley Co-Op -140.8839514 10/09/2019 Samuelson Pump Co., Inc. -1,473.5039515 10/09/2019 Sopris Plumbing & Heating, LLC -156.0039516 10/09/2019 Staples Business Credit -482.4339517 10/09/2019 The Supply Cache -425.9039518 10/09/2019 Western Colorado Hydrant & Valve -160.0039519 10/09/2019 Western Paper Distributors -539.8939520 10/09/2019 Western Slope Health Care Group -39,598.1839521 10/09/2019 MetLife -3,966.28
Total 1110 · Alpine Bank-Checking GF -71,203.93
TOTAL -71,203.93
10:23 AM Carbondale & Rural Fire Protection District10/04/19 General Fund Check RegisterAccrual Basis October 9, 2019
Num Date Name Amount
1110 · Alpine Bank Checking2053 10/09/2019 Frontier Paving Inc. -34,650.782054 10/09/2019 Paul Luttrell -1,357.722055 10/09/2019 ProSpace Interiors, Inc. -175.002056 10/09/2019 Sopris Plumbing & Heating LLC -1,121.00
Total 1110 · Alpine Bank Checking -37,304.50
TOTAL -37,304.50
Capital Projects Fund 19Check Register
October 9, 2019
Jan - Dec 19 Budget $ Over Budget % of Budget
Income4000 · Taxes
4010 · Property Tax 3,688,534.76 3,752,416.00 -63,881.24 98.3%4020 · Specific Ownership Tax 203,030.58 200,000.00 3,030.58 101.5%4030 · Interest & Penalities 6,869.17 6,000.00 869.17 114.5%4040 · Deliquent Tax 1,179.54 1,000.00 179.54 118.0%4050 · Abated Tax 11,339.79 2,361.00 8,978.79 480.3%
Total 4000 · Taxes 3,910,953.84 3,961,777.00 -50,823.16 98.7%
4200 · Other Revenue4210 · Ambulance Service 151,332.54 225,000.00 -73,667.46 67.3%4220 · Wildfire Contracts 0.00 10,000.00 -10,000.00 0.0%4230 · Special Event Contracts 200.00 14,000.00 -13,800.00 1.4%4250 · Interest 42.60 100.00 -57.40 42.6%4300 · Building Rentals 8,750.00 12,000.00 -3,250.00 72.9%4350 · Grants & Contributions 39,516.09 1,000.00 38,516.09 3,951.6%4360 · Training Reimbursements 0.00 500.00 -500.00 0.0%4800 · Miscellaneous 574.63 4,000.00 -3,425.37 14.4%4900 · Sale of Assets 0.00 0.00 0.00 0.0%
Total 4200 · Other Revenue 200,415.86 266,600.00 -66,184.14 75.2%
Total Income 4,111,369.70 4,228,377.00 -117,007.30 97.2%
Gross Profit 4,111,369.70 4,228,377.00 -117,007.30 97.2%
Expense5000 · Personnel
5010 · Wages5011 · Wages 1,651,448.79 2,068,900.00 -417,451.21 79.8%5012 · Seasonal Staffing 17,853.00 75,000.00 -57,147.00 23.8%5013 · Special Event Wages 12,722.34 7,000.00 5,722.34 181.7%5014 · Wildfire Contract Wages 0.00 5,000.00 -5,000.00 0.0%
Total 5010 · Wages 1,682,024.13 2,155,900.00 -473,875.87 78.0%
5030 · Payroll Expenses 25,182.46 35,911.00 -10,728.54 70.1%5035 · Unemployment Insurance 3,811.55 6,237.00 -2,425.45 61.1%5040 · Health Benefits 419,864.06 513,735.00 -93,870.94 81.7%5045 · Pension Benefits 123,830.40 171,330.00 -47,499.60 72.3%5050 · 457 Contributions 12,140.04 20,305.00 -8,164.96 59.8%5055 · Workers Comp 40,760.76 57,726.00 -16,965.24 70.6%
10:28 AM Carbondale & Rural Fire Protection District10/04/19 P&L Income Statement
January through December 2019
Jan - Dec 19 Budget $ Over Budget % of Budget
5060 · Disability 43,236.05 52,806.00 -9,569.95 81.9%5070 · Uniforms 10,655.95 10,000.00 655.95 106.6%5075 · Volunteer Dinner Program 4,079.97 10,000.00 -5,920.03 40.8%5076 · LOSAP Program 0.00 30,000.00 -30,000.00 0.0%5078 · Member Incentive 5,666.70 35,000.00 -29,333.30 16.2%5080 · Board Members Pay 0.00 9,000.00 -9,000.00 0.0%
Total 5000 · Personnel 2,371,252.07 3,107,950.00 -736,697.93 76.3%
5100 · Administration5110 · Treasurer's Fees 82,513.91 66,290.00 16,223.91 124.5%5115 · Abated Taxes 25,522.48 3,000.00 22,522.48 850.7%5130 · Insurance 39,778.40 55,000.00 -15,221.60 72.3%5132 · Legal 12,482.40 25,000.00 -12,517.60 49.9%5133 · Accounting 13,950.00 15,000.00 -1,050.00 93.0%5134 · Ambulance Billing Service 10,931.22 18,000.00 -7,068.78 60.7%5135 · Election 1,000.00 1,000.00 0.00 100.0%5140 · Supplies & Expenses 18,992.34 20,000.00 -1,007.66 95.0%5150 · Fuel 11,583.34 12,512.00 -928.66 92.6%5151 · Dues & Subscriptions 8,428.00 5,920.00 2,508.00 142.4%5152 · Freight & Postage 1,067.61 1,350.00 -282.39 79.1%5153 · Computer Supplies 1,998.63 1,288.00 710.63 155.2%5154 · Meetings 3,120.59 4,000.00 -879.41 78.0%5160 · Emergency Management 0.00 2,100.00 -2,100.00 0.0%5170 · Master Plan 0.00 2,100.00 -2,100.00 0.0%5180 · Public Outreach/Education 24,415.32 27,000.00 -2,584.68 90.4%
Total 5100 · Administration 255,784.24 259,560.00 -3,775.76 98.5%
