CAROLINE COUNTY SCHOOL BOARD il · CAROLINE COUNTY PUBLIC SCHOOL BOARD MEETING June 9, ... 639 Ladysmith Road and follow the Power line north to the Spotsylvania ... CAROLINE COUNTY

CAROLINE COUNTY SCHOOL BOARD il

T R dd.-WendellN.Sims FrederickW.Peatrossamara e 109., .B I. G Mattapom Reedy Chnrchow 109 reen

William AndersonMadison

Margaret O. WatkinsPort Royal

Stanley O. JonesSuperintendent

16221 Richmond TurnpikeBowling Green, Virginia 22427

(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY PUBLIC SCHOOL BOARD MEEnNG

June 9, 2008

SUBJECT: Recognition of Certain CHS Students Accepted to College

RECOMMENDA nON: It is recommended that the School Board recognize thefollowing students for acceptance into the colleges noted:

Brentton Allen University of Mary Washington;North Carolina A & T State University;Randolph-Macon College

Matthew Allen Virginia Commonwealth University

Britni Arrington Virginia State UniversityBowie State UniversityHampton University

Brandy Beachy Gennanna -Nursing Program

Germanna Community CollegeJessica Cavalcante

Omar Blanchard Virginia State Ubiversity

Marteisha Brown Virginia Union University

Shanette Carte Norfolk State UniversityMorgan State University

Germanna Community CollegeElexis Clemons

Universal Technical InstituteSteven Durette

Keyara Fleece Virginia Commonwealth University

Karen Flippen George Mason UniversityLongwood University

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Adriana Flores University of Maryland UniversityCollege

Caroline French Barton College

Brittany Ganrude V A Tech

Latoya George Gennanna Community College

Virginia Tech- Agricultural TechnologyProgram

Kent Gravatt

Ivana Gray Virginia Commonwealth University

Bacone CollegeTimothy Howard

Germanna Community CollegeLucretia James

Germanna- Nursing ProgramKathy Jones

Tyler Kittle Old Dominion University

Gerrnanna Community CollegeNichole Losh

Nicholas Mills Radford University

Jessica Napier University of Mary Washington

Germanna Community CollegeBrandy Parnell

Chelsea Robinson Norfolk State University

J. Sargent Reynolds Community CollegeErica Southworth

Kendal Smith Bridgewater College

Germanna Community CollegeRaven Smith

Germanna Community CollegeJ ayQuain Stevens

J. Sargent ReynoldsKiara Thomas

Toi Walker Old Dominion University

Gernlanna Community CollegeKenesha Ware

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CAROLINE COUNTY SCHOOL BOARDT R dd.Wendell N. Sims FrederickW. Peatrossamara e 109 .B I. G Mattaponl Reedy Church

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(804) 633-5088Fax (804) 633-5563


CAROLINE COUNTY PUBLIC SCHOOL BOARD MEETING

June 9, 2008

SUBJECT: Recognition of Teachers Selected as Teacher of theYear for each Caroline County School.

It is recommended that the School Board recognize thefollowing teachers who have been selected as Teacher of theYear in their schools:

RECOMMENDATION:

Kathleen LovelessBowling Green Primary

Alane HerbertLadysmith Primary

Deborah ErnstBowling Green Elementary

Joan DudleyLadysmith Elementary

Cynthia HoneycuttCaroline Middle School

Kent FlippenCaroline High School

Special recognition for

Cynthia HoneycuttCaroline County Teacher of the Year

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Stanley O. Jones William A. Anderson, MadisonSuperintendent Frederick W. Peatross, Reedy Church

Tamara Redding, Bowling GreenWendell N. Sims, Mattaponi

Mar are! o. Watkins, Port Ro al


June 9, 2008

SU:BJECT:

Recognition of Caroline County Public Schools' Retirees

RECOMMENDATION: Recognition

RAlTIONALE: Caroline County Public Schools wishes to recognize thefollowing individuals for their service to the school system:

SuperintendentDirector of InstructionAthletic Director/Teacher CHSAgriculture Teacher CMSBusiness Teacher CHS5th Grade Teacher LESCafeteria Manager CMSAssistant Cafeteria Manager CMS

