CBU - The Copperbelt University Official Website€¦ · Web viewMine Safety Department (MSD), Occupational Health and Safety Institute of Zambia (OHSIZ), Workers Compensation Fund

Eastern and Southern Africa Higher Education Centres of Excellence Project

The Copperbelt University Africa Centre of Excellence

for Sustainable Mining (CBU ACESM)

Implementation Plan

2018 – 2023

(15 March 2018)

List of abbreviations........................................................................................................................31.0 BRIEF NARRATIVE SUMMARY..........................................................................................4

1.1Motivation...............................................................................................................................41.2 Objectives..............................................................................................................................41.3 Methodology..........................................................................................................................41.4 Results....................................................................................................................................51.5 Partnerships............................................................................................................................5

Local.........................................................................................................................................5Regional...................................................................................................................................6International.............................................................................................................................6

2.0 OVERVIEW OF PLANNED OUTPUTS, ACTIVITIES AND COST FOR FIRST YEAR....6

3.0 TIMING OF PLANNED ACTIVITIES FOR ENTIRE PROJECT PERIOD.........................11

4.0 IMPLEMENATION ARRANGEMENTS..............................................................................114.1 Guiding rules and regulations..............................................................................................114.2 Governance structures..........................................................................................................124.3 Governance structures-organogram.....................................................................................15

4.3.1 Project team roles and responsibilities..........................................................................164.4 Incentive structures..............................................................................................................204.5 Environment safeguards.......................................................................................................23

5.0 PERFORMANCE MONITORING.........................................................................................24

6.0 DETAILED BUDGET............................................................................................................36

7.0 DETAILED ACTIVITY SHEETS..........................................................................................37

8.0 ANNEX...................................................................................................................................848.1 Procurement Manual and Plan.............................................................................................848.2 Financial Management Maunal............................................................................................84

~ 2 ~

LIST OF ABBREVIATIONS

AEC Amsterdam Entrepreneurship CentreBGS British Geological SurveyCBU ACESM Copperbelt University Africa Centre of Excellence for Sustainable Mining CBU Copperbelt UniversityCEEC Citizens Economic Empowerment Commission CSIR National Institute for Scientific and Industrial ResearchCSR Corporate Social ResponsibilityEAB External Advisory BoardFQM First Quantum MineralsGDP Gross Domestic ProductICTs Information and Communication TechnologiesIRS International Research SchoolISO International Standards OrganisationKCM Konkola Copper MinesLCM Luanshya Copper MinesMCM Mopani Copper MinesM & E Monitoring and EvaluationMSc. Master of ScienceMSD Mine Safety Department NCC National Council for ConstructionNEAC National Economic Advisory Council NFCA Non-Ferrous Company AfricaNIOSH National Institute of Occupational Safety and HealthNISR National Institute of Scientific and Industrial ResearchNSTC National Science and Technology CouncilNTBC National Technology Business CentreOHSIZ Occupational Health and Safety Institute of Zambia PhD Doctor of PhilosophyPPPs Private Public PartnershipsRDA Road Development AgencySU Stellenbosch UniversitySUL Lab Stellenbosch University Launch LaboratoryUB University of BotswanaUM University of MalawiUNZA University of ZambiaUZ University of ZimbabweUKZN University of KwaZulu-NatalUCT University of Cape TownWCFCB Workers Compensation Fund Control BoardZEMA Zambia Environmental Management Agency

~ 3 ~

1.0 NARRATIVE SUMMARY

1.1 Motivation

Mining is a major economic sector in Africa and in Zambia, for example, it contributes 9-10 % of the country’s Gross Domestic Product (GDP). This major economic contribution of the mining sector, however, is associated with the region’s serious environmental liabilities and impacts on human health, ecosystems, water quality, land resources, energy, and derelict mine areas. This legacy of environmental challenges resulting from mining require education and training of a critical mass of human resources to research and develop solutions that lead to sustainable mining. This research and training requires good coordination and collaborations among higher education institutions in the region and mining companies and associated industries. The Copperbelt University Africa Centre of Excellence for Sustainable Mining (CBU ACESM) has identified five (5) thematic education, training, and research areas to contribute towards sustainable mining:

(i) Occupational health and vulnerabilities, and risks to communities in mining environments;

(ii) Restoration of mined and derelict environments, and waste management;(iii) Energy use and mining, and process design;(iv) Monitoring biodiversity and ecosystem impacts; and(v) Livelihoods, entrepreneurship and corporate social responsibility.

1.2 Objectives

The CBU ACESM will pursue five (5) objectives:(i) Re-orientation of existing teaching and research programmes to address sustainable

mining as a crosscutting issue.(ii) Develop appropriate MSc., MPhil., PhD and post-doctoral research programmes to

tackle the sustainable development challenges.(iii) Develop partnerships and collaborations between the CBU ACESM, mining and

allied industries, and the private sector to enhance research, entrepreneurship and corporate social responsibility.

(iv) Upgrade the qualifications and competences of teaching, research and support staff to strengthen institutional capacity in sustainable mining.

(v) Upgrade research and teaching infrastructure and equipment to enhance CBU ACESM capacity to implement sustainable mining initiatives locally and in the region.

1.3 Methodology

The CBU ACESM is designed on the basis of a participatory action-oriented methodology to ensure that the ACESM, together with its partners, tackle the developmental challenge to the fullest extent. It will use a multidisciplinary research approach in conducting demand-driven applied research. Research under the CBU ACESM will seek to engage in viable public- private partnerships (PPPs) with various partners to enhance involvement of industrial partners and other stakeholders in postgraduate training and research. The project will prioritise staff development and improving of staff competences through short-term international trainings, workshops and conferences. This will build both the capacity of staff as well as institutional collaborations. The training of MSc., MPhil. and PhD will build on a trans-disciplinary research approach and involve internships, workshops and conferences. CBU ACESM will establish applied research programmes to enable scientists pursue high-impact projects that will contribute to national,

~ 4 ~

regional and global understanding and improvement of sustainable mining for enhanced human wellbeing and environmental management.

1.4 Results

The CBU ACESM is expected to achieve numerous results and outcomes reflecting best practices in cooperation among higher education institutions:(i) A vibrant, prestigious and sustainable CBU ACESM for sustainable mining and allied

solutions.(ii) Increased number of researchers and jointly supervised students at MSc., MPhil.,

Doctoral and post-Doctoral levels actively pursuing research on sustainable mining and allied issues.

(iii) There will be 50 PhD students, 300 MSc./MPhil. students and 200 students for short courses over 5 years.

(iv) There will be at least 50 staff and student exchanges over a period of 5 years.(v) Improved investment in infrastructure, equipment and ICTs for the teaching and research

programmes offered and coordinated by the CBU ACESM. (vi) Improved quality and relevance of development-oriented teaching and research

programmes in sustainable development in the region.(vii) Increased representation of female students in MSc., MPhil. and PhD programmes from

33% to 50%. (viii) Improved relevance and application of research and its results to solving key societal

problems associated with mining environments.(ix) Establishment and consolidation of collaborations and linkages between CBU and other

institutions in the Africa region leading to enhanced mobility for staff and students.(x) The number of courses and programmes in CBU and other institutions that are recognized

equivalents needed for transfer of credit and a step towards harmonization of each other’s qualifications.

(xi) There will be at least 25 accredited MSc., MPhil. and PhD programmes over 5 years.(xii) Increased output in multi-disciplinary research including publications, citation indices,

and patents registered. Thus research outputs will increase from 17 publications in year 1 to more than 200 by year 5.

(xiii) Stronger links and partnerships between CBU, partner institutions and communities, and business and industry leading to greater recognition of quality and relevance of research and teaching programmes.

(xiv) More than 11 MoUs will be signed and consolidated over 5 years.

1.5 Partnerships

Local

Mine Safety Department (MSD), Occupational Health and Safety Institute of Zambia (OHSIZ), Workers Compensation Fund Control Board (WCFCB), Mopani Copper Mines (MCM), Konkola Copper Mines (KCM), First Quantum Minerals (FQM), Gemcanton Mining, Non-Ferrous Company Africa (NFCA), Luanshya Copper Mines (LCM), Kagem Mining Limited, University of Zambia (UNZA), National Council for Construction (NCC), Road Development Agency (RDA), Zambia Environmental Agency (ZEMA), Department of Wildlife and National Parks, Fisheries Department, Department of Water Affairs, Local government authorities, National Technology and Business Centre (NTBC), National Science Technology Council

~ 5 ~

(NSTC), Citizens Economic Empowerment Commission (CEEC), Mukuba University and National Economic Advisory Council (NEAC).

Regional

Stellenbosch University Launch Laboratory and Centre for Entrepreneurial Development, Namibia University of Science and Technology, University of Cape Town, Association of African Planning Schools, Mintek, South African Council for Scientific and Industrial Research (CSIR), University of Kwa-Zulu Natal, Stellenbosch University, University of Zimbabwe, Kenya School of Monetary Studies (Moi University), University of Botswana and University of Malawi.

International

Amsterdam Entrepreneurship Centre (AEC), British Geological Survey, The Koffi Annan School of Business (Netherlands), British Columbia University, National Institute for Occupational Safety and Health (NIOSH), and International Standards Organisation (ISO).

2.0 OVERVIEW OF PLANNED OUTPUTS, ACTIVITIES AND COST FOR FIRST YEAR

Table 1: Overview of first project year

Code Priority Rank

Result/Activity/Task Budget Estimate (US$)

ACE leader Partners Total

Action Plan 5.1

(1 highest

5 lowest)

Timely annual implementation of the plans

5.1.1 1 Appoint and operationalise the CBU ACESM Coordinators and staff 129, 050 0 129, 050

5.1.2 1 Formal integration of the CBU ACESM within the University structure and launch

16,000 0 16,000

5.1.3 1 Recruit and appoint regional and national partners for the CBU ACESM Advisory Board

1, 500 0 1, 500

5.1.4 1 Develop a CBU-ACESM website and social media strategies 3,000 0 3,000

5.1.5 1 Develop language support for non-Anglophone nationals 5,000 0 5,000

5.1.6 1 Set up International Research School 1, 500 500 2, 000

5.1.7 1 Set up an internal monitoring and evaluation system 3, 000 0 3, 000

5.1.8 3 Regional outreach and marketing 9, 000 6, 500 15, 500

5.1.9 2 Monitor and evaluate academic programmes annually 12, 500 0 12, 500

5.1.10 3 Monitoring and evaluation report 5, 300 0 5, 300

5.1.11 3 Convene the Advisory Board and National Steering Committee annual meetings 32, 000 0 32, 000

Sub-Total 217, 850 7, 000 224, 850

Action Plan

5.2

(1 highest

5 lowest)

Newly enrolled students in the ACE of which at least 20% must be regional (African) students

5.2.1 1 Conduct training workshops on quality assurance and reporting mechanisms 15, 000 0 15, 000

5.2.2 3 Capacity building in writing research grant proposals 10,000 5, 000 15, 000

5.2.3 1 Consultancies for workshops and short courses to upgrade CBU ACESM staff members and partner institutions staff members in specialised courses at the Centre

75,000 0 75,000

5.2.4 1 Entrepreneurship support programme for out-of-employment youths and mine 8, 000 1, 500 9, 500

~ 6 ~

Code Priority Rank



retrenchees

5.2.5 1 Develop a database for regional students, staff and researchers 0 0 0

5.2.6 5 Workshop on writing scientific papers for publication (implementation to commence in year 2)

0 0 0

5.2.7 5 Develop and implement training workshop in inclusive teaching and learning strategies for staff members (implementation to commence in year 2)

0 0 0

5.2.8 5 Advertise and select partial scholarships to financially disadvantaged female, underprivileged and rural students (implementation to commence in year 2)

0 0 0

5.2.9 5 Recruit and enrol students using affirmative and quota system (implementation to commence in year 2)

0 0 0

5.2.10 5 Orientation workshop on equity issues for staff and students of CBU ACESM (implementation to commence in year 2)

0 0 0

Sub-Total 108, 000 6, 500 114, 500

Action Plan

5.3

(1 highest

5 lowest)

Accreditation of quality of education programmes

5.3.1 1 Review and re-orient existing MSc., MPhil. and PhD programmes 16, 000 1, 500 17, 500

5.3.2 1 Identify and design short courses in sustainable mining 35, 000 0 35, 000

5.3.3 1 Develop new short courses and 1 PhD programme (PhD programme to commence in year 2)

0 0 0

5.3.4 1 Accreditation of all MSc. programmes 22, 000 0 22, 000

Sub-Total 73, 000 1, 500 74, 500

Action Plan

5.4

(1 highest

5 lowest)

Partnerships for collaboration in applied research and training

5.4.1 1 Develop stronger links and partnerships through tailor made research for national and regional partner institutions and communities, and private business and private mining companies

500 0 500

5.4.2 1 Identify and review research addressing sustainable mining and development related challenges

8,000 2,000 10,000

5.4.3 2 Setting up internship scheme 2, 000 1,000 3, 000

Sub-Total 10, 500 3, 000 13, 500

Action Plan

5.5

(1 highest

5 lowest)

Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authors

5.5.1 1 Conduct a workshop to establish research needs of academic partners 0 0 0

5.5.2 1 Research grants to staff and students for project consumables 31,000 500 31, 500

5.5.3 2 Joint writing and publication with academic partners 2, 500 2, 500 5,000

5.5.4 2 Travel grants for conference attendance for CBU ACESM staff 17, 500 0 17, 500

5.5.5 5 Joint publication on multi-disciplinary research outputs (implementation in year 2) 0 0 0

Sub-Total 51, 000 3, 000 54, 000

Action Plan

5.6

(1 highest

5 lowest)

Faculty and PhD student exchanges to promote regional research and teaching collaborations

5.6.1 1 Upgrading of staff members 36, 000 0 36, 000

5.6.2 1 Staff exchange and research visiting fellows 40,000 10, 000 50,000

5.6.3 1 Engage visiting scholars from regional and international partners 2, 000 0 2, 000

5.6.4 2 Engage staff and practitioners to jointly supervise research students from national and regional partner institutions, private business and private mining companies

77, 000 6, 000 83, 000

5.6.5 2 Identify and engage international researchers for joint supervision of students at CBU-ACESM

0 0 0

~ 7 ~

Code Priority Rank



5.6.6 1 Research grants for MSc., MPhil., PhD and post-doctoral fellows 275, 950 3,000 278, 950

Sub-Total 430, 950 19, 000 449, 950

Action Plan

5.7

(1 highest

5 lowest)

External revenue generation

5.7.1 1 Establishment and running of fundraising committee 5,000 0 5,000

5.7.2 1 Search for opportunities to provide consultancy services to partner institutions, communities, private business and private mining companies

200 0 200

5.7.3 2 Provide research and consultancy services 2,000 0 2, 000

5.7.4 1 Private sector partners financial support for good entrepreneur initiatives 1,000 0 1,000

5.7.5 1 Explore and mobilise public-private partnerships for infrastructure development for CBU ACESM

