CCSA 101

CCSA 101Gear Up! 2014ROFL: This is how we roll!Jonathan Wong – Head of Scheduling

Please read everything you’re given

CCSA 101 - Gear Up! 2014 - ROFL

Again: what is R.O.F.L.R – ecreation

O – utreach

F – ellowship

L – eadership


Main things I will highlight Twitter feed Pre-Season Package Weather policy, rescheduling, forfeits Game Day Post Game Playoff Meeting


Twitter Feed SIGN UP FOR TWITTER!!! ccsasched (sign up now!!) Why??

It is the only method used for sending out certain information – like the weather/diamond updates!

Because it is the quickest and fastest way for me to send out quick and sometimes time sensitive information

Used for all matters that are worth tweeting: Event and meeting updates and important

reminders! Movement of games in some cases


Pre-Season! Hopefully you’ve already sent in your

npd’s (I will be compiling them shortly) The npd’s are only used to produce the

initial schedule – NOT used to determine any rescheduling

Here is how your schedule is produced (-note: showed the infamous template!!)


Package Schedule and team information Permits (bring with you to every game)

and maps Scoresheets Stamps and Envelopes (for sending in

scoresheets) Directory Additional instructions (will highlight some

of them in the rest of the presentation)


Weather policy Some or all games may be postponed for

a time slot or the whole day – communicated only by using TWITTER one hour before the game time.

Attempting to play a game on a cancelled diamond will result in a double forfeit

Rescheduling for weather related reasons is a mutual situation and may result in a tie


Weather policy (cont) Reasons:

Ongoing rain Previous weather conditions has caused the

field to be unplayable Other types of distressing weather (extreme

heat alerts may be a cause) Permits are cancelled

KEY IS TO PROTECT THE FIELD FROM DAMAGE AND PERMITS ARE ESSENTIALLY CANCELLED IN BAD WEATHER


Rescheduling Done through email including all teams

involved. First round to determine new game time. Second round to confirm.

HARD TO RESCHEDULE Teams tend to schedule other church events after

the initial schedule is created (so npd’s are not used)

Initiating team runs the risk of forfeit – opponent is under no obligation to try and accommodate the initiating team.

Umpiring team does not need to cover the new game time – new umpires would need to be found


Game Day Create a checklist that should include

Game equipment (home team responsible for various things such as bases, pylons, game ball)

Ensure batting lineup is appropriate (example no more than 3 males per female and no more than 3 males in the batting lineup consecutively)

Bring the permits in case of dispute Contact Jonathan Wong with any diamond

issues. Ensure all important information is recorded on

the scoresheet (especially loss/gain of points, reasons, home/away, etc.) – Note the scoresheet helper with package


Post Game Online submission of scores and umpire

evaluation @ www.ccsasoftball.net (a future email with details on logging in and such will follow) To be done by Monday 6pm following the

game Umpires also need to submit scores to

ensure receipt of umpiring points

http://www.ccsasoftball.net/


Post Game Scoresheets must be received by the

Monday after the following weekend (i.e. about 1 week to submit). If mailing, please mail by Wednesday to allow for postal processing.

Scores/Scoresheets not received on time will be declared a tie.

Ensure the address label and stamp are in the correct places.

Ensure you retain a copy for any concerns or clarifications at the playoff meeting.


Playoffs Games played on the last weekend of the

regular season need to have their scores submitted by noon Monday to be official (or else declared a tie). Scoresheets to be brought to the playoff meeting.

The previous week’s scoresheets must be submitted by 5pm on Monday

Preliminary standings go out soon after. Most concerns can be addressed by email. If concerns are not resolved, you would need to arrive an hour before the playoff meeting to discuss.


Playoffs BE ON TIME to the playoff meeting to

ensure no penalties and retain your playoff position. (details of time and location confirmed later in the season)

FAILURE TO ATTEND will result in loss of position.


FINAL REMINDERS Ccsasched @ twitter Read everything – including the emails we

send from time to time.

Eat some shrimp on rice…….

Documents

CCSA 101