Stanley O. JonesMaureen B. HijarJ. James Blanton, Jr.G. Warren SamuelMargie B. FrenchJanice N. FellsEllen J. PurksMary A. Derricott

Reaching New Heights Together

16221 Richmond TurnpikeBowling Green, VA 22427

Phone: 804-633-5088, Fax: 804-633-5563

CAROLINE COUNTY SCHOOL BOARDWendell N. Sims Frederick W. Peatross

Tamara Redding Mattaponi Reedy Church

Bowling Green





(804) 633-5088Fax (804) 633-5563


June 9, 2008

SUBJECT: Recognition of Track Finalists

RECOMMENDATION: The following students were finalists at several track eventsover the last months:

Marcus Dorsey First Place All District: LongJump, 110 High Hurdles, 300Intermediate HurdlesFirst Place Region: 110 High HurdlesThird Place in State: 300 intermediatehurdles

Timothy Howard First Place 400 meter dash

Bretton Allen, Timothy Howard, Hector Manuel, MarcusDorsey First Place 4 by 400 meter relay

Joshua Samuels Third Place in State: 200 meterdash

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Stanley Q.JonesSuperint~ndent


Tel (804) 633-5088Fax (804) 633-0318


June 9, 2008

SUBJECT:

Approval of Overnight Field Trip

RECOMMENDATION: Approval.

RATIONALE: The overnight field trip of the track team to HarrisonburgHigh School was telephonically approved by the SchoolBoard. Paperwork for this request is included for publicrecord.

Field Trip Requests are attached.

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George L. Spaulding Wendell N. Sims ValerieQ. FellsBowling Green Mattaponi Reedy Church

William A. Anderson Blanche L. WashingtonMadison Port Royal

CAROLINE COUNTY SCHOOL BOARD

William A. AndersonMadison




(804) 633-5088Fax (804)633-5563

CARdLINE COUNTY PUBLIC SCHOOL BOARD MEETING

June 9, 2008

SUBJECT: Approval of Virginia Tobacco Settlement Foundation Grant

RECOMMENDATION: Approval of the Virginia Tobacco Settlement Foundation Grant

RA TION~LE: Caroline Middle School has been awarded a Virginia TobaccoSettlement Foundation (VTSF) Grant in the amount of$62,945 tosupport efforts to encourage tobacco use prevention programs in themiddle school in grades six, seven and eight. The middle school willbe implementing Life Skills Training (an approved compendium

program).

The grant period is July 1, 2008 through June 30, 2009.

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Tamara Redding Wendell N. Sims Frederick W. PeatrossBowling Green Mattaponi Reedy Church

CAROLINE COUNTY SCHOOL BOARD I





(804) 633-5088Fax (804) 633-5563

CAR<j>LINE COUNTY PUBLIC SCHOOL BOARD MEETING

June 9, 2008

SUBJECT: Approval of Olweus Bullying Prevention Program ContinuationGrant

RECOMMENDATION: Approval of the Olweus Bullying Prevention Program ContinuationGrant

RATION~E: Bowling Green Elementary, Ladysmith Primary (MadisonElementary) and Ladysmith Elementary (Lewis and ClarkElementary) Schools have been awarded an Olweus BullyingPrevention Program Continuation Grant in the amount of$3,070.77.The grant funds will provide stipends for teacher training, travelexpenses for training, and material expenses. This program providestraining for students, teachers and all school personnel so thatbullying incidents are handled appropriately and consistently. Thegrant period is from September 1, 2008 through August 30, 2009.This program has already been implemented at Bowling GreenPrimary and Caroline Middle Schools through a grant award to theindividual schools two years ago.

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Tamara Redding Wendell N. Sims Frederick W. PeatrossBowling GI:een Mattaponi Reedy Church

CAROLINE COUNTY SCHOOL BOARDTamara Redding Wendell N. SimsBowling Green Mattaponi


Frederick W. PeatrossReedy Church




(804) 633-5088Fax (804) 633-5563


June 9, 2008

SUBJEqT: Approval of Technology Bond Reimbursement Resolution

RECOMMENDATION: Approval of the reimbursement resolution for the VirginiaPublic School Authority Educational Technology Notes (For theSOL Web-based Technology hritiative).

