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16/74 Attendance: Apologies for absence: HG. HD, GD, and AW joined via Skype. RAV welcome newly co-opted committee member Jane Daniels (JD) as well as observer Victoria Parkinson (King's College London) and Nick Poole (CILIP CEO). All attendees introduced themselves briefly. ______________________________________________________________________________ 16/75 Minutes of last meeting (194th, 1 Sept 2016) Accepted with minor corrections. Action: EA to deposit in Dropbox. – Update: Done. ______________________________________________________________________________ Matters arising Update to 15/134: Carried. Action: RAV/EA still to pass on feedback from CIG Ag-athon event with CIGS. – Update: EA to

check with CIGS if still of interest.

Update on 15/154: Carried. Action: CS to contact MmIT about possible joint involvement/sponsorship for #mashcat. – Update: Awaiting reply. Update to 15/163 Access to CIG relevant (e)resources as member benefit (e.g. “Cataloguing & Classification Quarterly” (CCQ)): Carried EA apologised for not contacting CILIP about this. Although the British Library (BL) holds the former Library Association library as its LIS collection (http://www.bl.uk/reshelp/findhelpsubject/socsci/libinfostud/librarianshipandinfsci/librarianship.html) and all CILIP members are entitled to a BL reader pass, this access is restricted to BL reading rooms i.e. at St Pancras (London) and in Boston Spa (Yorkshire); electronic access would be much more desirable. AK kindly offered to take this action over from EA. Action: AK to contact CILIP. Update on 16/45 Training on Faceted Application of Subject Terminology (FAST): Carried. Action: AW to send contact details of CILIP online training coordinator to AD. Action: EA to put on March agenda. Update on 16/46 Training methods/channels/media as alternative to eforums: Carried. Action: CS to contact CILIP Leadership programme. – Update: The meeting clarified that the intention is to find out if there is any experience/expertise/recommendation among the participants of the CILIP Leadership programme regarding online training/eventing. Action: AD to report back regarding BL VLE. – Update: Use of BL VLE is not feasible at this time. Action: EA & RAV to start discussion about alternative channels via mailing list. – Update: Apologies for failing to do this. To be carried. Action: AW to make contact with @uklibchat regarding hashtag use. – Update: Annie ?? from @uklibchat is happy to have cataloguing as #uklibchat topic. As the audience is substantially from new(ish) professionals, this would best be along the lines of how to get into cataloguing.

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Action: HD to draft subsidies plan (e.g. bursaries for 6 participants of FAST event at £160 each). – Update: This action should not be listed here but under a potential FAST event; see below. Update on 15/183 Visit to the Qatar Collection at BL: Carried. Action: AW to liaise. – Update: Not discussed at the meeting and decided via mailing list to drop this for the time being in favour of other visits (see below). ______________________________________________________________________________ 16/76 Secretary’s report (EA) As usual I have dealt with a small amount of JISCMAIL admin, kept an eye on the Gmail account, and distributed CILIP emails among the committee as appropriate. I finalised AGM papers to be published online; and did a write-up of the #cig16 sub-committee’s debriefing call. Room bookings for committee meetings in 2017 have been done for the first Wednesday of March, September, and December; no rooms were available at CILIP HQ for 6 June, so I booked 31 May instead. I was also involved in discussions with other officers about succession to the committee, and invited the following CIG members to attend this meeting:

Garth Bradshaw (Uni of Bath)

Kate Bunting (Leeds Beckett Uni)

Ayesha Khan (London South Bank University) – unavailable on 7 Dec, informed of 1 March

Victoria Parkinson (King's College London)

Amy Staniforth (Aberystwyth University) – unavailable on 7 Dec, informed of 1 March

June Tomlinson (Wellcome Library)

Lucy Yates (Royal Museum Greenwich) Response of the meeting: Report accepted. ______________________________________________________________________________ 16/77 Treasurer’s report (HD) The current account stands at £13,185.23 (statement dated 31 October 2016) and the deposit account stands at £10,122.51 (statement dated 30 September 2016). We have a lot of outstanding invoices at the moment, in part due to the recent flurry of events. However, payments for RDA are coming through steadily, and payments from events earlier in the year are very nearly all done. I have yet to hear anything further at all from Swansea re our conference costs. I will chase them up on this. Response of the meeting: Report accepted. HD added that CIG are looking to receive ca. £8000 from Swansea of which ca. £2000 will go towards outstanding expenses, i.e. the conference will have returned a healthy profit. The other events since (on RDA and LCSH) incurred higher costs than expected, partly as trainers were more expensive; all still broken even or made a small profit though. This highlighted the need

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for costing guidelines for any CIG events; this was echoed by EB, DL, and NR who had to work out the finances from scratch when organising these recent events. All strongly welcomed such guidelines. Action: HD, NR, DL to compile a draft to be approved at the next meeting. Action: EA to put on agenda for March ______________________________________________________________________________ 16/78 Member Networks reports. CILIP/Member Networks Forum (RAV) Quick update from the forum on 3 November 2016 Nick Poole

Highlighted increased media profile.

Emphasised gap between the profession and CILIP as a professional body.

Discussed strategic impact: o Liaison with Members of Parliament and members of the House of Lords; o Campaigns to raise public awareness and support for libraries; o Workforce mapping means CILIP understands diversity of its membership; o Engagement with employers but also making sure workforce meets expectations.

Shared three key milestones; o New membership offer (January 2018); o UK Information Skills Strategy (2019); o Offer and ask to government (2020).

Mentioned the refresh of the CILIP logo and strapline (but emphatically not rebranding).

Explained that Simon Berney-Edwards will be leading a CILIP improvement and development programme in 2017.

Outlined a sales and marketing plan which requires 10,000 new members over six years to break even.

Costed the changes to the membership at £450,000 - £600,000 (which will come from central reserves – member network reserves will not be impacted).

Luke Stevens-Burt

The Member Networks 2018 project: o Will be looking at Group Only membership. o May look at sub-groups. o Won’t discuss:

Scottish branches; Devolved nation activities; Detailed technical infrastructure. Business planning and other processes and procedures.

o Is looking to build a project team: From existing member networks; With three dedicated meetings in 2017.

o Will provide an update in at the spring Member Network Forum.

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Sonia Ramdhian

Central fund now accepts bids of up £2,000 throughout the year.

The next Member Network Forum is likely to be held in May 2017.

