Case Studies

KE Projects around the world

Alan Brooks

KE Software

Collections Management

2 September 2005

The Helsingborg Museums, Sweden

• New EMu customer

• Currently implementing EMu

• Plans to store information relating to:

• Plants and animals

• Collections of fine arts

• Cultural history

Collections Management

2 September 2005

Living Collections

• Live Animals, including:

• Cows

• Sheep

• Poultry

• Wild Flowers

Collections Management

2 September 2005

Web Publication of Helsingborgs Stadslexikon

Collections Management

2 September 2005

Helsingborgs Stadslexikon

• Encyclopedia consisting of information that Is

significant to the city of Helsingborg

• Each article within the book can consist of:

• Title

• Main Information

• Images

• References to other articles

Collections Management

2 September 2005

Helsingborgs Stadslexikon in EMu

• Each article stored as a Narrative

• Images attached to the article record

• References to other articles achieved using

“Associated Narratives”

Collections Management

2 September 2005

Helsingborgs Stadslexikon on the

Web

Collections Management

Tyne & Wear

• New Emu Client• Newcastle, UK

Collections Management

Alerts Module

• Users can set conditions to trigger alert• Task notifications will be immediate

Collections Management

Collapse of Type Status into Catalogue

• National History Museum, London• Yale Peabody• New York Botanic Gardens

• The type status can go in Taxonomy or Catalogue, some clients find it more practical in the Catalogue.

Collections Management

Transaction Module – NMNH

• Migrating from legacy system• Loans and Exchanges• Specific to NMNH procedures• New modules

• Transaction• Transaction Items

Collections Management

• Extensive reporting• Very detailed TM• Acquisitions, loans, disposals• Shipments in and out• NMNH do not use EMu Loans and Accession Lots currently

Collections Management

Exhibition Objects• CMCC, Te Papa, MV• Module sits between Exhibitions and Catalogue• Allows more info to be stored about an object in a given exhibition• records if the object was accepted/rejected for the exhibition

Collections Management

2 September 2005

DMF Validation in EMu

• Once validated the Accession tabs can no

longer be edited

• All data copied to general tabs for future edits

• Read only accession data is then used to

produce paper accession register

Collections Management

2 September 2005

DMF Validation in EMu

Collections Management

2 September 2005

What this means for KE Software

• We have made it onto the DMF’s website

• Museums looking for a new Collection

Management System will know that we are an

option.

Collections Management

2 September 2005

DMF Validation - What’s Next

• This is only the start

• We are now looking at getting validated for

the other 2 DMF standards:

• Exports vers Joconde en fonction

• (Export to National Data Base)

• récolement décennal

• (Auditing of the collection every 10

years)

Collections Management

2 September 2005

Egyptian Collections

• National Museum Egyptian Civilisation, Cairo (new -

UNESCO funded)

• Egyptian Museum, Cairo (2009)

• Grand Egyptian Museum, Cairo (EMu is front runner

for this project)

• Oriental Institute of University of Chicago (new)

• University of Pennsylvania Museum of Archaeology

and Anthropology (nearly implemented)

Collections Management

Other new clients

• Redland Art Gallery, Qld

• Moreton Bay Museums, Qld (since 2009)

• Henry Ford Museum and fun park

• Wandsworth Museum, UK