Chapter 899, 2002 Acts of the General Assembly, provides fo~the Virginia Public School Authority (VPSA) to conduct a saleof the equipment notes, Series IX to be issued in the spring of2009 to continue funding to school divisions to develop andimplement the SOL Web-based Technology Initiative.

School divisions that have spent all of their spring 2008 noteproceeds and adopt a reimbursement resolution for the spring2009 notes issue may make purchases in support of the Web-based SOL Technology Initiative after July 1, 2008.

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CAROLINE COUNTY SCHOOL BOARD I ,I





(804) 633-5088Fax (804) 633-5563


June 9, 2008

Subject: Approval of Rezoning in the Ladysmith Attendance Zone

Recommendation: Approval

School Attendance Boundaries for Madison Elementary School2008-2009

Starting at the Power Line on Route 639 (Ladysmith Road), head west towards Route 1(Jefferson Davis Hwy); then take a left on Jefferson Davis highway south. Proceed southon lefferson Davis towards Route 601 (Cedar Fork Road). Turn right on Cedar ForkRo¥, travel to Route 658 (Jericho Road) and turn left at the intersection of Route 601an~ 658. Proceed to Route 1 (Jefferson Davis Highway), cross Route 1, travel to Route65~ (RUther Glen Road) and turn right. Proceed on Route 652 towards Caroline PinesSu division. Proceed back to Route 207 North using Route 652 following Power lineBo dary. (As shown on the attached Map.)

Su~divisions included in this section are as follows: Belmont and Caroline Pines

School Attendance Boundaries for Lewis and Clark Elementary School2008-2009

s~ at Route 639 Ladysmith Road and follow the Power line north to the SpotsylvaniaCoQnty line. Then follow the Spotsylvania County line south to the Hanover County line,Fol,ow Route 601 (Cedar Fork Road) to Route 1 (Jefferson Davis Hwy) to Route 639.

Subdivisions included in this section are as follows:

Lake Caroline, Lake Land Or', Ladysmith Village, Campbell's Creek, Bridlewood andPen,dleton

NOTE: In some instances, residents living along district boundary lines may be required to attend aparticular school due to the limitations of the Transportation Department.

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Tamara Redding Wendell N. Sims Frederick W. Pea~ossBowling Green Mattaponi Reedy Church!





(804) 633-5088Fax (804) 633-5563


June 9, 2008

SUBJEtT:

Property and Casualty Insurance Renewal

RECOMMENDATION: Approve Virginia Association of Counties for 2008-2009 propertyand casualty insurance renewal.

RATIONALE: Renewal quotes for the 2008-2009 school year property and casualtyinsurance were requested from Virginia School Board Association(VSBA) and Virginia Association of Counties (V ACo). Annualpremium quotes received from the two insurance pools were asfollows:VACo $116,474VSBA $144,935

The V ACo quote is $28,491 less than the VSBA quote. Both quotesare for comparable levels of coverage.

Our insurance consultant, Rosenthal Insurance Consulting, and Irecommend that you accept the V ACo proposal of $116,474 for the2008-2009 year. This represents a decrease of $2,869 or 2.40% overour 2007-2008 premium.

BUDGEjrCATEGORY: Vehicle Insurance -TransportationProperty/Casualty Insurance -Operations & Maintenance

ESTIMATED COST: $116,474

LEGAL I REFERENCE: Code of Virginia 11-37 and 11-41AW jf) d~~-~i~~-c=t?? ' a

Signature

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CAROLINE COUNTY SCHOOL BOARD 1 'I





(804) 633-5088Fax (804) 633-5563


June 9, 2008

SUBJECT 2008-09 Consolidated Application

RECOMMENDATION: Approval of the submission of the Local Consolidated Applicationfor 2008-09 in the amount of $71 0, 1 07.72

RATION~E: The Local Consolidated Application for 2008-09 represents thesubmission of an entitlement grant continuation application for TitleI, Part A (Improving Basic Programs) funds; Title II, Part A(Teacher and Principal Training) funds; Title II, Part D(Technology); and Title IV, Part A (Safe and Drug Free Schools).The Consolidated Application is submitted on an annual basis forthese entitlement grants. These funds are available for the provisionof instructional activities and services to meet the special,educational needs of disadvantaged children. The applicationfunding amounts are based on the 2007-08 allocations and may beincreased or decreased by the Virginia Department of Education.(Please see attached application certification and assurances.)