5400 · Fire Fighting5410 · Supplies/Expenses 50,277.94 40,000.00 10,277.94 125.7%5420 · Fuel 4,232.78 3,909.00 323.78 108.3%5430 · Incident Resources 60.49 2,500.00 -2,439.51 2.4%5431 · Incident Food 1,261.12 1,810.00 -548.88 69.7%5432 · Wildfire Expenses, CRRF Assmts -684.79 2,000.00 -2,684.79 -34.2%
Total 5400 · Fire Fighting 55,147.54 50,219.00 4,928.54 109.8%
5500 · Medical5510 · Supplies/Expenses 36,781.48 40,000.00 -3,218.52 92.0%5515 · Infection Control 1,073.00 2,500.00 -1,427.00 42.9%5520 · Fuel 3,752.83 4,995.00 -1,242.17 75.1%
10:28 AM Carbondale & Rural Fire Protection District10/04/19 P&L Income Statement
January through December 2019
Jan - Dec 19 Budget $ Over Budget % of Budget
5530 · Physician Advisor 0.00 3,500.00 -3,500.00 0.0%
Total 5500 · Medical 41,607.31 50,995.00 -9,387.69 81.6%
5600 · Communications5610 · Supplies/Expenses 8,022.85 11,805.00 -3,782.15 68.0%5620 · Telephone Service 12,457.88 20,000.00 -7,542.12 62.3%5625 · Cell Phones 5,304.96 5,000.00 304.96 106.1%5630 · Communications Center 18,482.00 15,000.00 3,482.00 123.2%
Total 5600 · Communications 44,267.69 51,805.00 -7,537.31 85.5%
5700 · Training5710 · Medical 8,800.59 15,000.00 -6,199.41 58.7%5711 · EMT Tuitions 4,369.35 4,000.00 369.35 109.2%5712 · Paramedic Program 12,475.73 12,000.00 475.73 104.0%5720 · Fire 23,190.06 16,000.00 7,190.06 144.9%5730 · Administration 22,800.02 12,000.00 10,800.02 190.0%5790 · Food 2,382.93 3,000.00 -617.07 79.4%
Total 5700 · Training 74,018.68 62,000.00 12,018.68 119.4%
5800 · Equipment5809 · Vehicle Repairs 13,146.82 30,000.00 -16,853.18 43.8%5810 · Vehicles Parts/Supplies/Tires 25,914.57 30,000.00 -4,085.43 86.4%5811 · Equipment Testing 11,491.80 20,000.00 -8,508.20 57.5%5820 · Communications Equipment 330.90 3,000.00 -2,669.10 11.0%5830 · Maintenance Contracts 13,586.37 23,000.00 -9,413.63 59.1%5840 · Computer Repairs/Service 7,441.06 14,392.00 -6,950.94 51.7%5850 · Portable Equipment 0.00 206.00 -206.00 0.0%5860 · Office Equipment 6,240.67 10,000.00 -3,759.33 62.4%
Total 5800 · Equipment 78,152.19 130,598.00 -52,445.81 59.8%
5900 · Buildings5910 · Utilities 54,193.42 63,306.00 -9,112.58 85.6%5920 · Maintenance & Repairs 24,501.98 25,881.00 -1,379.02 94.7%5940 · Supplies 12,454.44 21,586.00 -9,131.56 57.7%5941 · Janitorial Supplies 3,437.25
Total 5900 · Buildings 94,587.09 110,773.00 -16,185.91 85.4%
6000 · Miscellaneous
10:28 AM Carbondale & Rural Fire Protection District10/04/19 P&L Income Statement
January through December 2019
Jan - Dec 19 Budget $ Over Budget % of Budget
6010 · Miscellaneous 3,331.20 0.00 3,331.20 100.0%6050 · Transfer to CPF 300,000.00 300,000.00 0.00 100.0%6100 · TABOR Emergency Reserves 0.00 119,000.00 -119,000.00 0.0%
Total 6000 · Miscellaneous 303,331.20 419,000.00 -115,668.80 72.4%
60000 · Payroll Expenses 0.00
Total Expense 3,318,148.01 4,242,900.00 -924,751.99 78.2%
Net Income 793,221.69 -14,523.00 807,744.69 -5,461.8%
10:28 AM Carbondale & Rural Fire Protection District10/04/19 P&L Income Statement
January through December 2019
GENERAL FUND 2020page 1 of 310/4/2019
2018 2019 2020Audit Estimate Budget
RESERVE BALANCE JAN 1 1,490,772 1,601,120 1,698,241
REVENUES
TaxesProperty Tax 2,740,964 3,752,416 4,058,981Specific Ownership Tax 244,786 270,707 210,000Interest & Penalities 8,673 9,159 1,000Delinquent Tax 0 1,573 1,050Abated Tax 1,912 11,340 34,632 Total Taxes 2,996,335 4,045,194 4,305,662
Other RevenueAmbulance Service 201,589 200,815 210,855Wildfire Contracts 163,906 0 10,000Special Event Contracts 13,080 25,000 25,000Earnings on Deposits 76 57 100Building Rentals 17,000 12,000 12,000Grants & Contributions 38,368 40,000 1,000Training Reimbursements 0 500Miscellaneous 5,689 862 4,000Sale of Assets 0 0 Total Other Revenue 439,708 278,733 263,455
TOTAL REVENUE 3,436,043 4,323,928 4,569,118
GENERAL FUND 2020page 2 of 3
2018 2019 2020Audit Estimate Budget
EXPENDITURES PersonnelWages 1,856,620 2,150,133 2,273,692Seasonal Staffing 0 20,000 75,000Special Event Wages 0 12,000 7,000Wildfire Contract Wages 0 5,000 5,000Payroll Taxes 33,668 34,460 38,880Unemployment Insurance 4,739 7,622 6,876Health Benefits 419,370 513,735 631,067Pension Benefits 132,259 169,452 184,895457 Contribution 13,397 17,848 19,053Work Comp 50,468 57,726 63,662Disability 40,242 57,658 71,042Uniforms 0 12,000 12,000Volunteer Dinner Program 4,575 4,892 5,038LOSAP Program 0 30,000 35,000Member Incentive 22,685 22,000 15,000Board Members Pay 7,500 9,000 9,000 Total Personnel 2,585,523 3,123,524 3,452,205