5,000 0 5,000

Sub-Total 13, 200 0 13, 200

Action Plan

5.8

(1 highest

5 lowest)

Institution participating in benchmarking exercise

5.8.1 1 Participate in PASET benchmarking training 4,000 2,000 6,000

Sub-Total 4, 000 2, 000 6, 000

Action Plan

5.9

(1 highest

5 lowest)

Timely withdrawal applications supported by interim unaudited financial reports for CBU ACESM

5.9.1 1 Prepare DLRs for verification 0 0 0

Sub-Total 0 0 0

Action Plan

5.10

(1 highest

5 lowest)

Functioning audit committee under the CBU Council

5.10.1 1 Review monthly, quarterly and semi-annual financial reports 32, 000 0 32, 000

Sub-Total 32, 000 0 32, 000

Action Plan

5.11

(1 highest

5 lowest)

Functioning internal audit unit for the CBU

5.11.1 1 Conduct quarterly coordination meetings, and monthly and semi-annual financial reports

52, 000 0 52, 000

Sub-Total 52, 000 0 52, 000

Action Plan

5.12

(1 highest

5 lowest)

Transparency of financial management (audit reports, interim unaudited financial reports, budgets and Annual Work Programs are all web accessible)

5.12.1 1 Upload interim audited Financial reports and annual workplans onto the CBU ACESM website; timely submission of comprehensive financial reports, annual workplans to WB and relevant partners

2, 000 0 2, 000

Sub-Total 2, 000 0 2, 000

Action Plan

5.13

(1 highest

5 lowest)

Timely procurement audit report for the CBU ACESM

5.13.1 1 Submit a timely procurement audit report detailing procurement practices 20, 000 0 20, 000

Sub-Total 20, 000 0 20, 000

Action Plan

5.14

(1 highest

5 lowest)

Timely and satisfactory procurement progress report for the CBU ACESM

5.14.1 1 Procurement of equipment, upgrade the bandwidth and acquisition of temporary office space 101, 000 0 101, 000

5.14.2 1 Upgrade and procure teaching and research facilities 20, 000 0 20, 000

5.14.3 1 Procurement of office equipment and furniture, renovation of temporal office 78,000 0 78,000

~ 8 ~

Code Priority Rank



space and hostels

5.14.4 5 Design and pre-construction logistics for the CBU ACESM administrative unit (implementation in year 2)

0 0 0

Sub-Total 199, 000 0 199, 000

TOTAL BUDGET 1, 213, 500 42, 000 1, 255, 500

~ 9 ~

Table 2: Overview distribution among partners

Code Result/Activity/Task Budget Estimate (US$)UNZA UZ Mintek British

Columbia University

BGS NISIR UKZN SU UCT CSIR OHSIZ

NTBC MSD SUL Lab

NIOSHTotal

Partner Budget

Action Plan 5.1

Timely annual implementation of plans

5.1.6 Set up International Research School

500

5.1.8 Regional outreach and marketing 6, 500

Action Plan 5.2

Newly enrolled students in the ACE of which at least 20% must be regional (African) students

5.2.2 Capacity building in writing research grant proposals

5, 000

5.2.4 Entrepreneurship support programme for out-of-employment youths and mine retrenchees

1, 500

Action Plan 5.3

Accreditation of quality of education programmes

5.3.1 Review and re-orient existing MSc., MPhil. and PhD programmes

1, 500

Action Plan 5.4

Partnerships for collaboration in applied research and training

5.4.2

Identify and review research addressing sustainable mining and development related challenges

2, 000

5.4.3 Setting up internship scheme 1, 000

Action Plan 5.5

Peer-reviewed journal papers or peer-reviewed conference

Code Result/Activity/Task Budget Estimate (US$)UNZA UZ Mintek British

Columbia University

BGS NISIR UKZN SU UCT CSIR OHSIZ

NTBC MSD SUL Lab

NIOSHTotal

Partner Budget

papers prepared collaboratively with national, regional and international co-authors

5.5.2 Research grants to staff and students for project consumables

500

5.5.3 Joint writing and publication with academic partners

2, 500

Action Plan 5.6

Faculty and PhD student exchanges to promote regional research and teaching collaborations

5.6.2 Staff exchange and research visiting fellows

10, 000

5.6.4 Engage staff and practitioners to jointly supervise research students from national and regional partner institutions, private business and private mining companies

6, 000

5.6.6 Research grants for MSc., MPhil., PhD and post-doctoral fellows

3, 000

Action Plan 5.8

Institution participating in benchmarking exercise

5.8.1 Participate in PASET benchmarking training

2, 000

Sub-Total

TOTAL BUDGET42, 000

Note: Some partners will receive attachment students for research, and the costs are in the research projects rather than administrative. Some partners are potential funders of the students and thus will help the Centre generate funds for sustainability.

~ 11 ~

CBU ACE II Implementation Plan

3.0 TIMING OF PLANNED ACTIVITIES FOR ENTIRE PROJECT PERIOD

Table 3: Work plan for the project

4.0 IMPLEMENATION ARRANGEMENTS

4.1 Guiding rules and regulations

For the CBU ACESM, equity and respect will play a major role in the governance of the Centre. As such, resources will be equitably distributed among all academic partner and private institutions that will participate in the core business of teaching and research. CBU ACESM, as the focal point, will co-ordinate all teaching and research activities. The Centre will purchase all necessary equipment for enhancement of teaching and research. Based on the budget, the Centre will assign necessary resources to partner sites to ensure smooth running of the programmes and faculty exchanges. Key to the success of the Centre operations will be the implementation of the monitoring and evaluation programmes. The CBU ACESM will recruit ten (10) PhD students per year, with two (2) students from each of the five (5) thematic areas. The five (5) thematic areas under the Centre include: (1) occupational health and vulnerabilities, and risks to communities in mining environments; (2) restoration of mined and derelict environments, and waste management; (3) mining, energy use and process design; (4) livelihoods, entrepreneurship and corporate social responsibility, and (5) monitoring of biodiversity and ecosystem impacts. The Centre will also be involved in teaching special courses, including the English language for students from non-Anglophone countries. The CBU ACESM, in collaboration with partner institutions, will develop materials and hold forums for educators to learn about current research

ACE TEMPLATE

Implementation Plan

and engage in discussions with scientists and experts in the field. In line with this, the Centre’s commitment to equity and respect, a “zero tolerance” attitude towards sexual harassment will be adhered to by all members of staff at CBU ACESM. The success of the project is dependent on ensuring the participation of females from the region and beyond. Therefore, it is of paramount importance that females (who are more at risk than males of suffering sexual harassment), entering the Centre should be given this security as they study. Male victims of sexual harassment will equally benefit from this approach. Any reported cases will be handled with the seriousness they deserve.

As described under the governance structure below (section 4.2), an External Advisory Board (EAB) will advise the CBU ACESM Centre Leader on all aspects of project management, including assuring an equitable distribution and judicious utilization of resources. The Centre will also leverage existing ties amongst its national and regional University and private partners with advanced research laboratories covering at least one or more of the five (5) thematic areas under CBU ACESM. Further, the Centre is committed to prevent isolated academic ivory-tower centre of excellence and ensure social relevance and enhance as wide a joint scientific constituency as possible. In order to achieve this, CBU ACESM will adhere to its implementation plans. There shall be transparency and clearly defined reporting systems similar to the ones obtaining at the Copperbelt University. Some policies aimed at improving the operation of the Centre shall be formulated. For instance a policy on how the externally generated revenue account shall be managed. This is critical as it addresses the sustainability of the Centre after the expiry of World Bank funding. For project team members, the Centre will offer various incentives for motivation to ensure timely implementation of plans.

4.2 Governance structures

The administrative and technical framework of CBU ACESM, which indicates both clear lines of authority and responsibilities, is presented in Figure 4.1 below. The Centre will be organized in such a way as to maintain stringent control over all the activities required to successfully complete the teaching, training and research components outlined in the project. The Centre Leader will be responsible for the management of the collaboration with partners within and outside the Copperbelt University.

Governance and execution of the Centre’s activities will occur through the Centre Leader’s interactions with various Heads of Departments at the Copperbelt University (of five thematic areas), regional and international collaborators and the External Advisory Board (EAB). The three major strengths of CBU ACESM include: (1) freedom from political or ‘University Management’ influence, (2) access to major Mining Companies’ laboratory and other resources for research and teaching purposes; and (3) central location in the mining hub of Zambia, which makes it easier to attract students from industry and academia within the region. To ensure and assure independence from political or ‘University Management’ influence, the EAB will comprehensively monitor Centre’s activities. The main functions of this board is to: (1) receive progress reports from the Centre Leader on all CBU ACESM activities, (2) receive and review financial reports, (3) review all planned activities and suggest adjustments, as necessary, (4) monitor outputs and outcomes of research and training projects, and (5) advise the Centre Leader on the final evaluation plan. Members of the EAB are drawn from organizations as shown in the organogram below. Other members of the EAB consist of world-renowned scientists and academics in the field of mining and mineral sciences from private organizations. The EAB will

13

ACE TEMPLATE

Implementation Plan

review baseline research data, research profiles and performance indicators. The EAB will be meeting once a year, but may meet at any time in case of emergency and their costs will always be met by the CBU ACESM.

To ensure the success of the programmes, the Center Leader and Deputy Center Leader will comprehensively monitor partners/collaborators’ activities. They will receive progress reports from the project leaders, from collaborating institutions; review all planned activities and suggest adjustments, as necessary; monitor outputs and outcomes of CBU ACESM research and training projects, and report to the EAB, who in turn will assess the report, advise and make recommendations. Overall, CBU ACESM will be designed to offer an enabling environment for teaching and research. To ensure effectiveness and efficiency, a critical component of the Centre will be its monitoring and evaluation plan. Various methods to evaluate the effectiveness and efficiency of the programme will be used. These may include: process evaluation to assess the implementation of activities in the program, outcome evaluation to determine whether or not the objectives of the programme have been met at the end of each programme component, impact evaluation to assess the Centre’s long-term goals and performance evaluation to assess effectiveness of resource allocation.

14


4.3 Governance structures - Organogram


4.3.1 Project team roles and responsibilities

Table 4: Overview of core project team

Name Discipline Project Title Roles and responsibilities

Dr. Phenny Mwaanga Environmental Chemistry/Toxicology

Centre Leader To manage the CBU ACESM and delivery of project objectives with respect to agreed time frames

To monitor and supervise CBU ACESM Coordinators

To advise the VC on CBU ACESM matters To liase with the World Bank, IUCEA and

partners To lead the development and implementation

of action plans

Prof. Jameson Mbale Computer Science Deputy Centre Leader To deputise the Centre Leader To communicate with stakeholders on CBU

ACESM issues To manage CBU ACESM Secretariat

Dr Nelly Chunda-Mwango Environmental Management and Development

Project Manager To ensure that deliverables are reached and action plans are adhered to

To alert the Centre Leader of any changes that are necessary to the action plans for the successful completion of the project

Initiating plans for updating the implementation and work plans

To oversee M&E activities To plan and co-ordinate activities of

different thematic areas To co-ordinate research, training and

consultancy activities with our partners institution

ACE TEMPLATE

Implementation Plan

To supervise the project administrative assistant

To ensure regular communication with all project partners.

Dr Moola Mutondo Biotechnology M & E Coordinator/ International Research School Co-ordinator

To manage the M & E activities of the project

To coordinate the activities of the International Research School and deliver objectives outlined in activity sheets

Dr George Kasali Microbiology Thematic Co-ordinator (Occupational health and vulnerabilities, and risks to communities in mining environments)

To manage research projects and ensure effective supervision of postgraduate students

To coordinate and ensure effective supervision of courses, research projects, programmes according to approved objectives, plans of action, budgets and record progress under the theme

To coordinate activities with partners To keep track of all stages of projects by

documenting and recording outcomes, identify challenges and suggest changes

To monitor the implementation and progress of projects

To prepare progress reports on proceedings of project

To develop sustainability plans for the theme

Dr Simushi Sitwala Construction Economics and Management

Thematic Co-ordinator (Restoration of mined and derelict environments, and waste management )



17

ACE TEMPLATE

Implementation Plan






Dr Gershom Mwandila Chemical Engineering Thematic Co- 0rdinator (Energy use, process and mining design )








Dr Chanda Shikaputo Business and Governance Thematic Co-ordinator (Livelihoods, entrepreneurship and corporate social responsibility)




18

ACE TEMPLATE

Implementation Plan





Dr Felix Kabala Environment Thematic Co-ordinator (Monitoring biodiversity and ecosystem impacts)








Mr Kashimike Musaba Staff Development Officer To circulate timely notifications about scholarships and awards to the CBU ACESM

To manage the administration of CBU staff members who decide to undergo postgraduate training within the CBU ACESM

To support CBU staff members undergoing postgraduate training to attend relevant conferences and short courses

Research and teaching staff on 1. Occupational Health & To teach, research and publish in their 19

ACE TEMPLATE

Implementation Plan

CBU ACESM programmes Community Vulnerability2. Energy use, Mining & Process Design3. Derelict environment4. Biodiversity 5. Entrepreneurship

thematic area/discipline

Resource staff Visiting scholars and researchers, partners

To support teaching, research and publications

To enhance competencies of CBU ACESM staff and students

Ms. Mwamba Mpabalwani Financial and Management Accounting

Project Accountant To prepare and maintain project financial statements

To maintain project budget To report on project performance

Mrs Veletia Akani Financial and Management Accounting

Project Accountant To prepare and maintain project financial statements

To maintain project budget To report on project performance

Mr Likando Sitenge Procurement Procurement Officer To make timely procurements for the project To plan and coordinate procurement

activities To expedite procurement processes To ensure that procured items are of high

quality and value To prepare procurement reports To ensure timely delivery of procured items

Roderick Ng’andu Procurement Procurement Officer To make timely procurements for the project To plan and coordinate procurement

activities To expedite procurement processes To ensure that procured items are of high

quality and value To prepare procurement reports

20

ACE TEMPLATE

Implementation Plan

To ensure timely delivery of procured items

Ms. Chisola Mfula Internal Audit Internal Auditor To determine and report periodically whether the project network of risk management, control and governance processes is adequate and functioning effectively

To coordinate the audit of project financial statements, procurement and reporting to CBU audit committee, EAB and funding partners

Mr Mulenga Kambikambi Risk Management Project Risk Officer To develop project risk management framework

To lead the identification and assessment of project risks

To maintain project risk register and monitor implementation of mitigatory actions

To report periodically on risks and implementation of mitigatory actions

Technicians To support teaching and research laboratory operations

To report on status of laboratory inventory periodically

Project Administrative Assistant To facilitate administrative functions of the CBU ACESM

To act as the contact person between stakeholders, clients and the CBU ACESM

Driver To conduct daily inspections of the CBU ACESM vehicle at the end of the shift and report any issues to the Secretariat

To serve as the CBU ACESM brand ambassador and advocate in every

21

ACE TEMPLATE

Implementation Plan

interaction with clients and stakeholders

22


4.4 Incentive structures

The incentive structures are meant to stimulate those involved in the project to achieve sustainability targets as enshrined in the project proposal. Those involved are the staff at CBU ACESM level (administration and management) and the partner institutions, both academic and sector participants. Incentives will include, among other things:

i) The project will provide opportunities for staff exchange for research and teaching. There will be visiting professors to the Centre to teach and supervise PhD research, thereby exposing staff to experts in the field.

ii) CBU ACESM staff will also have the opportunity to visit other universities in the region and at international level exposing them to new ways of teaching and doing research.

iii) By working jointly with internationally accredited researchers, the Centre staff will have an opportunity to jointly publish in top international journals.

iv) The project will also present opportunities for staff to have access to advanced technology such as state-of-the-art laboratories.

v) Opportunities for joint research and publications.

vi) The CBU ACESM will also provide opportunities for academics to interact with the industry practitioners regularly, thereby creating a better tomorrow.


vii)The centre provides an opportunity for participants to develop a cross-disciplinary and cross-national approach to undertaking research.