BUDGET CATEGORY: Title I, Part A; Title II, Part A; Title II, Part D; and Title IV, Part A

ESTIMATr,D COST: $710,107.72

LEGAL Rt:FERENCE: P. L. 107-110, No Child Left Behind Act of2001

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Tamara Redding Wendell N. Sims Frederick W. Peatr~ssBowling Green Mattaponi Reedy Church!

CAROLINE COUNTY SCHOOL BOARDTamara Redding Wendell N. Sims Frederick W. peatrtssBowling Green Mattaponi Reedy Church!





(804) 633-5088Fax (804) 633-5563

C$OLINE COUNTY PUBLIC SCHOOL BOARD MEETING

June 9, 2008

SUBJEC11: 2008-09 Title III, Part A Consortium Application

RECOMMENDATION Approval of the submission of the Title ill, Part A- LEP 2008-09Consortium Grant Application for funds in the amount of $17,650.08

RAnON~E: The Title ill, Part A, Language Instruction for Limited English Proficientand Immigrant Students Consortium Application represents the submissionof an entitlement grant application for Title ill, Part A (Limited EnglishProficiency) funds through a consortium of local school divisions.Submission through a consortium is required for all school divisionsreceiving less than $10,000.00 in grant funds. Caroline County PublicSchools will act as the lead school division and fiscal agent for the 2008-09school year. The lead school division on behalf of the consortium memberswill submit goals and objectives. These funds are available for theprovision of instructional activities and services to meet the educationalneeds of Limited English Proficient (LEP) children. The applicationfunding amount is based on the 2007-08 allocation and may be increased ordecreased by the Virginia Department of Education. It is anticipated thatthe consortium members will include Caroline ($8,884.27), King George($5,804.39), Colonial Beach ($1,539.94), King and Queen ($947.66),Lancaster ($236.91), and King William ($236.91) counties. (please seeattached cover page and assurances.)

BUDGET qATEGORY: Title ill, Part A

ESTIMAT~D COST: $17,650.08

LEGAL REfERENCE: P. L. 107-110, No ChildLeftBehindActof2001

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Stanley p. JonesSuperin~endent


Tel (804) 633-5088Fax (804) 633-0318


June 9, 2008

SUBJECT:

Approval of 2008-09 School Budget

RECOMMENDATION:

Approval.

RATIONALE: Based on revised state revenue figures and the Board ofSupervisors motion on Tuesday, May 20, 2008, toappropriate $600,000 for the 2008-09 Operating Budgetand request that the School Board return $400,000 to theBoard of Supervisors so it can be re-appropriated in the2008-09 budget, lrecommend that the School Boardapprove the 2008-09 budget.

BUDGET CATEGORY: All

ESTIMATED BUDGET: $36,480,828.00

LEGAL REFERENCE: State Code 22.1-92

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George L. Spaulding Wendell N. Sims Valerie Q.iFellsBowling Green Mattaponi Reedy C~rch

William A. Anderson Blanche L. WashingtonMadison Port Royal

CAROLINE COUNTY SCHOOL BOARD r ,i





(804) 633-5088Fax (804) 633-5563


June 9, 2008

S~BJECT:

Approval of AlA AIO7

~COMMENDATION: Approval.

~TIONALE: Information, along with a contract for building upgrades,will be presented at the meeting on Monday night.

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;Tamar.a Redding Wendell N. Sims Frederick W. PeatkossBowlmg Green Mattaponi Reedy Churc~






(804) 633-5088Fax (804) 633-5563


June 9, 2008

SUBJECT:

Contractor's Application and Certification for PaymentNo. 19

Request for Payment No. 19 from the Contractor will bepresented at the School Board meeting on Monday, June 9,2008.

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[Tamar,a Redding Wendell N. Sims Frederick W. Peatfoss,BowlIng Green Mattaponi Reedy Churchl






(804) 633-5088Fax (804) 633-5563


June 9, 2008

SUBJECT:

Approval of Pay Requests from BCWH for Design ofBuilding Upgrades

~COMMENDATION: Approval.

RATIONALE: BCWH Architects have designed specifications forupgrading Bowling Green Primary and Ladysmith PrimarySchools. This request for payment totaling $103,214.70represents 75% of the total agreement between BCWH andCaroline County Public Schools.