CILIP is looking at improving the granularity of opting out of communications. Addendum to report from MN Forum (EA) CILIP ran a Member Networks Policy Seminar on 31 October 2016, the outcomes of which (flip chart write ups and summarising report) were passed on to the Policy Committee for discussion at their meeting on 14 November: “We [Guy Daines, Yvonne Morris, Jacqueline May] are currently looking at the best way to create an online policy network [mailing list] for nominated reps and possibilities for cross-sectoral working. The Committee also looked at future policy inquiries and campaigns – two popular ones came across in the comments: information/digital literacy and health and wellbeing. The possibility for content development (for example through blogs and Update articles) was also discussed.” (Email to Members Network officers 28/11/2016 15:20 hrs.) Response of the meeting: Report accepted. In the meantime, there has been another update from Luke Stevens-Burt regarding the next steps incl. meeting dates and in particular a call for representatives from Member Networks. Action: RAV to circulate that email. Action: All to respond. ______________________________________________________________________________ 16/79 Member Networks reports. CIG in Scotland (EA) CIGS committee member Penny Robertson was elected as a member of the CILIP in Scotland (CILIPS) Trustee Board, to serve from January 2017. CIGS hosted a one-day seminar on Metadata and Linked Data: projects, experiments and services in libraries, in Edinburgh, Scotland, on 12 September 2016. The seminar included speakers from the British Library, the Bibliothèque Nationale de France, the Universities of Edinburgh and St Andrews, the RDA Steering Committee, and the National Library of Scotland, and was attended by 50 delegates from around the UK and Europe. A live blog was authored by Penny Robertson: https://catandindexgroup.wordpress.com/2016/09/12/metadata-linked-data-seminar-live-blog/ The presentations are available on SlideShare: http://www.slideshare.net/CIGScotland/presentations Additional information is available on Twitter (#cigslod2016): https://twitter.com/search?q=%23cigslod2016%20since%3A2016-08-01&src=typd CIGS was invited to send representatives to a Metadata and Collaborative Collection Management event organized by the Scottish Confederation of University and Research Libraries (SCURL) at the University of St Andrews, on 25 November 2016. Paul Cunnea and Gordon Dunsire attended on behalf of CIGS. Presentations covered WHELF (Wales Higher

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Education Libraries Forum), SCURL Collaborative Collection Management initiative, SUNCAT Serials Holdings Comparison, The Netherlands’ Collaborative Project, OCLC Green Glass, and The UKRR Print Monograph Collaborative Collection Management project. The CIGS Committee will meet at the National Library of Scotland's Moving Image Archive, Glasgow, on 15 December 2016. Response of the meeting: Report accepted. _____________________________________________________________________________ 16/80 Report from Cataloguers in Wales (KP) We are planning a couple of events in 2017, one of which will be themed around Rare book cataloguing. This idea came about via contact with Christine McGowan, representative for the CILIP Rare Books and Special Collections Group (RBSCG) to BIC, and is intended to address lack of training in the overlapping area between CIG and RBSCG. Christine would be happy to be the trainer for this initial, small scale event located and concentrating on Wales. If successful to be repeated in UK mainland. AW, CIG’s representative to RBSCG Bibliographic Standards subcommittee, was not yet aware of this but delighted about the initiative; as were all attendees of the meeting. DL suggested to check with the Historic Libraries Forum as they have run something similar in the past and/or might be interested. Action: AW and KP to liaise to keep all parties informed. The WHELF consortium (higher education libraries and National Library) have now all moved to Alma, and are currently in discussion regarding a Network Zone. Response of the meeting: Report accepted. ______________________________________________________________________________ 16/81 Report from the Subscription Officer (LS) Since offering the CIG journal Catalogue & Index (C&I) as Open Access this role has become

virtually obsolete. The only outstanding activity is acting on whatever reply CIG receive from the

Directory of Open Access Journals (DOAJ). Although officially standing down after this meeting,

LS is happy to remain the contact for DOAJ and complete this. Future C&I issues will be added

to DOAJ.

_____________________________________________________________________________ 16/82 Reports of representatives. CILIP/BL Committee on RDA (NN) AD had prepared a proposal for CILIP or CIG to become EURIG member. Simon Berney-Edwards (CILIP Director of Improvement and Development, ) had explained to officers that CILIP’s budget for RDA was already fully committed to covering expenses of attendees at CILIP/BL meetings. AD was therefore recommending that CIG cover the cost, not CILIP. EA circulated proposal with these reports and added as separate agenda item; see below.

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Response of the meeting: Report accepted. ______________________________________________________________________________ 16/83 Reports of representatives. ARLIS [Art Libraries Society UK & Ireland] Cataloguing and Classification Committee (NR) ARLIS will rerun beginners’ guide to cataloguing using AACR2 and MARC21 in March 2017. Response of the meeting: Report accepted. ______________________________________________________________________________ 16/84 Reports of representatives. IAML (Uk & Irl) [International Association of Music Libraries UK & Irland] (DL) There will be a session on RDA at April’s Annual Study Weekend. Encore (the UK’s union catalogue for performance sets) has recently converted to using MARC21 metadata. Response of the meeting: Report accepted. ______________________________________________________________________________ 16/85 Reports of representatives. UK DDC [Dewey Decimal Classification] User Forum (DL) This group met at BDS, Dumfries, Scotland on 27 May 2016. I attended the meeting via Skype. The role of the group is to represent the UK views about DDC, and the committee’s feedback then get passed to the (international) DDC Editorial Policy Committee. In this meeting papers were discussed concerning the following DDC classes (with broad subject area indicated in parenthesis): 004-006 (computer science), 080 (general collections), 320.5 (politics), 332.1702854678 (economics), 340.52 & 340.55 (law), 355.3 (military science), 546 (chemistry), 547 (chemistry), 585-588 (plants), 592-599 (animals), 616 (medicine), 623.746 & 629.1333 (engineering), 785.6-785.9 (music), 796 (sport), 796.8 (sport), 940-990 (history). Papers were also discussed relating to notation in the 900s, Table 1-08 (groups of people), Table 2 treatment of The Tropics, Table 2 treatment of Indigenous Groups, and general topics relating to the editing of DDC including, for instance, sources for definition and capitalisation. Response of the meeting: Report accepted. The meeting asked if details and/or papers were or will be publicly available. DL reported that is not the case, probably because these are commercially sensitive. DL also offered to write a blog post about what this forum is and does. Action: DL to ask what can be shared. Action: DL to blog. ______________________________________________________________________________ 16/86 Reports on CIG events and activities. Website (AK)