AdministrationTreasurer's Fees 61,772 90,000 92,700Abated Taxes 7,425 26,000 3,000Insurance 60,553 53,038 54,629Legal 22,159 16,643 17,142Accounting 13,250 13,950 15,750Ambulance Billing Service 1,023 14,575 16,868Election 7,394 1,000 15,000Supplies & Expenses 23,747 23,872 24,588Fuel 13,478 14,049 14,000Dues & Subscriptions 4,799 8,500 8,755Freight & Postage 1,388 1,423 1,466Computer Supplies 1,044 2,665 2,745Meetings 4,116 4,060 4,181Emergency Management 2,000 2,100 1,000Master Plan 0 2,100 1,000Public Outreach/Education 31,029 33,440 12,500Website/Marketing 0 0 14,000Fire/EMS Prevention 21 0 4,000 Total Administrative 255,198 307,415 303,325
Fire FightingSupplies/Expenses 30,351 67,037 40,000Fuel 4,385 5,093 5,246Incident Resources 131 100 103Incident Food 2,000 2,060Wildfire Expenses 2,489 0 1,000 Total Fire Fighting 37,356 74,231 48,409
EMSSupplies/Expenses 43,565 47,472 35,000Infection Control 765 2,000 1,000Fuel 5,301 4,442 4,566Physician Advisor 3,500 3,500 3,500 Total EMS 53,131 57,414 44,066
GENERAL FUND 2020page 3 of 3
2018 2019 2020Audit Estimate Budget
EXPENDITURES
CommunicationsSupplies/Expenses 16,661 10,501 7,500Telephone Service 13,989 14,576 15,013Cell Phones 2,531 6,270 6,000Communications Center 6,506 20,000 20,600 Total Communications 39,687 51,347 49,113
TrainingMedical 8,598 9,200 10,000EMT Tuitions 1,777 5,820 5,994Paramedic Program 4,715 16,634 2,000Fire 16,053 25,000 10,000Administration 5,360 23,000 6,000Food 1,697 3,000 3,090 Total Training 38,200 82,654 37,084
EquipmentVehicle Repairs 18,753 15,000 15,450Vehicle Parts/Supplies/Tires 27,548 30,000 30,900Equipment Testing 13,277 20,000 20,600Communications Equipment 117 500 515Maintenance Contracts 15,029 16,000 16,480Computers Repairs/Service 10,391 14,392 12,500Portable Equipment 0 200 206Office Equipment 0 8,000 8,240 Total Equipment 85,115 104,092 104,891
BuildingsUtilities 67,393 70,026 70,000Maintenance & Repairs 26,443 29,915 17,500Supplies 23,958 21,189 17,500 Total Buildings 117,794 121,129 105,000
MiscellaneousTABOR Emergency Reserves 0 0 124,323Other Miscellaneous 13,691 5,000 0 Total Miscellaneous 13,691 5,000 124,323
TOTAL EXPENDITURES 3,225,695 3,926,807 4,268,418
Transfer to Capital Projects Fund 100,000 100,000 100,000Transfer to Capital Replacement Fund 0 200,000 200,000Sale of Assets 0 0 0
Reserve Balance 12/31 GF 1,601,120 1,698,241 1,698,941 Reserve Balance 12/31 CPF 433,011 428,041 345,353 Reserve Balance 12/31 CRF 0 201,000 403,400
Total Reserves 2,034,131 2,327,282 2,447,695
Restricted Funds 442,165 333,558 238,913Unrestricted Funds 1,591,966 1,993,725 2,208,781
CAPITAL PROJECTS FUND 202010/4/2019
2018 2019 2020Audit Estimate Budget
Reserve Balance Jan 1 615,100 433,011 428,041 REVENUES
Impact Fees 3,000 32,850 10,000Earnings on Deposits 134 118 200Grants 65,846 0 0Miscellaneous 0 0 0
TOTAL REVENUE 68,980 32,968 10,200
EXPENDITURES
Loan Payments, New Trucks 102,038 102,038 102,038Fire Equipment 16,975 0 42,000Station Improvements 4,950 9,500 17,500Communications Equipment 43,226 18,100 0Training Equipment 831 0 25,100Medical Equipment 72,474 2,000 6,250Office Equipment 8,017 6,300 0Station Equipment 5,072 0Vehicles 90,208 0 0Lease, Copier 7,278 0 0Misc 0 0 0
TOTAL EXPENDITURES 351,069 137,938 192,888
Sale of Assets 0 0 0Transfer from Gen Fund 100,000 100,000 100,000
Reserve Balance 12/31 433,011 428,041 345,353
CAPITAL REPLACEMENT FUND 202010/4/2019
2018 2019 2020Audit Estimate Budget
Reserve Balance Jan 1 0 0 201,000 REVENUES
Earnings on Deposits 0 1000 2,400Grants 0 0 0Miscellaneous 0 0 0
TOTAL REVENUE 0 1,000 2,400
EXPENDITURES
Apparatus 0 0 0Vehicles 0 0 0Buildings 0 0 0Fire Equipment 0 0 0Medical Equipment 0 0 0Misc 0 0 0
TOTAL EXPENDITURES 0 0 0
Sale of Assets 0 0 0Transfer from Gen Fund 0 200,000 200,000
Reserve Balance 12/31 0 201,000 403,400
CAPITAL PROJECTS 19 FUND 202010/4/2019
2018 2019 2020Audit Estimate Budget
Reserve Balance Jan 1 0 0 6,497,135
REVENUESBond Proceeds 0 7,701,671 0Earnings on Deposits 0 149,194 150,000 Grants 0 34,123 0Miscellaneous 0 0 0 TOTAL REVENUE 0 7,884,989 150,000
EXPENDITURES Building Projects 0Training Ground 0 0 50,000Station 82 6,800 0Station 83 0 20,000 695,000Station 84 0 10,000 642,500Maintenance Projects 0 0 0 Total Building Projects 0 36,800 1,387,500
Apparatus 0Type 1/3 Engines 0 0 1,260,000Type 6 Engines 0 180,000 180,000Tactical Tenders 0 0 625,000Tenders 0 0 0Ambulances 0 273,241 220,000Utility Vehicles 0 381,692 0Apparatus Equipment 0 0 0 Total Apparatus 0 834,933 2,285,000