All these will lead to improved quality of education and research and networking in the region.

Table 5: Incentive system

Project title/Role Disciplines Motivating factors Incentive required/offered

Departmental Coordinators 1. Occupational Health & Community Vulnerability2. Energy use, Mining & Process Design3. Derelict environment4. Biodiversity 5. Entrepreneurship

Access to scientific conferences, ICT and research equipment, staff-exchange, joint supervision and staff upgrade

Travel and staff exchange grants, conference per diems and publication costs from ACE project. Responsibility allowance from CBU

Centre Leader Directing, managing and strategizing the daily and long-term operations of the CBU ACESM

Headship of well-resourced Centre with regional and international accreditation.

Travel grants, per diems, duty-travel expenses from ACE project. Responsibility allowance from CBU

Deputy Centre Leader Deputising Centre Leader and oversight on implementation of Centre policies and strategies

Management of multidisciplinary academic and research teams

Travel grants, per diems, duty-travel expenses from ACE project. Responsibility allowance from CBU

Research and teaching staff on CBU ACESM programmes

1. Occupational Health & Community Vulnerability2. Energy use, Mining & Process Design3. Derelict environment4. Biodiversity 5. Entrepreneurship

Staff mobility and access to modern research and teaching facilities.

Travel and staff exchange grants, conference per diems and publication costs from ACE project

Technicians Teaching and research laboratory operations

Competences in operating state-of-the-art equipment

Travel grants and access to technologies

Project Administrative Assistant Facilitating administrative functions of the Centre

Employment in a Centre of international repute

Full-time employment conditions

Driver Facilitating Centre logistics Travel opportunity Travel

ACE TEMPLATE

Implementation Plan

AccountantsManaging the accounts of the CBU ACESM

Experience in accounts of international funds

Travel for capacity building

Procurement Officers

Facilitating the purchase of supplies and equipment for the CBU ACESM

Experience in procurement for an externally-funded project.


Staff Development Officer

Organising and mobilising the staff upgrade activities of the Centre

Working in a Centre of international repute


Project Manager

Coordinating all project activities and ensuring communication among all project partners

Access to scientific conferences, ICT and research equipment, staff-exchange and joint supervision opportunities

Travel and staff exchange grants, conference per diems and publication costs from ACE project. Responsibility allowance from Centre

Internal AuditorTravel for capacity building

Thematic CommitteeSupport for conference attendance, publication costs, staff exchange

General Membership of Thematic Groups

Support for research and training, conference attendance, publication costs, staff exchange

Fundraising Committee

Support for marketing activities, letters of commendation/acknowledgement, support for marketing and fundraising training

Advisory CommitteeLetters of commendation, visibility of their organisations on CBU ACESM website and media

25

ACE TEMPLATE

Implementation Plan

Table 6: Committees under the CBU ACESM

COMMITTEE NAME TERMS OF REFERENCE

Grants Committee o To advertise, process, select and award grants and scholarships of the CBU ACESM

o To monitor progress of recipients of grants and scholarships and take appropriate remedial action when issues arise

o To formulate specifications for grants and scholarships

4.5 Environment safeguards

Refer to annex 8.2

26


5.0 PERFORMANCE MONITORING

Table 7: Expected Results of the CBU Africa Centre of Excellence for Sustainable Mining Results Framework and Monitoring

Project Development Objective (PDO): The Project Development Objectives (PDO) for the proposed ACE II is to strengthen selected Eastern and Southern African higher education institutions to deliver quality post-graduate education and build collaborative research capacity in the regional priority areas.

PDO Level Results Indicators* C

ore Unit of

MeasureBaselin

e1

Cumulative Target Values**Freque

ncy

Data Source/

Methodology

Responsibility for Data

CollectionDefinition

YR 12 YR 2 YR3 YR 4 YR5

1. No. of regional students enrolled in ACEs: (i) Masters [no. of which are female] and (ii) PhD programs [no. of which are females3]

No3

(i) 3 [0]

(ii) 0 [0]

7

i) 5 [2]

ii) 2[1]

13

i) 8[3]

ii) 5[2]

17

i)12[5]

ii)5[2]

22

i)15[8]

ii)7[3]

28

i)20[10]

ii)8[3]

Annual ACE Progress Reports

ACE and RFU This indicator measures the number of African students (excluding those from the ACE hosting country) who are enrolled in (i) Masters who have successfully completed at least one semester and (ii) PhDs at the ACEs.

2. Total no. of students (national and regional) enrolled in ACEs: (i) Master’s [no. of which are female] and (ii) PhD programs [no. of which are females]

No57

(i)55[11]

(ii) 2 [1]

70

i)60 [17]

ii)10 [4]

140

i)60[18]

ii)10 [4]

210

i)60[19]

ii)10[5]

280

i)60[20]

ii)10[5]

350

i)60[24]

ii)10[5]


ACE and RFU This indicator measures the total number of students (national and regional) enrolled in (i) Masters, who have successfully completed at least one semester and (ii) PhD programs at ACEs

3. No. of MOUs on collaboration and partnerships for applied research

No(i) 2

2

i) 3

6

i) 3

8

i) 2

10

i) 2

12

i) 2


ACE and RFU This indicator measures the number of collaborations and partnerships for applied

1 Baselines should reflect the status of the stated indicator in 2015.2 Some of the indicators may require a target of zero or N/A for year one. If so, the rationale will be explained in the comments column, and milestones clearly set and defined. 3 Target numbers with respect to females might vary depending on the engaged sectors (e.g.: extractive industries vis-à-vis health).

ACE TEMPLATE

Implementation Plan

and training i entered into by the ACEs

research and training as measured MoUs and signed proposals that outline at least a two year collaboration and partnership work program

4. No. of accredited education programs

No 0

5

5

10

5

15

5

20

5

25

5Annual ACE

Progress Reports

ACE and RFUThis indicator measures the quality of Masters and PhD programs and counts the number of programs accredited nationally, regionally and internationally by a body satisfactory to IUCEA and the World Bank.

INTERMEDIATE RESULTSIntermediate Result (Component One):

1. No. of faculty and PhD students exchanges to promote research and teaching [no. of which are females]

No

0

10 (3)

10 (3)

20 (6)

10 (3)

30 (9)

10 (3)

40 (12)

10 (3)

50 (15)

10 (3)


ACE and RFU This indicator measures number of faculty and PhDs who are hosted by ACEs from other institutions or when ACEs send their faculty/PhD students to other institutions; locally, in the region or internationally for a “period” of minimum two weeks (for teaching or research collaboration).

2. Amount of externally generated revenue by the ACEs4

USD$0 48,000 55,000 65,000 75,000 90,000

Annual ACE Progress Report

ACE and RFU This amount includes externally generated revenue deposited into the ACE’s account from tuition fees, other student fees, joint research, sale of consultancies, fund raising and donations, or other

4 The externally generated revenue would need to be certified as part of the financial audit.

28

ACE TEMPLATE

Implementation Plan

external sources: 3. Internationally

recognized research publications in disciplines supported by the ACE Program in total and with regional co-authors [No. co-authored with regional collaborators]

No

5 20[9] 45[10] 45[14] 45[18] 45[29]

Annual Data source is International bibliometrical databases, such as ISI Thomson Reuters and/or Scopus

This indicator records the number of internationally recognized research publications produced by the ACEs in total and with regional co-authors.

4. No. of institutions hosting ACEs participating in the PASET benchmarking exercise

No 0 3 5 7 7 7 AnnualACE Progress Reports

ACE and RFU This indicator measures the number of ACE hosting universities that agree to participate in the PASET benchmarking exercises.

29

ACE TEMPLATE

Implementation Plan

Table 8: Expected Results of the Proposed ACE

30

ACE TEMPLATE

Implementation Plan

Objective Indicator Baseline (2015)

Baseline (Yr 1)

Annual Targets ( Yr 2)

Annual Targets (Yr 3)



1.Strengthen Education Capacity excellence – quality and productivity

Number of new students in ACE courses (30% must be regional students*):

New PhD students (% female) (% regional)

New Master students (% female) (% regional)

Number of students for new short term courses (min. 40 hours) (% female) (% regional)

3 (33% female) (33% regional)

55 (35% female) (less than 1% regional)

0



0






50 (50% female); (40% regional)







2.Strengthen Education Capacity & Development Impact

No. of academic staff with at least 1 month internship in a private sector company or a local institution relevant to their field/ sector (% female)

0 0 10 (50% female) (all those supervising research students)

10 (50% female) 10 (50% female) 10 (50% female)

No. of Students with at least 1 month

0 0 20 (50% female) including all those on

30 (50% female) 50 (50% female) 70 (50% female)

31

ACE TEMPLATE

Implementation Plan

32

ACE TEMPLATE

Implementation Plan

33

Objective Indicator Baseline (2015)

Baseline (Yr 1)

Annual Targets ( Yr 2)




No. of internationally accredited education programs including sub-regional accreditation

0 0 5 (request accreditation by international bodies)

5 5 5

No. of students employed by industry

No. of students who create/ start businesses

No. of students employed by universities as faculty members

46

1

1

63

2

1

73

2

1

82

2

2

95

3

2

112

3

3

3.Strengthen Research Capacity excellence – quality and productivity

Number of internationally peer reviewed research publications in disciplines supported by the ACE Program

No. of new research collaboration in region

No. of students employed by research organizations

No. of patents, invention disclosures, trademarks and copyrights

10

(based on staff output)

4

2

2 (copyrights)

20

4

2

2 (copyrights)

45

5

5

5

45

(Every ACE student to publish at least 1 Masters and 2 PhD

research output)

10

7

7

45

15

7

9

45

20

7

12

4.Strengthen education and research capacity (through increased financial sustainability) and demonstration of value to students and

Amount of externally generated revenue by the ACEs

0

(figures in US dollars)

48,000.00 55,000.00 65,000.00

(basing on specialist courses and

consultancies delivered, analytical services, and small grant awards, and

publications)

75,000.00 90,000.00

ACE TEMPLATE

Implementation Plan

*This refers to students from outside the ACE hosting countryNote: All estimates ($) based on the requirements and capacity of the five Schools contributing to the CBU ACESM. For short term courses, this will include approximately 40% at Diploma level support for technicians. The rest will be MSc and PhD research students attending specialist courses and techniques demonstrations to enhance their research, e.g., Bio-safety, statistical modelling, special instrumentation, special software applications, etc. It is expected to run Doctoral short courses to support research and to facilitate interactional and exchange of expertise.

34


Disbursement Linked Indicators and Allocated AmountsPer Africa Centre of Excellence (refer to updated guidelines in annex 8.3)

Disbursement Linked

Indicators(Can trigger maximum 6 million USD equivalent )

Action to be Completed Definition Disbursement Calculation

Formula(expressed in

USD equivalent)

DLI #1: Institutional readiness

Total amount 1,100,000(expressed in USD equivalent)

DLR#1.1: To meet Conditions for Effectiveness

DLR#1.2: Development of detailed implementation plans

Disbursed when all conditions for effectiveness outlined in the legal agreements signed between the ACE hosting government and the World Bank

Disbursed when detailed implementation plan of ACE is approved by the ministry in charge of higher education as part of the Performance Agreement.

DLR#1.1:600,000

DLR#1.2:500,000

DLI #2: Excellence in education and research capacity and development impact

Total amount 4,300,000(expressed in USD equivalent)

DLR# 2.1: Timely annual implementation of the plans

DLR #2.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) students.

Disbursement based on the achievement of at least 50% and scalable up to 85% of implementation targets in any given year. Achievement rates beyond 85% in any given year triggers a 100% disbursement of that year

Short-Term Courses: Disbursement occurs when any course leading to qualification (certificate/diploma /degree) counts as a short-term course: 400 per male national student 500 per female national student800 per male regional student1,000 per female regional student.

Master’s: Disbursement occurs when Master’s students have successfully completed at least one semester: 2,500 per male nationa1 student3,000 per female national student4,500 per male regional student5,500 per female regional student.

PhD: Disbursement occurs when PhD students enrol: 12,000 per male national student15,000 per female national student25,000 per male regional student

DLR#2.1: 500,000

DLR#2.2: 1,200,000

ACE TEMPLATE

Implementation Plan

Disbursement Linked




USD equivalent)

DLR#2.3: Accreditation of quality of education programs.

DLR#2.4: Collaboration and partnerships for applied research and training

DLR#2.5: Peer-reviewed journals papers or peer-

30,000 per female regional student.

Disbursement for academic accomplishment will occur upon the student’s successful completion of a Master’s program or the approval of a student’s PhD research proposal. The amount triggered will be half of the above indicated in each category, totalling for not more than 300,000.

Disbursement occurs when a Master or PhD program is accredited by international or regional or national body (satisfactory to the World Bank):300,000 per program internationally accredited 150,000 per program regionally accredited75,000 per program nationally accredited75,000 per program for self-evaluation (satisfactory executed according to internationally recognized standard). Self-evaluation and national accreditation, totalling for not more than 300,000.

Disbursement occurs when MoUs are signed and accompanied by signed proposals that outline at least a two-year collaboration and partnership work-program: 30,000 per MoU with public institutions/civil society40,000 per MoU with private sector/ industry In order to access the disbursement under this DLR minimum 1 eligible MoU with private sector must be approved. All MoU work programs must be satisfactory to IUCEA/World Bank.

DLR# 2.3: 600,000

DLR#2.4: 200,000

DLR#2.5: 300,000

36

ACE TEMPLATE

Implementation Plan

Disbursement Linked




USD equivalent)

reviewed conference papers

DLR#2.6: Faculty and PhD student exchanges to promote regional research and teaching

DLR#2.7: External revenue generation

DLR#2.8: Institution participating in benchmarking exercise

Disbursement occurs when a paper is accepted by a peer-review journal or is an accepted peer-reviewed conference paper: 30,000 per paper accepted by a peer-reviewed journal 20,000 per accepted peer-reviewed conference paper.