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A number of events were posted for both CIG and CIGS. We started using the online default booking form for events which seems to be working fine. The presentations from #CIG16 were uploaded as was the documentation from our 2016 AGM. I also added this phrase to the Presentations page: “CIG Scotland presentations are published online at http://www.slideshare.net/CIGScotland”. As there is no cancel button on the website, attendees have inadvertently generated double- bookings. AK will add a sentence to advise attendees to cancel via email. CILIP are now offering web statistics; these will be included in future reports. Response of the meeting: Report accepted. ______________________________________________________________________________ 16/87 Reports on CIG events and activities. Blog (CS) Blog visitor numbers are up, encouraged by the social media presence of the CIG16 Conference. The blog is currently averaging 388 visitors a month with September showing the highest number of visitors (689). Adverts for upcoming events are the most popular type of content with the advert for LCSH in a Day proving especially popular. Most of the referrals to the blog are coming in from Twitter and we are attracting visitors from around the world - particularly the UK, Ireland and the USA. Response of the meeting: Report accepted. CS expressed that she would be happy to hand over looking after the blog. Addendum to report on blog above: Email from Angus Macdonald, CILIP Web and Digital Manager, to RAV, AD, and EA (23/11/2016 16:41 hrs) I wanted to introduce myself as the person looking to fill Ed Patrick’s rather large shoes in the role of Web and Digital Manager. I’ve made myself known to Lucy Seale and Anastasia Kerameos but I also wanted to make myself know to yourselves as I am interested in raising the profile of the different SIGs. As part of this process, I’ve been getting in touch with the different groups including the Cataloguing and Indexing Group and seeing if any members would be interested in publishing topical content to the CILIP blog. We realise that the world of librarianship and information management is a broad church and it’s important that we reflect this in what we publish. It would also provide us with an opportunity to raise the profile of CIG and that of the writer/commentator. Let me know if you have any thoughts on the above and also if there’s any other ways I can look to help out. Kind regards, Gus

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EA had let Gus know about committee member changes. ______________________________________________________________________________ 16/88 Reports on CIG events and activities. Twitter (CS) Total number of followers: 719

November 2016 (to 27th): 3 tweets, 90 profile visits, 1 new follower, 1,742 tweet impressions, 3 mentions. Most popular tweet: CIG16 feedback call (97 impressions)

October 2016: 12 tweet, 176 profile visits, 6 new followers, 6,507 tweet impressions, 13 mentions. Most popular tweet: Advert for LCSH in a Day (575 impressions)

September 2016 (conference month): 286 tweets, 871 profile visits, 15 new followers, 58,500 tweet impressions, 41 mentions. Most popular tweet: Advert for CIGS Metadata and Linked Data Seminar (1,429 impressions)

August 2016 (conference month): 56 tweets, 689 profile visits, 23 new followers, 20,800 tweet impressions, 46 mentions. Most popular tweet: Advert for CIG16 (1,170 impressions)

Follower numbers continue to rise. The CIG16 Conference was a particularly active time for tweets and we gained many new followers as a result. Adverts continue to be the most popular tweets on the account and gain the most shares. Response of the meeting: Report accepted. CS expressed that she would be happy to hand over looking after the Twitter account. ______________________________________________________________________________ 16/89 Reports on CIG events and activities. Catalogue & Index (HG & KP) We have been receiving plenty of articles from the conference for C&I 185 which we will be working on this week. HG will be stepping down from the committee and hence her editor role in December, although she has offered to help Karen in the short term if needed. We are looking for ideas or themes for C&I in 2017. We think it would make sense to merge the role of editors, with the review editor, and also the subscriptions officer – and that perhaps 3 people could cover these areas together (currently 4 people). Response of the meeting: Report accepted. The meeting agreed that a reshuffle of tasks and succession to HG should be discussed at the next meeting. Action: EA to put on agenda.

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The meeting discussed topics for future issues. KP reminded us of the topics of the past two years (in descending chronology):

Issue 184 #CIG16 papers

Issue 183 RDA and the cataloguing of rare materials

Issue 182 Metadata teams and workflows

Issue 181 Library suppliers and bibliographic vendors

Issue 180 Classification

Issue 179 Rare books cataloguing

Issue 178 ‘Open mic’

Issue 177 #CIG14 papers

Issue 176 Project management

Issue 175 Career development

Issue 174 Linked data Themes suggested for 2017:

institutional repositories, research data management, Curriculum Resources and Information Service (CRIS)

presence & future of cataloguers (triggered by various meeting attendees reporting difficulties in hiring skilled/trained temporary staff)

licensing, value & impact, trust-ability of data, automation (from Nick Poole)

ethics of cataloguing & classification* (from Nick Poole)

cataloguing of extra-ordinary material esp. realia Although classification was covered in Sept 2015, it would be worthwhile picking up again esp. when – more or less – coinciding with the classification event (see below); by then there would be nearly two years between the journal issues. Action: KP to take forward.

_____________________________________________________________________________ 16/90 Reports on CIG events and activities. Book reviews (NN) I recently received one title for review from Facet Publications (“Practical ontologies for information professionals” by David Stuart) and Anastasia [AK] has kindly volunteered to review it for me. Response of the meeting: Report accepted. More under succession planning below. ______________________________________________________________________________ 16/91 Reports on CIG events and activities. Ebulletin (HW)

The CIG ebulletin has continued to go out on the 3rd Wednesday of the month, with EB sending these for the last few months. Now that this is my [HW’s] last committee meeting the group might want to appoint someone in a back-up role for EB, so that we have proof reading support and emergency cover! If you want a reminder of what this involves then instructions are in our Dropbox account.

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Response of the meeting: Report accepted. More under succession planning below. ______________________________________________________________________________ 15/153 Reports on future CIG events and activities. #cig16 (CC) Overall rating was 97.72% positive, 2.27% neutral, and 0% negative. Positive sample comments: “good to have choices”, “I loved the interactive sessions”, “good blend of topics covered”, “standard of the programme was excellent this year”. Negative sample comments: “repository work could have been better represented”, “chairing of the sessions needed to be stronger”, “parallel sessions got a bit confused- mainly on where to go”, “envious... CIG Scotland was organising the Linked Data seminar. Why didn't we have that?” Lessons learned:

Parallel session work well, if directions are clear

Practical sessions work well

Build 5-10 minutes into programme for unforeseen problems or longer question sessions

Strong chairing (including cutting people off)

Shorter presentations / the mix of lengths are good Things we can't do anything about:

People wanting to be at both parallel sessions

People not writing papers on repository work

Presentation style of presenters / disappointing presenters Rating of venue & food was 70.45% positive, 18.18% neutral, and 11.36% negative. Positive sample comments: “venue was excellent”, “catering very good, and the staff very welcoming and helpful”, “accommodation was great”, “lovely venue, easy to get to, lots of parking”, “very nice accommodation & excellent catering”, “conference dinner was lovely”, “food was good, particularly breakfast”. Negative sample comments: “layout of the breakout rooms meant it was hard to see the screens from sides”, “wifi / phone signal bad” (10 of 44 comments), “plenty of admin issues”, “[catering] options limited”, “a miss”, “left a lot to be desired”, ”the chief (sic) was an eccentric”, “poor on special diets”, ”uninspiring”, ”disappointing”, issues with labelling food (7 of 44 comments) mentioning: nuts, vegetarian, dietary restrictions. Lessons learned:

Double check everything

Ask for menus for the entire conference / special food labelled with person's name

Be prepared to create signage if there isn't any

Perhaps have someone available to troubleshoot wifi access? Things we can't do anything about:

Campus was hard to get to / remote

People not reading instructions

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Signage on campus not present Sample comments of Best part: “after dinner speaker & keynote speaker”, “presentations and networking opportunities”, “being able to talk to people who understand what you do and why it matters”, “mix of local and international perspectives”, “talks on new developments especially LD”, “friendly and welcoming atmosphere of the conference”, “the beach”, “excellently useful sessions with good take away points”. Sample comments of Worst part: “lack of things I could eat at break as I'm glucose intolerant”, “none of it!”, “some of the talks were a little rushed”, “some of the papers/talks were very basic”, “not enough time on the beach”, “the panel discussion...seemed a forum to vent”, “poster boards disappearing”, “some technical issues”, “food / special diet fiasco”, “getting to the venue”. Sample suggestions for Next conference: “I liked this one very much”, “I don't think anything could improve it”, “perhaps shorter presentation would allow to fit in more rather than parallel”, “cleaner and more comfortable accommodation”, “different topics to address people's different levels of engagement”, “more interactive/workshops sessions”. Reasons for Why not attend? Talks weren't interesting/relevant: 20% vs. Other: 80% with sample comments: “illness/ maternity leave/financial organisation difficulties (Swansea)”, “encourage to attend next time suggestions”, “different timing / different time of year”, “keeping the topic future-centred”, “more of the same”, “make it seem relevant to delegate's institutions”, “key issue is the conference's theme and relevance”. Response of the meeting: Report accepted. CC deposited the above synopsis plus the full feedback analysis in Dropbox. Addendum to above report: Minutes of #cig16 sub-committee debrief (EA) CC reported on the #cig16 feedback gathered via SurveyMonkey. Clear positives were the programme as a whole, the option of parallel sessions, venue being on the beach. Other aspects had more mixed feedback: accommodation and catering. For future conferences it would be good manage expectations by stating explicitly that accommodation is in student residential halls – if that’s the case. As to be expected, the location was not the easiest to travel to. Criticisms from subcommittee

Poor event management from Swansea with changing points of contact and periods of no response

Unreliable and partly simply unacceptable catering for delegates with dietary requirements

Swansea staff there and then clearly trying to be helpful

Better signage esp. for parallel sessions

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Panel discussion could/should have been more open and active, less expression of statements, more actually discussing; better briefing and chairing required

Speakers’ availability complicated the programme planning; we should have asked for unavoidable absences straightaway and/or state that submissions depend on availability for the entire conference.

Session chairs and tweeters assigned very(!) last minute; therefore not all sessions had one chair for all their presentations. Thanks to the attending committee members, almost all presentations were amplified via Twitter. Some less experienced in chairing would have liked some clear guidance on their role and more time to prepare (e.g. ‘soft-ball’ questions to initiate a discussion). Action: EA to compile guidelines and deposit in Dropbox. – Update: ??

Very last minute assignment of committee members to accompany post-conference visits

The subcommittee wholeheartedly agreed that many of the decisions and organising happened so close to the event that the subcommittee felt rather strained. This was confounded by the poor event management from the venue; this was actually acknowledged and apologised for by Swansea. A suggested better timeline:

Form subcommittee in January 2017

Discuss location and venue options throughout 2017

Decide location by December 2017

Decide venue and dates by March 2017. This doesn’t have to be a university!

Assign areas of responsibility to subcommittee members and pass their details on to the venue as contact for e.g. accommodation, catering, conference rooms.

Early 2018 on-site visit of the venue (agreed in contract, to be included in overall costings)

Regular updates on event planning at regular intervals e.g. in dedicated conference calls

1 month before event on-site meeting (agreed in contract)

Meeting & briefing with event manager(s) incl. catering team just before the start of the conference

AK suggested to source more help from CILIP e.g. event planning tips/guidelines in the Members’ Networks Toolshed (VLE). Also, CIG could probably make more use of CILIP for marketing e.g. announcing in Update. Action: EA and AK to liaise over this until the Dec 2016 meeting – Update: The MN Toolshed does not offer specific guidelines, sample project plans for conferences. AK offered to contact the Member Networks’ Forum to ask other MNs to share what they might have/find useful/use. Action: AK to pursue, share with subcommittee for #cig18, deposit in Dropbox. Response of the meeting: Report accepted. KP reminded the meeting that the #cig16 subcommittee approached possible sponsors too late to be successful. So, the next or any future conference subcommittee should to approach sponsors early when/before their budgets are set. The excellent overall rating of past CIG conferences should be used as an argument to underpin a bid for sponsorship. Action: EA to include in suggested timeline and deposit in Dropbox. – Update: ??

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AK also suggested that events held in the run-up to a conference would ideally tie in with conference theme. Admittedly, this is ambitious. 16/92 Reports on CIG events and activities. RDA in a Day, Sheffield, 12 Oct 2016 (EB) The event had 13 participants and was not fully booked. There were no applications for a sponsored place. There were 9 respondents to the feedback survey.

In terms of the format and content of the event, respondents commented that the balance of presentation and practical activities was good and that the content was at an appropriate level. Two respondents commented that it would have been useful to have more time to spend on the practical exercises. There were a number of comments about the quietness of the voice of one of the trainers with suggestions that a microphone would have been useful.

Linked data, authority headings, RDA and linked data for rare book cataloguing and training for AACR whilst it is still in use were suggested as future training topics.

All 9 respondents stated that they would recommend the event to a colleague. The majority of respondents (7) were not CIG members.

It was commented on that it was good to have a training event in the North of the country and I feel that this was the general feeling amongst participants from my observations on the day. I have noted some issues of relevance when organising an event outside of CILIP HQ.

Key issues: University policy on food and drink in computer rooms Food and drink are not permitted in any University computer room (aside from bottled water) and this meant that it was not possible to have a tea and coffee break other than at lunch time.