Fire & EMS EquipmentFire Equipment 0 22,000 146,000SCBA 0 240,000 12,500EMS Equipment 0 68,000Rescue Equipment 0 5,000 27,000Building Equipment 3,308 6,600 Total Fire & EMS Equipment 0 270,308 260,100
Training EquipmentFurniture 0 25,000 0Technology 0 41,000 8,500Hardware 0 5,000 0Equipment 0 9,000 3,650 Total Equipment 0 80,000 12,150
CommunicationsCommunications 0 25,000 51,433 Total Communications 0 25,000 51,433
CAPITAL PROJECTS 19 FUNDPage 2 of 2
2020 2020 2020Audit Estimate Budget
AdministrationFurniture 0 100,812 17,300Technology 0 40,000 0Hardware 0 0 0Equipment 0 0 0 Total Administration 0 140,812 17,300
MiscellaneousMiscellaneous 0 0 0 Total Miscellaneous 0 0 0
TOTAL EXPENDITURES 0 1,387,854 4,013,483
Reserve Balance 12/31 0 6,497,135 2,633,652
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MUTUAL AID AGREEMENT
Concerning
EMERGENCY MANGEMENT AND RESPONSE
For the ASPEN PITKIN COUNTY AIRPORT
THIS MUTUAL AID AGREEMENT (the “Agreement”) is made this _____ day
of _______, 2019 by the Board of County Commissioners of Pitkin County, the
Aspen Ambulance, the Pitkin County Sherriff, the City of Aspen, the Town of
Basalt, the Town of Carbondale, the Town of Snowmass Village, the Roaring
Fork Fire Rescue Authority, Carbondale and Rural Fire Protection District and
the Roaring Fork Transportation Authority.
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August 2019
This Agreement is for Mutual Aid Emergency Response services to the Aspen/Pitkin County
Airport for Emergency Response Agencies. This agreement is between the Board of County
Commissioners of Pitkin County, The City of Aspen, The Town of Basalt, the Town of
Carbondale, the Town of Snowmass Village, the Roaring Fork Fire Rescue Authority,
Carbondale, and Rural Fire Protection District and the Roaring Fork Transportation Authority.
Aspen Airport is recognized by the Colorado Division of Fire Prevention and Control as the Pitkin
County Airport Fire Rescue, also known as Aspen Airport ARFF. The Airport OPS 7 will have
decision authority on all events as to the Airport opening and closing and airport access to
ensure Federal Compliance is maintained. Aspen Airport is recognized by the Colorado Division
of Fire Prevention and Control as the Pitkin County Airport Fire Rescue, also known as Sardy
Field ARFF. The Airport OPS 7 will have decision authority on all events as to the Airport
opening and closing and airport access to ensure Federal Compliance is maintained.
Purpose:
The purpose of this Agreement is to set forth current and future Mutual Aid Agreement
parameters with all “Parties” in which law enforcement, rescue, emergency medical services,
and fire services shall be provided at Aspen/Pitkin County ASE. The “Parties” in coordinating the
provision of responding to the Aspen/Pitkin County Airport with the airports unique operating
environment (regulated by the TSA, FAA, EPA, and the NTSB) applicable to Emergency
Preparedness Response and Recovery Services, and general responsibilities; and by doing so, to
better serve and protect the first responders, residents and visitors of Pitkin County.
With the exception of Unified Command, the intent of the Agreement is to define operational
guidelines for roles and responsibilities for each responding party based on situations and
circumstances that may be encountered at the Airport and may vary with each event.
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Definitions
AAD – Aspen Ambulance District
AEOC – Airport Emergency Operations Center
Aircraft Incident – An occurrence with the operation of an aircraft and requiring an ARFF
response.
Airport Certification Manual (ACM) – The FAA 49 CFR Part 139 approved Airport Certification
Manual for the Aspen/Pitkin County Airport.
ACC – Airport Communication Center located in the Airport Operations Center
Airport Emergency Plan (AEP) – The Airport’s comprehensive document required by the FAA
for commercial service airports.
Airport Security Program (ASP) – The TSA approved Airport Security Program, allowing
commercial service at Aspen/Pitkin County Airport.
Alert I – Indicates an aircraft is having minor difficulties.
Alert II – Indicates that an aircraft is having major difficulties.
Alert III – Indicates that an aircraft has crashed on or off the airport, or there is a high
probability the aircraft will crash.
Aviation Incident – Any event which has occurred due to the existence of the Aspen/Pitkin
County Airport.
