CCCApply

California Community Colleges Chancellor’s Office

CCCApplyAA

Updated: 3/10/2008

BOG Fee Waiver

Presentation Topics

FA in CCCApply

2008 Changes

Application Walkthrough

Documentation and Resources

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Financial Aid Features in CCCApply

Flags, Forms and FA Track

3 Ways to the BOG Fee Waiver

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Facilitating Financial Aid in CCCApply

Includes questions about financial needs and interests that alert the applicant to the possibility of financial assistance

Sets a financial aid referral flag that can be used by colleges to download financial aid prospects or to initiate communication with students at the first contact with the college.

Offers to connect the applicant to the online FAFSA federal aid application form and fills it out with relevant data

Presents a Financial Aid track with helpful resources, information and links, including FAFSA and BOG Fee Waiver

Offers to connect the applicant to the BOG Fee Waiver form and pre-populates it out with relevant data

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Three Ways to Get to the Fee Waiver

At the end of the CCCApply application for Admissionon the Links and Opportunities page

From the Financial Aid Track of the CCCApply home page Direct link from the College website

Financial Aid Links at End of Application

CCCApply Financial Aid TrackAA

Financial Aid pageAA

BOG Fee Waiver Choice pageAA

BOG Fee WaiverFeatures and Functions

Development

Features

Algorithms

2008/9 Changes

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BOG Waiver Development

Design Team formed 2004 2004-05 form released November 2004 2005-06 form released March 2005

• With Registered Domestic Partnership

19 Colleges live on release; 13 in testing 2008-09 form released March 2008

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BOG Waiver Features

BOG Waiver is a complete and independent application Includes Application Manager, Control Center, user support Customizable introduction, instructions, logo, contact info Downloads customizable in content and scheduling Can create business rules and customized email messages BOG Waiver form, questions, answers and flags are standard Dedicated design team under the Steering Committee

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BOG Fee Waiver Features

Only one application can be filed per year per user per college Built-in algorithms to generate Eligibility and Dependency

status flags Presents questions and instructions based on dependency

status and data provided E-Sign electronic signature Allows applicant to print out the full form upon submission Thanks to smart processing, much easier to use than the paper

form

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Pre-populating Data

Data from Xap student account and from CCCApply are used to pre-populate some answers• Name, SSN, Email, Daytime telephone, Current Address, Birth-date

• Marital status is NOT pre-populated (different code values)

No answers are generated in the online application• Applicant must answer all questions, including:

• Total income

• Marital status and married as of today

• Birth-date and over 18 question

• All answers are cross-checked for errors

• This ensures that the right wrong answer gets corrected and no legal issues are created

Dependency Status Description

Data field called BOGW-Dependency• Code “I” = “Independent”

• Code “D” = Dependent

Used for smart formatting• For dependent applicants, parental questions and prompts show,

and only parental income column

Used to make certain answers required or optional

Dependency Status Calculation

Code “I” = “Independent” • If “yes” to any of

• Born before Jan 1 198x (18 years ago)• Married (or registered domestic partner) as of today• Dependents living with you• Orphan or ward of the state• Veteran of US Armed Forces

• Or “no” to both

• Claimed on parents tax filing• Living with parents

Code “D” = Dependent• All others

Eligibility Method

Data field called “BOGW Eligibility”• Code “A” = Method A only

• Code “B” = Method B only

• Code “M” = Multiple Methods (A and B)

• Code “N” = None; Not Eligible

Used to make certain answers required or optional Calculated using two invisible flags, one for A, one for B;

result is just one eligibility outcome

Eligibility Method A

Method A Eligibility set on if “yes” to any:• Receving TANF

• Receiving SSI-SSP

• Receiving general assistance

• Receiving assistance from parents

• Certified veteran of the national guard

• Medal of honor recipient or 911 victim

• Law enforcement or firefighter killed in the line of duty

• As of 2006-7:

• Veterans and national guard split out to 2 fields

• As of 2006-7: Medal of Honor and 911 Victims split out to 2 fields

Otherwise not eligible under Method A

Eligibility Method B

Method B Eligibility set on if income exceeds the cap for the number in household per the income table for the tax year used for the application

Number in household and income amounts used to index the table correspond to the dependency status

Otherwise not eligible under Method B

2008/9 Changes

2008/9 BOG Fee Waiver form added Income Table Updated

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BOG Fee WaiverWalkthrough

Application Manager

Introduction and District apps

Application and Errors

Submission and Printing

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BOGW Walkthrough

http://beta.cccapply.org/BOG_Waiver/

Online Information Resources

CCCApply web site, www.cccapply.org Test web site beta.cccapply.org

• Explore and test new features under development

Project web site cccnext.net/cccapply/ Data Dictionaries

• Detailed document describing all data collected and generated

• Includes data formats, input rules, data usage, constraints

• Describes requirements and algorithms for residency determination, financial aid, AB540 waiver eligibility

• Separate documents for CCCApply and BOG Fee Waiver

QuickStart Guides for implementation• Basic steps and information for new implementations

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