Setting up external computing accounts for participants In order to log into the networked PCs, the participants needed external computer accounts. These were issued by the University’s Computing Services with a £5 cost per person. This additional cost was not particularly problematic, as it was offset by a lower price for the room booking.

Limited choice of venue Due to this event being external to the University the choice of available computer rooms was limited. Also, as the event took place during term time, a number of computer rooms had been reserved for teaching. My priority was to find a building that was not too far from the train station and that could easily be reached by walking or public transport. The Sir Robert Hadfield building is large University building and a lot of time was spent guiding participants around the building including to the lunch room. In the future, it would be possibly be more appropriate for any events held in a University to take place outside of term time. Response of the meeting: Report accepted. Thanks to EB for running this. ______________________________________________________________________________

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16/93 Reports on CIG events and activities. RDA in a Day, London, 25 Oct 2016 (NR) This event was fully booked within a week of it being advertised via the ebulletin with over 15 further enquiries once booking was closed. There were no applications for the sponsored place.

Interestingly, only half the participants were CIG members, so obviously word gets around from the ebulletin to non-members. The event itself went smoothly and support from CILIP HQ was generally very good. Unfortunately, there was a very low response rate to the survey afterwards – only 3 respondents out of 20, in spite of a reminder being sent. My own observations from the day were that in general it was very well received and people felt that a lot had been covered.

There was a bit of a problem with the layout of the PCs in the room for the practical session - there wasn’t really enough space around some of the PCs, particularly in the corner, so this may need to be taken into account if we run this event again at CILIP HQ. Response of the meeting: Report accepted. Thanks to NR for running this. NR kindly offered to tidy the events folder in Dropbox. All in favour and grateful. Addendum to reports from EB and NR above: Summary of feedback from all three RDA in a Day course held by British Library staff for CIG in 2016 (passed on by AD) Introduction This report is a summary of feedback received on 3 sessions of RDA in a day run in UK during 2016. Overall, approximately 60 trainees attended the events. Feedback was received via CIG from 25 respondents. This report simply records their views. Note that questions only of interest to CIG have been excluded. Feedback intended for individual trainers has been omitted and delivered to the individuals concerned. Would you recommend the event to a colleague? 100% Yes (25 responses) Assessment of the event (out of 5)

Criteria Range Overall Weighted Average

Catering 4.14 3.79

Catering 3.89

Catering 3.33

PCs and software 3.67 3.73

PCs and software 3.79

PCs and software 3.67

The content 4.50 4.28

The content 4.33

The content 4.00

The trainer 4.50 4.09

The trainer 4.00

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Criteria Range Overall Weighted Average

The trainer 3.78

Venue 3.56 3.81

Venue 4.21

Venue 3.67

Comments on Assessment

Because it is a very condensed training, given by someone who has been not only an expert, but also responsible for the development of RDA.

Training is a way of improving the quality of current standards therefore, a vital element of delivering best services. Also, it's a good opportunity to network with people from other institutions.

The event was well planned and well executed on the whole, apart from the rather large group for the number of PCs available.

This was the best explanation of WEMI I've heard. I finally feel I understand it.

This is an important topic for staff with cataloguing responsibilities, and this was a good way to find out about RDA and possible futures in cataloguing.

It was very interesting, useful and enjoyable.

As my knowledge was very basic I learnt a lot and what it was better I understood the process. I just had liked more time to assimilate so much information and practice.

Good economic way of learning about RDA from an excellent teacher.

Fundamental for RDA use.

Yes, but I would tell them about how the day was structured in order to manage expectations.

It covered what I needed it to.

Would maybe recommend it with reservations.

Excellent content with a good mix of theory and practical application. A bit more on the hybrid environment and what it actually means for our cataloguing and catalogues would have been useful.

I found the event very informative, especially as it was given by colleagues at the British Library at the forefront of RDA implementation, and a great opportunity to meet other colleagues in the field.

It contained very useful information about RDA and the practical exercises were helpful.

Useful introduction to RDA.

From knowing little about FRBR and RDA I now feel like I have a good understanding, which will directly help me in my work.

Comments on Format and content of the event General

Possibly the most useful training event I have attended in the last few years.

I thought it was great.

Just a very useful day to acquire knowledge of a relatively new method of cataloguing and to get an insight into the latest technological developments surrounding cataloguing.

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It was fine.

It was all good.

I thought it was great.

I thought everything was pitched just right.

Very good training day, just a bit too intense. Two days with some more practice would be better.

Content

The format and the content was well-organised. It was a bit too much for a day, but then I do not think that something could have been omitted. I would have liked a bit more time on the RDA-Primer presentation. I particularly enjoyed the hands-on RIMMF cataloguing, which really helped me to understand FRBR.

The practice on RIMMF is quite useful for helping me understand more about transcription FRBR onto RDA record, especially as we don't have this system installed at work.

It was a really good training, especially useful in getting my head round WEMI, useful to see the possible application.

I felt the explanation of FRBR was excellent.

I thought the content was good: interesting, useful and at an appropriate level.

Having an opportunity to create RDA records was key, and provided much needed clarification of the standard.

Perhaps a few minutes on practical suggestions for how to implement RDA would have been good, though I had already looked into this.

Structure

Trying to squash so much into one day was always going to be a challenge, but the training was clear and well thought out.

Just enough content for a one day course

It was a lot of information to take deliver and take in in one day

The second part of the day, covering RIMM, felt a bit long, complex and maybe not something we could take back to the work place. Interesting, but maybe too much time was spent on it.

Very good but too much for one day

I thought the format was ok,

Even more time on the worked examples in RIMMF would have been great.

I thought the event was well structured.

I thought that the variety of formats used (PowerPoint presentations, group activities, practical training) was very useful and balanced.

More time to work through practical examples.

The balance between practical sessions and presentations was excellent.

It would have been good to have less time working on RIMFF on our own: without the trainer there all the time it was difficult to do with certainty and to grasp everything about RIMFF. There was also no time to discuss how we all did this or the 'correct' answers etc.

The event managed to cover a lot in a day, which was great.

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As there was a lot of information to absorb, the event would have really benefited from a morning and afternoon comfort break. After the practical exercise it would have been useful to have gone through the steps together as a whole group to make sure we had all done the activities correctly. It would have been very useful to have the Power Point presentation slides handed out on the day of the event rather than sending them out afterwards. We were told it wasn't necessary to take notes but it was often difficult to keep up with acronyms and remember detail, and having printed slides to refer to as the presentations took place would have been very useful.

Infrastructure

It was really well organised, full credit to Emily Bogie for setting it up and getting a good room and a nice lunch. It was great to have some training in the north!