Alert Medical – Assistance requested concerning a medical issue either on an aircraft inbound
or outbound, or on the ground at ASE.
Alert Sierra – Airport Security issue requiring a law enforcement response.
Airport Rescue and Fire Fighting (ARFF) – A specialized category of firefighting, hazard
mitigation, and disaster response and recovery required in the operation of an FAA-certified
airport, which includes ASE.
ARFF Response Area – All areas within the ASE’s airport property boundary as defined in the
Airport Layout Plan.
ASE – Aspen/Pitkin County Airport
ATCT – FAA’s Air Traffic Control Tower
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BPD – Basalt Police Department
CFD – Carbondale Fire Department
CPD – Carbondale Police Department
DOC – The Airport Department Operations Center located in the main conference room at the
Airport Operations Center.
ESF – Emergency Support Function
FAA – Federal Aviation Administration
ICP – Incident Command Post
Incident Command (IC) – Any person responsible for the overall management of the incident.
IMT – Incident Management Team
JIC – Joint Information Center
PCIMT – Pitkin County Incident Management Team
PCREDC – Pitkin County Regional Emergency Dispatch Center
PCSO – Pitkin County Sherriff’s Office
RFFR – Roaring Fork Fire Rescue Authority
RFTA – Roaring Fork Transportation Authority
SPCC – Spill Prevention, Control, and Countermeasures Plan required by regulating Federal
Agencies for ASE.
SVPD – Snowmass Village Police Department
TOC – Terminal Operations Center located in the Commercial Terminal Administration Offices
main conference room.
Unified Command (UC) – The authority structure in which the role of the Incident Commander
is shared by two or more agency representatives, resulting in a unified command structure.
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Incident Command/Unified Command
The parties agree to implement the National Incident Management System (NIMS) during all
emergency responses on and off airport as soon as practical. Incident response will vary from
incident to incident, and the response is not constrained to NIMS. ASE Airport Operations shall
have the initial command and responsibility for any incident within the airport boundary
(Exhibit #4). ASE has primary responsibility and jurisdictional responsibility regarding ARFF,
Airport Operations, Incident Command and control responsibilities; as well as oversight of
personnel and resource management during an event at the airport. Upon arrival by PCSO,
Unified Command will be established; as agreed upon by both ASE and PCSO personnel on-
scene. Airport Operations UC representatives will have final decision making when a Unified
Command decision cannot be made in a timely manner for an airport event, and will have
decision authority on all events as to the Airport opening and closing and airport access to
ensure Federal Compliance is maintained. PCSO may be requested to provide event security for
multiple operations periods landside for incidents.
The Unified Commanders shall appoint a Safety Officer at the earliest time possible. The Safety
Officer is responsible for monitoring and assessing the safety hazards and unsafe situations that
response personnel may be exposed to and develop and enforce measures to ensure their
safety. This individual shall keep UC informed of present problems as well as potential hazards
and suggested solutions to minimize risks. The Safety Officer has the authority to bypass the
chain of command when immediate correction to unsafe action is required.
The Incident Command Post (ICP) will be established by the Airport Incident Commander using
established command procedures. The Unified Commanders will determine the need for an
Incident Management Team. The Pitkin County Incident Management Team (PCIMT) will be
requested, when deemed needed, through PCREDC using established procedures. The incoming
PCIMT personnel will report to the designated ICP and will integrate into the current operation,
including the previously established Unified Command structure.
If the Incident Management Team/Unified Command identifies the need for extra support and
resources, PCREDC will notify Pitkin County Emergency Manager. The Emergency Manager will
then notify appropriate ESF’s and the Pitkin County Emergency Manager and/or the EOC
Manager will respond to the AEOC for an in-briefing.
The Airport Emergency Operations Center (AEOC) will be located in the Airport Operations
Center main conference room. Upon arrival of the Pitkin County Incident Management Team,
the EOC may be relocated to Mountain Rescue Aspen for incidents at the request of the EMT.
The ICP will serve as a central command and control facility and responsible for strategic
direction and operational decisions with the direction to minimize loss of life, property and
impact to airport operations.
The ASE Joint Information Center (JIC) will be located in the Aspen Airport Terminal
Administrative Offices conference room. The JIC will be setup and staffed with Airport and IC
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Staff following a large-scale incident. Only necessary staff will be permitted. The JIC will collect
and disseminate information through the Airport Public Information Officer.
Event Management, Social Media, Press Contact
“Parties” are not a representative or to act as a liaison for Aspen/Pitkin County Airport and
must direct all media and Social Media requests to the Airport Director, or his/her designee.
“Parties” shall refrain from and not engage in communication and/or dissemination of
information via social media, or any other means of communication to the public relatives or
any person other than Airport Director. “Parties” agree that all personnel shall strictly adhere to
this policy. Once established and a formal handoff has occurred, the UC structure will respond
to media requests through the JIC/TOC. Public notifications (e.g. Pitkin Alerts, IPAWS/WEA) will
be sent to PCREDC by the JIC/TOC or appointed Public Information Officer(s) on the Incident
Management Team after approval by the Unified Command.
The Pitkin County Sheriff or his/her designee will approve all public notifications sent using the
Integrated Public Alert Warning System (IPAWS) and/or Wireless Emergency Alerts (WEA) prior
to their broadcast.
Airport Staffing and Notifications
The Aspen/Pitkin County Airport is staffed from 0430-2330 daily with extensions for operational
needs. Initial notification of an incident, during the hours of 0700-2000L, will be completed by
the ring-down phone and connects the AOC, ATCT, and PCREDC. After 2000L or before 0700L,
initial notification will be completed by ASE Airport Operations through PCREDC over PITFIRE,
or by calling 911 and or PCREDC.
