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Case Jyväskylä Life cycle procurement: Sharing the risks and savings. SCI Network meeting , Malmö 19.9.2012 Sanna Ahvenharju, Gaia Consulting Oy Based on presentation by Mikko Lepo, City of Jyväskylä. Gaia team – at Your Service. - PowerPoint PPT Presentation
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Case Jyväskylä Life cycle procurement: Sharing the risks and savingsSCI Network meeting, Malmö 19.9.2012Sanna Ahvenharju, Gaia Consulting OyBased on presentation by Mikko Lepo, City of Jyväskylä
Gaia team – at Your Service• 35 highly-educated experts –
multidisciplinary and cross-sectorial
• Sustainability consultancy and business development since 1993
• Strategy and implementation partner
• Over 400 clients in 5 continents• Offices in Finland, Switzerland,
China, Ethiopia and Argentina
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Construction of a campus of childrens’ facilities• School for grades 1-9 • Day care centre• Special school for children requiring specific
support
• Altogether 1000 children, 180 personnel• Investment of 16 000 m2, 35 M€• 20-23 years lifecycle, ~55 M€
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Timeline
Preselection of providers (5-6/2010)
Presentation of solutions (9-10/2010)
Tenders (1/2011)
Final decisions (5-6/2011)
Signing of contracts (8/2011)
Procurement announcement 4/2010
Tendering of procurement consultants 1-2/2010
Procurement decision 1/2010
Project plan 2009
Construction 3/2012 – 7/2015Service until 2033
Com
petit
ive
nego
tiatio
n
Aims of the procurement project
1. Efficiency and multifunctional use of space
2. Monitoring and reporting the set goals for functionality and condition of different spaces/facilities
3. Application of new technical solutions
4. Sustainable development and energy efficiency
5. Competitive financing for life cycle procurement and the legislative requirements of the process
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Life cycle approach
Feasibility study
Project planning
Procurement preparation Construction Use Maintenance
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Lifecycle procurementProcurement of - usability, - functionality and - predefined conditions of a facility
Risk assessment identified over 100 risks
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Target values defined for different spaces
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TILAKORTTITilaohjelma KOHDE 3, YHTENÄISKOULU
YLEISET SISÄILMAN VAATIMUKSET (LVI)TILARYHMÄ LVIS-ÄÄNIOLOSUHTEETTILA K3 T11 LVIS-äänitaso 33
huoneessa (38) dBApinta-ala m2 75henkilömäärä 25 TILAN KUORMITUS- JA KÄYTTÖTIEDOTm2/henkilö sisäiset lämpökuormat ihmiset 25 hlöä
valaistus 12 W/m2
LÄMPÖOLOSUHTEET laitteet 20 W/m2
sisälämpötila kesä 20-25 C käyttöaika ma-pe 8-16talvi 20-23 C la-su -
käyttöaste käytön aikana 50 %
LVI-KALUSTEET ON / EIvesipiste tilassa ON
SISÄILMAN LAATU lattiakaivo tilassa EIulkoilmavirta * 8 (dm3/s, hlö)
4 (dm3/s, m2) MERKKIEN SELITYKSETilman maksimi CO2 -pitoisuus 900 (ppm) - ei vaatimusta
* mitoitetaan suuremman ilmavirran tuottavan mukaan
OpetustilatFYSIIKKA KEMIA
K3 T11
Contractual requirements, examples
• The condition of buildings have to fulfill certain level of quality throughout their lifetime
• Assignment of required response times- Decrease service contract payments 1 €/m2/day, if response is delayed
• Predefined maximum energy consumption - Costs for exceeding the limit are carried by the provider- The potentially achieved savings are divided 50% / 50% between
procurer and provider
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Lessons learned
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• Innovation limited by the fact that many equipment requirements had to be specific in order to allow for quantitative comparison between tenders
- Life-cycle contract allows for further development during later phases of the project
• Energy and water contracting mechanism worked well – encouraged savings and new innovations
• The reporting mechanisms and usability and functionality assessment mechanisms carry a potential for further service providers and innovations
• The target levels for energy consumption could have been even more tight
Notes for the guide
• 2.a - good project team• 2. g - funding from national programme• 3.f – performance targets• 5.a – procurement model• 6.a – use of incentives
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