I would have liked a list of delegates and institutions they came from, name badges and/or brief introduction by each person before the main session started

I found one of the trainers very difficult to listen to (I think a microphone would have helped) and didn't get as much from the day as I'd hoped.

The room where the event took place had the PCs against the walls. it would have been more helpful to have them so the user face the presentation on the projector. It was very difficult to follow the exercises and their instructions while having to look at the PC, giving your back to the trainer. There were some faulty light bulbs that made looking at the PC tiring.

Lunch was fantastic! AD added that BL are looking into amending the content of these courses to give more coverage to application in MARC21. Some of the feedback suggested that the content could have been delivered over two days, there is no evidence that employers would be willing to pay for a two day course. BL has developed a longer version of the course, which has so far only been delivered abroad. Response of the meeting: Report accepted. Thanks to AD for sharing this internal evaluation. The meeting discussed the differences between these two RDA events: London was oversubscribed whereas Sheffield not even full. Sheffield participants stressed that they very much appreciated a non-London offer. A contributing factor might have been that there was less time to sign up for Sheffield – although London was full even before the Sheffield date and NR referred people on the waiting list to Sheffield. Despite these differences, the meeting affirmed that CIG should remain committed to offering training outside London and that – with the help of costing guidelines (as discussed above) – such events might need to be subsidised by those run in London. Regarding venues, CILIP HQ is priced very competitively and was well supported on the day. The Lorna Paulin room, which is used for PC based training, feels rather full with 20 participants and 2 trainers, but the layout could be improved to avoid clashes in corners, and the number of

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participants could be capped at 16-18 instead of 20. Despite some attendees expressing that they would have preferred one PC per person, others incl. the trainers(!) see more benefits in PC sharing as it encourages discussion and halves the per capita cost. ______________________________________________________________________________ 16/94 Reports on CIG events and activities. LCSH in a Day, London, 23 Nov 2016 (DL) This took place on Wednesday 23rd November at CILIP HQ, with Janet Ashton (BL) as the trainer. The course was fully booked and there was also a waiting list (12 people). The feedback survey has been sent out. Response of the meeting: Report accepted. Thanks to DL for running this. ______________________________________________________________________________ 16/95 Reports on CIG events and activities. Marketing (CC) We have a healthy collection of items, and also are better prepared for any events in the future. I can prepare small care packages if anyone is organising events. Items:

Logo pencils - c.450

Trolley tokens - c.150?

Brown paper bags - 21

Magnet sheets - c.70

Message bugs - c.30

Postit notes (Sirsi Dynix) - 10

Postit notes (Wolters Kluwer) - 5

Screen wipes (Wolters Kluwer) - 18

Small CIG badges - 70

Committee member badges - 17

Bendy stretchy men - 7

CIG postcards - 31

ID card / badge holders (business card size) - 120+ If anyone would like to take over marketing item management, I would be happy to relinquish the role. Response of the meeting: Report accepted. ______________________________________________________________________________ 15/146 Future events and activities. Full-day classification event (DL) I am happy to organise this for summer (June?) 2017, if appropriate. We no longer need to worry about clashing with the ISKO UK conference which is usually in early July as this conference will be in September instead. I have some ideas about the structure of the classification event, and it would be quite different from the normal CIG events, but I would need more time to plan this in detail. If we could decide whether in principle it could go ahead and the rough parameters, then I could plan it properly between the December and March meetings.

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HD does not feel able to contribute to the content any more but is happy to help with organising. The meeting is in full support of this esp. as CIG does not address classification as much as cataloguing. This would also widen our reach: HW reported from a Taxonomy Bootcamp event which was a) really good, b) fully relevant to, and c) there was virtually no one she had met at cat&class or even general LIS event. In addition to the ISKO-UK conference (11-12 Sept 2017), there will be the UDC [Universal Decimal Classification] Seminar (14-15 Sept 2017) – both in London. Those two events were seen as sufficiently different from a CIG day. It was confirmed that this should be scheduled for June in London at a venue tbc. (City University London is probably not possible as CIG would charge attendees and as they expect free places for all their LIS students.) Action: DL to proceed. ______________________________________________________________________________ 15/181 Future events and activities. Linked Data (LD) meeting south of the border Everyone was happy with this in principle, GD expressed that CIGS would have no objections to this and encourage the meeting as CIGS had never had difficulties finding topics, speakers and attendees. Action: AK to contact GD about speakers. ______________________________________________________________________________ 15/139 Future events and activities. Cataloguing for non-cataloguers in Exeter DGO and AW have established contact with SW Network and this is scheduled for 7 April 2017 in Exeter, venue tbc. In Dropbox is a folder with training material (incl. non-legal specific); AD offered to pass on BL examples. Action: AD to pass on material. DGO and AW to proceed. ______________________________________________________________________________ 16/96 Future events and activities. Cataloguing for non-cataloguers for BIALL HD reported that she has been approached by BIALL with a request to re-run that course for them which she is happy to do on behalf of CIG. This will be offered in conjunction with a course on Moys Classification Scheme. Action: HD to proceed. ______________________________________________________________________________ 16/97 Future CIG events and activities. Library Carpentry James Baker, keynote speaker at #cig16, emailed some committee members (08/11/2016):

All - a quick note from me to draw your attention to the Library Carpentry workshop call. Library Carpentry received the Teaching and Learning Prize at the 2017 British Library Labs Awards (held yesterday!) meaning that we have a little cash [£500] to fund

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a workshop. Details of how to apply are at http://librarycarpentry.github.io/workshop-call/. The deadline is 16 December. I’d be grateful if you could share with your networks.

All very much in support for this but the deadline for applications is too close. Also, AW and CC cannot volunteer because their employers (UCL and Cambridge respectively) are bidding for this; their courses – if successful – would not be open to CIG members. This should be kept on the CIG agenda as possible future event. Action: RAV to inform James Baker. ______________________________________________________________________________ 16/98 Future CIG events and activities. RDA in a day Given the continued demand for this (still a waiting list for London event – see above), everyone was in favour of repeating this. AD indicated that BL trainers would – in principle – be available. CILIP HQ was seen as a good, and very cost effective venue. Reducing CIG’s running costs could be done by only hiring one trainer; however – as AD pointed out – the feedback from both participants and the trainers themselves showed that they were in favour of two trainers to provide support during the hands-on element. So to offer this in future runs, the full costs for both will have to be covered. NR kindly volunteered to organise this and test the new guidelines which she et al. are going to draw up. Action: NR to proceed. ______________________________________________________________________________ 16/47 Future events and activities. Visit to the Caird Library & Archive of the National Maritime Museum This is scheduled for 12 Dec 2016; A number of people have signed up. Action: AK to proceed. ______________________________________________________________________________ 16/99 Future events and activities. Visit to the British Film Institute (BFI) Reuben Library This is scheduled for 9 Jan 2017. There have only been two bookings so far, so wider advertising would be good. Action: AK to proceed. Action: Everyone to think of promoting this (though avoiding to post to the same mailing list!) ______________________________________________________________________________ 16/100 Future events and activities. Visit to University College London (UCL) Museums AW offered to arrange a visit to UCL. As there are no events planned between beginning of January and April 2017, a Feb/March time would be ideal. Action: AW to proceed. ______________________________________________________________________________ 16/101 Future events and activities. Visit to Birmingham University Library