This DLR is awarded to the ACE when it hosts faculty/PhD students from other institutions or when it sends its faculty/PhD students to other institutions; locally, in the region or internationally for a “period” of minimum two weeks (for teaching/research collaboration):5,000 per “period” within the country10,000 per “period” within the region 8,000 per “period” for international.

Externally generated revenue deposited into the ACE’s account from tuition fees, other student fees, sale of consultancies, joint research, fund raising and donations, or other external sources: US$1 per externally generated US$1 from national sources, and US$2 per externally generated US$1 from regional and international sources.

The DLR will be disbursed if the ACE hosting university participate in the Partnership of Applied Sciences, Engineering and Technology (PASET) benchmarking exercise.

DLR#2.6:500,000

DLR#2.7: 900,000

DLR#2.8: 100,000

DLI#3: Timely, transparent and

DLR#3.1: Timely Withdrawal Application

DLR#3.1: 15,000 per

37

ACE TEMPLATE

Implementation Plan

Disbursement Linked




USD equivalent)

institutionally reviewed Financial ManagementTotal amount 300,000(expressed in USD equivalent)

supported by financial reporting on the ACE account for the period

DLR#3.2: Functioning Audit Committee under the university council

DLR#3.3: Functioning internal audit unit for the university

DLR#3.4: Transparency of financial management (audit reports, interim financial reports, budgets and annual work plan are all web accessible)

year

DLR#3.2: 15,000 per year

DLR#3.3: 15,000 per year DLR#3.4: 15,000 per year

DLI#4: Timely and audited ProcurementTotal amount 300,000(expressed in USD equivalent)

DLR# 4.1 Timely procurement audit report

DLR#4.2: Timely and satisfactory procurement progress report

DLR#4.1: 30,000 per year DLR#4.2: 30,000 per year

Note: Any enrolment occurred after 1st August, 2016 will be counted towards the DLIs in the first year. Regional student is interpreted as students from Africa. Total disbursement is limited to the overall amount of financing to each ACE, which will be confirmed

after negotiations. DLI amounts will be proportionately allocated based on the total financing for that ACE.

38

ACE TEMPLATE

Implementation Plan

Table 9: Example of a monitoring spreadsheet in Excel. (Table 9 Is not comprehensive enough to be used as a monitoring instrument, it only provides a crude overview. It is therefore required that the entire set of activities for project year 1 is presented in a table along the lines indicated below.)

DLIs Results ActivitiesDetailed activity sheets (actions) Time

Money When

(order or sequence)

(order or sequence)

(order or sequence)

(Months, days) e.g.

Currency (Local??) Dates

DLI 1 (Narrative and

Measurement)Repeat section

for as many DLIs as available

Result 1 (Narrative

and measuremen

t)

Activity 1

DAS 1 (Months) 2DAS 2 (Days) 10DAS 3(Months) 3DAS 4(Days) 6DAS 5(Days) 9

Activity 2DAS 1(Days) 12DAS 2(Months) 1

Activity 3

DAS 1(Days) 56DAS 2(Days) 35DAS 3(Days) 14DAS 4(Days) 89

Activity 4 DAS 1(Days) 24DAS 2(Days) 261

Result 2

Activity 1Activity 2Activity 3Activity 4

Result 3

Activity 1Activity 2Activity 3Activity 4

Verification

WB/AAU

ACE Director/AAU

ACE DIRECTOR/PARTNER LEADER

Component Implementation Leader

39

ACE TEMPLATE

Implementation Plan

6.0 DETAILED BUDGET

Table 10: Budget, Project year 1 – 5 with split between host and consortium partners

5.1 Achieve Learning Excellence 231,950.00 711,000.00 343,500.00 2,932,450.00 48.88

5.2 Research Excellence 118,000.00 110,000.00 93,000.00 473,000.00 7.88

5.3 Quality assurance 94,500.00 15,500.00 13,000.00 155,500.00 2.59

5.4 Equity dimension 32,000.00 60,000.00 172,000.00 2.87

5.5 Attract academic staff and students from the region 43,000.00 3,000.00 - 50,500.00 0.84

5.6 National and Regional Academic Partners 145,000.00 45,000.00 20,000.00 265,500.00 4.43

5.7 National and Regional Sector Partners 27,200.00 3,500.00 2,500.00 39,200.00 0.65

5.8 Collaboration with International Academic Partners 50,000.00 10,000.00 10,000.00 92,000.00 1.53

5.9 Management and Governance 229,550.00 50,000.00 13,500.00 410,050.00 6.83

5.10 Sustainable Financing 18,000.00 18,000.00 0.30

5.11 Monitoring and Evaluation 55,300.00 36,500.00 36,000.00 200,300.00 3.34

1,044,500.00 1,819,000.00 1,044,500.00 531,500.00 369,000.00 4,808,500.00

Programme Management 250,000.00 4.17

Contingency

TOTAL 5,058,500.00

Name of partner1 University of Zambia 2,000.00 18,000.00 11,000.00 16,000.00 8,000.00 55,000.00

2 University of Zimbabwe 2,000.00 20,000.00 11,000.00 14,000.00 11,000.00 58,000.00

3South African Council for Scientific and Industrial Research (CSIR) 5,000.00 10,000.00 11,000.00 14,000.00 11,000.00 51,000.00

4 Stellenbosch University 4,000.00 20,000.00 16,000.00 14,000.00 11,000.00 65,000.00

5 Mintek, 5,000.00 10,000.00 11,000.00 14,000.00 11,000.00 51,000.00

6 University of Cape Town 2,000.00 20,000.00 11,000.00 14,000.00 11,000.00 58,000.00

7 Mine Safety Department Zambia 1,500.00 4,000.00 11,000.00 11,000.00 8,000.00 35,500.00

8 Stellenbosch University Launch Lab 2,000.00 10,000.00 11,000.00 15,000.00 12,000.00 50,000.00

9National Institute for Occupational Safety and Health (NIOSH) 2,000.00 23,000.00 22,000.00 20,000.00 12,000.00 79,000.00

10 National Technology and Business Centre (NTBC) 2,000.00 4,000.00 11,000.00 11,000.00 8,000.00 36,000.00

11National Institute for Scientific and Industrial Research (NISIR) 2,000.00 6,000.00 11,000.00 14,000.00 11,000.00 44,000.00

12 University of Adelaide 10,000.00 20,000.00 19,000.00 25,000.00 11,000.00 85,000.00

13 University of Kwazulu Natal 3,000.00 18,000.00 11,000.00 14,000.00 11,000.00 57,000.00

14 University of Botswana 3,000.00 18,000.00 14,000.00 14,000.00 11,000.00 60,000.00

15 British Geological Survey 5,000.00 19,000.00 14,000.00 15,000.00 11,000.00 64,000.00

16 University of Malawi 3,000.00 18,000.00 14,000.00 14,000.00 9,000.00 58,000.00

17 Occupation Health and Safety Institute of Zambia 2,000.00 7,000.00 10,000.00 10,000.00 5,500.00 34,500.00

TOTAL 55,500.00 245,000.00 219,000.00 249,000.00 172,500.00 941,000.00

1,100,000.00 2,064,000.00 1,263,500.00 780,500.00 541,500.00 5,999,500.00

% of total 18.3 34.4 21.1 13.0 9.0

Expenditure Category

%

Estimated Costs in (US$)

YR 1 YR 2 YR3 YR 4 YR 5 Total %of total

1,414,000.00 232,000.00

100,000.00 52,000.00

22,500.00 10,000.00

80,000.00

4,500.00

45,000.00 10,500.00

34,000.00

3,500.00 2,500.00

14,000.00 8,000.00

97,000.00 20,000.00

Action Plans

A: Budget by Activity Plan

B: Budget by partners

38,500.00

40

ACE TEMPLATE

Implementation Plan

7.0 DETAILED ACTIVITY SHEETS

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.1 Appoint and operationalise the CBU ACESM Coordinators and Staff

RESULT CBU ACESM staff structure

ACTIVITY Appoint and operationalise the CBU ACESM staff structure

OUTPUT Meetings to identify and appoint resource personnel for the CBU ACESM staff structure, including Project Manager

Advertise for Administrative Assistant position Send out notifications to appointed resource personnel Employ Administrative Assistant for duration of project Operationalise the CBU ACESM staff structure

OUTPUT INDICATOR Appointed CBU ACESM coordinators and members of staff Operationalised CBU ACESM staff structure

SOURCE OF VERIFICATIONRegistrar

IMPLEMENTATION MILESTONES

Appointment and notification of resource personnel for the CBU ACESM staff structure, including Project Manager

Advertisement and full-time appointment of Administrative Assistant Operationalisation of CBU ACESM staff structure

PROCUREMENT Administrative costs

RESPONSIBILITY FOR IMPLEMENTATION

CBU ACESM team

DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1

PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM

ASSUMPTIONS Commitment and collaboration of prospective resource personnel

FINANCIAL IMPLICATIONS $129, 050

Budget Line Analysis

1st Qtr 2nd

Qtr3rd

Qtr4th Qtr 5th Qtr 6th Qtr Total

1 CBU ACESM administrative costs

69, 050 69, 050

2 Project Administrative Assistant

40,800 40,800

3 Project Manager 19,200 19,200

4 Central Administrative costs 0 0

TOTALS 129, 050 $129, 050

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.2 Formal integration of the CBU ACESM within the University structure and launch

RESULT CBU ACESM launch

ACTIVITY Develop and agree to Financial Management systems Open Foreign and Local Currency account (designated and project accounts

respectively); open External Revenue account Formal integration of the CBU ACESM within the University structure and

launch Develop budget for approval for the next project year

OUTPUT Financial Management systems developed Foreign, Local and External Revenue accounts opened Formal integration of the CBU ACESM within the University structure

41

ACE TEMPLATE

Implementation Plan

Launch of the CBU ACESM Budget for the next project year

OUTPUT INDICATOR Financial Management systems Foreign, Local and External Revenue accounts Meetings held to integrate the CBU ACESM within the University

structure Ceremony to launch the CBU ACESM Approved Budget

SOURCE OF VERIFICATIONRegistrar, CBU ACESM Accountant and CBU Accountant


Opening of Foreign, Local and External Revenue accounts Integration of the CBU ACESM within the University structure Launch of the CBU ACESM within the University structure Development of budget for approval for the next project year

PROCUREMENT Administrative and logistics costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM, private and sector partners

ASSUMPTIONS Commitment and collaboration from partners

FINANCIAL IMPLICATIONS $ 16, 000


1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total

1 Administrative costs 500 500

2 Ceremony to launch the CBU ACESM

15, 500 15, 500

TOTALS 16, 000 $16, 000

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.3 Recruit and appoint regional and national partners for the CBU ACESM Advisory Board and National Steering Committee

RESULT CBU ACESM Advisory Board

ACTIVITY Identify regional and national partners for the ACESM Advisory Board (include West Africa Centre of Excellence) and National Steering Committee

Meetings with national partners Recruit and appoint regional and national members for the ACESM Advisory

Board and National Steering Committee

OUTPUT Identify regional and national members for the CBU ACESM Advisory Board and National Steering Committee

Appoint and notify Board and Committee members

OUTPUT INDICATOR Appointed CBU ACESM Advisory Board Appointed CBU ACESM National Steering Committee

SOURCE OF VERIFICATIONCBU ACESM Advisory Board organogram, CBU ACESM National Steering Committee organogram, CBU ACESM Centre Leader


List of identified regional and national members for the CBU ACESM Advisory Board and National Steering Committee

Appointment and notification of Board and Committee members Acceptance by Advisory Board and National Steering Committee members

PROCUREMENT Travel logistics


CBU ACESM team

42

ACE TEMPLATE

Implementation Plan



ASSUMPTIONS Commitment and collaboration of prospective Board and Committee members




1 Identify Board and Committee members

500 500

2 Meetings with national partners

800 800

3 Appoint and notify Board and Committee members

200 200

TOTALS 1, 500 $1, 500

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.4 Develop a CBU-ACESM website and social media strategies

RESULT CBU ACESM website and social media strategies developed

ACTIVITY Development of website and social media strategies Launch of the website Online media marketing Maintenance of website

OUTPUT Information about CBU ACESM posted on website Monthly hits on the CBU ACESM website Social media links set up Monthly updates of website (will include audit reports, interim financial reports,

budgets and annual work plan)

OUTPUT INDICATOR CBU ACESM website Social media accounts Monthly updates

SOURCE OF VERIFICATIONWebsite, monthly updating of websites by Administrative Officer


Development of website Development of social media strategies Launch of CBU ACESM website

PROCUREMENT Administrative, stationery and marketing costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU ICT department

ASSUMPTIONS Availability of reliable internet and phone connections




1 Developing and launching CBU ACESM website

2 500 2500

2 Social media 500 500

TOTALS 3 000 $3, 000

Action Plan 5.1: Timely annual implementation of the plans

43

ACE TEMPLATE

Implementation Plan

Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.5 Develop language support for non-Anglophone nationals

RESULT Language support media facilities for non-Anglophone nationals

ACTIVITY Develop print and online media non-Anglophone language links

OUTPUT Produce brochure and summary poster detailing CBU ACESM programmes and short courses in non-Anglophone languages (French and Portuguese) of the region

Information about CBU ACESM posted on website in non-Anglophone languages of the region

Social media links set up in non-Anglophone languages of the region Translation services

OUTPUT INDICATOR CBU ACESM brochure and poster with non-Anglophone language

(French and Portuguese) links CBU ACESM website with non-Anglophone language links Social media accounts with non-Anglophone language links

SOURCE OF VERIFICATIONWebsite, monthly updating of websites by Administrative Officer


Activate CBU ACESM website in non-Anglophone languages of the region Activate social media accounts in non-Anglophone languages of the region

PROCUREMENT Translation services; administrative, stationery and marketing costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM, CBU ICT department and language expert

ASSUMPTIONS Availability of reliable internet and phone connections, commitment and collaboration from language expert




1 Translation services 2, 000 2, 000

2 Activate CBU ACESM website 2, 500 2, 500

3 Activate social media accounts

500 500

TOTALS 5, 000 $5, 000

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.6 Set up International Research School

RESULT Establish the international research school with 5 PhD graduates from CBU

ACTIVITY Sign MoUs with University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal (done under activity 5.4.3)

Organise and schedule logistics for seminars and short courses taking place locally and at partner universities (have collective skype meetings with partner institutions)

Advertise for PhD students Shortlist potential PhD students

OUTPUT MoUs signed List of shortlisted students

OUTPUT INDICATOR Signed MoUs List of shortlisted students

SOURCE OF VERIFICATIONInternational Research School Coordinator

44

ACE TEMPLATE

Implementation Plan


Meetings with regional partner universities – University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal

Advertise for PhD students

PROCUREMENT Travel logistics for assessing research needs and evaluation of research proposals


CBU ACESM team and partner organisations


PRIMARY CONSTITUENTS: CBU ACESM and partner organisations

PARTICIPANTS: CBU ACESM members of staff, local and regional partner universities