BUDGET CATEGORY: Revised School CIP Projects 07-08 and 08-09

CQST: $137,520.00

Tamara Redding Wendell N. Sims Frederick W. Pea~ossBowling Green Mattaponi Reedy Churc~

CAROLINE COUNTY SCHOOL BOARD I.. .11


Margaret O. Watkins

Port Royal


(804) 633-5088Fax (804) 633-5563



Date: June 9.2008

SUBJECT: Approval of Technical Support Program Agreement with Siemens

RECOMMENDA nON: Approval

RATIONALE:

This agreement provides for continued support beyond the basic warranty period forHV AC automation controls and monitoring at Caroline Middle School, Ladysmith

Primary School, Ladysmith Elementary School, Bowling Green Elementary School toinclude Annex and Bowling Green Primary School. It also provides for a price reductionin repair rates for non-warrantable items.

BUDGET CATEGORY: Maintenance Service Contracts

ESTIMATED COST: $58,332.00

LEGAL REFERENCE: Nt A

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Tamara Redding' Wendell N. Sims Frederick W. PeatrossBowling Green Mattaponi Reedy Church





(804) 633-5088Fax (804)633-5563


June 9, 2008

SUBJECT:

Projected Shortfall in State Funding

INFORMATIONAL: Based on a March 31, 2008 average daily membership of 4041.99,43.01 less that the budget ADM of 4085, and a projected shortfall insales tax revenue, Caroline County Schools will realize a shortfal[ infunding for the 2007-2008 schoo[ year. Projected sales tax shortfall is$212,915.00. The total shortfall in state revenues, including sales tax,is projected to be $307,178.92. There is also a projected shortfall of$19,320.93 in additional local revenue and a shortfall of$2,305.00 inprojected federal revenue. The total projected shortfal[ in 2007-2008revenue is $328,804.85.

BUDGET CATEGORY: All

$328,804.85ESTIMATED COST:

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William A. Anderson

MadisonMargaret O. Watkins

Port Royal

(804) 633-5088Fax (804) 633-5563




June 9, 2008

Subject: Update on Bus Fleet

Recommendation: Information

Rationale: At this time we have 85 total Buses.

71- 64 Passenger Buses

13- 64 Passenger Buses (Spares)

5 -Special Needs Buses

1- Special Needs (Spare)

See Attached Sheets for the entire fleet for Caroline County PublicSchools.


CAROLINE COUNTY SCHOOL BOARD


Margaret 0. WatkinsPort Royal

(804) 633-5088Fax (804) 633-5563




June 9, 2008

Projected Enrollments at Lewis & Clark Elementary andMadison Elementary

SUBJECT:

InfomlationalRECOMMENDATION:

RATIONALE: The attached outlines projected and total enrollmentsfor Lewis & Clark Elementary and Madison ElementarySchools for the 2008-2009school year.

Signature


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CAROLINE COUNTY SCHOOL BOARD I :


Margaret O. Watkins

Port Royal


(804) 633-5088Fax (804) 633-5563



June 9, 2008

SUBJECT: Update on School Wellness Plans

RECOMMENDATION: Infonnational

RATIONALE: One of the requirements of the Student Wellness Policy JHCF is thatan annual report on the school plans be given to the School Board.Attached is a copy of the summary report on the plans and activitiesof the six schools.

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CAROLINE COUNTY SCHOOL BOARDTamara Redding Wendell N. Sims Frederick W. PeafossBowling Green Mattaponi Reedy Churc~


Margaret O. Watkins

Port Royal



(804) 633-5088Fax (804) 633-5563


June 9, 2008

SUBJECT:

Update on Lewis & Clark Elementary School

RECOMMENDATION:

Informational.

RATIONALE: Mr. Nathan Goodsell ofMBP will give a final update onthe progress towards completion of Lewis and ClarkElementary School. This update will include status of thebudget, status of commissioning, status of punchlist items,and pending and approved change orders.

Documents

CAROLINE COUNTY SCHOOL BOARD il · CAROLINE COUNTY PUBLIC SCHOOL BOARD MEETING June 9, ... 639 Ladysmith Road and follow the Power line north to the Spotsylvania ... CAROLINE COUNTY