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A new library building has been opened recently; CC volunteered to arrange a visit. Action: CC to proceed. ______________________________________________________________________________ 16/102 Future events and activities. CILIP Conference 2017 (5-6 July, Manchester) HD shared the below email from Jason Russell (CILIP Head of Events and Marketing), sent on 29/11/2016 including the Call for papers in pdf format. None of the strands seem particularly metadata related apart from “Technology: data/infrastructure” and then maybe “Evaluation and impact”. Dear CILIP Special Interest Groups, Thank you for responding to the request for ideas, areas of interest and possible experts for our ‘Future’ and ‘Practical workshop’ sessions at the CILIP Conference 2017. Your ideas and suggestions have helped us shape the draft programme, confirm the themes within two conference strands and finalise the call for papers. Full details for the 2017 Call for Papers can be seen on the conference website - http://cilipconference.org.uk/call-for-papers/ (also attached). As part of being involved in the conference we do ask that you help distribute the call for papers amongst your networks, colleagues, group members and anyone else you feel may be interested in submitting a paper. If you need any materials to help promote the call for papers via your emails, newsletters, meetings, events etc please do let me know. If you would like to submit a paper, or submit any of the suggested papers/speakers sent via the planning form, please fill in the call for papers application on the conference website. The two conference strands are: Strand 1 - Future Trends The Future Trends strand is aimed at Heads of Service, Senior Managers and Decision Makers, who want to understand, discuss and share insight into key issues that will affect our sector, both today and in the future. By attending these sessions delegates will be able to understand the key changes they may face in the future; find out how these changes will impact our sector, and what they can do to prepare and influence the outcome. The format of these sessions will be determined on the response from the call for papers and may be presented in a number of formats such as Q&A’s, panel discussions or presentations. The sessions may consist of one or several submitted papers and should be relevant to a range of sectors.

The six Future Trends sessions are:

Session

Subjects could include (but not limited to):

1. Public Policy

- Devolution in public policy

- Digital

- Health and Social Care

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Session

Subjects could include (but not limited to):

2. Law

- Public Law (safeguarding / prevent)

- IP Law (copyright / data protection)

- Privacy

3. Technology - Data / Infrastructure

4. Learning

- Changing face of research

- Classroom of the future

5. Society - Information Literacy

6. Social Justice - Equality and diversity

- Mobility

- Human rights

Strand 2 - Workshops

Workshops will be run by experts in a specific field to encourage discussion, sharing of knowledge and offer practical advice. This strand is aimed at practitioners, front line staff and managers who are looking to learn from other sectors, share experiences and knowledge and take away key messages and tools that can be applied in the workplace. Sessions should be relevant to a range of sectors. The duration, style and format of these sessions will be finalised following the call for papers, and may vary between each session. We may ask that sessions be repeated to allow delegates the opportunity to attend as many sessions as possible.

The six Workshops will cover:

Session

1. Marketing

2. Copyright

3. Data Protection / Freedom of Information

4. Teaching Information Literacy

5. Evaluation and Impact

6. Customer Service

The deadline for applications is Friday 10 February 2017. As well as officially announcing that the call for papers is now open we are also delighted to announce that the opening keynote speaker at the conference is Dr Carla Hayden, Librarian of Congress. Dr Hayden is the first ever African American and first female to be appointed to the role at the Library of Congress, which holds more than 162 million items, including many unique items from America’s history. She is keen to make those resources more easily available and connect with people outside the limits of Washington, bringing benefits to citizens across the

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US. We have also opened Early bird registration with further discounts available for CILIP Members. I will be sending out full details of your SIG’s involvement in 2017 conference shortly, which includes sponsored places, SIG exhibition space and accommodation. But if you have any questions in the meantime please do let me know. Many thanks, Jason -- Nick Poole confirmed that CILIP would very much welcome paper submissions e.g. to the “Technology” strand from CIG and/or the metadata community, esp. as CILIP previously received feedback about the lack of concrete technical content. The meeting was unanimously in favour of CIG being represented at the conference. Action: AD to pass ideas for CIG content on to HD. Action: HD to continue being the contact person and contact Jason Russell about practical involvement e.g. stand, sponsored place. ______________________________________________________________________________ 16/103 Future events and activities. Membership consultation RAV suggested not to discuss this because of the impending change in committee members. Action: EA put on agenda for March ______________________________________________________________________________ 16/104 Nick Poole, CILIP CEO NP thanked the meeting for all the work the CIG committee does and has done for many years. He felt that this was very much in line with CILIP’s overall aims and objectives as expressed in its Royal Charter. He then gave an overview of CILIP action plan 2016-2020 “Securing the future”, focussing on the five priorities:

Advocacy

Workforce development

Member services

Standards & innovation

Operations & governance ... and six enablers:

Equality & diversity

Digital-by-default

Ethical business model

Healthy working culture

Partnership & collaboration

Learning organisation

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NP admitted that CILIP needed to “turn from inward to outward” looking and acting e.g. working towards acknowledgment by policy makers and politicians of the value of information and knowledge management for the whole of society (e.g. incl. business and not just public libraries). Therefore CILIP will focus less on its role as professional body (accreditation etc.) and more on current issues e.g. data privacy, non-traditional jobs, diversity & equality, fighting against de-professionalisation step by step (e.g. two sector specific campaigns per year). CILIP is also functioning as a Sector Skills Council because our sector is not otherwise represented on the Federation for Industry Skills & Standards. In all this, NP is determined that any of CILIP’s actions should always be evidence based. Finally, NP complimented CIG again for their contributions to CILIP activities: He cited that Member Networks activities are worth approx. £1 mio. a year. He reassured the meeting that CILIP recognise this value and are very keen on good relationships and mutual planning. The meeting, expressed by AD, welcomed the Action Plan’s substance and credibility, esp. the (re-)engagement with the government. It was noted that – at least in recent times – CIG events attracted nearly 50% of non-members (either and both not CIG or not CILIP). Whether this constitutes a potential for future/more members, or whether CIG offers are not meeting the needs of its existing members, or which is the extent of either interpretation, was not discussed because of lack of time. RAV thanked NP for his time and contributions. ______________________________________________________________________________ 16/105 Succession in committee roles & tasks

chair: RAV (standing down) --- DGO willing to be chair elect

vice-chair: AD (standing down) --- vacant. AD suggested that the future committee may want to review this position and consider whether selecting a “Chair Elect” would be a more effective procedure in future.

