Case study by:

Implementing an Automated Timeand Attendance System

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

Agenda

About Us

Mission & Vision

Branches

Defining the goal

Identifying the issues

The Solution

Return on investment

Conclusion

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

About Us

Established as a family business1983

Change of Ownership in 2007

Certified as a Level 4 BBBEE contributor

SABS Certified - ISO 9001:2008

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

Vision

To become the National Leader in Industrial Fastener Solutions

through superior customer service

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

Mission

Continuous Improvement by

Sourcing new products globally

The first port of call for solutions advice

Improved stockholding

Remaining competitive

Service Excellence

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

Branches

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

Defining the Goal

Boltfast was spending a significant amount of money paying employees for time when they were not working

Cost Control – Approached Accsys to find a solution

Biggest improvement opportunity lay with accurately remunerating employees for time worked

Estimated annual unwarranted payroll cost of R42,000 per annum

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

Identifying the Issues

Staff working different shift patterns

Staff forgetting to carry manual clock card identification

Staff having to queue due to signing in process

Inability of existing system to accurately measure overtime

General lack of control

Buddy Clocking

Incentive Attendance Bonus paid to non-qualifying staff

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

The Solution

Roll out was implemented in parallel with current clocking system.

Allowing HR to train on a live system

Time & Attendance software was configured to Boltfast’s specific needs

Time & Attendance software configured with access control

Improvement of the payroll process

Capturing actual time versus predetermined percentage of employee’s time

Supervisors are able to check accuracy of overtime

Extra level security and accountability is extremely helpful

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

The Solution

A Time & Attendance System which:

Eliminates manual intervention with clocking

Allows for only authorised hours to be paid – specifically relative to overtime

Assists managers to manage time and attendance

Eliminates buddy clocking

Provides security in terms of access to the premises

Provides an Audit Trail relative to payment for time worked

Boltfast uses the Accsys tried-and-tested PeopleWare Time & Attendance software package along with the latest in Biometric technology (fingerprint scanner) to support the

solution

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

Return on Investment

Late arrivals and earlier leavers identified

No work no pay

Accuracy of overtime payments

Extended breaks identified and penalised

Payment of buddy clocking eliminated

I mp lemen t i ng an au toma ted Time and A t t endanc e Sy s tem

Conclusion

Boltfast achieved their goals due to improved productivity

Improved processes and technology reduced errors (hours-worked calculations)

Opportunity for fraud due to manual time-sheets decreased

Standardised timesheets and overtime allocation

Created a system that enforced company policies automatically

Questions ?