ASSUMPTIONS Commitment and collaboration from partner organisations; attendance of partners at annual Advisory Board



1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total

1 Advertising and short listing of students

2, 000 2, 000

TOTALS 2, 000 $2, 000

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.7 Set up an internal monitoring and evaluation system

RESULT Monitoring and evaluation system established

ACTIVITY Appoint CBU ACESM Audit Committee (sub-Board Committee) Set up frameworks for project evaluation/ audit which will be based on a three

methods approach consisting of: process evaluation to assess the implementation of activities in the program, outcome evaluation to determine whether or not the objectives of the program

have been met at the end of each program component, and impact evaluation to assess the CBU ACESM’s long-term goals

CBU internal auditors conduct audits of project Appoint external auditors to conduct semi- and annual financial statements audits

OUTPUT Evaluation of training programmesEvaluation/audit reports

OUTPUT INDICATOREvaluation criteria and method developed

Evaluation/audit reports

SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader


Meeting with partner institutions Monitoring and evaluation tools developed and adopted

PROCUREMENT Administrative costs


CBU ACESM


PRIMARY CONSTITUENTS: CBU ACESM, PARTICIPANTS: CBU ACESM, students

ASSUMPTIONS N/A



1st Qtr 2nd Qtr 3rd


1 Administrative costs – 3, 000 3, 000

45

ACE TEMPLATE

Implementation Plan

conduct internal and external audits

TOTALS 3, 000 $3, 000

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.8 Regional outreach and marketing

RESULT CBU ACESM programmes and short courses marketed regionally

ACTIVITY Print media marketing through partner regional organisations Creation of a press kit Produce CBU ACESM branded apparel

OUTPUT Produce brochure and summary poster detailing CBU ACESM programmes and short courses

Press kit to be used by staff to sell the CBU ACESM programmes and short courses CBU ACESM branded apparel

OUTPUT INDICATOR Printed CBU ACESM brochure and poster Press kit CBU ACESM branded apparel

SOURCE OF VERIFICATIONCBU ACESM Centre Leader


Print and distribute brochure and poster Purchase branded apparel

PROCUREMENT Administrative, stationery and marketing costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU external relations department

ASSUMPTIONS Commitment and collaboration from prospective staff and students



1st Qtr 2nd

Qtr3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total

1 Promotional material 3, 000 3, 000

2 Print and distribute brochures and posters

5, 000 5, 000

3 Branded apparel and items 7, 500 7, 500

TOTALS 15, 500 $15, 500

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.9 Monitor, and evaluate academic programmes annually

RESULT Provision of quality academic programmes

ACTIVITY Bi-annual monitoring of teaching methods (INTERNAL EVALUATION – Coordinators; Management: Centre Leader, Deputy Centre Leader, Project Manager; Procurement and Audit; EXTERNAL EVALUATION)

Bi-annual evaluation of assessment techniques (assignments, tests and examinations) (INTERNAL EVALUATION – Coordinators; Management: Centre Leader, Deputy Centre Leader, Project Manager; Procurement and Audit; EXTERNAL EVALUATION)

Bi-annual evaluation of supervisory techniques for research students

46

ACE TEMPLATE

Implementation Plan

(INTERNAL EVALUATION – Coordinators; Management: Centre Leader, Deputy Centre Leader, Project Manager; Procurement and Audit; EXTERNAL EVALUATION)

Bi-annual student evaluation of course delivery Comments on evaluation reports from Advisory Board Engage external examiners for all the academic programmes Self-evaluation according to internationally recognized standard Training workshop on monitoring and evaluation of academic programmes

(according to internationally recognized standard) (done under 5.2.1)

OUTPUT Bi-annual evaluation reports (one at the end of each semester) External examiners’ reports Annual self-evaluation report

OUTPUT INDICATOR Satisfaction index External examiners’ reports Self-evaluation report



Academic programme assessment instrument extracted from the CBU ACESM monitoring and evaluation framework

Bi-annual evaluations Evaluation forms available for students on CBU ACESM website (submitted

to CBU ACESM Deputy Centre Leader) Comments from Advisory Board External examiners’ reports prepared Self-evaluation standards developed

PROCUREMENT Travel and accommodation logistics for external examiners


CBU ACESM


PRIMARY CONSTITUENTS: CBU ACESM, Advisory Board, students

PARTICIPANTS: CBU ACESM, Advisory Board, Students

ASSUMPTIONS Students will be objective in evaluation of lecturers



1st

Qtr2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total

1 Travel and accommodation logistics

0 12, 500 12, 500

TOTALS 0 12, 500 $12, 500

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.10 Monitoring and evaluation report

RESULT Annual evaluation of performance each year

ACTIVITY Carrying out monitoring and evaluation according to the monitoring framework developed in 5.2.1

Prepare and publicise evaluation report

OUTPUT Annual monitoring and evaluation report

OUTPUT INDICATORMonitoring and evaluation report



Monitoring framework applied Monitoring and evaluation report

PROCUREMENT Printing report; logistics for meetings


CBU ACESM

47

ACE TEMPLATE

Implementation Plan



ASSUMPTIONS Lecturers and students will participate in monitoring and evaluation and that they will be objective in their assessment




1 Logistics for meetings 3, 300 3, 300

2 Printing costs 2, 000 2, 000

TOTALS 5, 300 $5, 300

Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.11 Convene Advisory Board and National Steering Committee annual meetings

RESULT Advisory Board and National Steering Committee annual meetings

2 meetings

ACTIVITY Send invitation letter and/or emails Travel logistics Prepare annual CBU ACESM report for meetings Conduct meetings

o Submit annual CBU ACESM report

OUTPUT Responses to invitations Reserved accommodation CBU ACESM annual report Meetings held

OUTPUT INDICATOR CBU ACESM annual report Minutes of Advisory Board Meeting

SOURCE OF VERIFICATIONCBU ACESM Manager


Planning meetings for Advisory Board and National Steering Committee Confirmation of attendance CBU ACESM annual report produced Meetings held



CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM and partner organisations.

PARTICIPANTS: CBU ACESM members of staff, local and regional industry board members

ASSUMPTIONS Favourable responses

FINANCIAL IMPLICATIONS $ 32,000



1 Invitation letters sent out 500 500

2 Administrative and logistics 2, 000 2, 500 4, 500

3 Advisory Board Meeting 15, 000 15, 000

4 National Steering Committee Meeting

12, 000 12, 000

TOTALS 2, 000 30, 000 $32, 000

48

ACE TEMPLATE

Implementation Plan

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.1 Conduct training workshops on quality assurance and reporting mechanisms

RESULT Quality assurance and reporting mechanisms

ACTIVITY Conduct a workshop on quality assurance and reporting mechanisms o Training workshop on monitoring and evaluation of academic programmes

(according to internationally recognised standards)

OUTPUT Standard reporting system

OUTPUT INDICATORQuality assurance and reporting system developed which are in line with all stakeholders

SOURCE OF VERIFICATIONCBU ACESM Project manager


Workshop invitation Workshop held

PROCUREMENT Travel and workshop logistics


CBU ACESM, University of Botswana, University of Malawi

DURATION: 1 month Commencement: Q1 Y1 Completion: Q1 Y1

PRIMARY CONSTITUENTS: CBU ACESM, PARTICIPANTS: CBU ACESM, UB, UM, Industry partners

ASSUMPTIONS Workshops will be well attended by various stakeholders



1st Qtr 2nd


1 Travel and workshop logistics

15, 000 15, 000

TOTALS 15, 000 $15, 000

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.2 Capacity building in writing research and grant proposals

RESULT Improved capacity of CBU ACESM staff and partner personnel in research and grant proposal writing

ACTIVITY Identify and recruit resource persons Conduct training workshop Develop grant manuscript (participants to register with a call for grants)

OUTPUT Personnel trained in research and grant proposal writing. Draft proposals developed

OUTPUT INDICATOR Number of personnel trained in research and grant proposal

writing Draft proposals



Resource persons recruited Workshop held Grant proposals developed

PROCUREMENT Workshop logistics and resource person fees


CBU ACESM team

DURATION: 1 week Commencement: Q2 Y1 Completion: Q2 Y1

PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM members of staff

ASSUMPTIONS Willingness from participants and availability of grant calls


49

ACE TEMPLATE

Implementation Plan


1st Qtr 2nd Qtr 3rd


1 Workshop logistics 15, 000 15, 000

TOTALS 15, 000 $15, 000

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.3 Consultancies for workshops and short courses to upgrade staff members in specialised courses at the CBU ACESM

RESULT Strengthened capacity of CBU ACESM to conduct accredited and certified programmes and services through Occupational Health department

ACTIVITY Develop accreditation plans for Occupational Health department o MSc Occupational Medicine, MSc Pulmonology, MSc Industrial

Hygiene, MSc Exposure Science o PhD Occupational Medicine, PhD Pulmonology, PhD Industrial

Hygiene, PhD Exposure Science Bring in consultants from regional and international organisations to assist the

Centre with building capacity of staff to enhance accreditation and certification of its programmes and laboratories

Deliver short training courses to CBU ACESM personnel for capacity building of staff to enhance accreditation and certification purposes

OUTPUT Accreditation plans developed Conduct training of CBU ACESM personnel

OUTPUT INDICATOR Accreditation plans Trained CBU ACESM personnel

SOURCE OF VERIFICATIONCBU ACESM Occupational Health Departmental Coordinator


Recruit experts to facilitate training Conduct training courses

PROCUREMENT Travel and fees for consultants





ASSUMPTIONS Willingness of experts




1 Resource person fees and travel

45, 000 45, 000

2 Training costs 30, 000 30, 000

TOTALS 75, 000 $75, 000

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.4 Entrepreneurship support programme for out-of-employment youths and mine workers/retrenchees

RESULT Enhanced entrepreneurship skills for unemployed youths and mine workers/retrenchees

50

ACE TEMPLATE

Implementation Plan

ACTIVITY Conduct a review of current cooperate social responsibility (CSR) initiatives between mining companies and local communities (this will be done under activity 5.4.2)

Advertise short courses Conduct 3 short courses

o Youths - 40o Mine workers/retrenches - 40

Conduct a review of CSR initiatives before implementation of short courses Conduct a review of CSR initiatives after implementation of short courses (this

will be implemented in year 2 and have a review paper published)

OUTPUT Local and regional mine workers/retrenchees and youths trained in entrepreneurship and re-skilled.

Publication of reviews of CSR initiatives before implementation of training workshops

Evidence-based review publication of CSR initiatives after implementation of training workshops (this will be implemented in year 2 and have a review paper published)

OUTPUT INDICATOR Number of mine workers/retrenchees and youths trained in

entrepreneurship Publication of reviews

SOURCE OF VERIFICATIONDepartmental Coordinator for T5


Advertising of training workshops Training workshops conducted Reviews published

PROCUREMENT Resource personnel and workshop costs


Departmental T5 team and partner organisations


PRIMARY CONSTITUENTS: Departmental T5 team and partner organisations

PARTICIPANTS: Departmental T5 team and partner organisations, mine workers/retrenchees and youths

ASSUMPTIONS Commitment and collaboration from communities and partner organisations




1 Advertising fees 500 500

2 Workshop logistics and travel 9, 000 9, 000

TOTALS 500 9, 000 $9,500

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.5 Develop a database for regional students, staff and researchers

RESULT Database for regional students, staff and researchers

ACTIVITY Develop a database for regional students, staff and researchers Develop a database for research needs of partner organisations for future

research activity reference Engage final year ICT student to develop database

OUTPUT Set up CBU ACESM database for regional students, staff and researchers Information about regional students, staff and researchers entered in CBU ACESM

database

OUTPUT INDICATOR CBU ACESM database

SOURCE OF VERIFICATIONCBU ACESM IT Specialist


CBU ACESM database activated Information about regional students, staff and researchers captured on

51

ACE TEMPLATE

Implementation Plan

CBU ACESM database

PROCUREMENT N/A


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU ICT department

ASSUMPTIONS Availability of sufficient storage capacity for the database

FINANCIAL IMPLICATIONS $0



1

TOTALS $0

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.6 Workshop on writing scientific papers for publication (implementation to commence in year 2)

RESULT Improved capacity of CBU ACESM and partner personnel in Writing Scientific Papers for Publication

ACTIVITY Recruit resource person(s) Conduct training workshop

OUTPUT Personnel trained in Writing Scientific Papers for Publication.

OUTPUT INDICATORNumber of Personnel trained in Writing Scientific Papers for Publication

SOURCE OF VERIFICATIONCBU ACESM Administrative Officer


Resource persons recruited Workshop held

PROCUREMENT Workshop logistics and resource person fees



DURATION: 1 week Commencement: Q1 Y2 Completion: Q1 Y2

PRIMARY CONSTITUENTS: CBU ACESM. PARTICIPANTS: CBU ACESM members of staff and partner institutions.