Airfield Incidents
Airport Operations, ASE ARFF, AAD, PCSO, and RFFR, will respond based on the following
criteria:
1. Alert 1 – Airport Operations and ASE ARFF will respond immediately to the incident.
Communication with PCREDC and mutual aid will occur over PITFIRE. Once Incident
Command is established by Airport Operations, a command channel; will be assigned
from PCREDC. If Unified Command is deemed necessary by Airport Operations, ASE IC
will establish Unified Command over the assigned command channel, upon PCSO’s
arrival. It is understood that mutual aid agency responders will stand-by for further
instruction. The ASE IC will notify mutual aid via PCREDC if a response is necessary.
2. Alert 2 – Airport Operations and ASE ARFF will respond immediately to the Incident.
Once Incident Command is established by Airport Operations, a command channel will
be assigned by PCREDC. Upon arrival by PCSO, Unified Command will be established
between ASE IC and PCSO personnel. The establishment of Unified Command will be
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broadcast over the assigned command channel. Multiple tactical channels may be
established and assigned as needed by the operations section. DO NOT ASSUME THE
AIRPORT IS CLOSED. MOVEMENT BEYOND THE STAGING AREA MUST RECEIVE
CLEARANCE FROM AIRPORT OPERATIONS. Operations may be frozen during incidents
to allow mutual aid to respond to the incident from staging. PCSO and AAD will stage
inside Gate 1 (see Exhibit #1). RFFR will stage inside Gate 11 (see Exhibit#2). IC/UC will
establish the event staging area frequency with PCREDC and this will be communicated
to responding mutual aid over PITFIRE. The Staging Officer (assigned by IC/UC) will
direct emergency vehicles and any resources no longer needed upon request by IC/UC.
Aircraft operations may be frozen while mutual aid partners respond from staging areas
to the incident as the discretion of Airport Operations.
3. Alert 3 – Airport Operations and ASE ARFF will respond immediately to the incident.
Communication with PCREDC and mutual aid will be over PITFIRE. Once Incident
Command is established by Airport Operations, a command channel will be assigned.
Upon arrival by PCSO, Unified Command will be established between ASE and PCSO
personnel. The establishment of Unified Command will be broadcast over the assigned
command channel. Multiple tactical channels may be established and assigned as
needed by the operations section. It is understood the responding mutual aid
responders will be a code response. Upon arrival to ASE designated staging areas,
mutual aid responders will be given direction by the ASE IC/UC or designee. DO NOT
ASSUME THE AIRPORT IS CLOSED. MOVEMENT BEYOND THE STAGING AREA MUST
RECEIVE CLEARANCE FROM AIRPORT OPERATIONS. Operations may be frozen during
incidents to allow mutual aid to respond to the incident from staging. PCSO and AAD,
staging areas will be inside Gate 1 (see Exhibit #1). RFFR’s staging area will be inside
Gate 11 (See Exhibit #2). IC/UC will establish the event staging area frequency with
PCREDC and this will be communicated to responding mutual aid over PITFIRE. Aircraft
operations may be frozen while mutual aid partners respond from staging areas to the
incident as the discretion of Airport Operations.
4. Alert Sierra – Airport Operations will respond immediately to the incident.
Communication with PCREDC and mutual aid will be over PITFIRE. Once Incident
Command is established by Airport Operations, a command channel will be assigned.
Upon arrival by PCSO, Unified Command will be established between ASE and PCSO
personnel. The establishment of Unified Command will be broadcast over the assigned
command channel. Multiple tactical channels may be established and assigned as
needed by the operations section. PCSO’s and AAD will stage inside Gate 1 on the south
side of the commercial terminal ramp in the designated emergency vehicle staging box
(exhibit #1). Operations may be frozen during incidents to allow mutual aid to respond
to the incident from staging. Aircraft operations may be frozen while mutual aid
partners respond from staging areas to the incident as the discretion of Airport
Operations.
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Airport Operations IC representative will have final decision making when Unified Command
decisions cannot be made in a timely manner for any incident on airport property. The
IC/UC will make every effort to downgrade response from all responding personnel and
apparatus from code/emergent to non-code/non-emergent, based on the status of the
current situation. Access to the airport will require an airport-issued ID badge. If deemed
necessary by airport operations, an escort will be provided by airport operations to the
incident.
Auto Accidents
Airport Operations will respond immediately to incidents inside the Airfield. Communication
with PCREDC and mutual aid will be over PITFIRE. Once Incident Command is established by
Airport Operations, a command channel will be assigned. Upon arrival by PCSO, Unified
Command will be established between ASE and PCSO personnel. The establishment of Unified
Command will be broadcast over the assigned command channel. AAD will respond when
requested of PCREDC and only if deemed necessary by the IC/UC.
Investigation of all motor vehicle crashes will be conducted or coordinated by PCSO. The
Colorado State Patrol will be used as the primary investigating agency for motor vehicle crashes
involving consumption or use of alcohol or drugs by any motor vehicle operator, or motor
vehicle crash involving injuries or death.
Emergency Medical Services
Medical Alert – Airport Operations will respond immediately to the Incident. Communications
with PCREDC and mutual aid will be over PITFIRE. Once Incident Command is established by
Airport Operations a command channel will be assigned by PCREDC. ASE IC will provide
information to PREDC which will be relayed to responding medical services. PCSO and AAD
respond if deemed necessary and at the request of the IC/UC, additional resources will be
requested through PCREDC. Upon arrival to ASE, mutual aid responders will be given direction
by the ASE IC.
HAZMAT Incidents
Under Airport Operations IC Structure, responding agencies will assemble at designated staging
areas and coordinate with Airport Operations before any further movement onto the airfield.