secretary: EA (standing down) --- EB to care-take

treasurer: HD --- willing to continue if re-elected

co-ebulletin editor: EB & HW (standing down) --- AK willing to be backup

co-editor C&I: KP & HG (standing down) --- next meeting

subscription and OA officer: LS (standing down) --- probably obsolete (see 16/81 above)

reviews editor: NN (standing down) --- AW willing to take over

website admin: AK --- willing to continue

social media (Twitter & blog): CS --- CS willing to relinquish

marketing: CC --- willing to relinquish

gmail monitoring: EA (standing down) --- JD willing to take over

representative to the CILIP/BL Committee on RDA: NN (standing down) --- vacant A further discussion about possible task re-distribution was postponed to the March meeting. Action: EA put on agenda for March Action: EA to prepare election and nominations for March meeting Action: AW to liaise with NN Action: DGO to liaise with RAV Action: EB to liaise with EA

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Action: JD to liaise with EA ______________________________________________________________________________ 16/106 Any other business. EURIG membership proposal As set out in the proposal (see appendix) AD reminded the meeting that that EURIG membership is a route for UK to influence RDA development as well as proving a personal development opportunity for members. The meeting was unanimously in favour; funding was discussed: There’s no membership fee but CIG would be required to cover the expenses of one representative attending one face-to-face meeting a year somewhere in Europe. HD would be happy to ring-fence money for this but suggested a cap at e.g. £500. In practice, the costs will vary. For budgeting a fixed amount will have to be set; actual booking should be at the discretion of the CIG treasurer (HD) i.e. approved beforehand. Action: AD to inform Simon Berney-Edwards (CILIP). – Update: Done. Action: AD to initiate membership application. – Update: AD and Simon B-E agreed that CILIP (not CIG) should become a member of EURIG and to document that the representative will be chosen by CIG and the costs for attendance at EURIG covered by CIG. ______________________________________________________________________________ 16/107 Any other business. CIG Business plan 2017 RAV suggested that CIG requests ask CILIP for a delayed submission to allow the new committee officers to make decisions. Action: RAV to contact CILIP. – Update: Done. ______________________________________________________________________________ Future CIG events and activities. NACO funnel (DL) I know we won’t have time to talk about it in December and there is nothing much to say, other than I hoped we could perhaps set up a subcommittee (again) to look at this in 2017. ______________________________________________________________________________ 16/108 Any other business. Thank you & good bye RAV thanked all committee members for their hard work this year as well as the outgoing committee members for their entire time on the committee. Best wishes were exchanged all round. Action: EA to post signed thank you cards. – Upate: Done. ______________________________________________________________________________ 16/109 Date of future meetings 1 March, 31 May!!! (because no rooms available on 7 June), 6 September, and 6 December 2017 from 13:30hrs at CILIP HQ, London Action: EA to amend the bookings to include refreshments ______________________________________________________________________________

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Appendix: Proposal for CILIP/CIG to join EURIG (as circulated for this meeting) EURIG EURIG is the European RDA Interest Group and currently represents the European Region on the RDA Steering Committee. EURIG is a membership organization. The terms of the current Cooperation Agreement are being revised and updated, but membership of EURIG will remain open to any European agency with an interest in RDA and to agencies in regions outside Europe that currently lack representation on RSC. There is no charge for EURIG membership. EURIG is governed by its members. The administration of EURIG is carried out by the Executive Committee, elected by the members. An Editorial Committee was formed this year to support the work the Europe Region RSC Representative, who is nominated by EURIG. At present, I am the only UK member of the Editorial Committee, in an ex officio capacity representing EURIG’s Executive Committee. EURIG currently has only two UK members: British Library and National Library of Scotland. The British Library was a founder member of EURIG and has played a leadership role since EURIG was established. Proposal I propose that CILIP and/or CIG become a EURIG member. My principle objective is to create a mechanism by which CILIP experts serving on CILIP/BL RDA Committee may be nominated for membership of the EURIG Editorial Committee.

Practicalities

Membership is obtained by application to the Executive Committee, using the form on the website. There is no fee.

A representative who acts as contact and who exercises voting rights has to be nominated.

Attendance at the Members’ meeting is encouraged, but not mandatory. Proxy or online votes are permitted.

Members meet annually

Members’ Meetings are hosted by a member institution o 2017 meeting will be in Florence/Fiesole (May 8-10) o 2018 meeting will be in Istanbul o (Various offers for 2019 to be decided at next meeting)

Representatives are eligible to serve as office holders on the Executive Committee

Members are eligible to serve or nominate candidates to represent Europe on RSC, EURIG Editorial Committee and in Working Groups.

Work is largely done via email; wikis and online meetings/teleconferences. Face to face meetings may be arranged if several representatives or officers are attending the same event.

Benefits

UK participates more directly in RDA development, through EdCo

Increase the pool of talent available to EURIG

Professional development path for UK experts to engage in standards’ development

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Personal development/networking opportunities for CILIP/CIG members.

Costs

Costs are variable depending on the level of engagement and are sensitive to exchange rates and local conditions. Whether any cost is incurred would be at the discretion of CILIP/CIG, but it would be reasonable to budget for £500 p.a. to cover:

Attendance at Members’ meeting (1 day) + satellite events (1-2 days) – from 2017 an EdCo [Editorial Committee] meeting will be included in these 3 days. For example the cost of attending Riga meeting in 2016 was: £401.00

Flight £67.00 Home/Airport £50.00 Hotel (3 nights) £192.00 Meals 75.00 Registration 17.00

If the decision is taken to join EURIG, CILIP and CIG will have to decide how these expenses would be shared. Update: Following and exchange of correspondence with Simon Berney-Edwards, it is clear that CILIP has no budget to support this at present, therefore if we were to proceed, it would be in the expectation that CIG would cover the full cost. Other commitments are mainly time and overlap with CILIP/BL commitments

Participation in video/tele-conferences (using the facilities of one of the member institutions)

Time to undertake EURIG work, e.g. evaluation of proposals and preparation of responses Alan Danskin 2016/11/23 updated 2016/11/28 Vice Chair CIG CILIP/BL Committee on RDA Chair EURIG