ASSUMPTIONS Response from participants will be encouraging



1st Qtr 2nd


1

TOTALS $0

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.7 Develop and implement training workshop in inclusive teaching and learning strategies for staff members (implementation in year 2)

RESULT Members of staff of CBU ACESM and partner lecturers trained in inclusive teaching and learning strategies

ACTIVITY Recruit resource persons Conduct training workshop

OUTPUT CBU ACESM and partner staff trained in inclusive teaching and learning strategies

52

ACE TEMPLATE

Implementation Plan

OUTPUT INDICATORNumber of CBU ACESM and partner staff trained in inclusive teaching and learning strategies



Recruitment of resource persons Workshop conducted and report filed






PARTICIPANTS: CBU ACESM members of staff and disadvantaged candidates

ASSUMPTIONS Effective resource persons available




1 Partner logistics 0 0

2 Resource person and workshop expenses

0 0

TOTALS 0 0

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.8 Advertise and select partial scholarships to financially disadvantaged, underprivileged and rural female students (implementation in year 2)

RESULT More female financially disadvantaged, underprivileged and rural students participating in the CBU ACESM

ACTIVITY Advertise the existing MSc. programmes for financially disadvantaged, underprivileged and rural students

Conduct selection of 5 MSc. students (numbers will be increased in second year through fund raising)

Task fund raising committee to raise funds for increased MSc. intake in year 2 and introduction of PhD students

Register selected students (will be done in year 2)

OUTPUT Advertisements made through various media Financially disadvantaged, underprivileged and rural local and regional students

enrolled (will be done in year 2)

OUTPUT INDICATOR Advertisements 5 financially disadvantaged, underprivileged and rural students

enrolled and granted scholarships

SOURCE OF VERIFICATIONAcademic office


Advertised graduate programmes Enrolment of financially disadvantaged, underprivileged and rural students Grants awarded for local and regional scholarships

PROCUREMENT Travel logistics and scholarships




53

ACE TEMPLATE

Implementation Plan



ASSUMPTIONS Adequate response from affected students and effective commitment from partners

FINANCIAL IMPLICATIONS $ 0



1 Travel logistics and advertising scholarships

0 0

2 Select students and award scholarships

0 0

TOTALS 0 0

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.9 Recruit and enrol students using affirmative and quota system (implementation in year 2)

RESULT Improved access to tertiary education for disadvantaged students

ACTIVITY Identify disadvantaged students for scholarship programmeo will include females: financially disadvantaged, rural-based

Conduct selection of students Register selected students

OUTPUT Advertisements run in various media Disadvantaged local students enrolled

o 2 female students differently-abled financially disadvantaged rural-based

OUTPUT INDICATOR Advertisements Number of disadvantaged students enrolled

SOURCE OF VERIFICATIONAcademic office


Advertised graduate programmes Enrolment of disadvantaged students

PROCUREMENT Administrative costs and travel logistics and advertisement fees






ASSUMPTIONS Adequate response from affected students

FINANCIAL IMPLICATIONS 0



1 Selection and enrolling students

0 0

TOTALS 0 0

Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.10 Orientation workshop on equity issues for staff and students of CBU (implementation in year 2)

RESULT Members of staff of CBU ACESM trained on equity issues

54

ACE TEMPLATE

Implementation Plan

ACTIVITY Recruit local resource persons Conduct training workshop (done at the same time as activity 5.2.7)

OUTPUT CBU ACESM staff and students trained on equity issues

OUTPUT INDICATORNumber of CBU ACESM and partner staff and students trained in on equity issues



Recruitment of local resource persons Workshop conducted and report filed



CBU ACESM team organisations


PRIMARY CONSTITUENTS: CBU ACESM. PARTICIPANTS: CBU ACESM members of staff

ASSUMPTIONS Effective and qualified resource persons available locally




TOTALS 0 $0

Action Plan 5.3: Accreditation of quality of education programmesTimeframe: Q1 Y1 to Q4 Y5Activity: 5.3.1 Review and re-orient existing MSc./MPhil. and PhD programmes

RESULT Needs assessments for review and re-orienting of existing MSc and PhD programmes through questionnaires and personal interviews in collaboration with industry, national, regional and international partners

o 12 MSc programmes Occupational health and community vulnerability–MSc

Occupational Health, MSc Chemistry, MSc Biotechnology, MSc Microbiology, MPhil. Biotechnology

Energy use, mining and process design – MSc Environmental Engineering, Management and Monitoring, MPhil Mining, MPhil Metallurgy, MPhil Chemical, MPhil Environmental Engineering, Management and Monitoring

Derelict Environment – MSc Project Management Biodiversity – MSc Natural Resources Management, MSc

Biodiversity Management, Entrepreneurship – Master Business Administration

o 7 PhD programmes Occupational health and community vulnerability – PhD

Occupational Medicine, PhD Biotechnology Energy use, mining and process design – PhD Mining,

PhD Metallurgy, PhD Chemical, PhD Environmental Engineering, Management and Monitoring

Biodiversity - PhD Natural Resources Management Curricula review and re-orientation workshop for existing MSc and PhD

programmes Present reviewed and re-oriented courses before Academic Development

Committee Present reviewed and re-oriented courses before Senate for approval Upload reviewed and re-oriented curricula onto CBU and CBU ACESM website

and print curricula handbooks Recruit PhD students – 7

55

ACE TEMPLATE

Implementation Plan

ACTIVITY Report of needs assessment exercise Reviewed and re-oriented curricula developed from workshop Senate approved curricula Approved curricula adopted by Departments of CBU ACE Invite applications for PhD programmes

OUTPUT Report of needs assessment exercise Curricula developed from workshop Senate approved curricula Approved curricula adopted by Departments of CBU ACESM Enrol 7 PhD students in the different programmes

OUTPUT INDICATOR Reviewed and re-oriented curricula for MSc and PhD programmes

o MSc – 12o PhD – 7

Minutes from Senate meeting Approval reports 7 PhD students enrolled

SOURCE OF VERIFICATIONCBU academic office


Needs assessment questionnaires and interviews conducted Curricula review and re-orientation workshop held with key

representatives from industry, national, regional and international partners

Compilation of workshop outputs for curricula review and re-orientation Reviewed and re-oriented curricula handbooks developed Courses listed on CBU and CBU ACESM websites and printed PhD students enrolled

PROCUREMENT Data collection logistics; workshop logistics; printing costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM members of staff and collaborating partners

PARTICIPANTS: CBU ACESM members of staff, universities, local, regional and international and industry partners,

ASSUMPTIONS Support, commitment and availability of local, regional and international resource persons and institutions.




1 Needs assessment fieldwork 0 0

2 Curricula review and re-orientation workshop

16, 000 16, 000

3 Printing of curricula handbooks

1, 500 1, 500

TOTALS 0 17, 500 $17, 500

Action Plan 5.3: Accreditation of quality of education programmesTimeframe: Q1 Y1 to Q4 Y5Activity: 5.3.2 Identify and design short courses in sustainable mining

RESULT Short courses

ACTIVITY Identify areas for short courses based on database from 5.4.2 Design short courses (done under 5.3.1) Conduct short courses

OUTPUT Short courses areas identified Short courses designed

o Occupational Health – 1 (10 participants)

56

ACE TEMPLATE

Implementation Plan

o Community vulnerability – 1 (10 participants)o Energy use, mining and process design – 4 (40 participants)o Derelict environment – 1 (10 participants)o Biodiversity – 1 (10 participants)o Entrepreneurship – 2 (20 participants)

Short courses conducted

OUTPUT INDICATORShort courses being carried out



Short courses carried out

PROCUREMENT Administrative and advertising costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM team

ASSUMPTIONS Identified short courses areas, experts found and staff to conduct short courses recruited




1 Administrative and advertising costs, conduct short courses

35, 000 35, 000

TOTALS 35, 000 $35, 000

Action Plan 5.3: Accreditation of quality of education programmesTimeframe: Q1 Y1 to Q4 Y5Activity: 5.3.3 Develop new short courses and 1 PhD programme (PhD programme to commence in year 2)

RESULT New short courses and 1 PhD programme developed: Short courses – 11 PhD – 1 (to commence in year 2)

ACTIVITY Needs assessments through questionnaires and personal interviews in collaboration with industry, national, regional and international partners to develop curricula for short courses and 1 PhD programme (using 5.3.1 needs assessment)

Workshop to develop course outlines and course contents Present courses before School Boards Present courses before Academic Development Committee Present courses before Senate for approval Upload curricula onto CBU and CBU ACESM website and print curricula handbooks

OUTPUT Report of needs assessment exercise Curricula developed from workshop Senate approved curricula Approved curricular adopted by Departments of CBU ACESM

OUTPUT INDICATOR Approved curricula for short courses and PhD programme developed

o Short courses – 11o PhD – 1

Minutes from Senate meeting Approval reports

SOURCE OF VERIFICATIONCBU Academic office


Needs assessment questionnaires and interviews conducted Curricula development workshop held with key representatives from

industry, national, regional and international partners Compilation of workshop outputs for curricula development Curricula handbooks developed Courses listed on CBU and CBU ACESM websites and printed

57

ACE TEMPLATE

Implementation Plan

PROCUREMENT Data collection logistics; workshop logistics; printing costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM; Senate; national, regional and international, mining, industry, academic and sector partners

PARTICIPANTS: Regional and international universities, regional and international industry and sector partners,

ASSUMPTIONS Support and participation of partners in curricula development




1 Needs assessment fieldwork 0 0

2 Curricula development workshop

0 0

3 Printing of curricula handbooks 0 0

TOTALS 0 0 0

Action Plan 5.3: Accreditation of quality of education programmesTimeframe: Q1 Y1 to Q4 Y5Activity: 5.3.4 Accreditation of all MSc programmes

RESULT Accreditation bodies identified

ACTIVITY Identify and contact relevant accrediting bodies for new programmeso National – Higher Education Authority ($500 per programme - 5)o Regional – Higher Education Quality Management Initiative for

Southern Africao International

Develop accreditation plans for new and existing programmes Conduct accreditation for existing programmes

o National - Higher Education Authority

OUTPUT Accreditation plans for new and existing programmes

OUTPUT INDICATOR Accreditation plans



Identification of national, regional and international accrediting bodies Development of accreditation plans

PROCUREMENT Accreditation


CBU ACESM

DURATION: 3 Months Commencement: Q1 Y1 Completion: Q1 Y1

PRIMARY CONSTITUENTS: Higher Education Authority and other relevant accreditation bodies

PARTICIPANTS: CBU ACESM, Ministry of Education, regional and international accrediting bodies

ASSUMPTIONS All programmes will meet the accreditation requirements



1st Qtr 2nd


1 Develop accreditation plans 2, 000 2, 000

1 Accreditation (plan for international accreditation of the PhD in Sustainable

20, 000 20, 000

58

ACE TEMPLATE

Implementation Plan

Mining in year 2)

TOTALS 22, 000 $22, 000

Action Plan 5.4: Partnerships for collaboration in applied research and trainingTimeframe: Q1 Y1 to Q4 Y5Activity: 5.4.1 Develop stronger links and partnerships through tailor made research for national and regional partner institutions and communities, and private business and private mining companies

RESULT 5 focus areas for tailor made research

ACTIVITY Assess focus areas of tailor made research based on database developed from research activities under activity 5.4.2

Search for experts from national and regional sector partners based on research activities under activity 5.4.2

Call for researchers to conduct tailor made research Recruit 5 MSc and/or PhD students and /or centre staff to carry out the tailor made

research with national and regional sector partners based on activities 5.5.2/5.2.9/5.2.8

Award grants (implementation in year 2) Conduct tailor made research (implementation in year 2)

OUTPUT Tailor made research areas identified Experts identified and agreements signed Call for grants made Researchers recruited Grants awarded (implementation in year 2) Tailor made research carried out(implementation in year 2)

OUTPUT INDICATOR Research needs/gaps Experts Researchers Call for grants (implementation in year 2) Applied research (implementation in year 2)

SOURCE OF VERIFICATIONCBU ACESM Departmental Coordinators


Identification of tailor made research areas Experts identified Researchers recruited

PROCUREMENT Advertisements for researchers


CBU ACESM team and sector partners


PRIMARY CONSTITUENTS: CBU ACESM and sector partners

PARTICIPANTS: CBU ACESM members of staff, national and regional sector partners

ASSUMPTIONS Availability of database information and researchers; commitment from partners




1 Advertisements 500 500

TOTALS 500 $500

Action Plan 5.4: Partnerships for collaboration in applied research and trainingTimeframe: Q1 Y1 to Q4 Y5Activity: 5.4.2 Identify and review research addressing sustainable mining and development related challenges

RESULT 10 review papers in sustainable mining and development submitted to journals

ACTIVITY 6 Research groups (based on thematic/departmental units) set up to investigate sustainable mining and development related challenges

Write-up reviews

59

ACE TEMPLATE

Implementation Plan

o Occupational health and community vulnerability – 3o Energy use, mining and process design – 3o Derelict Environment – 2o Biodiversity – 1o Entrepreneurship – 1

Develop a database for research needs of partner organisations for future research activity reference

OUTPUT 6 Research groups in sustainable mining and development related challenges created

10 Theoretical write-ups on sustainable mining and development

OUTPUT INDICATOR 6 Research groups 10 Publications



Research groups set up Set up online literature review database Develop review protocols Solicit journals for publication Peer review of drafts Submission of reviews for publication



CBU ACESM team



PARTICIPANTS: CBU ACESM members of staff; national, regional and international partners

ASSUMPTIONS Compliance from CBU ACESM staff and partners




1 Administrative and logistics 5, 000 5, 000 10, 000

TOTALS 5, 000 5, 000 $10, 000

Action Plan 5.4: Partnerships for collaboration in applied research and trainingTimeframe: Q1 Y1 to Q4 Y5Activity: 5.4.3 Setting up internship scheme

RESULT Introduce internship programmes:

MSc programmeso Occupational health and community vulnerability – MSc Occupational

Medicine, MSc Chemistry, MSc Biotechnology, MSc Microbiology, MSc Occupational Health

o Energy use, mining and process design – MSc Environmental Engineering, Management and Monitoring, MPhil Research-based programme, MSc Geomatics, MSc Mine Planning and Design

o Derelict Environment – MSc Project Management, MSc Urban Planning and Development, MSc in Construction

o Biodiversity – MSc Natural Resources Management, MSc Biodiversity Management

o Entrepreneurship – Master Business Administration, MSc Entrepreneurship and Innovations, MSc Economic Development and Small Businesses

ACTIVITY Hold consultative meetings with various industrial partners Identify industrial partners to host students Sign 3 MoU’s with partner organisations

60

ACE TEMPLATE

Implementation Plan

OUTPUT 3 Signed MoU’s with organisation

OUTPUT INDICATOR 3 Signed MoU’s

SOURCE OF VERIFICATIONDepartmental Coordinators


Consultative meeting held MoU’s signed

PROCUREMENT Logistics for meetings, administrative costs





PARTICIPANTS: CBU ACESM members of staff, industry, local and regional partners

ASSUMPTIONS Support from partner organisations



1st Qtr 2nd Qtr 3rd


2 Signing of MoUs with partner institutions

3, 000 3, 000

3 Administrative costs

TOTALS 3, 000 0 $3, 000

Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.1 Conduct a workshop to establish research needs of academic partners

RESULT Improved collaborative research partnerships with academic partners

ACTIVITY Conduct workshop to establish research needs of academic partners (this activity will be conducted under 5.4.2)

OUTPUT Report on research needs of partners identified and prioritised based on research activities under 5.4.2

OUTPUT INDICATORResearch needs

SOURCE OF VERIFICATIONCBU ACESM Administrative Centre Leader


Workshop held and research needs identified

PROCUREMENT Workshop logistics (carried out under activity 5.4.2)




PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM members of staff and partner institutions

ASSUMPTIONS Response from participants will be encouraging




1

61

ACE TEMPLATE

Implementation Plan

TOTALS $0

Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.2 Research grants to staff and students for project consumables (joint research with industry partners)

RESULT Project allowances awarded

ACTIVITY Assess developmental and partner industry research needs (implementation commences in year 1 and is re-assessed in year 3)

Call for project proposals o Occupational health and community vulnerability – (1)o Energy use, mining and process design – (1)o Derelict Environment – (1)o Biodiversity – (1)o Entrepreneurship – (1)

Project proposal evaluation Acceptance of proposals Quotations for relevant project materials Procurement of relevant project materials

OUTPUT Project allowances awarded Approved project proposals Quotations for project materials Project materials procured

OUTPUT INDICATOR 5 project allowances awarded 5 approved project proposals Approved quotations Project materials



Call for proposals based on research needs assessment Project proposals approved Project allowances awarded

PROCUREMENT Administrative costs and logistics for evaluation of research proposals; procurement of project materials costs


CBU ACESM team



PARTICIPANTS: CBU ACESM members of staff, local and regional partner organisations

ASSUMPTIONS Timely procurement; commitment and collaboration from partners




1 Research proposal evaluation 1, 500 1, 500

2 Project allowances 30, 000 30, 000

TOTALS 1, 500 30, 000 $31, 500

Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.3 Joint writing and publication with academic partners