DO NOT ASSUME THE AIRPORT IS CLOSED. REQUEST CLEARANCE FROM AIRPORT
OPERATIONS. THE AIRPORT WILL BE OPEN AND OPERATIONS WILL BE LIVE. Responses will be
coordinated with all agencies using PREDC as the primary point of contact. Responders will
follow Standard Operating Procedures. HAZMAT incidents will be treated as defined below:
Fuel Farm Fire - Airport Operations and ASE ARFF will respond immediately to the incident.
Communication with PCREDC and mutual aid will be over PITFIRE. Once Incident Command is
established by Airport Operations, a command channel will be assigned. Upon arrival by PCSO,
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Unified Command will be established between ASE and PCSO personnel. PCSO, AAD, and RFFR
will respond to the incident. Unified command will be established upon PCSO’s arrival and the
establishment of Unified Command will be broadcast over the assigned command channel.
Multiple tactical channels may be established and assigned as needed by the operations
section.
Fuel Spills – Fuel spills will have a tiered response based upon deciding factors by airport
operations. Overall clean-up will be handled in accordance with AES’s SPCC and established
SOP’s that are approved by the FAA. Fuel spills will be broken up into 3 stages:
- Stage 1 – A spill that is contained and does not exceed 25 gallons. Sardy Field ARFF
and Airport Operations will respond immediately to the incident. Communication
with PREDC and mutual aid will be over PITFIRE, and Airport Operations will
establish incident command and a command channel will be assigned. ARFF will be
on standby next to the spill. Overall clean-up will be handled by the fuel operator in
accordance with ASE’s SPCC.
- Stage 2 – A spill that is greater than 25 gallons up to 100 gallons. Airport Operations
and Sardy Field ARFF will respond immediately to the incident. If contained no
further response will be required. If uncontained, Airport Operations will establish
Incident Command over PITFIRE and a command channel will be assigned. Upon
PCSO’s arrival, Unified Command will be established. Establishment of Unified
Command will be broadcast over the assigned command channel. If deemed
necessary by the IC/UC, RFFR, and AAD will be dispatched through PCREDC. Tactical
channels will be established and assigned as needed by the operations section.
Overall clean-up will be handled by the fuel operator in accordance with ASE’s SPCC.
- Stage 3 – A major spill is over 100 gallons or where a waterway is threatened or
impacted by a fuel spill. Airport Operations and Sardy Field ARFF will respond
immediately to the incident. If a major spill is contained, no further mutual aid
response is deemed necessary. If a spill is uncontained and is threatening a
waterway, Airport Operations will establish command and a command channel will
be assigned. Upon PCSO’s arrival, Unified Command will be established.
Establishment of Unified Command will be broadcast over the assigned command
channel. Tactical channels will be established and assigned as needed by the
operations section. RFFR and AAD will respond to the incident once requested.
Overall clean-up will be handled by the fuel operator in accordance with ASE’s SPCC.
- Gas Leak – Airport Operations will respond immediately to the incident. If a gas leak
has been identified, the response will include Black Hills Energy Company, PCSO,
AAD, and RFFR. Communication with PCREDC and mutual aid will be over PITFIRE.
Airport Operations will establish Incident Command and a command channel will be
assigned. Upon arrival by PCSO, Unified Command will be established. The
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establishment of Unified Command will be broadcast over the assigned command
channel.
Structure Fires
Airport Structures – Airport Operations and ASE ARFF will respond immediately to the incident.
Communication with PCREDC and mutual aid will be over PITFIRE. Once Incident Command is
established by Airport Operations, a command channel will be assigned. Upon arrival by PCSO,
Unified Command will be established between ASE and PCSO personnel. The establishment of
Unified Command will be broadcast over the assigned command channel. Tactical channels will
be established and assigned as needed by the operations section. AAD, and RFFR will respond
to the incident. The first arriving Fire Unit will be assigned Operations Section Chief responsible
for fire suppression and cleanup. (See Exhibit #5 for ICS Organization Chart) Response will be
carried out in accordance with ASE’s AEP and established SOP’s.
Training and Airport Familiarity
All “Parties,” or designated representatives, are required to attend ASE’s annual mutual aid
training.
- Airport Familiarization Course: Which includes aircraft identification, hands-on
training with airport firefighting equipment, and airport familiarization. It is the
responsibility of each agency’s representative that training has been completed and
notification has been made to ASE’s Director of Operations, Safety and Security.
- Annual Table Top – In accordance with FAA classification of ASE AEP requirements,
this will be held in conjunction with the yearly Live Burn Training or Annual Mutual
Aid Training.
- Full Scale Exercise – Held every 3 years, this exercise is a mandatory requirement put
forth by the FAA for a commercial service airport.
- Airport Grid Map – Should be kept in any vehicle that may respond to an incident at
ASE.
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1. Assignability This agreement is not assignable by any party.
2. Modification This Agreement may be changed or modified only in writing by an agreement
approved by the parties and signed by authorized officers of each party.
3. Entire Agreement This Agreement constitutes the entire Agreement between the parties
and all other promises and agreements relating to the subject of this Agreement, whether
oral or written, are merged herein.
4. Severability Should any one or more sections or provisions of this Agreement be judicially
adjudged invalid or unenforceable, such judgment shall not affect, impair, or invalidate the
remaining provisions of this Agreement, the intention being that the various sections and
provisions hereof are severable.
5. Termination Prior to Expiration of Term Any party has the right to terminate or withdraw
from this Agreement, with or without cause, by giving written notice to the other parties of
such termination and specifying the effective date thereof. Such notice shall be given at
least ten (10) days before the effective date of such termination. Termination of the
Agreement relieves the cancelling or withdrawing party of any further responsibility under
this Agreement except for specifically identified obligations of a continuing nature based
upon past performance under the Agreement.
6. Notice Any notice required or permitted under this Agreement shall be in writing and shall
be provided by electronic delivery to the e-mail addresses set forth below and by one of the
following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to
the mailing addresses set forth below. Each party by notice sent under this paragraph may
change the address to which future notices should be sent. Electronic delivery of notices
shall be considered delivered upon receipt of confirmation of delivery on the part of the
sender. Nothing contained herein shall be construed to preclude personal service of any
notice in the manner prescribed for personal service of a summons or other legal process.
To: Pitkin County With copies to:
Pitkin County Attorney’s Office
530 East Main Street, Ste. 301
Aspen, CO 81611
To: City of Aspen With copies to:
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To: Town of Basalt With copies to:
To: Town of Carbondale With copies to:
To Town of Snowmass Village With copies to:
To: Roaring Fork Fire Rescue Authority With Copies to:
Ed Van Walraven Fire Chief
President, Board of Authority 1089 JW Drive
Carbondale, CO 81623
To: Carbondale and Rural Fire Protection District With Copies to:
Rob Goodwin
Fire Chief
To: Roaring Fork Transportation Authority With copies to:
Dan Blankenship, CEO
970-384-4981
To: Aspen Ambulance District With copies to:
Gabriel Muething
Aspen Ambulance District Director
To: Pitkin County Sheriff With copies to:
Joe DiSalvo
Sheriff
7. Government Immunity The parties agree and understand that the parties are relying on
and do not waive, by any provisions of this Agreement, the monetary limitations or terms or
any other rights, immunities, and protections provided by the Colorado Governmental
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Immunity Act, C.R.S. 24-10-101, et seq., as from time to time amended or otherwise
available to the parties or any of their officers, agents, or employees.
8. Current Year Obligations The parties acknowledge and agree that any payments provided
for hereunder or requirements for future appropriations shall constitute only currently
budgeted expenditures of the parties. The parties’ obligations under this Agreement are
subject to each individual party’s annual right to budget and appropriate the sums
necessary to provide the services set forth herein. No provision of this Agreement shall be
construed or interpreted as creating a multiple fiscal year direct or indirect debt or other
financial obligation of any or all parties within the meaning of any constitutional or
statutory debt limitation. This Agreement shall not be construed to pledge or create a lien
on any class or source of any parties’ bonds or any obligations payable from any class or
source of each individual party’s money.
9. Binding Rights and Obligations The rights and obligations of the parties under this
Agreement shall be binding upon and shall inure to the benefit of the parties and their
respective successors and assigns.
10. Agreement made in Colorado This Agreement shall be construed according to the laws of
the State of Colorado, and venue for any action shall be in the District Court in and for Pitkin
County, Colorado.
11. Attorney Fees In the event that legal action is necessary to enforce any of the provisions of
this Agreement, the substantially prevailing party, whether by final judgment or out of court
settlement, shall recover from the other party all costs and expenses of such action or suit
including reasonable attorney fees.
12. No Waiver The waiver by any party to this Agreement of any term or condition of this
Agreement shall not operate or be construed as a waiver of any subsequent breach by any
party.
13. Authority Each person signing this Agreement represents and warrants that said person is
fully authorized to enter into and execute this Agreement and to bind the party it
represents to the terms and conditions hereof.
14. Personnel Each party to this Agreement shall be responsible for the actions of their own
employees, agents and contractors. Each party to this Agreement shall be responsible to
their own employees for compensation, insurance, workman’s compensation, and all
relevant protection and benefits.
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Exhibit #1 – Staging and Access Gates for PCSO and AAD
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Exhibit #2 – Staging and Access Gates for RFFR and Snowmass Village Police Department.
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Exhibit #3 – ARFF Response Area (1 Mile Radius)
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Exhibit #4 – Airport Boundary
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Exhibit #5 Airport ICS ORG Chart Example
Carbondale & Rural Fire Protection District
Meeting of the Pension Board of Directors
October 9, 2019
11 a.m.
Agenda
A. Call to order & roll call
B. Approve Previous Minutes
C. Persons Present Not on the Agenda
D. Old Business
1. Other
E. New Business
1. Review 2019 Actuarial Study
2. Pension Meeting Schedule
3. Other
F. Adjourn
CARBONDALE & RURAL FIRE PROTECTION DISTRICT MINUTES OF THE MEETING VOLUNTEER PENSION FUND BOARD OF DIRECTORS CARBONDALE FIRE STATION JULY 10, 2019 The Volunteer Pension Fund Board of Directors of the Carbondale & Rural Fire Protection District met on July 10, 2019 at the Carbondale Fire Headquarters/Training Building. President Karen Tafejian called the meeting to order at 5:31 p.m. Directors present were Michael Hassig, and Tony Petrocco. Also present were Rob Goodwin, Jenny Cutright, Eric Gross, Bill Gavette, Allan Ingram, Phil Vaughan and Pablo Herr. Mike Kennedy and Gretchen Stock Bell arrived at 5:32 pm. APPROVE PREVIOUS MINUTES The minutes of the previous meeting were reviewed. MOTION: to approve the April 10, 2019 meeting minutes as written. It carried and passed . PERSONS PRESENT NOT ON THE AGENDA No members of the public, other than staff, were present. OLD BUSINESS Current Pension Program Discussion regarding the LOSAP program and the current pension program occured. It was noted that:
• The current pension program will stay active as long as there are beneficiaries. • The District will be eligible for state matching funds as long as contributions are made in
to the pension plan. • The current pension program is closed to new members and those with less than five years
of certified pension service as of January 1, 2019. NEW BUSINESS Pension Board Meeting Schedule As there will be less work for the pension board to do, it was suggested to regularly meet twice each year. Once in April to certify pension service and once in October to review the proposed budget for the next year. MOTION: made to adjourn the volunteer pension fund Board of Directors meeting at 5:47 p.m. It carried and passed unanimously.
Respectfully submitted, ___________________________ Jenny Cutright, Recording Secretary ___________________________ Karen Tafejian, President