RESULT Strengthened research publication capacity of CBU ACESM and partner personnel developed

62

ACE TEMPLATE

Implementation Plan

ACTIVITY Create joint research publication teams with partners based on research activities under 5.4.2

Organise research publication meetings with co-authors

OUTPUT 12 Research paper manuscripts reviewed and sent for publication (at least two papers per thematic unit/department in year two)

OUTPUT INDICATOR12 Research paper manuscripts reviewed and sent for publication



Formation of joint manuscript review teams Writing of joint research papers

PROCUREMENT Meetings of teams



DURATION: 2 weeks Commencement: Q4 Y1 Completion: Q4 Y1


ASSUMPTIONS Modalities of joint publications will be amicably resolved




1 Writing and publication logistics

5, 000 5, 000

TOTALS 5, 000 $5, 000

Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.4 Travel grants for conference attendance for CBU ACESM staff

RESULT Travel grants for conference attendance

ACTIVITY Travel plans and consultations

OUTPUT 7 CBU ACESM staff

OUTPUT INDICATOR 7 conference attendances

SOURCE OF VERIFICATIONCBU ACESM Departmental coordinators


Members of staff identified based on incentive structure

PROCUREMENT Award grants


CBU ACESM team



ASSUMPTIONS Availability of relevant conference calls; travel request and abstract accepted




1 Notice for staff 0

2 Travel grants 5, 000 5, 000 7, 500 17, 500

63

ACE TEMPLATE

Implementation Plan

TOTALS 5, 000 5, 000 7, 500 $17, 500

Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.5 Joint publication on multi-disciplinary research outputs (implementation in year 2)

RESULT Joint publication on multi-disciplinary research outputs

ACTIVITY Published papers in high impact factor journals

OUTPUT 10 journal papers published

OUTPUT INDICATOR10 journal papers published

SOURCE OF VERIFICATIONCBU ACESM database


Manuscripts circulated for internal peer review Sending manuscripts to journals for publication

PROCUREMENT Publication costs


CBU ACESM


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM, students and post-doctoral fellows

ASSUMPTIONS Suitable journals will publish submissions made by CBU ACESM staff and students




TOTALS 0 $0

Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.1 Upgrading of staff members

RESULT CBU ACESM staff qualifications and competencies upgraded:

Regional short courses – 5 members of staff from CBU ACESM Conduct short courses – CBU ACESM members of staff Identification of research areas for 2 members of staff from CBU ACESM to upgrade to

PhD

ACTIVITY Send 5 members of staff for regional short courses to partner institutions with MoUs in relevant departmental programmes

o Occupational health and community vulnerability - 1o Energy use, mining and process design - 1o Derelict environment - 1o Biodiversity - 1o Entrepreneurship - 1

Conduct short courses for CBU ACESM members of staff in the following areas:o Pedagogy - 10o Research methods, Grant and proposal writing, Supervision skills - 10o Industrial Safety - 10o Bio-safety - 10o Laboratory safety – 10o Accreditation course

Agree with partners on development challenge to be addressed through staff members’ PhD research (using 5.3.1 needs assessment)

OUTPUT 5 trained and skilled members of staff for regional short courses 10 trained and skilled members of staff for Pedagogy short course

64

ACE TEMPLATE

Implementation Plan

10 trained and skilled members of staff for Research methods, Grant and proposal writing, Supervision skills

10 trained and skilled members of staff for Industrial Safety 10 trained and skilled members of staff for Bio-safety 10 trained and skilled members of staff for Laboratory safety 2 agreements for research areas

OUTPUT INDICATORMembers of staff qualification and competences upgraded

Skills and techniques – 55 2 research area agreements

SOURCE OF VERIFICATIONCBU Registrar’s office


Staff members identified to attend short courses and workshops Applications lodged Members of staff selected and sent for short courses Members of staff invited to attend internal short courses Research area agreements made between CBU ACESM and partners

PROCUREMENT Workshop and short courses attendance fees for selected staff; travel and accommodation logistics for facilitator


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM members of staff

PARTICIPANTS: CBU ACESM members of staff, universities, local, regional and international and industry partners

ASSUMPTIONS Full participation of staff, availability of required workshops and short courses



1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th

Qtr6th Qtr Total

1 Short course attendance fees (Staff may apply for courses beyond the region but may only be supported within the ceiling amount budgeted for)

25, 000 25, 000

2 Internal short courses (5) and administrative logistics

11, 000 11, 000

TOTALS 36, 000 $36, 000

Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.2 Engage visiting scholars from regional and international partners

RESULT Improved academic and research capacity of the CBU ACESM through cooperative initiatives with national, regional and international partners

ACTIVITY Sign 2 international memoranda of understanding (MoUs) with partners (2 international MoUs signed in year 1, NIOSH USA and British Columbia University, and another one with a regional partner while another 3 will be signed in year 2 and 2 MoUs per year in year 3-5) (will be done under 5.4.3)

Develop joint training, research and teaching strategies with partners

OUTPUT Partnership agreements signed with partners Joint training, research and teaching programmes established

OUTPUT INDICATOR2 MoUs signedNumber of joint activity themes established

SOURCE OF VERIFICATIONMoUs and Reports at the CBU ACESM


Joint correspondence and meetings with partners instituted MoUs and other agreements established

65

ACE TEMPLATE

Implementation Plan

PROCUREMENT Travel and meeting costs.


CBU ACESM team & partner organisations



ASSUMPTIONS Partner institutions will find time and resources for these joint initiatives

FINANCIAL IMPLICATIONS $2,000


1st Qtr 2nd Qtr 3rd Qtr 4th

Qtr5th Qtr 6th Qtr Total

1 Meetings and correspondence

2, 000 2,000

TOTALS 2,000 $2,000

Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.3 Staff exchange and research visiting fellows

RESULT Operationalisation of MoU through staff exchanges among participating partners

ACTIVITY Develop staff exchange programme guidelines Meeting to sign 3 MoUs (will be done under activity 5.4.3) Award travel grants for 5 staff exchange and 4 visiting fellows (done in Q3) Research fellows and staff visitation among participating universities (done in

Q4)

OUTPUT MoUs signed Staff exchange and visiting fellows programme established and operationalised

(done in Q3) Travel grants offered (done in Q4)

OUTPUT INDICATOR 3 Signed MoUs Staff exchange and visitation fellows programme guidelines 5 Staff exchange and 4 fellows visitation among partner Universities Staff exchange reports by participating fellows



Signing 3 MoUs Staff exchange and visitation fellows programme guidelines developed Staff exchange and visitation for three months

PROCUREMENT Travel and administrative logistics costs


CBU ACESM, University of Botswana, University of Malawi


PRIMARY CONSTITUENTS: CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal

PARTICIPANTS: CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal

ASSUMPTIONS Participating Universities willing to host visiting scholars





1 Travel and administrative logistics

50,000 50, 000

TOTALS 50, 000 $50, 000

66

ACE TEMPLATE

Implementation Plan

Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.4 Engage staff and practitioners to jointly supervise research students from national and regional partner institutions, private business and private mining companies

RESULT 5 research students jointly supervised

ACTIVITY Sign MoU (should include provision for student attachment at joint supervisor’s institution for one semester) (signed under activity 5.4.3)

Develop standardised joint supervision framework Travel logistics for students

OUTPUT Joint supervision framework MoU (signed under activity 5.4.3) supporting joint supervision framework Regional supervision of students

OUTPUT INDICATOR Evidence of jointly supervised research being carried out



Standardised joint supervision framework developed MoU signed Students jointly supervised

PROCUREMENT Logistics for administration, supervision and travel


CBU ACESM team and partners Universities


PRIMARY CONSTITUENTS: CBU ACESM and partner Universities

PARTICIPANTS: CBU ACESM team and staff of partner Universities

ASSUMPTIONS Co-supervisors available; enrolment of students



1stQtr 2ndQtr 3rdQtr 4thQtr

5thQtr 6thQtr Total

1 Student support 69, 000 69, 000

2 Travel logistics 1, 500 1, 500

3 Research support fund 12, 000 12, 000

4 Recruitment of joint supervisors

500 500

TOTALS 14, 000 69, 000 $83, 000

Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.5 Identify and engage international academic researchers for joint supervision of students at CBU-ACESM

RESULT Joint supervision of CBU ACESM research students by international scholars

ACTIVITY Collaborative meetings with academic researchers and sign MoU (MoU signed under activity 5.4.3)

Secure funds to support students for 6 months at the co-supervisor’s institution (implementation in year 2)

Student supervision at co-supervisor’s institution (implementation in year 3) Source alternative funds to support joint supervision programme

(implementation in year 4)

OUTPUT Students jointly supervised with international co-supervisorsPublished co-authored papers in high impact journals with international scholars

OUTPUT INDICATOR Joint supervisors identified

SOURCE OF VERIFICATIONCBU ACESM Centre Leader and Deputy

67

ACE TEMPLATE

Implementation Plan

MoU signed Published papers

Centre Leader


Supervisors identified from partner organisations Joint supervision provided Co-authored papers published

PROCUREMENT N/A


CBU ACESM, NIOSH USA, University of New South Wales/Adelaide


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM, NIOSH USA, University of New South Wales/Adelaide

ASSUMPTIONS Capability of CBU ACESM to host visiting scholars




1

TOTALS $0

Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.6 Research grants for MSc./MPhil. and PhD students, Post-doctoral fellows

RESULT MSc and PhD students recruitedo MSc students – 13

Occupational health and community vulnerability – MSc Chemistry, MSc Biotechnology, MSc Microbiology, MSc Occupational Health

Energy use, mining and process design – MSc Environmental Engineering, Management and Monitoring, MPhil Mining, MPhil Metallurgy, MPhil Chemical, MPhil Environmental Engineering, Management and Monitoring MPhil Research-based programme, MSc Geomatics, MSc Mine Planning and Design

Derelict Environment – MSc Project Management, MSc Urban Planning and Development, MSc in Construction

Biodiversity – MSc Natural Resources Management, MSc Biodiversity Management

Entrepreneurship – Master Business Administration, MSc Entrepreneurship and Innovations, MSc Economic Development and Small Businesses

o PhD students – 7 Post-doctoral fellowships advertised Research grants awarded

ACTIVITY Recruit MSc and PhD students Identify industrial partners to support post-doctoral students Hold consultative meetings with various industrial partners for support of post-

doctoral students Sign 3 MoU’s with partner organisations Apply for grants to support 3 post-doctoral students Advertise for post-doctoral fellows Award research grants

OUTPUT 13 MSc students recruited 7 PhD students recruited 3 Post-doctoral fellow grants Research grants awarded

68

ACE TEMPLATE

Implementation Plan

OUTPUT INDICATOR 13 MSc students 7 PhD students 3 Post-doctoral grants applied for and agreed with partners Research grants awarded

SOURCE OF VERIFICATIONCBU academic office


Advertise programmes Selection of candidates Registration of students Identification of grant calls Signing of agreements Award research grants

PROCUREMENT Administrative and advertising costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM , national, regional and international prospective student

ASSUMPTIONS Commitment and collaboration from prospective students and partners; availability of grant calls



1st Qtr 2nd Qtr 3rd


1 Advertise MSc./MPhil. and PhD programmes

12, 500 12, 500

2 Advertise post-doctoral fellowships

3, 500 3, 500

3 Research grants (includes internship funds)

262, 950 262, 950

TOTALS 275, 450 3, 500 $278, 950

Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.1 Establishment and running of fundraising committee

RESULT Fundraising committee

ACTIVITY Establish fundraising committee Hold meetings to assess areas for raising funds Generate a list of potential leads for raising funds Devise methods of running the fundraising committee

OUTPUT Committee established List of potential funders Fundraising committee methods devised

OUTPUT INDICATOR Fund raising committee List of potential funders Funds raised ($5, 000)



Fund raising committee formally established Fund raising call account opened

PROCUREMENT Logistics for meetings


CBU ACESM team


69

ACE TEMPLATE

Implementation Plan


ASSUMPTIONS Committee established and fundraising methods devised




1 Logistics for meetings 2, 000 2, 000

2 Fund raising activities 3, 000 3, 000

TOTALS 5, 000 $5, 000

Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.2 Search for opportunities to provide consultancy services to partner institutions, communities, private business and private mining companies

RESULT Carry out consultancies

ACTIVITY Search for consultancy opportunities using the internet, print media and use database developed from research activities under activity 5.4.2

Assemble consultancy team Bid for consultancies Develop policy on disbursement of monies raised by CBU ACESM Conduct meetings with CBU Management to agree and operationalise policy on

disbursement of monies raised by CBU ACESM

OUTPUT Successful consultancies carried out ($15, 000) Policy on disbursement of monies raised by CBU ACESM developed Policy on disbursement of monies raised by CBU ACESM operationalised

OUTPUT INDICATOR Consultancy reports Policy document on disbursement of monies raised by CBU ACESM

SOURCE OF VERIFICATIONCBU ACESM Centre leader


Consultancy team assembled Consultancies carried out and fees paid Policy document on disbursement of monies raised by CBU ACESM developed

PROCUREMENT N/A


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM team and partners

ASSUMPTIONS Availability of consultancy opportunities




1 Administrative logistics 200 200

TOTALS 200 $200

Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.3 Provide research and consultancy services

RESULT Carry out research and consultancies

ACTIVITY Convene meeting and conduct workshops to identify areas of research for

70

ACE TEMPLATE

Implementation Plan

consultancy (refer to 5.7.2) Market CBU ACESM as consultants Recruit staff for research and consultancy Carry out the research and consultancy

OUTPUT Marketing conducted Research and consultancy areas identified Experts found Researchers and consultants recruited Research and consultancy carried out

OUTPUT INDICATORResearch and consultancies carried out ($5, 000)Contracts of research and consultancy

SOURCE OF VERIFICATIONRecord and report of research data collections and consultancy works respectively


Research and consultancy works carried out

PROCUREMENT Logistics for identifying research and consultancy areas, expert search and recruiting researchers and consultants


CBU ACESM team

DURATION: 3 months Commencement: Q1 Y1 Completion: Q1Y1

PRIMARY CONSTITUENTS: CBU ACESM and, community and private partners

PARTICIPANTS: CBU ACESM team and, community and private partners

ASSUMPTIONS Research and consultancy areas readily identified, experts found and, researchers and consultants recruited




1 Conduct workshop to identify areas of research and consultancy (done under 5.1.3)

100 100

2 Search for experts for the research and consultancy

100 100

3 Recruit staff for research and consultancy

100 100

4 Conduct research and consultancy

1, 700 1, 700

TOTALS 2, 000 $2, 000

Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.4 Private sector partners financial support for good entrepreneur initiatives

RESULT Financial support by private partners for good entrepreneur initiatives

ACTIVITY Hold meetings to assess areas of financial support for good entrepreneur initiatives

Determine good entrepreneur initiatives Determine private partners to support good entrepreneur initiatives

OUTPUT Areas of support for good entrepreneur initiatives identified Private partners to support good entrepreneur initiatives determined

OUTPUT INDICATOR Good entrepreneur initiatives started (partners to provide $5, 000)

SOURCE OF VERIFICATIONCBU ACESM T5 Coordinator

71

ACE TEMPLATE

Implementation Plan


Good entrepreneur initiatives identified Private partners to support good entrepreneur initiatives determined

PROCUREMENT Administrative, logistics costs


CBU ACESM T5 Leader



ASSUMPTIONS Partners willing to cooperate




1 Hold meetings to assess areas for financial support for good entrepreneur initiatives

1, 000 1, 000

TOTALS 1, 000 $1, 000

Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.5 Explore and mobilise public-private partnerships for infrastructure development for CBU ACESM

RESULT Partnerships in infrastructure development

ACTIVITY Hold meetings to engage government for partnerships in infrastructure development

Identify private sector partners for infrastructure development

OUTPUT Areas of partnership in infrastructure development identified Government engaged Potential partnerships identified

OUTPUT INDICATORReport on potential partnerships for infrastructure development



Key partners identified Report generated

PROCUREMENT Logistics for meetings and printing report


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM and public-private partner organisations

PARTICIPANTS: CBU ACESM team and public-private partners

ASSUMPTIONS Partnerships established




1 Hold meetings to assess areas of partnership in infrastructure development

3, 000 3, 000


TOTALS 5, 000 $5, 000

Action Plan 5.8: Institution participating in benchmarking exercise Timeframe: Q1 Y1 to Q4 Y5

72

ACE TEMPLATE

Implementation Plan

Activity: 5.8.1 Participate in PASET benchmarking training

RESULT Benchmark semester system, progression and assessment rules with all partner universities

ACTIVITY Participate in PASET benchmarking training

OUTPUT Participate in PASET benchmarking training

OUTPUT INDICATOROperationalised progression rules based on benchmarking (implementation will take place in year 2)Trained personnel in PASET

SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader, Senate


Participate in PASET benchmarking training

PROCUREMENT Travel logistics, workshop logistics and printing costs


CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal


PRIMARY CONSTITUENTS: CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal

PARTICIPANTS: CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal

ASSUMPTIONS Senates of all participating Universities will approve the progression rules






2 Seminars and workshops for PASET Benchmarking

3, 000 3, 000

TOTALS 3, 000 3, 000 $6, 000

Action Plan 5.9: Timely withdrawal applications supported by interim unaudited financial reports for CBU ACESMTimeframe: Q1 Y1 to Q4 Y5

Activity: 5.9.1 Prepare DLRs for verification

RESULT Report on completed DLRs

ACTIVITY Prepare DLRs for verification Invite IUCEA to conduct independent verification of DLRs Develop withdrawal applications based on verified DLRs

OUTPUT DLRs developed Verified DLRs Withdrawal applications developed

OUTPUT INDICATOR DLRs Withdrawal applications

SOURCE OF VERIFICATIONProject manager


DLRs prepared DLRs verified Withdrawal applications developed

PROCUREMENT N/A


CBU ACESM


PRIMARY CONSTITUENTS: CBU ACESM, IUCEA PARTICIPANTS: CBU ACESM, IUCEA

73

ACE TEMPLATE

Implementation Plan

ASSUMPTIONS Availability of IUCEA




1

TOTALS $0

Action Plan 5.10: Functioning audit committee under the CBU CouncilTimeframe: Q1 Y1 - Q4 Y5Activity: 5.10.1 Review monthly, quarterly and semi-annual audit reports

RESULT Monthly, quarterly and semi-annual audit reports reviewed

ACTIVITY Review monthly (income and expenditure), quarterly, semi-annual and annual financial assessments on project and external revenue accounts

Review interim financial report Review procurement audit report – semi-annual Review procurement progress report – quarterly Bi-annual meetings with IUCEA

OUTPUT Monthly, quarterly and semi-annual financial assessments on project and external revenue accounts reviewed

Interim financial report reviewed Meetings conducted with IUCEA

OUTPUT INDICATOR Record of meetings Audit reports on monthly, quarterly and semi-annual financial reports on

project and external revenue accounts Audited interim financial report Bi-annual reports

SOURCE OF VERIFICATIONCBU ACESM Project Manager, CBU ACESM Accountant, CBU ACESM Auditor


Calendar made for quarterly meetings and circulated Monthly, mid-year and interim financial assessment conducted on project and

external revenue accounts Bi-annual meeting

PROCUREMENT Administrative and logistics costsTravel logistics for meetings


CBU ACESM


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS:

ASSUMPTIONS Availability of partners




1 Conduct monthly, quarterly and semi-annual and annual financial assessments on project and external revenue accounts

500 500 500 500 2, 000

2 Bi-annual meetings with IUCEA

15, 000 15, 000 30, 000

TOTALS 500 15, 500 500 15, 500 $32, 000

74

ACE TEMPLATE

Implementation Plan

Action Plan 5.11: Functioning internal audit unit for the CBUTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.11.1 Conduct quarterly coordination meetings, and monthly and semi-annual financial reports

RESULT Quarterly coordinating meeting held; monthly and semi-annual financial reports produced

ACTIVITY Coordinating quarterly meetings with partner organisation Conduct monthly (income and expenditure), semi-annual and annual financial

assessments on project and external revenue accounts Prepare interim financial report Prepare procurement audit report – semi-annual Prepare procurement progress report – quarterly Bi-annual meetings with IUCEA

OUTPUT Meetings conducted Monthly and semi-annual financial assessments conducted on project and external

revenue accounts Interim financial report developed Meetings conducted with IUCEA

OUTPUT INDICATOR Record of meetings Monthly and semi-annual financial reports on project and external

revenue accounts Interim financial report Bi-annual reports



Calendar made for quarterly meetings and circulated Monthly, mid-year and interim financial assessment conducted on project and




CBU ACESM







1 Conduct quarterly coordination and review meetings

20, 000 20, 000

2 Conduct monthly and semi-annual and annual financial assessments on project and external revenue accounts

500 500 500 500 2, 000

3 Bi-annual meetings with IUCEA

15, 000 15, 000 30, 000

TOTALS 20, 500 15, 500 500 15, 500 $52, 000

Action Plan 5.12: Transparency of financial management (audit reports, interim unaudited financial reports, budgets and Annual Work Programs are all web accessible)Timeframe: Q1 Y1 to Q4 Y5

75

ACE TEMPLATE

Implementation Plan

Activity: 5.12.1 Upload interim audited financial reports and annual workplans onto the CBU ACESM website; timely submission of comprehensive financial reports, annual workplans to WB and relevant partners

RESULT Monthly (income and expenditure), semi-annual and annual financial meetings on project and external revenue accounts held; monthly and semi-annual financial reports produced

ACTIVITY Upload audited reports Conduct monthly (income and expenditure), semi-annual and annual financial

meetings on project and external revenue accounts Upload interim financial report Upload annual workplans Submit financial reports, annual workplans to WB and relevant partners

OUTPUT Audit reports Existence of reports on the CBU ACESM website Minutes Annual workplans

OUTPUT INDICATOR Audited reports Active website Record of meetings Annual workplans



Calendar made for quarterly meetings and circulated Submission of mid-year and interim financial assessment conducted on project and




CBU ACESM







1 Conduct monthly (income and expenditure), semi-annual and annual financial meetings on project and external revenue accounts

500 500 500 500 2, 000

2 Upload audited reports, interim financial reports, annual workplans

3 Submit financial reports, annual workplans to WB and relevant partners

TOTALS 500 500 500 500 $2, 000

Action Plan 5.13: Timely procurement audit report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.13.1 Submit a timely procurement audit report detailing procurement practices

76

ACE TEMPLATE

Implementation Plan

RESULT Procurement audit report detailing procurement practices submitted

ACTIVITY Develop procurement plan Conduct internal procurement audit Conduct external procurement audit Submit procurement audit reports detailing procurement practices

OUTPUT Procurement plan developed Internal procurement audit conducted External procurement audit conducted Procurement audit reports detailing procurement practices submitted

OUTPUT INDICATOR Approved procurement plan Procurement audit reports Procurement audit reports received

SOURCE OF VERIFICATIONCBU ACESM Project Manager, CBU ACESM Accountant, CBU ACESM Procurement Officer


Approved procurement plan Submission of procurement audit reports



CBU ACESM






1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th

QtrTotal

1 Develop procurement plan

2 Conduct internal procurement audit

500 500 500 500 2, 000

3 Conduct external procurement audit

18, 000 18, 000

4 Submit procurement audit reports detailing procurement practices

TOTALS 500 500 500 18, 500 $20, 000

Action Plan 5.14: Timely and satisfactory procurement progress report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5

Activity: 5.14.1 Procurement of equipment, upgrade the bandwidth and acquisition of temporary office space and hostels

RESULT Equipment procured, and bandwidth upgraded

ACTIVITY Procure equipment Upgrade bandwidth Identify and acquire temporary office space and hostels (School of Graduate

Studies)

OUTPUT Identify sources for equipment and obtain quotations Submit quotations to the CBU tender committee Purchase equipment

o Projectors – 2 (Centre use - 2)o Computer desktop – 1 (administrative assistant – 1)o Drop box subscription – for 1 year

77

ACE TEMPLATE

Implementation Plan

o Go-to meeting softwareo Collaborative software (get estimated costs)

Upgrade bandwidth Temporary office space and hostels (School of Graduate Studies) Purchase Vehicle - 1

OUTPUT INDICATOR Equipment purchased Bandwidth upgraded Office and hostels Vehicle

SOURCE OF VERIFICATIONProcurement office, Registrar


Approved quotations Purchase of equipment Acquire office space and hostels Purchase vehicle

PROCUREMENT Purchasing costs


Project Manager, Procurement Officer, Project Accountant


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU Bursar’s office

ASSUMPTIONS No delays in arrival of purchased equipment



1st Qtr 2nd


1 Obtain quotations 1 000 1 000

2 Purchase equipment 10, 0005 10, 000

3 Upgrade of bandwidth 30, 000 30, 000

4 Purchase of vehicle 60, 000 60, 000

TOTALS 101, 000 $101, 000

Action Plan 5.14: Timely and satisfactory procurement progress report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.14.2 Upgrade and procure teaching and research facilities

RESULT Teaching and research facilities for upgrading identified; teaching aids procured

ACTIVITY Obtain quotations for 2 projectors (purchase under 5.14.1) Obtain quotations for building materials for offices and hostels (purchase under

5.14.3) BOQ (purchase under 5.14.3) Purchase building materials for offices and hostels (purchase under 5.14.3) Purchase laboratory accessories Renovations of laboratory facilities

OUTPUT Quotations obtained Laboratory accessories Renovations of laboratory facilities

OUTPUT INDICATOR Quotations Laboratory accessories Renovated laboratory facilities


IMPLEMENTATION Quotations obtained

5 3 Projectors - $6, 000; 3 Desktop computers - $ 1, 50078

ACE TEMPLATE

Implementation Plan

MILESTONES Laboratory accessories purchased Renovated laboratory facilities

PROCUREMENT Projectors and laboratory accessories


CBU ACESM



ASSUMPTIONS Timely procurement of equipment; collaboration from School of Graduate Studies



1st Qtr 2nd


3 Purchase laboratory accessories

5, 000 5, 000

5 Renovations for laboratories 15, 000 15, 000

TOTALS 20, 000 $20, 000

Action Plan 5.14: Timely and satisfactory procurement progress report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.14.3 Procurement of Office Equipment and Furniture, Renovation of Temporal Office Space and Hostels

RESULT Classroom, office and hostels furniture procured; temporal office space and hostels renovated

ACTIVITY Identify sources for furniture Submit quotations for furniture to the CBU tender committee Procure classroom and office furniture BOQ Obtain quotations for building materials Purchase building materials Building contractual services Renovate temporal office space and hostels

OUTPUT Sources for furniture identified Quotations to the CBU tender committee submitted Purchase furniture BOQ Renovated temporal office space and hostels

OUTPUT INDICATOR Furniture purchased Temporal office space renovated

SOURCE OF VERIFICATIONProcurement Officer


Approved quotations Purchase of furniture BOQ Renovation of temporal office space and hostels

PROCUREMENT Purchasing costs


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU Bursar’s office

ASSUMPTIONS No delays in arrival of purchased equipment



1st Qtr 2nd

Qtr3rd Qtr 4th


79

ACE TEMPLATE

Implementation Plan

1 Purchase 6 office desks and chairs

3, 000 3, 000

2 Purchase 3 executive computer desks and chairs

2, 400 2, 400

3 Purchase 1 secretarial computer desk and chair

600 600

4 Purchase 8 bookshelves 2, 500 2, 500

5 Purchase 8 laptops 6, 000 6, 000

6 Purchase 4 air conditioning units + installation +power upgrade

4, 000 4, 000

7 Purchase 4 black and white laser jet printers

1, 000 1, 000

8 Purchase 1 wireless colour laser jet printer

500 500

9 Purchase 2 scanners 1, 000 1, 000

10 Purchase 1 photocopier 1, 000 1, 000

11 Purchase software 2, 000 2, 000

12 Quotations 500 500

13 BOQ 3, 000 3, 000

14 Renovation of temporal office space and hostels

50, 500 50, 500

TOTALS 78, 000 $78, 000

Action Plan 5.14: Timely and satisfactory procurement progress report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.14.4 Design and pre-construction logistics for the CBU ACESM administrative unit (implementation in year 2)

RESULT CBU ACESM administrative unit

ACTIVITY Competition for the design of the CBU ACESM administrative unit Selection of winning design Identify site for construction Construction of the CBU ACESM administrative unit

OUTPUT Architectural drawings of the CBU ACESM administrative unit Site for construction identified Construction of the CBU ACESM administrative unit

OUTPUT INDICATORCBU ACESM administrative unit drawingsSite for construction and publicised on the CBU ACESM website

SOURCE OF VERIFICATIONCBU ACESM administrative unit drawings, CBU ACESM administrative unit physical structure


Draft design generated and agreed to Print outs of architectural drawings of the CBU ACESM administrative unit Site for construction identified Commencement of construction of the CBU ACESM administrative unit Handover of completed CBU ACESM administrative unit

PROCUREMENT Architectural costs

80

ACE TEMPLATE

Implementation Plan


CBU ACESM team


PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU Practice Office

ASSUMPTIONS Availability of proposed construction site, commitment and collaboration of architectural personnel



1st Qtr 2nd Qtr 3rd


1 Architectural works 0 0

TOTALS 0 $0

81

ACE TEMPLATE

Implementation Plan

8.0 ANNEX

8.1 Procurement Manual and Plan

8.2 Environmental and Social Management Plan

8.3 CBU ACESM PAD – 5 May 2016

82

Documents

CBU - The Copperbelt University Official Website€¦ · Web viewMine Safety Department (MSD), Occupational Health and Safety Institute of Zambia (OHSIZ), Workers Compensation Fund